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HomeMy WebLinkAbout12. December SPECIAL COUNCIL MEETING December 19 8:00 a.m. Council Chambers Roll Call. Motion—to approve agenda, as proposed. Motion—to receive and file copies of Call. ORDINANCES TO RE ADOPTED 1. An Ordinance amending the 2001 Code of Ordinances of the City of Waterloo, Iowa, by repealing Subpargraph 6 of Paragraph A of Section 8-3A-2, Determination of Rates and Charges, of Article A,User Charges and Fees, of Chapter 3, Sewer Regulations, of Title 8, Public Utilities; and enacting in lieu there of a new Subpargraph 6 of Paragraph A of Section 8-3A-2, Determination of Rates and Charges, of Article A, User Charges and Fees, of Chapter 3, Sewer Regulations, of Title S, Public Utilities. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Motion-to adjourn. Nancy Eckert City Clerk COUNCIL WORK SESSION December 17 , 2002 2 :45 - 3 :45 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion of Five Sullivan Brothers Convention Center. Adjournment . Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 16, 2002 General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Don Temeyer, City Planner Pledge of Allegiance: Sandie Greco, Superintendent of Traffic Operations Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of December 9, 2002, Regular Session, as proposed. Proclamation declaring December 16-21, 2002, as Battle of the Bulge Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. John R. Rooff, Mayor, to attend 71st United States Conference of Mayors meeting in Washington, D.C. on January 22-24, 2003, with costs not to exceed $1,733.00. December 16, 2002 �.._. Page 2 b. Mike Jenn, Captain/Medical Supervisor, and Pat Treloar, Community Services Coordinator, to attend National Academy classes in Emmitsburg, Maryland, on January 18-February 1, 2003 with costs not to exceed $396.00, including use of city vehicle. c. Cammie Scully, Executive Director of Cultural &Arts Commission, and Kent Shankle, Curator, to meet with artists and curators regarding upcoming exhibits and attend Frank Lloyd Wright exhibit in West Lafayette, Indiana, and Chicago, Illinois on February 1-5, 2003, with costs not to exceed $695.00, including use of city vehicle. d. Beer License Permit Application Class C Adams Supermarket, 1010 E. Mitchell Avenue (Renewal) (Expires 1/9/04) (Includes Sunday Sales) Kwik Stop, 1761 Independence Avenue (New Owner) (Expires 5/13/03) (Includes Sunday Sales) Food Pride, 2834 Ansborough Avenue (Renewal) (Expires 12/18/03) (Includes Sunday Sales) Express Super Value, 1975 Franklin Street (Renewal) (Expires 12/14/03) (Includes Sunday Sales) e. Wine License Permit Application Class B Adams Supermarket, 1010 E. Mitchell Avenue (Renewal) (Expires 1/9/04) (Includes Sunday Sales) Express Super Value, 1975 Franklin Street (Renewal) (Expires 12/14/03) (Includes Sunday Sales) f Liquor License Permit Application Class E Kwik Stop, 1761 Independence Avenue (New Owner) (Expires 5/13/03) (Includes Sunday Sales) Food Pride, 2834 Ansborough Avenue (Renewal) (Expires 12/18/03) (Includes Sunday Sales) g. Wine License Permit Application Class B Kwik Stop, 1761 Independence Avenue (New Owner) (Expires 5/13/03) (Includes Sunday Sales) Food Pride, 2834 Ansborough Avenue (Renewal) (Expires 12/18/03) (Includes Sunday Sales) December 16, 2002 Page 3 h. Application for Vehicle for Hire Business License Metro Taxi, Inc., 1408 Black Hawk Street HEARINGS AND BIDS 2. Vehicle for Waterloo Fire and Rescue. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections of file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of bid document. Resolution-to authorize to proceed. Motion-to receive, file and instruct City Clerk to open and read bids and refer to Fire Chief for review. HEARINGS 3. Vacation, sale and conveyance of right-of-way generally located at the southwest corner of Broadway Street and Wagner Road for purpose of constructing new corporate identification sign for$500.00-Cedar Valley Corporation. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. PETITIONS FROM PUBLIC 4. Resolution-to approve communication from Assistant City Planner transmitting request of Jason Christens to reduce 8 foot utility easement to 5 foot for property generally located at 2742 Crestline Avenue for the purpose of constructing a detached garage, together with recommendation of approval of the Planning, Programming, and Zoning Commission. Set date of hearing as January 13, 2003. 5. Resolution-to approve communication from Assistant City Planner transmitting request of homeowners to rezone from "M-1"Light Industrial District to "R-1" Residence District property generally located at 3126, 3142, 3200, 3226, 3242 and 3252 E. Shaulis Road to convert a legal nonconforming use to a legal conforming use, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as January 13, 2003. December 16, 2002 Page 4 6. Resolution-to approve communication from Assistant City Planner transmitting request of Blake Development Corporation to rezone from "R-2" One and Two Family Residence District and "C-2" Commercial District to "C-2, C-Z" Conditional Zoning District property generally located at the northeast corner of Ansborough and Upton Avenues for the purpose of constructing mini-storage facility and office building, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as January 13, 2003. DOCUMENTS 7. Resolution-to approve communication from Fire Chief transmitting Mutual Aid 28E Agreement between members of the Black Hawk County Firemen's Association including the cities of Cedar Falls, Denver, Dunkerton, Evansdale, Fairbank, Gilbertville, Hudson, Janesville, Jesup, LaPorte City, Raymond and Waterloo to provide fire and emergency assistance when needed on a reciprocal basis. 8. Resolution-to approve communication from Senior Planner transmitting application for Esther Epps for tax exemptions on improvements totaling $7,400.00 for property located at 2202 Plain View Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. 9. Resolution-to approve communication from Senior Planner transmitting application for Gary Shock for tax exemptions on improvements totaling $130,000.00 for property located at 722 Creston Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 10. Resolution-to approve communication from City Planner transmitting application for Section 108 Loan Guarantee with the U.S. Department of Housing and Urban Development for the Cedar Valley Riverfront Renaissance Project. 11. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Mike Dolan Concrete & Masonry of Waterloo, Iowa in the amount of$51,194.60 in conjunction with F.Y. 2002 Soldiers and Sailors Park, Phase II, Contract No. 644 and to receive and file two year Maintenance Bond. 12. Resolution-to approve communication from Assistant City Planner transmitting an agreement with Earth Tech, Inc.for professional services at a cost of$500,000.00, with city match of$50,000.00, in conjunction with U.S. Highway 63 Corridor Study - U.S. 218 to Airline Highway, STP-U-8155(656)--70-07. 13. Resolution-to approve communication from Personnel Director transmitting four-year bargaining agreement with Police Protective Association. 14. Resolution-to approve communication from Personnel Director transmitting four-year bargaining agreement with International Association of Firefighters Local 66. December 16, 2002 Page 5 15. Resolution-to approve communication from Personnel Director transmitting four-year bargaining agreement with Municipal Employees Local 353. RESOLUTIONS TO BE ADOPTED 16. Resolution-to approve communication from Assistant City Planner transmitting request of Schenk Engineering to dedicate 16 foot easement generally located at the southwest corner of Ridgeway and Kimball Avenues for sanitary sewer purposes in conjunction with new Walgreens Store. 17. Resolution-to approve communication from Assistant City Planner transmitting request to change name of East Lake to Brinker Lake. 18. Resolution-to approve communication from Chief Financial Officer transmitting F.Y. 2002 Annual Financial Report to be filed with the State Auditor. ORDINANCES TO BE ADOPTED 19. An Ordinance amending the 2000 Traffic Code by repealing Subsection (96) Easton Avenue and (293) Oregon Street of Section 551, Parking Prohibited At All Times on Certain Streets; and enacting in lieu thereof new Subsections (96) Easton Avenue and (293) Oregon Street of Section 551, Parking Prohibited At All Times on Certain Streets (change no parking from the south side of 1500 block of Easton Avenue to the north side and change no parking from the west side to the east side of Oregon Avenue from Easton Avenue to E. Ridgeway Avenue). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 20. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 21. Replacement of Heating/Air Conditioning Units at 225 W. Ridgeway Avenue. Motion-to instruct Waterloo Housing Authority Director to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications, form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as January 21, 2003. December 16, 2002 •� ,.- Page 6 22. Five Sullivan Brothers Convention Center 2002 Renovation. Motion-to instruct Building Official/Maintenance Administrator to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications, form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as January 13, 2003. 23. Resolution-to approve communication from Assistant City Planner transmitting amendments to Zoning Ordinance as it pertains to hotel/motel density requirements and where they are permitted, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as January 6, 2003. • 24. Resolution-to approve communication from Assistant City Planner transmitting Part C of the Comprehensive Countywide Emergency Operation Plan for Black Hawk County, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as January 21, 2003. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, December 16, 2002 2:55 p.m. -Public Works Committee, Council Chambers 3:00 p.m. -Building and Grounds Committee, Council Chambers 3:10 p.m. -Finance Committee, Council Chambers 3:30 p.m. - Council Work Session, Mollenhoff Conference Room 4:45 p.m. -Appeal Hearing, Council Chambers Tuesday, December 17, 2002 2:45 p.m. - Council Work Session, Council Chambers Thursday, December 19, 2002 8:00 a.m. - Special Council Meeting, Council Chambers PUBLIC INFORMATION 1. Communication from Fire Chief transmitting disability retirement of Gregory Ferguson, Lieutenant, effective November 19, 2002, together with recommendation of payment of$4,480.18 for unused vacation pay. December 16, 2002 Page 7 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2003 Hanna Boulevard/Rainbow Drive Box Culvert -Phase II and Rainbow Drive Box Culvert-Castle Hill Watershed, Contract No. 639. Pay Estimate No. 5 to Peterson Contractors in the total amount due of$38,281.76. APPEAL HEARING December 16, 2002 4 :45 p.m. Council Chambers Roll Call . Motion—to approve Agenda, as proposed or amended. HEARING 1 . Appeal of decision of Waterloo Historic Preservation Commission to deny request of property owner to replace existing aluminum siding for property located at 126 Prospect Avenue—Michael Douglas . HOLD HEARING. Motion-to close hearing and receive and file oral and written comments . Motion—to approve or deny appeal . Motion-to adjourn. Nancy Eckert City Clerk COUNCIL WORK SESSION December 16, 2002 3 : 30 p.m. Mollenhoff Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Update from Iowa League of Cities . Adjournment . Nancy Eckert City Clerk COUNCIL GOAL SETTING SESSION December 17, 2002 4 : 00 p.m. First Floor Conference Room Mayor Rooff and Council Members will meet with Tim Shields from the Institute of Public Affairs of the University of Iowa on Tuesday, December 17, 2002 at 4 : 00 p.m. in the First Floor Conference Room for a Goal Setting Session. Nancy Eckert City Clerk Council Work Session December 12, 2002 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 9, 2002 General Rules for Public Participation 1. You may address ant item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although hot required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Carol Johnson, Library Director Pledge of Allegiance: Walter Reed, Executive Director of Human Rights Commission Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of December 2, 2002, Regular Session, as proposed. Proclamation declaring December 2002 as Human Rights Month. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Scott Destival, Golf Manager, to attend Minnesota Golf Show in Minneapolis, Minnesota, on February 21-23, 2002, with costs not to exceed $429.40. December 9, 2002 Page 2 b. Walter Reed, Jr., Executive Director; Brian Krischke, Fair Housing Coordinator; Rebecca Johnson and Constance McGovern, Human Rights Investigators; and Warren George and Abraham Funchess, Human Rights Commissioners, to attend RECCR Annual Meeting/HUD Training in Kansas City, Missouri, on December 11-13, 2002, with costs not to exceed $2,187.46, including use of city vehicle. c. Beer License Permit Application Class B Mariscos Costa Azul, 209 West 5th Street (Renewal) (Expires 12/11/03) (Includes Sunday Sales) d. Beer/Wine License Permit Application Special Class C Broadway Diner, 504 Riehl Street (Renewal) (Expires 1/06/04) e. Beer License Permit Application Class C Petro-N-Provisions, 1615 Bishop Avenue (Renewal) (Expires 12/25/03) (Includes Sunday Sales) HEARINGS 2. Sale and conveyance of property generally located at 301 Ralston Road (Krieg School)-Gates Park Youth Basketball League, Inc. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. PETITIONS FROM PUBLIC 3. Resolution-to approve communication from Assistant City Planner transmitting request of Richard Brown to sell and convey for$7,250.00 city-owned property generally located near the intersection of Jefferson Street and West 11 th Street. Set date of hearing as January 6, 2003. REPORTS 4. Resolution-to approve communication from Waterloo Water Works General Manager transmitting Calendar Year 2003 Budget. DOCUMENTS 5. Resolution-to approve communication from Assistant City Planner transmitting agreement with John Gavin to lease property generally located in Riverview Recreational Area for$350.00 per year to be used for storage of bricks. December 9, 2002 Page 3 6. Resolution-to approve communication from Associate Engineer transmitting IDOT Grade Crossing Surface Repair Fund agreements with the Canadian National/Illinois Central Railroad Company in conjunction with reconstruction of railroad crossings at Brees Street, West Parker Street and alley between Parker and Newton Streets, at an estimated cost of$111,162.91, with City match of $23,532.58. 7. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Aspro, Inc. & Subsidiaries of Waterloo, Iowa, at a total cost of$2,693,685.98 and to receive and file two year Maintenance Bond in conjunction with F.Y. 2002 Street Reconstruction Program, Contract No. 646. 8. Resolution-to approve communication from Assistant City Planner transmitting application with U.S. Environmental Protection Agency for Environmental Justice grant in the amount of$20,000.00 in conjunction with U.S. Highway 63 Corridor Study from U.S. Highway 218 to Donald Street. RESOLUTIONS TO BE ADOPTED 9. Resolution-to authorize conveyance of property formerly known as the Rath property to Crystal Distribution Services, Inc. 10. Resolution-to approve communication from Chief Financial Officer transmitting F.Y. 2002 Annual Financial Report to be filed with the State Auditor. 11. Resolution-to approve communication from Assistant City Planner transmitting request of Jack Nooren to forgive special assessments in the amount of$8,457.08 for property located at 210, 212 and 216 Franklin Street in conjunction with construction of new Family Video Store to be located at Franklin Street and Highway 63. ORDINANCES TO BE ADOPTED 12. An ordinance amending the 2001 Code of Ordinances of the City of Waterloo, Iowa, by repealing Chapter 7, Housing, of Title 9, Building Regulations, in its entirety; and enacting in lieu thereof a new Chapter 7, Housing, of Title 9, Building Regulations (creating self-inspection program for landlords). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 13. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. December 9, 2002 � �,... Page 4 NEW BUSINESS 14. Resolution-to set date of hearing as January 6, 2003 on sale and conveyance of Lots C and D generally located on Pleasant Valley Drive to Dr. H. Mark Trunnel for $32,400.00. 15. Vehicle for Waterloo Fire and Rescue. Motion-to instruct Fire Chief to prepare bid document, etc. Motion-to receive and file bid document, etc. Resolution-to preliminarily approve bid document, etc. Resolution-to instruct City Clerk to publish notice of bid document, etc. and taking of bids. Set date of hearing as December 16, 2002. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, December 9, 2002 3:15 p.m. -Public Works Committee, Council Chambers 3:20 p.m. -Public Safety Committee, Council Chambers 3:30 p.m. -Human Resources Committee, Council Chambers 3:35 p.m. -Finance Committee, Council Chambers 4:00 p.m. - Council Work Session, Council Chambers (Sale of Property) 4:15 p.m. - Council Work Session, Council Chambers (Self-Inspection Program) PUBLIC INFORMATION 1. Telecommunications Commission minutes of November 7, 2002 on file in the City Clerk's office. 2. Planning, Programming and Zoning Commission minutes of November 5, 2002 on file in the City Clerk's office. 3. Communication from Police Chief transmitting promotion of R. Bruce Arends and Timothy Pillack to Captain, effective November 25, 2002, and John Daws to Lieutenant, effective December 4, 2002. 4. Communication from Fire Chief transmitting promotion of Doug Carter to Captain/Training Officer, effective November 28, 2002. 5. Communication from City Planner transmitting resignation of Richard Earles, Community Development Director, effective December 2, 2002, together with recommendation of payment of$3,805.11 for unused vacation pay and sick time. December 9, 2002 Page 5 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2002 Asphalt Overlay Program, Contract No. 645. Pay Estimate No. 9 to Aspro in the total amount due of$182,295.72. 2. F.Y. 2002 Street Reconstruction Program, Contract No. 646. Pay Estimate No. 14 to Aspro in the total amount due of$7,529.99. 3. F.Y. 2003 Hanna Boulevard/Rainbow Drive Box Culvert-Phase II and Rainbow Drive Box Culvert-Castle Hill Watershed, Contract No. 639. Pay Estimate No. 2 to Earth Tech in the total amount due of$16,404.07. 4. F.Y. 2003 Sidewalk Repair Assessment Program-Zone 2, Contract No. 650. Pay Estimate No. 3 to Borwig Building Service in the total amount due of $16,630.51. 5. F.Y. 1998 West Airline Highway Bridge Over No Name Creek, BRM-8155(30)-8N- 07, Contract No. 560. Pay material inspection services to Iowa Department of Transportation in the total amount due of$1,021.94. 6. F.Y. 1998 West Airline Highway Bridge Over No Name Creek, BRM-8155(30)-8N- 07, Contract No. 560. Pay Estimate No. 15 to Peterson Contractors in the total amount due of$2,041.50. COUNCIL WORK SESSION December 9, 2002 4 : 00 - 4 : 15 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of policy for sale and conveyance of city-owned property Assistant City Planner. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION December 9, 2002 4 : 15 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of ordinance to change rental inspection program to a self-inspection program—Fire Chief . Adjournment . Nancy Eckert City Clerk Council Work Session December 5, 2002 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:3 0 P.M. MONDAY, DECEMBER 2, 2002 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: George and Judy Marshall, Heartland Vineyard Christian Fellowship Church Pledge of Allegiance: Jerry Stevens, General Manager Waterloo Water Works Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of November 18, 2002, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Cammie Scully, Executive Director of Cultural &Arts Commission, to meet with curators in West Lafayette, Indiana, and Chicago, Illinois, on November 21- December 2, 2002, with costs not to exceed $428.00. December 2, 2002 � Page 2 b. Rudy Jones, Interim Community Development Director, to attend Monitoring HOME: Monitoring Your Program for Compliance training in Omaha, Nebraska, on December 2-5, 2002, with costs not to exceed $450.00, including use of city vehicle. c. Ann Meyer, Police Lieutenant, to attend Police Management School in Johnston, Iowa, on December 1-6, 2002, with costs not to exceed $635.00, including use of city vehicle. d. Kent Shankle, Curator, to return artwork to Springfield, Ohio, on December 14- 15, 2002, with costs not to exceed $470.00, including use of city vehicle. e. Communication from City Engineer transmitting request of Gayle Mielke for a waiver for a concrete driveway to be located at 411 Milwaukee Avenue, together with recommendation of approval. f. Communication from City Engineer transmitting request of Rod Emery for a waiver for a concrete driveway to be located at 333 Norris Court, together with recommendation of approval. g. Communication from City Engineer transmitting request of Dirk Downs for a waiver for a concrete driveway to be located at 325 Norris Court, together with recommendation of approval. h. B'er/Liquor License Permit Application Class C The Locker Room Lounge, 1918 Hawthorne Avenue (Renewal) (Expires 12/31/03) (Includes Sunday Sales) Carlos O'Kelly's Mexican Café, 1331 Flammang Drive (Renewal) (Expires 12/30/03) (Includes Sunday Sales) Joan's 9er, 929 West 5th Street (Renewal) (Expires 11/30/03) (Includes Sunday Sales) Fitzgerald's Grill & Pub, 360 East Ridgeway Avenue (Renewal) (Expires 12/09/03) (Includes Sunday Sales) i. Beer License Permit Application Class C Casey's General Store, 3035 Logan Avenue (Renewal) (Expires 12/31/03) (Includes Sunday Sales) j. Fireworks Display Application Hawkeye Community College on November 30, 2002 for Community Gift of Lights Scott Jordan at Sunnyside Country Club on January 3, 2003. December 2, 2002 Page 3 k. Communication from Leisure Services Director transmitting appointment of Madonna Welsh to the position of Office Coordinator/Bookkeeper, effective December 3, 2002. 1. Communication from Leisure Services Director transmitting appointment of Mark Gallagher to the position of Sports Manager, effective December 3, 2002. m. Communication from City Clerk transmitting appointment of Dave Hammer to the position of Cable Television Production Assistant, effective December 3, 2002. n. Communication from Mayor Rooff transmitting appointment of June Watkins to the position of Personnel Director, effective December 3, 2002. o. Communication from Mayor Rooff transmitting appointment of Dr. William Gronen and Mark Higley to the Airport Commission, with term expiration date of January 14, 2005. HEARINGS 2. Amendment to Zoning Ordinance, Ordinance No. 2479, as it pertains to requiring newlq developed residential and commercial areas to screen dumpsters. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 3. Vacation, sale and conveyance of property generally located in the 100 block of Carl Street between Ricker Street and Newell Street to Elias Grover for$568.75 and Stella Smith for$651.60 Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. December 2, 2002 Page 4 4. Sale and conveyance of property generally located at 301 Ralston Road (Kreig School)-Gates Park Youth Basketball League, Inc. Motion-to receive and file proof of publication of notice of public hearing. Motion-to adjourn hearing to December 9, 2002. PETITIONS FROM PUBLIC 5. Resolution-to approve communication from Assistant City Planner transmitting request of Cedar Valley Corporation to vacate, sell and convey for$500.00 right-of- way generally located at the southwest corner of Broadway Street and Wagner Road. Set date of hearing as December 16, 2002. DOCUMENTS 6. Resolution-to approve communication from Senior Planner transmitting application for Melissa Ludwig for tax exemptions on improvements totaling $15,804.00 for property located at 741 Cloverdale Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 7. Resolution-to approve communication from Senior Planner transmitting application for Donald Fluhr for tax exemptions on improvements totaling $4,000.00 for property located at 436 Dawson Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. 8. Resolution-to approve communication from Senior Planner transmitting application for John and Janet Robinett for tax exemptions on improvements totaling $155,000.00 for property located at 1727 Butler Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 9. Resolution-to approve communication from Senior Planner transmitting application for Patrick Berry for tax exemptions on improvements totaling $31,142.00 for property located at 714 W. Mullan Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 10. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Aspro, Inc. & Subsidiaries of Waterloo, Iowa at a total cost of$213,693.79 and to receive and file two year Maintenance Bond in conjunction with the F.Y. 2003 Iry Warren Memorial, Gates and South Hills Golf Courses and Byrnes Park Parking Lots Paving, Divisions I, III and IV, Contract No. 658. 11. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Mike Dolan Concrete & Masonry, Inc. of Waterloo, Iowa at a total cost of$74,284.90 and to receive and file two year Maintenance Bond in conjunction with the F.Y. 1999 Washington Street Parking Lot Island Paving, Contract No. 607. December 2, 2002 Page 5 12. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Mike Dolan Concrete & Masonry, Inc. of Waterloo, Iowa at a total cost of$40,957.40 and to receive and file two year Maintenance Bond in conjunction with the F.Y. 2001 Soldiers and Sailors Park-Phase I, Contract No. 627. 13. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Bowers Masonry, Inc. of Waterloo, Iowa at a total cost of$36,825.00 and to receive and file two year Maintenance Bond in conjunction with the F.Y. 2002 Midport Limestone Sign Walls, Contract No. 651. 14. Resolution-to approve communication from City Planner transmitting agreement with Iowa Department of Economic Development and GMAC for a $180,000.00 forgivable Community Economic Betterment Account (CEBA) loan, which requires GMAC to retain 682 jobs and create 149 new jobs at a starting wage of$9.74 per hour and an average wage of$11.91 per hour. 15. Resolution-to approve communication from Assistant City Engineer transmitting construction plans for sanitary sewer serving Walgreens Store located at the southwest corner of Ridgeway and Kimball Avenues, as submitted by Schenk Engineering Company of Waterloo, Iowa. 16. Waterloo Regional Airport Renovation. Motion-to approve communication from Airport Director transmitting Change Order for work to be performed by Burns & McDonnell for a net increase in the amount of $5,086.00 to rework the car rental area from four counters to three counters. RESOLUTIONS TO BE ADOPTED 17. Resolution-to approve communication from Leisure Services Director transmitting 2003 Sports fees. 18. Resolution-to authorize submission of an application for Vision Iowa funding for the Cedar River Renaissance Plan to include the following funding: $3 million for the Cedar River Plaza and Amphitheater, $2.5 million for the Riverwalk Loop, $1,250,000 for the Cedar River Dam, $300,000 for the Gateway, $200,000 for the Eastside Ministerial Alliance Community Center and $300,000 for the Cedar Valley Soccer Association Complex. 19. Resolution-to pledge $2,460,320, including interest, to National Cattle Congress in support of their application to Vision Iowa for CAT funding for renovation of National Cattle Congress grounds and buildings. 20. Resolution-to approve communication from Chief Financial Officer transmitting Fiscal Year 2002 Annual Financial Report to be filed with the State Auditor. December 2, 2002 Page 6 ORDINANCES TO BE ADOPTED 21. Motion-to approve request of Councilperson Buck Clark to reconsider an ordinance to ban burning of yard waste. 22. An Ordinance amending the 2001 Code of Ordinances of the City of Waterloo, Iowa, by repealing Subparagraph 1, Burning, of Paragraph C, Rubbish and Trash Near Buildings, of Section 4-3-7, Prohibited Acts and Conditions, of Chapter 3, Solid Waste Collection and Disposal, of Title 4, Public Health & Safety; and enacting in lieu thereof a new Subparagraph 1, Burning, of Paragraph C, Rubbish and Trash Near Buildings, of Section 4-3-7, Prohibited Acts and Conditions, of Chapter 3, Solid Waste Collection and Disposal, of Title 4, Public Health & Safety (prohibit burning of garbage, refuse and yard waste). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 23. An Ordinance establishing grades for F.Y. 2003 Sidewalk Inspection and Repair Program-Zone 2, Contract No. 650. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 24.An Ordinance amending the 2001 Code of Ordinances of the City of Waterloo, Iowa, by repealing Chapter 7, Housing, of Title 9, Building Regulations, in its entirety; and enacting in lieu thereof a new Chapter 7, Housing, of Title 9, Building Regulations (creating self-inspection program for landlords) Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 25. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. ADJOURNMENT Nancy Eckert City Clerk December 2, 2002 Page 7 MEETINGS Monday, December 2, 2002 3:00 p.m. - Work Session, Council Chambers 3:15 p.m. -Building and Grounds Committee, Council Chambers 3:35 p.m. -Public Safety Committee, Council Chambers 3:40 p.m. -Public Works Committee, Council Chambers 3:55 p.m. -Finance Committee, Council Chambers 4:15 p.m. - Council Work Session, Council Chambers 4:30 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Waterloo Public Library minutes of October 14, 2002, on file in the City Clerk's office. 2. Community Development Board minutes of October 15, 2002, on file in the City Clerk's office. 3. Community Development Board Special Meeting minutes of November 6, 2002, on file in the City Clerk's office. 4. Civil Service Commission minutes of September 24, 2002 on file in the City Clerk's office. 5. Waterloo Leisure Services Commission minutes of October 8, 2002, on file in the City Clerk's office. 6. Waterloo Historic Preservation Commission minutes of October 15, 2002, on file in the City Clerk's office. 7. Waterloo Historic Preservation Commission Special Meeting minutes of October 17, 2002, on file in the City Clerk's office. 8. Waterloo Convention and Visitor's Bureau Board minutes of October 17, 2002, on file in the City Clerk's office. 9. Board of Adjustment minutes of October 22, 2002, on file in the City Clerk's office. 10. Waterloo Commission on Human Rights minutes of October 17, 2002, on file in the City Clerk's office. 11. Board of Waterloo Water Works Trustees minutes of November 20, 2002, on file in the City Clerk's office. 12. Civil Service list for the position of Cable Television Production Assistant, as certified by the Civil Service Commission on November 19, 2002. December 2, 2002 Page 8 13. Civil Service list for the position of Sports Manager, as certified by the Civil Service Commission on November 19, 2002. 14. Civil Service list for the position of Office Coordinator/Bookkeeper, as certified by the Civil Service Commission on November 19, 2002. 15. Civil Service list for the position of Police Lieutenant, as certified by the Civil Service Commission on November 19, 2002. 16. Civil Service list for the position of Police Captain, as certified by the Civil Service Commission on November 19, 2002. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2002 Asphalt Overlay Program, Contract No. 645. Pay Estimate No. 8 to Aspro, Inc. in the total amount due of$529,141.55. 2. F.Y. 2002 Street Reconstruction Program, Contract No. 646. Pay Estimate No. 13 to Aspro, Inc. in the total amount due of$15,342.59. 3. F.Y. 2003 Sidewalk Repair Assessment Program Zone 2, Contract No. 650. Pay estimate No. 2 to Borwig Building Service in the total amount due of$5,662.93. 4. Easton Avenue WPFC, Contract No. 549. Pay estimate No. 44 to Earth Tech in the total amount due of$11,616.02. 5. 18th Street Bridge Replacement, Contract No. 622. Pay estimate No. 12 to Earth Tech Inc. in the total amount due of$21,334.31. 6. San Marnan Traffic Improvements, STP-U-8155(651)-70-07. Pay Estimate No. 16 to Parsons Transportation Group in the total amount due of $7,180.61. 7. Hanna Boulevard/Rainbow Drive Culvert, Phase II, Rainbow Drive Culvert Castle Hill Water Shed, Contract No. 639. Pay Estimate No. 4 to Peterson Contractors in the total amount due of$93,010.27. • COUNCIL WORK SESSION December 2 , 2002 3 : 00 - 3 : 15 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of policy for sale and conveyance of city-owned property Assistant City Planner. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION December 2 , 2002 4 : 15 - 4 : 30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Update on Emergency Management Agency—Frank Magsamen. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION December 2 , 2002 4 : 30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of ordinance to change rental inspection program to a self-inspection program—Fire Chief . Adjournment . Nancy Eckert City Clerk