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HomeMy WebLinkAbout10. October '1 Council Work Session October 31, 2002 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 28, 2002 General Rules for Public Participation 1. You may address am,' item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the approprate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Michelle Weidner, Chief Financial Officer. Pledge of Allegiance: Don Temeyer, City Planner. Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of October 21, 2002, Regular Session, as proposed. Proclamation declaring November 3-9, 2002 as Radiologic Technology Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Beer/Liquor License Permit Application Class C Balkan Bar, 213-215 East 5th Street (Renewal) (Expires 11/16/03) (Includes Sunday Sales) October 28, 2002 Page 2 R & L Landing, 2790 Airport Boulevard (New) (Expires 10/21/03) (Includes Sunday Sales) Z's Restaurant & Lounge, 3937 West Airline Highway (Renewal) (Expires 10/31/03) b. Liquor License Permit Application Class E Hy-Vee, 306 Byron Avenue (Renewal) (Expires 11/20/03) (Includes Sunday Sales) c. Beer License Permit Application Class C Kum & Go, 3016 Mamie Avenue (Renewal) (Expires 12/10/03) (Includes Sunday Sales) d. Approve the following resolutions: 1. Communication from City Engineer transmitting request of Gerald Kass for a waiver for a rock field entrance to be located at 700 block of East Airline Highway, together with recommendation of approval. 2. Communication from City Engineer transmitting request of Seherizad Kapic for a waiver for a concrete driveway to be located at 1400 W. 11th Street, together with recommendation of approval. 3. Communication from City Engineer transmitting request of John Richard Hills for a waiver for a coated recycled asphalt driveway to be located at 2208 Idaho Street, together with recommendation of approval. 4. Communication from City Engineer transmitting request of Michael Brown for a waiver for a concrete driveway to be located at 423 Martin Road, together with recommendation of approval. e. Bonds PETITIONS FROM PUBLIC 2. Resolution-to approve communication from Assistant City Planner transmitting request of Ronald Weber to sell and convey for $9,330.00 city-owned property generally located near the intersection U.S. Highway 218 and West 11th Street. Set date of hearing as November 18, 2002. October 28, 2002 Page 3 DOCUMENTS 3. Resolution-to approve communication from Senior Planner transmitting application for Jerry Linsey for tax exemptions on improvements totaling $72,765.00 for property located at 3043 Angeles Drive in the Consolidated Urban Revitalization Area, together with recommendation of approval. 4. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Certificate of Substantial Completion for work perfo,[ned by Borwig Building Services, Inc. of Waterloo, Iowa in conjunction with West Fifth Street Parking Ramp project. 5. 2002 Roofing Projects for City of Waterloo -Five Sullivan Brothers Convention Center. Motion-to approve Change Order No. 1 for a net increase in the amount of$9,779.75 for work to be performed by Black Hawk Roof Company. RESOLUTIONS TO BE ADOPTED 6. Resolution-to cancel regular City Council meeting of November 25, 2002 due to Thanksgiving Holiday. 7. Resolution-to cancel regular City Council meeting of December 23, 2002 due to Christmas Holiday. 8. Resolution-to approve holding City Council meeting of November 12, 2002 at Veterans Memorial Hall. 9. Resolution-to authorize submission of an application for Vision Iowa funding for the Cedar Valley River Renaissance Plan to include the following funding: $3 million for the Cedar River Plaza and Amphitheater, $2 million for the Riverwalk Loop, $1,250,000 for the Cedar River Dam, $300,000 for the Gateway, $200,000 for the Eastside Ministerial Alliance Community Center, $300,000 for the Cedar Valley Soccer Association Complex and $2 million for the National Cattle Congress. ORDINANCES TO BE ADOPTED 10. Rezone from "R-3"Multiple Residential District to "R-4"Multiple Residential District property generally located at 605-625 Johnson Street to allow for construction of two 12-plex apartment buildings-Scott Jordan. Motion-to receive,file, consider and pass for the second time. Motion-to suspend the rules. Motion-to consider and pass for the third time and adopt ordinance. C October 28, 2002 -' Page 4 11. An ordinance amending the 2001 Waterloo Code of Ordinance of the City of Waterloo, Iowa by repealing Subsection D, of Section 1-8A-7, Local Transient Guest Tax Fund, of Article A, Hotel and Motel Tax, of Chapter 8, Municipal Finances; and enacting in lieu thereof new Subsection D, of Section 1-8A-7, Local Transient Guest Tax Fund, of Article A, Hotel and Motel Tax, of Chapter 8, Municipal Finances (allocation of hotel/motel tax). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 12. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 13. Resolution-to approve communication from Hotel-Motel Tax Grant Ad-Hoc Committee transmitting request to endorse new hotel/motel tax grant application. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, October 28, 2002 3:45 p.m. -Building & Grounds Committee, Council Chambers 4:05 p.m. - Human Resources Committee, Council Chambers 4:10 p.m. -Finance Committee, Council Chambers 4:30 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Waterloo Public Library minutes of September 9, 2002, on file in the City Clerk's office. 2. Board of Adjustment minutes of September 24, 2002, on file in the City Clerk's office. 3. Waterloo Commission on Human Rights Commission minutes of September 12, 2002, on file in the City Clerk's office. 4. Communication from Fire Chief transmitting termination of Doug Moon, Firefighter, effective October 1, 2002, together with recommendation of payment of$5,991.05 for unused vacation time and sick pay. October 28, 2002 Page 5 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2002 Street Reconstruction Program, Contract No. 646. Pay Estimate No. 10 to Aspro, Inc. in the total amount due of$155,968.91. 2. F.Y. 2002 Asphalt Overlau Program, Contract No. 645. Pay Estimate No. 6 to Aspro, Inc. in the total amount due of$217,156.74. 3. Sergeant Road-Cedar Prairie Trail Connection, Project No. RT-MSRT(51)-9H-07, Contract No. 637. Pay Estimate No. 9 to City of Cedar Falls, Iowa in the total amount due of $2,303.44. 4. Hanna Boulevard/Rainbow Drive Culvert, Phase II, Rainbow Drive Culvert Castle Hill Water Shed, Contract No. 639. Pay Estimate No. 1 to Earth Tech in the total amount due of$17,988.65. 5. Odor Control Facility at Easton Avenue Water Pollution Control Facilities. Pay Invoice No. 1 to Earth Tech in the total amount due of$4,100.00. 6. Hanna Boulevard/Rainbow Drive Culvert, Phase II, Rainbow Drive Culvert Castle Hill Water Shed, Contract No. 639. Pay Estimate No. 2 to Peterson Contractors in the total amount due of$198,921.88. COUNCIL WORK SESSION October 28, 2002 4 : 30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of 15-minute loading zone at 619 East 4th Street—Neal Hartman. Adjournment . Nancy Eckert City Clerk Council Work Session October 24, 2002 8:30 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Update on allocation of hotel/motel funds. Motion—to adjourn. Nancy Eckert City Clerk Council Work Session October 24, 2002 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk Council Work Session October 23, 2002 3:30 p.m. Mollenhoff Conference Room Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of Opportunity Works process. Motion—to adjourn. Nancy Eckert City Clerk COUNCIL WORK SESSION October 23 , 2002 1 : 00 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion of city' s funding of National Cattle Congress project for Vision Iowa. Adjournment . Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 21, 2002 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Eric Thorson, City Engineer. Pledge of Allegiance: Carol French-Johnson, Library Director Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of October 14, 2002, Regular Session, as proposed. Proclamation declaring October 23-31, 2002 as Red Ribbon Week. Proclamation declaring October 24, 2002, as Delta Zeta Day. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) • -�.r-sr October 21, 2002 Page 2 a. Approve the following: 1. Noel Anderson, Assistant City Planner, and Wade Wagoner, Senior Planner, to attend Current Issues in Subdivision Annexation and Zoning Law seminar in Des Moines, Iowa, on December 18, 2002, with costs not to exceed $550.00, including use of city vehicle. 2. Brooke Carter, Andrew Clark, Robert Hewitt and Keith Smith, Police Sergeants, to attend Northwestern University Center for Public Safety's First Line Supervisor course in Johnston, Iowa, on November 4-8, 2002, with costs not to exceed $1,303.12, including use of city vehicle. 3. Communication from City Engineer transmitting recommendation of appointment of Tracia Reasoner to the position of Secretary, effective at a mutually agreed upon date. b. Approve the following resolution: 1. Communication from City Engineer transmitting request of Wayne Straw for a waiver for an asphalt driveway to be located at 241 Carrington Avenue, together with recommendation of approval. c. Approve the following: 1. Liquor License Permit Application Class A Club The Supervisors Club, 3265 Dewitt Road (Renewal) (Expires 11/9/03) (Includes Sunday Sales) 2. Beer License Permit Application Class B Black Hawk Tennis Club, 1005 Black Hawk Road (Renewal) (Expires 10/31/03) (Includes Sunday Sales) 3. Wine License Permit Application Class B Citgo Broadway, 515 Broadway (Renewal) (Expires 10/12/03) (Includes Sunday Sales) 4. Beer License Permit Application Class C Holiday Stationstore, 1604 LaPorte Road (Renewal) (Expires 11/30/03) (Includes Sunday Sales) Citgo Broadway, 515 Broadway (Renewal) (Expires 10/12/03) (Includes Sunday Sales) A-. October 21, 2002 Page 3 5. Beer/Liquor License Permit Application Class C Balkan Bar, 213-215 East 5th Street (Renewal) (Expires 11/16/03) (Includes Sunday Sales) Hacienda Las Glorias III, 2822 University Avenue (Renewal) (Expires 10/14/03) (Includes Sunday Sales) Night Gallery, 708 Jefferson Street (Renewal) (Expires 10/15/03) Stinger's, 209 Jefferson Street (Renewal) (Expires 10/22/03) (Includes Sunday Sales) 6. Application for Outdoor Service Area Black Hawk Tennis Club, 1005 Black Hawk Road (11/01/02 - 10/31/03) HEARINGS AND BIDS 2. Sale and conveyance of property generally located near Jehovah's Witness Hall Pleasant Vallee Drive, off of Greenhill Road. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Motion-to receive,file and instruct City Clerk to open and read bids and refer to City Planner for review. HEARINGS 3. Rezone from "R-3"Multiple Residential District to "R-4"Multiple Residential District property generally located at 605-625 Johnson Street to allow for construction of two 12-plex apartment buildings-Scott Jordan. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 4. Sale and conveyance of three parcels of property generally located near the intersection of Acker and Eldora Roads, and northeast and southwest of the relocated creek for$6,315.02-Dale Rousselow. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. wr, October 21, 2002 Page 4 5. Vacation, sale and conveyance of a portion of alley generally located behind 528 and 532 Newton Street for$450.00-David Zoll. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. UNFINISHED BUSINESS 6. Evaporative Condenser and Control Sustem- Young Arena. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $63,733.00 to Ace Refrigeration of Cedar Rapids, Iowa. DOCUMENTS 7. F.Y. 2003 Hwy. 218/Cedar Valley Lakes Trail-Phase 1 & Trolley Car Trail, Contract No. 584. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$638,946.22 from Peterson Contractors, Inc. of Reinbeck, Iowa. 8. Resolution-to approve communication from City Engineer transmitting Justification Report from Kirkham Michael for a new access off of U.S. Highway 20/Ansborough and to authorize proceeding with negotiation of preliminary and final design contracts with Earth Tech. RESOLUTIONS TO BE ADOPTED 9. Resolution-to authorize reduction of 18-hole daily weekday package rate for golf at three golf courses from $15.00 to $11.00 for the remainder of 2002 golf season. BILLS PAYMENT 10. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. ADJOURNMENT Nancy Eckert City Clerk October 21, 2002 Page 5 MEETINGS Monday, October 21, 2002 2:30 p.m. - Council Work Session, Council Chambers (Historic Commission) 2:50 p.m. -Public Works Committee, Council Chambers 3:00 p.m. -Building & Grounds Committee, Council Chambers 3:10 p.m. - Finance Committee, Council Chambers 3:30 p.m. - Council Work Session, Council Chambers (Vision Iowa) 4:00 p.m. - Council Work Session, Council Chambers (Highway 20 Interchange) 4:30 p.m. -Appeal Hearing, Council Chambers PUBLIC INFORMATION 1. Waterloo Convention and Visitor's Bureau Board minutes of September 26, 2002, on file in the City Clerk's office. 2. Waterloo Leisure Services Commission minutes of September 10, 2002, on file in the City Clerk's office. 3. Waterloo Airport Board minutes of October 15, 2002, on file in the City Clerk's office. 4. Community Development Board minutes of September 17, 2002, on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Anaerobic Digesters, Waterloo Water Pollution Control Facilities, Contract No. 550. Pay Estimate No. 27 to Earth Tech, Inc. in the total amount due of$15,965.85. 2. Easton Avenue Water Pollution Control Facilities, Contract No. 549. Pay Estimate No. 43 to Earth Tech, Inc. in the total amount due of$3,735.14. APPEAL HEARING October 21, 2002 4 : 30 p .m. Council Chambers Roll Call . Motion—to approve Agenda, as proposed or amended. HEARING 2 . Appeal of decision of Waterloo Historic Preservation Commission to deny request of property owner to replace existing aluminum siding for property located at 126 Prospect Avenue—Michael Douglas . HOLD HEARING. Motion-to close hearing and receive and file oral and written comments . Motion—to approve or deny appeal . Motion-to adjourn. Nancy Eckert City Clerk COUNCIL WORK SESSION October 21, 2002 3 :30 - 4 : 00 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Update on Vision Iowa application. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION October 21, 2002 4 : 00 - 4 :30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of Justification Report from Kirkham Michael for U. S . Highway 20/Ansborough Interchange Associate Engineer. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION October 21, 2002 2 :30 - 2 : 50 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of Historic Preservation Ordinance Associate Planner. Adjournment . Nancy Eckert City Clerk Council Work Session October 17, 2002 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 14, 2002 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three(3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Cammie Scully, Director of Cultural &Arts Commission Pledge of Allegiance: Don Temeyer, City Planner Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of October 7, 2002, Regular Session, as proposed. Proclamation declaring October 30, 2002 as Weatherization Day. Proclamation declaring October 2002 as Spinal Health Month. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) October 14, 2002 Page 2 a. Approve the following: 1. Communication from City Clerk transmitting request of Beck's Pub & Grille, 3295 University Avenue, requesting a variance to the Noise Ordinance on October 19, 2002 from 11:00 a.m. to 7:00 p.m. in conjunction with October Fest celebration to be held in the lower level parking lot, including a live band, together with recommendation of approval of Police Chief 2. Michelle Weidner, Chief Financial Officer, to attend Iowa League GASB 34 Roundtable and Iowa Municipal Officer's Association Fall Meeting in Des Moines, Iowa, on October 23-24, 2002, with costs not to exceed $237.60. b. Approve the following resolutions: 1. Communication from Assistant City Engineer transmitting request of Richard Wolf for a waiver for a concrete driveway to be located at 1018 Belle Street, together with recommendation of approval. DELETE 2. Communication from Assistant City Engineer transmitting request of Carl Anderson to place a rock field entrance with 18" culvert onto seal coat roadway to be located in the 700 block of Airline Highway, together with recommendation of approval. c. Approve the following: 1. Beer License Permit Application Class C Metro 66, 821 Broadway (Renewal) (Expires 10/31/03) (Includes Sunday Sales) All Stop Convenience Store, 2424 Ranchero Road (Renewal) (Expires 11/26/03) (Includes Sunday Sales) Metro 66, 2332 Falls Avenue (Renewal) (Expires 11/13/03) (Includes Sunday Sales) 2. Beer/Wine License Permit Application Class B Q & T Pharmacy, 920 West 5th Street (Renewal) (Expires 10/29/03) (Includes Sunday Sales) 3. Beer/Liquor License Permit Application Class C Night Gallery, 708 Jefferson Street (Renewal) (Expires 10/15/03) Beck's Pub and Grille, 3295 University Avenue (Renewal) (Expires 10/19/03) (Includes Sunday Sales) Brown Bottle, 209 West 5th Street (Renewal) (Expires 10/21/03 ) (Includes Sunday Sales) October 14, 2002 Page 3 4. Liquor License Permit Application Class E Adams Grocery, 1010 Mitchell Avenue (Renewal) (Expires 10/31/03) (Includes Sunday Sales) 5. Application for Outdoor Service Area Beck's Pub and Grille, 3295 University Avenue (10/19/02 - 10/19/03) 6. Cigarette Permit Application Express Mart, 1415 Logan Avenue UNFINISHED BUSINESS 2. F.Y. 2003 Iry Warren Memorial, Gates and South Hills Golf Courses and Byrnes Park Parking Lots Paving, Divisions I, III and IV, Contract No. 658. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$208,605.71 to Aspro, Inc. & Subsidiaries of Waterloo, Iowa. 3. F.Y. 2003 Hwy. 218/Cedar Valley Lakes Trail-Phase I, & Trolley Car Trail, STP- ES-E-8155(42)-8T-07, Contract No. 584. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$638,946.22 to Peterson Contractors Inc. of Reinbeck, Iowa. 4. Byrnes Pool - Zero Depth Renovation (Raindrop Option). Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $14,073.00 to Chester Pool Systems, Inc. of Sellersburg, Indiana. PETITIONS FROM PUBLIC 5. Resolution-to approve communication from City Clerk transmitting request of Hawkeye Community College for an exception to burning yard waste to burn prairie grass located at the following locations: 1 acre located east of Campus Drive, 10 acres located north of Arboretum Drive and a brush pile located north of Fayette Hall in the nursery area on October 28, 2002, together with recommendation of approval of the Fire Chief, Leisure Services Director and Superintendent of Waste Management Services. 6. Resolution-to approve communication from City Clerk transmitting request of Black Hawk County Conservation Board for an exception to burning yard waste to burn approximately 1/10 acre of prairie grass located at Central Middle School, south and east of the front of the building in late October or early November 2002, together with recommendation of approval of Fire Chief, Leisure Services Director and Superintendent of Waste Management Services. October 14, 2002 Page 4 DOCUMENTS 7. F.Y. 2003 Iry Wan-en Memorial, Gates and South Hills Golf Courses and Byrnes Park Parking Lots Paving, Divisions I, III and IV, Contract No. 658. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$208,605.71 from Aspro, Inc. & Subsidiaries of Waterloo, Iowa. 8. Resolution-to approve communication from Traffic Operations Superintendent transmitting agreement with Iowa Department of Transportation for Traffic Safety Improvement funding in the amount of$232,482.90 in conjunction with traffic safety improvements at the intersection of northbound and southbound Washington Street (US 218) and West 11 th Street, No. CS-TSF-8155(44)-85-07, together with recommendation of approval. RESOLUTIONS TO BE ADOPTED 9. Resolution-to approve communication from Police Chief transmitting request to accept $3,500.00 grant from Cedar Valley Promise to be used to conduct underage alcohol compliance checks at area businesses licensed to sell alcohol. ORDINANCES TO BE ADOPTED 10. An Ordinance amending the 2001 Code of Ordinances of the City of Waterloo, Iowa, by repealing Subsection B, Nominating Method Used, of Section 1-7-1, Nomination Procedures Adopted, of Chapter 7, Municipal Elections, of Title 1, Administration; and enacting in lieu thereof a new Subsection B, Providing for Runoff Elections, of Section 1-7-1, Nomination Procedures Adopted, of Chapter 7, Municipal Elections, of Title 1, Administration (creating Runoff Elections for Municipal Elections). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 11. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 12. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$3,850.00 for work performed by the Water Works at 318 E. 9th Street, together with recommendation of approval of Waterloo Water Works Trustees. October 14, 2002 Page 5 ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, October 14, 2002 4:00 p.m. - Building and Grounds Committee, Council Chambers 4:10 p.m. - Finance Committee, Council Chambers 4:30 p.m. - Council Work Session, Council Chambers CONTRACT PAYMENT SCHEDULE 1. F.Y. 2002 Asphalt Overlay Program, Contract No. 645. Pay estimate No. 5 to Aspro, Inc. in the total amount due of$186,568.60. 2. F.Y. 2002 Street Reconstruction Program, Contract No. 646. Pay estimate No. 10 to Aspro, Inc. in the total amount due of$303,078.65. 3. F.Y. 2002 Sidewalk Repair Program -Zone 2, Contract No. 648. Pay estimate No. 6 to B & B Builders in the total amount due of$6,714.70. 4. 18th Street Bridge Replacement, Contract No. 622. Pay estimate No. 11 to Earth Tech Inc. in the total amount due of$20,411.48. 5. Martin Luther Kinq, IV and V CRS, Contract No. 556. Pay estimate No. 24 to Earth Tech Inc. in the total amount due of$13,368.68. 6. Hanna Boulevard/Rainbow Drive Culvert, Phase II, Rainbow Drive Culvert Castle Hill Water Shed, Contract No. 639. Pay estimate No. 1 to Peterson Contractors in the total amount due of$112,331.69. 7. Martin Luther King, Phase IV and V Construction, Contract No. 556. Pay estimate No. 30 to Peterson Contractors in the total amount due of $153,907.69. COUNCIL WORK SESSION October 14 , 2002 4 : 30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of proposed changes to Zoning Ordinance to require newly developed residential and commercial areas to screen dumpsters—Assistant City Planner. Adjournment . Nancy Eckert City Clerk Council Work Session October 10, 2002 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk ' ".� A THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 7, 2002 General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Reverend James Carstensen, Good Shepard Lutheran Church Pledge of Allegiance: Don Temeyer, City Planner Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of September 30, 2002, Regular Session, as proposed. Proclamation declaring October 11, 2002 as Lights On After School Day. Proclamation declaring the second week in October 2002 as Earth Science Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) October 7, 2002 Page 2 a. Approve the following: 1. Wilson Carter, Fire Lieutenant, to attend Course Design Instructional Methodology Class in Emmitsburg, Maryland on December 2-13, 2002, with costs not to exceed $198.00. 2. Michael Vauthier and Robert Greenlee III, Police Officers, to attend Urban Potential Seminar in Waterloo, Iowa on October 1, 2002, with costs not to exceed $396.00. 3. Rich Hesse and Brian Weldon, Police Officers, to attend International Association of Bomb Technicians and Investigators Conference in Indianapolis, Indiana on October 26-November 1, 2002, with costs not to exceed $1,734.00, including the use of city vehicle. 4. Cammie Scully, Director of Cultural &Arts Commission, to attend Association of Midwest Museums Conference in Minneapolis, Minnesota on November 14-16, 2002, with costs not to exceed $425.00. 5. Communication from City Clerk transmitting appointment of Rae Frogge to the position of Clerk 17, effective October 14, 2002. b. Approve the following: 1. Beer/Liquor License Permit Application Class C Cadillac Bowling Lanes, 650 LaPorte (Renewal) (Expires 10/04/03) (Includes Sunday Sales) 2. Beer License Permit Application Class C Kwik Trip, 506 West 9th Street (Renewal) (Expires 11/18/03) (Includes Sunday Sales) Petro and Provisions, 2100 Lafayette (Renewal) (Expires 09/30/03) (Includes Sunday Sales) Tobacco Outlet, 1803 LaPorte Road (Renewal) (Expires 10/14/03) (Includes Sunday Sales) 3. Beer/Wine License Permit Application Special Class C Doughy Joey's, 300 West 4th Street (Renewal) (Expires 10/08/03) (Includes Sunday Sales) 4. Cigarette Permit Application Currency Inc./Korner Cutz, 829 East 4th Street October 7, 2002 Page 3 c. Bonds. d. Approve the following resolutions: 1. Communication from City Engineer transmitting request of Linden United Methodist Church for a waiver for a concrete driveway to be located at 301 Butler Street, together with recommendation of approval. 2. Communication from City Engineer transmitting request of John Proctor for a waiver for a concrete driveway to be located at 1306 Fulton Street, together with recommendation of approval. HEARINGS AND BIDS 2. F.Y. 2003 Iry Warren Memorial, Gates and South Hills Golf Courses and Byrnes Park Parking Lots Paving, Contract No. 658. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive,file and instruct City Clerk to open and read bids and refer to City Engineer for review. UNFINISHED BUSINESS 3. Burnes Pool -Zero Depth Renovation. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $97,716.00 to Chester Pool Systems, Inc. of Sellersburg, Indiana. 4. Evaporative Condenser and Control Sustem - Young Arena. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $63,733.00 to Ace Refrigeration of Cedar Rapids, Iowa. 5. Burnes Pool Concrete Replacement. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $46,563.00 to Mike Dolan Concrete and Masonry, Inc. of Waterloo, Iowa. October 7, 2002 N" �"' Page 4 PETITIONS FROM PUBLIC 6. Resolution-to approve communication from Assistant City Planner transmitting request of Scott Jordan to rezone from "R-3"Multiple Residential District to "R-4" Multiple Residential District property generally located at 605-625 Johnson Street to allow for construction of two 12-plex apartment buildings. Set date of hearing as October 28, 2002. DOCUMENTS 7. Resolution-to approve communication from Police Chief transmitting agreement with U.S. Department of Justice, Officer of Community Policing for a COPS in Schools grant in the amount of$153,281.00, with city's share of$28,281.00, to provide for an additional School Resource Officer in the schools. 8. Resolution-to approve communication from City Planner transmitting agreement with the Iowa Department of Economic Development for funding in the amount of $400,000.00 (50 percent forgivable loan and 50 percent grant) from the Brownfield Redevelopment Financial Assistance Program for redevelopment of the former Construction Machinery Company (CMC) site as part of the Rath Neighborhood Plan. 9. Resolution-to approve communication from City Planner transmitting subordination agreement and consent agreement with Black Hawk Economic Development, Inc. for Clear Windows, LLP, which lists the city in the second lien position behind Black Hawk Economic Development, Inc. and ensures the mortgage will continue as a lien on the real estate subject to the right of reversions. 10. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting Release of Real Estate Mortgage for John and Lynda Hart, 342 W. Schrock Road,for payment of Promissory Note in conjunction with the Kimball South Rural Water Main Project. 11. Resolution-to approve communication from Police Chief transmitting agreement with Iowa Division of Criminal and Juvenile Justice Planning for a Juvenile Accountability Incentive Block Grant (JAIBG) in the amount of$20,606.00. RESOLUTIONS TO BE ADOPTED 12. Resolution-to approve communication from Leisure Services Director transmitting request to approve quantity adjustments in the amount of$63,143.60 for the 2000 Golf Course Path Construction Project. 13. Resolution-to approve communication from City Planner transmitting Notice of Intent to apply for Vision Iowa funds. October 7, 2002 Page 5 BILLS PAYMENT 14. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 15. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$906.50 for work performed by the Water Works at 1211 W. Parker Street, together with recommendation of approval of the Waterloo Water Works Trustees. 16. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$10,583.47 for work performed by the Water Works at 135-137 University Avenue, together with recommendation of approval of the Waterloo Water Works Trustees. 17. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$2,680.00 for work performed by the Water Works at 1301 Bertch Avenue, together with recommendation of approval of the Waterloo Water Works Trustees. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, October 7, 2002 4:00 p.m. - Building and Grounds Committee, Council Chambers 4:15 p.m. -Public Works Committee, Council Chambers 4:30 p.m. -Public Safety Committee, Council Chambers 4:40 p.m. -Human Resources Committee, Council Chambers 4:55 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Board of Waterloo Water Works Trustees minutes of September 25, 2002 on file in the City Clerk's office. 2. Telecommunications Commission minutes of September 12, 2002 on file in the City Clerk's office. 3. Planning, Programming and Zoning Commission minutes of September 3, 2002 on file in the City Clerk's office. October 7, 2002 Page 6 i 4. Communication from Fire Chief transmitting appointment of Dave Boesen to the position of Fire Marshall, effective September 30, 2002. 5. Communication from City Attorney transmitting resignation of Sang-Ki Han, Assistant City Attorney, effective September 27, 2002, together with recommendation of payment of$6,379.72 for unused vacation time and sick pay. CONTRACT PAYMENT SCHEDULE 1. Hanna Boulevard/Rainbow Drive Culvert Phase II and Rainbow Drive Culvert Castle Hill Watershed, Contract No. 639. Pay estimate No. 34 to Earth Tech in the total amount due of$5,100.00. 2. Anaerobic Digesters, Waterloo Water Pollution Control Facilities, Contract No. 550. Pay estimate No. 24 to Story Construction in the total amount due of$60,505.50. Council Work Session October 3, 2002 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk