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HomeMy WebLinkAbout07. July THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JULY 29, 2002 General Rules for Public Participation 1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The 'oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Nancy Eckert, City Clerk. Pledge of Allegiance: Councilperson Bob Greenwood Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of July 22, 2002, Regular Session, as proposed. Proclamation declaring August 4, 2002, as National KidsDay. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) x ... , July 29, 2002 '' Page 2 a. Communication from City Clerk transmitting request of Church Row Neighborhood Association for a variance to the Noise Ordinance on August 6, 2002,from 6:00 p.m. to 8:30 p.m. to allow a band to play in Washington Park during National Night Out, together with recommendation of approval of the Police Chief b. Approve the following: 1. Beer License Permit Application Class B La Chiquita, Inc., 301 East 4th Street (Renewal) (Expires 8/6/03) (Includes Sunday Sales) c. Bonds BOND SALE 2. $380,000 General Obligation Bonds, Taxable Series 2002C. Motion-to receive and file proof of publication of Notice of Sale. Resolution-to direct sale of$380,000 General Obligation Bonds, Taxable Series 2002C. PETITIONS FROM PUBLIC 3. Resolution-to approve communication from City Engineer transmitting request of William Smith for a waiver for a concrete driveway to be located at 215 Crestridge Drive, together with recommendation of approval. 4. Resolution-to approve communication from Assistant City Planner transmitting request of Eagle Tannery for a minor site plan amendment to the "M-2,P"Planned Industrial District for property generally located at 4455 Remington Road to build an addition. Set date of hearing, if necessary. REPORTS 5. Resolution-to approve communication from Contract Compliance Officer transmitting Contract Compliance Program 2002 and supporting documents. DOCUMENTS 6. Resolution-to approve communication from City Clerk transmitting renewal of property insurance with Travelers Insurance Company at a cost of$161,000.00 July 29, 2002 Page 3 7. Resolution-to approve communication from Assistant City Engineer transmitting construction plans for paving and sanitary sewer serving Greenhill Heights Addition, as submitted by Wayne Claassen Engineering and Surveying, Inc., of Waterloo, Iowa, and Sewage Treatment Agreement with the Iowa Department of Natural Resources. 8. Resolution-to approve communication from Director of Aviation transmitting an agreement with the Federal Aviation Administration for a grant in the amount of $1,208,989.00 in conjunction with the Airport Terminal Renovation, Phase 2. RESOLUTIONS TO BE ADOPTED 9. Airport Terminal Renovation, Phase 2. Resolution-to approve communication from Director of Aviation transmitting recommendation of award of contract. BILLS PAYMENT 10. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, July 29, 2002 3:15 p.m. -Finance Committee, Council Chambers 3:30 p.m. -Appeal Hearing, Council Chambers 4:00 p.m. - Council Bus Tour, Rath Brownsfield Area PUBLIC INFORMATION 1. Communication from Police Chief transmitting promotion of Carroll Kienol to Sergeant, effective July 15, 2002. 2. Waterloo Leisure Services Commission minutes of June 11, 2002, on file in the City Clerk's office. 3. Waterloo Housing Authority minutes of June 18, 2002, on file in the City Clerk's office. 4. Waterloo Public Library minutes of June 17, 2002, on file in the City Clerk's office. July 29, 2002 " Page 4 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2002 Street Reconstruction, Contract No. 646. Pay Estimate No. 3 to Aspro in the total amount due of$207,557.24. 2. F.Y. 2002 Sidewalk Repair Program Zone 2, Contract No. 648. Pay Estimate No. 4 to B & B Builders in the total amount due of$10,865.72. r► Council Tour July 29, 2002 4 : 00 p.m. Mayor John Rooff and City Council Members will tour the Rath Brownsfield Area at 4 : 00 p.m. on July 29, 2002 . Nancy Eckert City Clerk APPEAL HEARING July 29, 2002 3 :30 p.m. Council Chambers Roll Call . Motion—to approve Agenda, as proposed or amended. HEARING 1 . Appeal of Notice of Violation of Sections 4-4-6 A(3) , Unauthorized Accumulations, 4-4-6A(4) , Junk, and 4-4-7, Junk Motor Vehicles, of the Code of Ordinances for property located at. 299 Dearborn Avenue—Daniel Redding. HOLD HEARING. Motion-to close hearing and receive and file oral and written comments . Motion—to affirm or reverse Notices of Violation. Motion-to adjourn. Nancy Eckert City Clerk • BID OPENING July 29, 2002 11 : 00 a.m. Council Chambers 1 . $380, 000 General Obligation Bonds, Series 2002C. Receive and file sealed bids, but NOT OPENED. Instruct City Clerk to open sealed bids . Refer to Speer Financial Inc. Adjourn to 5 : 30 p.m. Nancy Eckert City Clerk 6: Council Work Session July 25, 2002 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JULY 22, 2002 General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item fora maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The 'oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Councilperson Harold Getty. Pledge of Allegiance: Councilperson Ron Welper Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of July 8, 2002, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Communication from Neighborhood Services Coordinator transmitting recommendation of appointment of Leslie Grundy to the position of Secretary/Receptionist effective at a mutually agreed upon date. July 22, 2002 " Page 2 b. Communication from City Planner transmitting recommendation of appointment of Louis Starks to the position of Associate Planner effective at a mutually agreed upon date. c. Approve the following: 1. Beer/Liquor License Application Class C BJ's Bar and Billiards, 110 Ida Street (Renewal) (Expires 7/29/03) (Includes Sunday Sales) Randy's Tap, Inc., 307 West 4th Street (New) (Expires 7/13/03) (Includes Sunday Sales) 2. Beer/Liquor License Permit Application Class B Best Western Starlite Village, 214 Washington (Renewal) (Expires 8/15/03) (Includes Sunday Sales) 3. Beer/Liquor License Permit Application Class E AMEND Express Super Value, 1975 Franklin Street (Renewal) (Expires 7/19/03) (Includes Sunday Sales) d. Bonds HEARINGS AND BIDS 2. F.Y. 2003 Hanna Boulevard/Rainbow Drive Box Culvert-Phase 17, and Rainbow Drive Box Culvert, Castle Hill Watershed, Contract No. 639. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive,file and instruct City Clerk to open and read bids and refer to City Engineer for review. HEARINGS 3. Site plan amendment to the "M-2,P"Planned Heavy Industrial District for expansion of the Airport Terminal--Waterloo Airport Commission. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Resolution-to approve said site plan amendment. July 22, 2002 Page 3 4. Allocation of grant in the amount of$86,688.00 from the U.S. Department of Justice for the F.Y. 2002 Local Law Enforcement Block Grant (LLEBG) Program, with a required local match of$9,632.00. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of Advisory Committee and oral and written comments. Resolution-to approve grant allocation. 5. Development Agreement with Gray Transportation to sell and convey for$1.00 approximately ten acres of land generally located in the Northeast Industrial Park Plat No. 1 to build an 18,000 square foot facility, with tax rebates for five years at 50 percent and a minimum assessment of$1,200,000.00. Resolution-to approve said Development Agreement, subject to Letter of Commitment from financial institution. Resolution-to approve sale and conveyance and deed. 6.. Vacation of 8 foot utility easement generally located on the south side of Lot 6 of the Northeast Industrial Park Plat No. 1 and a 20 foot utility easement generally located on the north side of Lot 12 in the Northeast Industrial Park Plat No. 3-Gray Transportation. Motion-to cancel hearing. 7. Sale and conveyance of property generally located at 326 Oak Street for $49,500.00 under HUD Section 5(h) Plan for Sale of Single Family Dwellings under the Public Housing Homeownership Program—Cliff Freudenberg. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. UNFIIVISHED BUSINESS 8. F.Y. 2002 Soldiers and Sailors Park-Phase II, Contract No. 644. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$44,936.75 to Mike Dolan Concrete & Masonry of Waterloo, Iowa. 9. 2002 Roofing Projects for City of Waterloo. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract for Five Sullivan Brothers Convention Center in the amount of$217,301.00 to Black Hawk Roofing of Cedar Falls, Iowa; Waterloo Center For The Arts in the amount of$107,884.00 to Service Roofing Company of Waterloo, Iowa; Waterloo Public Library in the amount of$70,150.00 to Pries Roofing of LaPorte City, Iowa; Waterloo Fire Station No. 3 in the amount of$16,600.00 to Pries Roofing of LaPorte City, Iowa; and Waterloo Fire Station No. 8 in the amount of$20,812.00 to Black Hawk Roofing of Cedar Falls, Iowa,for a total project cost of$432,747.00. . July 22, 2002 Page 4 PETITIONS FROM PUBLIC 10. Resolution-to approve communication from City Engineer transmitting request of Dianne Warren for a waiver for a concrete driveway to be located at 1161 Prospect Boulevard, together with recommendation of approval. 11. Resolution-to approve communication from City Engineer transmitting request of Kristin M. Frush for a waiver for an asphalt driveway to be located at 305 Downing Avenue, together with recommendation of approval. DOCUMENTS 12. Resolution-to approve communication from Senior Planner transmitting application for Joseph and Laurie Berinobis for tax exemptions on improvements totaling $90,000.00 for property located at 3109 Franklin Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. 13. F.Y. 2002 Soldiers and Sailors Park-Phase II, Contract No. 644. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$44,936.75 from Mike Dolan Concrete & Masonry of Waterloo, Iowa. 14. 2002 Roofing Projects for Cite of Waterloo. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Contracts, Bonds and Certificates of Insurance for Five Sullivan Brothers Convention Center in the amount of$217,301.00 from Black Hawk Roofing of Cedar Falls, Iowa; Waterloo Center For The Arts in the amount of $107,884.00 from Service Roofing Company of Waterloo, Iowa; Waterloo Public Library in the amount of$70,150.00 from Pries Roofing of LaPorte City, Iowa; Waterloo Fire Station No. 3 in the amount of$16,600.00 from Pries Roofing of LaPorte City, Iowa; and Waterloo Fire Station No. 8 in the amount of$20,812.00 from Black Hawk Roofing of Cedar Falls, Iowa. 15. Resolution-to approve communication from City Planner transmitting Financial Assistance Award from the U.S. Department of Commerce Economic Development Administration (EDA) in the amount of$1,000,000.00 in conjunction with redevelopment of the Rath Neighborhood and Riverfront Renaissance Plan, with city match to be reconstruction of Sycamore Street from East 11 th Street to East 6th Street at an estimated cost of$800,000.00 and the Iowa Brownfields grant in the amount of$400,000.00. 16. Resolution-to approve communication from Associate Engineer transmitting City- State Agreement with the Iowa Department of Transportation for Federal STP- Enhancement funds in the amount of$150,000.00, with a City match of $37,500.00, in conjunction with Cedar River Trail (Phase I)from Vinton Street to East 4th Street, STP-E-8155(648)-8V--07, Contract No. 640. July 22, 2002 Page 5 17. Resolution-to approve communication from Traffic Operations Superintendent transmitting application with Iowa Department of Transportation for Traffic Safety Improvement Program funds in the amount of$11,650.00 in conjunction with University Avenue and Tunis Drive signal improvement and $220,000.00 for roadway and shoulder resurfacing of Independence Avenue from Bishop Avenue to Skyview Road. 18. Resolution-to approve communication from Chief Financial Officer transmitting service agreement with City Attorney. RESOLUTIONS TO BE ADOPTED 19. Resolution-to cancel September 3, 2002, Council meeting and to schedule Council meeting for September 30, 2002. ORDINANCES TO BE ADOPTED 20. An Ordinance amending the 2000 Traffic Code by adding Subsection (0)Alley to Section 551, Parking Prohibited at All Times on Certain Streets (no parking on south side of alley between Jackson Street and North Barclay Street). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 21. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 22. Resolution-to approve communication from Associate Engineer transmitting request to select Alternative No. 1 at an estimated cost of$6,062,000.00 or Alternative No. 2 at an estimated cost of$5,539,000.00 in conjunction with design of 18th Street Bridge Over The Cedar River, Contract No. 622, together with recommendation of Citizens Advisory Committee to approve Alternative No. 1. 23. F.Y. 2003 Sidewalk Block Grant Repair Program, Contract No. 649. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as August 12, 2002. July 22, 2002 Page 6 24. F.Y. 2002 Satellite Interceptor Corrosion Project, Contract No. 652. Motion-to instruct Superintendent of Waste Management Services to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as August 12, 2002. TRAVEL REQUESTS Motion-to approve the following: 25. Sang-Ki Han, Assistant City Attorney, to attend International Municipal Lawyers Association Annual Seminar in Denver, Colorado, on October 19-23, 2002, with cost not to exceed $2,004.40. 26. Ron Welper, Councilperson, to attend Iowa League of Cities 104th Annual Conference and Exhibit in Cedar Rapids, Iowa, on September 18-20, 2002, with costs not to exceed $290.00. 27. Nancy Eckert, City Clerk, to attend Iowa League of Cities 104th Annual Conference and Exhibit in Cedar Rapids, Iowa, on September 18-20, 2002, with costs not to exceed $290.00. 28. Scott Lake, Police Investigator, to attend Computer Crime Investigator Certification Course in Kansas City, Missouri, on August 4-9, 2002, with costs not to exceed $1,739.80, including use of city vehicle. 29. Ned DeBerg, Fire Chief, to attend Fire Service Management class in Emmetsburg, Maryland, on October 6-17, 2002, with costs not to exceed $192.00, including use of city vehicle. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, July 22, 2002 3:35 p.m. -Public Works Committee, Council Chambers 3:45 p.m. -Public Safety Committee, Council Chambers 4:00 p.m. -Human Resources Committee, Council Chambers 4:10 p.m. -Finance Committee, Council Chambers 4:30 p.m. - Ordinance Committee, Council Chambers July 22, 2002 Page 7 PUBLIC INFORMATION 1. Communication from City Clerk transmitting resignation of Margery Hirdler, Deputy City Clerk, effective July 2, 2002, together with recommendation of payment of $2,133.78 for unused vacation pay and sick time. 2. Community Development Board meeting minutes of May 14, 2002 on file in the City Clerk's office. 3. Communication from Chief Financial Officer transmitting retirement of Tom Campbell, Deputy Finance Manager, effective June 28, 2002, together with recommendation of payment of$8,798.70 for unused vacation pay and sick time. 4. Communication from Fire Chief transmitting retirement of Robert Rodgers, Fire Engineer, effective June 30, 2002, together with recommendation of payment of $22,903.76 for unused vacation pay and sick time. Council Work Session July 18, 2002 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk COUNCIL WORK SESSION July 11, 2002 8 :30 a.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Update on Lobbyist Agreement . Adjournment . Nancy Eckert City Clerk Council Work Session July 11, 2002 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JULY 8, 2002 General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Jim Quint, MIS Manager. Pledge of Allegiance: Councilperson Deborah Berry Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of June 27, 2002, Special Session and July 1, 2002, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Communication from Chief of Police transmitting request of Main Street Waterloo to close 4th Street from Franklin Street to Mulberry Street on July 13, 2002,from 6:00 a.m. to 9:00 p.m. in conjunction with BBQ'Loo & Blues Too. b. Bonds. July 8, 2002 Page 2 HEARINGS AND BIDS 2. F.Y. 2002 Soldiers and Sailors Park, Phase II, Contract No. 644. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive, file and instruct City Clerk to open and read bids and refer to City Engineer for review. HEARINGS 3. Site plan amendment to the "M-2,P" Planned Heavy Industrial District for property generally located in the Northeast Industrial Park Plat No. 1 for construction of a new 18,000 square foot facility-Gran Transportation. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Resolution-to approve said site plan amendment. 4. Development Agreement with Gray Transportation to sell and convey for$1.00 approximately ten acres of land generally located in the Northeast Industrial Park Plat No. 1 to build an 18,000 square foot facility, with tax rebates for five years at 50 percent and a minimum assessment of$1,200,000.00. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to approve said Development Agreement. Resolution-to approve sale and conveyance and deed. 5. Vacation of utility easement generally located at 4040 Alexandra Drive just south of West San Marnan Drive—Schenk Engineering on behalf of MediaCom. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. July 8, 2002 Page 3 PETITIONS FROM PUBLIC 6. Resolution-to approve communication from Assistant City Planner transmitting request of Waterloo Airport Commission for a site plan amendment to the "M-2,P" Planned Heavy Industrial District for expansion of the Airport Terminal. Set date of hearing as July 22, 2002. 7. Resolution-to approve communication from Assistant City Planner transmitting request of Clarence Jordan to rezone from "M-1"Light Industrial District to "R-2" One and Two Family Residence District property generally located at 739 Glenwood Avenue 100 feet west of the intersection of Glenwood Street and Linden Avenue for the purpose of legalizing a legal non-conforming home. Set date of hearing as August 5, 2002. 8. Resolution-to approve communication from Assistant City Planner transmitting request of Rebecca Curran to rezone from "A-1"Agricultural District to "R-1" Residence District property generally located at 1602 Scott Avenue for the purpose of building a new home. Set date of hearing as August 5, 2002. 9. Resolution-to approve communication from City Engineer transmitting request of Mike Dolan for a waiver for a concrete driveway to be located at 1140 Fairchild Street, together with recommendation of approval. 10. Resolution-to approve communication from Assistant City Planner transmitting request of Covenant Medical Center for a special permit and site plan amendment for property generally located south of Ridgeway Avenue (behind Lind Amoco) with frontage along Edgemont Avenue for the purpose of constructing a new building. Set date of hearing as August 5, 2002. REPORTS 11. Resolution-to approve communication from Chief Financial Officer transmitting credit card policy. 12. Resolution-to approve communication from Chief Financial Officer transmitting travel policy. 13. Resolution-to approve communication from Chief Financial Officer transmitting auto allowance and cell phone allowance for Mayor. 14. Motion-to approve communication from General Manager of Waterloo Water Works transmitting Waterloo Water Works Calendar Year 2001 Audit Report and 2001 Operating Report. July 8, 2002 Page 4 DOCUMENTS 15. Resolution-to approve communication from City Planner transmitting grant application with the Department of Housing and Urban Development for Brownfields Economic Development Initiative (BEDI)funds in the amount of$2,000,000.00 to be used for floodwall reconstruction, home buyer assistance and site acquisition, demolition, clearance and redevelopment of Riverfront property in conjunction with the Rath Area Brownfields Redevelopment Initiative. 16. Resolution-to approve communication from Chief of Police transmitting 28D and 28E Agreements with the cities of Cedar Falls, Evansdale, Hudson, LaPorte City, Waverly, Black Hawk County, Bremer County and the University of Northern Iowa in conjunction with Tri-County Drug Task Force. 17. Resolution-to approve communication from Senior Planner transmitting application for David Love for tax exemptions on improvements totaling $21,700.00 for property located at 508 Edwards Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. 18. Resolution-to approve communication from Assistant City Planner transmitting a Permanent Easement Agreement with the Chicago Central and Pacific Railroad Company to allow replacement of existing drainage structure under railroad track leading into Northland Oil in conjunction with Hanna Box Culvert Project. 19. Resolution-to approve communication from Assistant City Planner transmitting Deed of Dedication with Waterloo Industrial Development Association and R & N Investments in conjunction with Northeast Industrial Park Plat No. 3. 20. Resolution-to approve communication from Police Chief transmitting an agreement with Governor's Office of Drug Control Policy for Edward Byrne Memorial State & Local Law Enforcement Assistance Formula grant in the amount of$240,799.00, with a local math of$80,266.00,for prosecution of drug, asset forfeiture and career criminal cases generated by the Tri-County Drug Task Force. 21. Resolution-to approve communication from Associate Engineer transmitting an agreement for RISE funding in the amount of$2,121,700.00, with a local match of $1,221,700.00, in conjunction with replacement of 18th Street Bridge Over Cedar River, RM-8144(654)-9D-07, Contract No. 622. RESOLUTIONS TO BE ADOPTED 22. Resolution-to approve salary increases for non-bargaining employees for Fiscal Year 2003, excluding Department Heads, and approve payment into a Voluntary Employees Beneficiary Association (VEBA) account of$500.00 for each employee payable January 1, 2003. • July 8, 2002 Page 5 23. Resolution-to name extension of Bishop Avenue between Independence Avenue and Martin Luther King Jr. Drive as Bishop Avenue. 24. Resolution-to approve communication from Assistant City Planner transmitting request of Schenk Engineering on behalf of MediaCom to dedicate easements to allow for construction of additional buildings on property generally located at the current Mediacom site, west of Alexandra Drive and north of Southtown Drive. AMEND 24a.Resolution-to cancel July 15, 2002, Council meeting and to schedule Council meeting for July 29, 2002. ORDINANCES TO BE ADOPTED 25. An Ordinance amending the 2000 Traffic Code by repealing Subsection (9) Hillcrest Road of Section 545, Yield Streets; and enacting in lieu thereof a new Subsection (9) Hillcrest Road of Section 545, Yield Streets (remove yield sign on Park Lane at Hillcrest Road). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 26. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 27. Resolution-to approve communication from Chief of Police transmitting grant from the U.S. Department of Justice for F.Y. 2002 Local Law Enforcement Block Grant (LLEBG) in the amount of$86,688.00, with local match of$9,632.00. Set date of hearing as July 22, 2002. 28. Resolution-to approve communication from Waterloo Water Works General Manager transmitting request to certify $452.38 for work performed by Waterloo Water Works at 1137 Ackermant Street, together with recommendation of approval of Board of Waterloo Water Works Trustees. 29. Resolution-to approve communication from Waterloo Water Works General Manager transmitting request to certify $462.49 for work performed by Waterloo Water Works at 1148 Forest Avenue, together with recommendation of approval of Board of Waterloo Water Works Trustees. 30. Resolution-to approve communication from Waterloo Water Works General Manager transmitting request to certify $555.47 for work performed by Waterloo Water Works at 610 Anthony Street, together with recommendation of approval of Board of Waterloo Water Works Trustees. July 8, 2002 Page 6 31. Resolution-to approve communication from Waterloo Water Works General Manager transmitting request to certify $1,310.97 for work performed by Waterloo Water Works at 246 Jackson Street, together with recommendation of approval of Board of Waterloo Water Works Trustees. 32. Resolution-to approve communication from Associate Engineer transmitting request to select Alternative No. 1 at an estimated cost of$6,062,000.00 or Alternative No. 2 at an estimated cost of$5,539.00 in conjunction with design of 18th Street Bridge Over The Cedar River, Contract No. 622, together with recommendation of Citizens Advisory Committee to approve Alternative No. 1. 33. Resolution-to approve communication from Assistant City Planner transmitting request of Wayne Nathem to extend balloon payment to December 31, 2004 in conjunction with purchase of property located at 607 Dearborn Avenue. 34. Resolution-to approve communication from Superintendent of Traffic Operations transmitting request to start a signal removal study at the intersection of Lincoln and Logan. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, July 8, 2002 4:15 p.m. -Public Works Committee, Council Chambers 4:45 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Fire Chief transmitting promotion of Mike Jenn to Captain, effective June 25, 2002. 2. Design Review Board minutes of June 11, 2002, on file in the City Clerk's office. 3. Planning, Programming and Zoning Commission minutes of June 4, 2002, on file in the City Clerk's office. 4. Waterloo Airport Board minutes of June 18, 2002, on file in the City Clerk's office. 5. Board of Waterloo Water Works Trustees minutes of June 26, 2002, on file in the City Clerk's office. 6. Communication from Superintendent of Traffic Operations transmitting retirement of Charles G. Linker, Signal Technician Foreman, effective July 5, 2002, together with recommendation of payment of$2,108.57 for unused vacation pay and sick time. July 8, 2002 Page 7 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2002 Street Reconstruction, Contract No. 646. Pay Estimate No. 3 to Aspro in the total amount due of$269,081.17. 2. F.Y. 2002 Sidewalk Repair Program Zone 2, Contract No. 648. Pay Estimate No. 3 to B & B Builders in the total amount due of$3,224.09. 3. San Marnan Drive Traffic Improvements, Phase I, STP-U-8155(651)-70-07. Pay Estimate No. 13 to Parsons Transportation Group in the total amount due of $46,268.36. Council Work Session July 3, 2002 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk • THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JULY 1, 2002 General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Assistant Pastor Jeff Hanson, First Baptist Church Pledge of Allegiance: Sandie Greco, Superintendent of Traffic Operations Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of June 24, 2002, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Communication from Mayor Rooff transmitting reappointment of Steve VanDeest, with term expiration date of July 1, 2005, to the Waterloo Metropolitan Transit Authority. July 1, 2002 �"'' Page 2 b. Communication from Mayor Rooff transmitting appointment of Bob Klieman, with term expiration of March 1, 2003 and Bill Robert, with term expiration of March 1, 2004, to the Leisure Services Commission. c. Communication from Chief of Police transmitting request of Main Street Waterloo to close 4th Street from Sycamore to Commercial Streets on August 10, 2002 from noon to 10:00 p.m. in conjunction with Taste of`Loo. d. Communication from Chief of Police transmitting request of Main Street Waterloo to close 4th Street from Franklin Street to Mulberry Street and Mulberry Street from 4th Street to Park Avenue on July 13, 2002 from 6:00 a.m. to 9:00 p.m. in conjunction with BBQ'Loo & Blues Too. e. Approve the following: 1. Beer/Liquor License Permit Application Class C Veterans of Foreign Wars Post#1623, 612 Jefferson (Renewal) (Expires 7/3/03) (Includes Sunday Sales) Vic's Lounge, 1106 LaPorte Road (Renewal) (Expires 7/16/03) (Includes Sunday Sales) Chasers Pub, 3005 University Avenue (Renewal) (Expires 7/7/03) (Includes Sunday Sales) Rey Deoros, 512 Mulberry Street (New) (Expires 5/24/03) (Includes Sunday Sales) 2. Application for Outdoor Service Area Tony's Tratoria, 3251 West 4th Street (2/1/02-2/1/03) f. Bonds. HEARINGS 2. Rezone from "A-1"Agricultural District to "R-1,C Z" Conditional Residence District property generally located at 5049 Hess Road to allow for a one person beauty salon to be operated from the residence-Schaenette Allen. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. July 1, 2002 Page 3 3. Vacation, sale and conveyance of a 20 foot by 130 foot portion of the north-south improved alley generally located along the 400 block of Bratnober Street for$1.00- St. Vincent De Paul. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. UNFINISHED BUSINESS 4. F.Y. 2002 Asphalt Overlazl Program, Contract No. 645. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$2,425,415.28 to Aspro, Inc. & Subsidiaries, of Waterloo, Iowa. PETITIONS FROM PUBLIC 5. Resolution-to approve communication from City Engineer transmitting request of Patricia Howard for a waiver for a concrete driveway to be located at 443 Meadowbrook Lane, together with recommendation of approval. 6. Resolution-to approve communication from Steve Mager, 1722 East Ridgeway Avenue, requesting a variance to the Weed Ordinance to designate the backyard as a natural grass area. 7. Resolution-to approve communication from Assistant City Planner transmitting request of Gray Transportation to vacate 8 foot utility easement generally located on the south side of Lot 6 of the Northeast Industrial Park Plat No. 1 and a 20 foot utility easement generally located on the north side of Lot 12 in the Northeast Industrial Park Plat No. 3. Set date of hearing as July 15, 2002. DOCUMENTS 8. F.Y. 2002 Asphalt Overlay Program, Contract No. 645. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$2,425,415.28 from Aspro, Inc. & Subsidiaries of Waterloo, Iowa. July 1, 2002 " Page 4 RESOLUTIONS TO BE ADOPTED 9. Resolution-to set date of hearing as July 22, 2002 on sale and conveyance of property generally located at 326 Oak Street under HUD Section 5(h) Plan for Sale of Single Family Dwellings under the Public Housing Homeownership Program. 10. Resolution-to approve salary increases for non-bargaining employees for Fiscal Year 2003, excluding Department Heads. NEW BUSINESS 11. F.Y. 2003 Hanna Boulevard/Rainbow Drive Box Culvert-Phase II and Rainbow Drive Box Culvert, Castle Hill Watershed, Contract No. 639. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as July 22, 2002. TRAVEL REQUESTS Motion-to approve the following: 12. Ned DeBerg, Fire Chief, to attend International Fire Rescue Securing a Future Seminar in Kansas City, Missouri on August 22 -25, 2002, with costs not to exceed $992.75. 13. Councilperson Buck Clark to attend Iowa League of Cities 104th Annual Conference and Exhibit in Cedar Rapids, Iowa on September 18 -20, 2002, with costs not to exceed $290.00. 14. Cliff Caughron and Robert Greenlee, School Resource Officers, to attend 13th Annual Iowa D.A.R.E. Association Training Conference in Carroll, Iowa on July 13- 16, 2002, with costs not to exceed $734.85, including use of city vehicle. 15. Carroll Kienol, Willie Keller and Tina Larthrop, School Resource Officers, to attend 13th Annual Iowa D.A.R.E. Association Training Conference in Carroll, Iowa on July 14 - 16, 2002, with costs not to exceed $984.80, including use of city vehicle. 16. Brooke Carter, School Resource Unit Sergeant, to attend 13th Annual Iowa D.A.R.E. Association Training Conference in Carroll, Iowa on July 15-16, 2002, with costs not to exceed $250.00, including use of city vehicle. 17. Lisa Campbell, Police Training Officer, to attend State Firearms Instructor Certification Course in Johnston, Iowa on July 28-August 9, 2002, with costs not to exceed $581.90, including use of city vehicle. July 1, 2002 Page 5 ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, July 1, 2002 2:30 p.m. -Finance Committee, Council Chambers 3:30 p.m. - Council Work Session, Council Chambers 4:00 p.m. - Council Work Session, Council Chambers 4:30 p.m. -Building & Grounds Committee, Council Chambers PUBLIC INFORMATION 1. Memorial Hall Commission minutes of May 22, 2002 on file in the City Clerk's office. 2. Waterloo Convention and Visitor's Bureau Board minutes of May 28, 2002 on file in the City Clerk's office. 3. Waterloo Commission on Human Rights minutes of May 9, 2002 on file in the City Clerk's office. 4. Waterloo Cultural and Arts Commission minutes of May 16, 2002 on file in the City Clerk's office. 5. Metropolitan Transit Authority minutes of March 28, 2002 on file in the City Clerk's office. 6. Civil Service Commission minutes of May 22, 2002 on file in the City Clerk's office. 7. Civil Service list for the position of Fire Captain, as certified by the Civil Service Commission on June 25, 2002. 8. Civil Service list for the position of Police Recruit, as certified by the Civil Service Commission on June 25, 2002. 1 COUNCIL WORK SESSION July 1, 2002 3 :30 - 4 : 00 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Update on joint maintenance agreement with Black Hawk County—Building Official/Maintenance Administrator. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION July 1, 2002 4 : 00 - 4 :30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Update on 18th Street Bridge alternatives—City Engineer. Adjournment . Nancy Eckert City Clerk