HomeMy WebLinkAbout3. March SPECIAL COUNCIL MEETING
March 28 , 2002
8 : 30 a.m.
Council Chambers
Roll Call .
Motion—to approve agenda, as proposed.
Motion—to receive and file copies of Call .
1 . Resolution-to approve allocation of hotel/motel tax grant
funds .
Motion-to adjourn.
Nancy Eckert
City Clerk
Council Work Session
March 28, 2002
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
A
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, MARCH 25, 2002
General Rules for Public Participation
1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your
name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker
may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the
Council at that time, but may be placed on a future agenda or referred to the appropriate department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council
meeting to appear before the City Council (may also register by phone). Registered speakers will be given first
priority.
Roll Call.
Invocation by: Karol Rae Hoth, Pastoral Associate/Coordinator of Development for St.
Edwards Church
Pledge of Allegiance: Boy Scout Troop 548, Church of Jesus Christ and the Latter Day
Saints
Oral Presentations.
Motion-to receive and file oral comments.
Agenda, as proposed or amended.
Minutes of March 18, 2002, Regular Session, as proposed.
Presentation by Clyde Reasland the Grand Commander of the Knights Templar of Iowa of
a check to Waterloo Fire Rescue to forward to the New York Children's Scholarship Fund.
March 25, 2002 ' Page 2
HEARINGS AND BIDS
1. 2002 Right-of-Wau Mowing.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, form of contract, etc.
Resolution-to authorize to proceed.
Motion-to receive,file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
2. Red and Don't Walk LED Replacement Project.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications,form of contract, etc.
Resolution-to authorize to proceed.
Motion-to receive,file and instruct City Clerk to open and read bids and refer to
Traffic Operations Superintendent for review.
HEARINGS
3. Site plan amendment for Cedar Hills Second Addition generally located along
LaPorte Road at Memory Lane-Schenk Engineering Company on behalf of South
View Estates.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file recommendation of approval of the
Planning, Programming and Zoning Commission and oral and written comments.
Resolution-to approve said site plan amendment.
UNFINISHED BUSINESS
4. Motion-to approve request from Councilperson Hurley to reconsider resolution
instructing City Clerk to publish notice of plans, specifications,form of contract, etc.
and taking of bids for the F.Y. 2002 Street Reconstruction Program, Contract No.
646, and setting date of hearing as April 8, 2002.
5. F.Y. 2002 Street Reconstruction Program, Contract No. 646.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as April 8, 2002.
March 25, 2002 Page 3
PETITIONS FROM PUBLIC
6. Resolution-to approve communication from City Clerk transmitting request of
Dennis Clark for an exception to burning yard waste to burn approximately 5 1/2
acres of prairie grass located behind 2204 Ashland Avenue in April - May 2002,
together with recommendation of approval of the Fire Chief, Leisure Services
Director and Superintendent of Waste Management Services.
7. Resolution-to approve communication from Assistant City Planner transmitting
request of Magee Construction for a minor site plan amendment for the former
Hardee's building located at 126 East Ridgeway Avenue to build a 2,100 square
foot addition.
REPORTS
8. Resolution-to approve communication from Chief Financial Officer transmitting
Expenditure Authorization Policy.
9. Motion-to approve communication from Chief Financial Officer transmitting January
2002 Financial Report.
DOCUMENTS
10. Resolution-to approve communication from Assistant City Attorney transmitting an
order accepting acknowledgement/settlement agreement with Kum and Go, 117
East San Maman Drive, in conjunction with settlement of violation of tobacco laws.
11. Resolution-to approve communication from Assistant City Attorney transmitting an
order accepting acknowledgement/settlement agreement with National Cigar Store,
617 Sycamore Street, in conjunction with settlement of violation of tobacco laws.
12. Resolution-to approve communication from Assistant City Attorney transmitting an
order accepting acknowledgement/settlement agreement with Citgo, 515
Broadway, in conjunction with settlement of violation of tobacco laws.
13. Resolution-to approve communication from Assistant City Attorney transmitting an
order accepting acknowledgement/settlement agreement with Express Mart, 1309
Lafayette Street, in conjunction with settlement of violation of tobacco laws.
14. Resolution-to approve communication from Fire Chief transmitting one-year 28E
Agreement with Cedar Township to provide fire protection and ambulance services.
15. Resolution-to approve communication from Fire Chief transmitting one-year 28E
Agreement with East Waterloo Township to provide fire protection and ambulance
services.
March 25, 2002 Page 4
16. Resolution-to approve communication from Fire Chief transmitting one-year 28E
Agreement with Elk Run Heights to provide fire protection and ambulance services.
17. Resolution-to approve communication from Associate Engineer transmitting Right of
Entry Agreement with J.E. Millett Company to allow temporary access driveway
across the west parking lot of the J.E. Millett Company in conjunction with F.Y.
2002 Street Reconstruction Program, Contract No. 646.
18. Resolution-to approve communication from Waterloo Water Works General Manager
transmitting Release of Real Estate Mortgage for Michael G. and Kathleen M.
Ambrosy, 9011 Kimball Avenue, for payment of Promissory Note in conjunction
with Kimball South Rural Water Main Project.
19. Final Plat of Cedar Hills Second Addition.
Resolution-to approve final plat and necessary documents.
20. Resolution-to approve communication from Chief of Police transmitting F.Y. 2002
Edward Byrne Memorial Grant Application with the Governor's Office of Drug
Control Policy in the total amount of$443,177.26 with the City of Waterloo
receiving $210,649.90 and required city match of$52,662.48 in conjunction with
the Tri-County Drug Enforcement Task Force.
ORDINANCES TO BE ADOPTED
21. An Ordinance amending the 2000 Traffic Code by adding a new Subsection (86a)
Kern Street to Section 543, Thru Streets (install yield signs on Ashland Avenue
at intersection with Kern Street).
Motion-to receive, file, consider and pass for the second time.
Motion-to suspend the rules.
Motion-to consider and pass for the third time and adopt ordinance.
22. An Ordinance amending the 2001 Code of Ordinances establishing fees for fire
sprinkler review and inspection (establish permit fees, sprinkler systems and
fire alarm systems for new construction).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
23. An Ordinance amending the 2000 Traffic Code by: repealing Subsection (135)
Jefferson Street and Third Street (W) of Section 540, Obedience to Official Traffic-
Control Devices; and repealing Subsections (79) Jefferson Street and (149) Third
Street (W) of Section 543, Thru Streets; and enacting in lieu thereof new
Subsections (79) Jefferson Street and (149) Third Street (W) of Section 543, Thru
Streets (remove traffic signals at West 3rd and Jefferson Streets and place
stop signs on West 3rd Street).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
March 25, 2002 Page 5
24. An Ordinance amending the 2000 Traffic Code by: adding Subsections (12a)
Jonathan Street and (21a) Nicki Street to Section 545, Yield Streets (place yield
signs on Tower Park Drive at Jonathan and Nicki Streets).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
BILLS PAYMENT
25. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's
office.
NEW BUSINESS
26. Resolution-to approve communication from Waterloo Water Works General Manager
transmitting request of Joseph and Bernice Austin, to certify $1,550.00 for work
performed by Waterloo Water Works at 1900 Idaho Street, together with
recommendation of approval of Board of Waterloo Water Works Trustees.
27. Motion-to approve communication from Mayor Rooff transmitting recommendation
of reappointment of Kurt Frank, with term expiration of November 1, 2003 and
Richard Jensen, with term expiration of November 1, 2004; and appointment of
Dennis Buck, with term expiration of November 1, 2002 and Brian Cousins, with
term expiration of November 1, 2004, to the Board of Electrical Examiners and
Appeals.
28. Motion-to approve communication from Mayor Rooff transmitting recommendation
of reappointment of Craig White, with term expiration of January 1, 2005; and
appointment of Warren George, Louis Starks and Clara Wright, with term expiration
of January 1, 2005, to the Waterloo Commission on Human Rights.
29. Motion-to approve communication from Mayor Rooff transmitting recommendation
of reappointment of John Blitsch, with term expiration of April 1, 2006, to the Civil
Service Commission.
30. Motion-to approve communication from Mayor Rooff transmitting recommendation
of reappointment of Randy Miller with Phillip Thomas as alternate, Roger Smith
with George W. Alton as alternate and Wayne Billman with Art Weber as alternate,
with term expiration of December 1, 2004; and appointment of Reverend Randy
McHone, with term expiration of December 1, 2002, Don Ticknor, with term
expiration of December 1, 2003, A.O. Gilbert with Jons Olsson as alternate,
Michael C. Dennis with Roger Batchelder as alternate, and Marilyn Robinson with
Don Ross as alternate, with term expiration of December 1, 2005, to the Memorial
Hall Commission.
March 25, 2002
Page 6
TRAVEL REQUESTS
Motion-to approve the following:
31. Walter Reed, Jr., Human Rights Director, Brian Krischke, Fair Housing
Coordinator, Reverend Jay Burt and James Glaza, past Commissioners, to attend
Regional Executive Council Conference on Human Rights in Kansas City, Missouri
on April 3 - 5, 2002, with costs not to exceed $2,003.00, including use of city
vehicle.
32. David M. Keidel, Manger of Rehabilitation Services, to attend Iowa NAHRO Spring
Conference Seminar on Housing Quality Standards in Marshalltown, Iowa on April
18, 2002, with costs not to exceed $130.00, including use of city vehicle.
33. Richard Earles, Community Development Director and Nancy Gulick, Community
Development Coordinator, to attend HUD Environmental Training in Des Moines,
Iowa on April 8 - 10, 2002, with costs not to exceed $582.00, including use of city
vehicle.
MISCELLANEOUS
Motion-to approve the following:
34. Beer Permit Application
Class C
3 Star Mart, 4335 Texas Street (New) (Expires 4/1/03) (Includes Sunday Sales)
Cork's Grocery, 1956 Lafayette (Renewal) (Expires 4/30/03) (Includes Sunday
Sales)
Jim Lind Standard Service, 230 East Ridgeway Avenue (Renewal) (Expires
4/6/03) (Includes Sunday Sales)
Rodriquez Mexican Store, 1825 Independence Avenue (New) (Expires 3/17/03)
(Includes Sunday Sales)
35. Beer/Wine License Permit Application
Class C
Espresso Café Oasis, 307 West 5th Street (Renewal) (Expires 04/26/03) (Includes
Sunday Sales)
36. Wine License Permit Application
Class B
3 Star Mart, 4335 Texas Street (New) (Expires 4/1/03) (Includes Sunday Sales)
BONDS
37. Motion-to approve the bonds.
March 25, 2002 Page 7
ADJOURNMENT
Nancy Eckert
City Clerk
MEETINGS
Monday, March 25, 2002
3:25 p.m. -Public Works Committee, Council Chambers
3:30 p.m. -Finance Committee, Council Chambers
4:00 p.m. - Council Work Session, Council Chambers
4:45 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Waterloo Commission on Human Rights minutes of February 14, 2002 on file in the
City Clerk's office.
2. Waterloo Convention and Visitor's Bureau Board minutes of February 26, 2002 on
file in the City Clerk's office.
3. Waterloo Public Library minutes of November 13, 2001, January 14, 2002 and
February 11, 2002 on file in the City Clerk's office.
4. Civil Service list for the position of Secretary, as certified by the Civil Service
Commission on March 14, 2002.
5. Civil Service list for the position of Secretary/Receptionist, as certified by the Civil
Service Commission on March 14, 2002.
CONTRACT PAYMENT SCHEDULE
1. Window on Waterloo, Contract No. 579.
Pay Invoice No. 12 to Craig Ritland in the total amount due of$1,706.30.
2. Easton Avenue WPCF, Contract No. 549.
Pay Estimate No. 39 to Earth Tech in the total amount due of$10,191.44.
3. Anaerobic Digesters, Contract NO. 550.
Pay Estimate No. 20 to Earth Tech in the total amount due of$45,672.60.
COUNCIL WORK SESSION
March 25, 2002
4 :45 p.m.
Council Chambers
•
Roll Call .
Approval of Agenda, as proposed.
1 . Review of request of Warrior Paintball to change location of
current variance from Airline Highway to McElroy Auditorium.
Adjournment .
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
March 25, 2002
4 : 00 - 4 :45 p.m.
Council Chambers
Roll Call .
Approval of Agenda, as proposed.
1 . Discussion of sound system for Five Sullivan Brothers
Convention Center—Building Official/Maintenance
Administrator.
2 . Review of contract with Ramada Inn—Building
Official/Maintenance Administrator.
Adjournment .
Nancy Eckert
City Clerk
1
Council Work Session
March 21, 2002
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
•
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, MARCH 18, 2002
General Rules for Public Participation
1. You may address ante item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council
meeting to appear before the City Council(may also register by phone). Registered speakers will be given first
priority.
Roll Call.
Invocation by: Reverend Mary E. Robinson, All Nation's Community Church.
Pledge of Allegiance: Councilperson Tim Hurley
Oral Presentations.
Motion-to receive and file oral comments.
Agenda, as proposed or amended.
Minutes of March 11, 2002, Regular Session, March 12, 2002, Executive Session, and
March 8, 2002 Budget Hearing, as proposed.
Proclamation declaring March 2002 as "Lou Henry Hoover Month".
Presentation of Certificate of Appreciation to Marlene Ackerman for 30 years of service.
Recognition of Iowa Department of Economic Development's Community Betterment
Award winners: Sergeant Larry Thompson for the 2001 Good Neighborhood Award;
Church Row Historic Neighborhood Association for Second Place in the Neighborhoods
Category; and Unity Neighborhood Association for Third Place in the Neighborhoods
Category.
March 18, 2002 Page 2
HEARINGS AND BIDS
1. Cedar River/Exchange Skate Park and Basketball Court Project.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive, file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
UNFINISHED BUSINESS
2. F.Y. 2002 Street Reconstruction Program, Contract No. 646.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as April 8, 2002.
DOCUMENTS
3. Resolution-to approve communication from Assistant City Attorney transmitting an
order accepting knowledge/settlement agreement with All Stop, 51 Tower Park
Drive, in conjunction with settlement of violation of tobacco laws.
4. Resolution-to approve communication from Assistant City Attorney transmitting an
order accepting knowledge/settlement agreement with Ben Franklin, 2206 Kimball
Avenue, in conjunction with settlement of violation of tobacco laws.
5. Resolution-to approve communication from Assistant City Attorney transmitting an
order accepting knowledge/settlement agreement with Jim Lind Standard, 230 East
Ridgeway Avenue, in conjunction with settlement of violation of tobacco laws.
6. Final Plat of Ekho Ridge Condominiums.
Resolution-to approve final plat and necessary documents.
RESOLUTIONS TO BE ADOPTED
7. Resolution-to approve communication from Fire Chief transmitting request to
establish fees for fire sprinkler review and inspection.
ORDINANCES TO BE ADOPTED
8. An Ordinance amending the 2000 Traffic Code by adding a new Subsection (86a)
Kern Street to Section 543, Thru Streets (install yield signs on Ashland Avenue
at intersection with Kern Street).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
March 18, 2002 Page 3
BILLS PAYMENT
9. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's
office.
TRAVEL REQUESTS
Motion-to approve the following:
10. Cammie Scully, Cultural &Arts Director, and Dawn Conradi, Program Coordinator,
to lead tour and drive vans for programmed arts trip to Minneapolis, Minnesota, on
March 22-24, 2002, with costs not to exceed $570.00, including use of city vehicle,
with costs to be reimbursed.
11. Steve Grimm, Fire Instructor, to teach class for Alliant Energy in Portage, Wisconsin,
on March 18-19, 2002, with costs not to exceed $345.00, with total costs
reimbursed.
MISCELLANEOUS
Motion-to approve the following:
12. Beer/Liquor License Permit Application
Class C
Beck's Pub & Grille, 3295 University Avenue (Renewal) (Expires 3/24/03)
(Includes Sunday Sales)
The Cellar, 320 East 4th Street (Renewal) (Expires 3/18/03) (Includes Sunday
Sales)
Legends, 2122 Kimball Avenue (Renewal) (Expires 3/27/03) (Including Sunday
Sales)
13. Liquor License Permit Application
Class E
Hy-Vee, 4000 University Avenue (Renewal) (Expires 04/07/03) (Includes Sunday
Sales)
BONDS
14. Motion-to approve the bonds.
ADJOURNMENT
Nancy Eckert
City Clerk
March 18, 2002 Page 4
MEETINGS
Monday, March 18, 2002
3:25 p.m. - Building and Grounds Committee, Council Chambers
3:35 p.m. - Public Works Committee, Council Chambers
3:45 p.m. - Finance Committee, Council Chambers
4:15 p.m. -Appeal Hearing, Council Chambers
4:45 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Community Development Board minutes of January 15, 2002 and January 15,
2002 public hearing on file in the City Clerk's office.
2. Civil Service Commission minutes January 9, 2002, on file in the City Clerk's office.
3. Communication from Police Chief transmitting retirement of Jack Lockett, Police
Sergeant, effective February 26, 2002, together with recommendation of payment of
$11,462.75 for unused vacation and compensation pay.
CONTRACT PAYMENT SCHEDULE
1. Hanna Boulevard/Rainbow Drive Culvert, Phase II, Contract No. 639.
Pay Estimate No. 2 to Earth Tech in the total amount due of$20,400.00.
2. F.Y. 2001 Rath Vertical Kill Demolition, Contract No. 628.
Pay retainage release to Peterson Contractors, Inc., in the total amount due of
$12,427.78.
3. Midport America Plat No. 1 Sanitaru Sewer, Contract No. 547.
Pay Estimate No. 5 to Weichers Construction, Inc., in the total amount due of
$4,110.19.
•
COUNCIL WORK SESSION
March 18, 2002
4 :45 p.m.
Council Chambers
Roll Call .
Approval of Agenda, as proposed.
1 . Discussion of allocation of hotel/motel funds—Waterloo
Convention & Visitor' s Bureau.
Adjournment .
Nancy Eckert
City Clerk
APPEAL HEARING
March 18, 2002
4 : 15 p.m.
Council Chambers
Roll Call .
Motion—to approve Agenda, as proposed or amended.
HEARING
1 . Appeal of Notice of Violation of Sections 4-4-6 A(4) , Junk,
and 4-4-7, Junk Motor Vehicles, of the Code of Ordinances
for property located at 2850 and 2370-2374 Independence
Avpn i i p—Vp 1 SQ?ma nn .
HOLD HEARING.
Motion-to close hearing and receive and file oral and
written comments .
Motion—to affirm or reverse Notices of Violation.
Motion-to adjourn.
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
March 13 , 2002
8 : 00 a.m.
First Floor Conference Room
Roll Call .
Approval of Agenda, as proposed.
1 . Review of FY03 Budget .
Adjournment .
Nancy Eckert
City Clerk
Council Work Session
March 14, 2002
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
COUNCIL EXECUTIVE SESSION
March 12 , 2002
11 : 00 a.m.
First Floor Conference Room
Roll Call .
Motion-to approval agenda.
Motion-to adjourn to Executive Session.
EXECUTIVE• SESSION
1 . Labor negotiation strategy pursuant to Iowa Code Section
20 . 17 (3) (2001) .
Motion-to adjourn Executive Session.
Motion-to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, MARCH 11, 2002
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your
name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker
may speak to one (1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the
Council at that time, but may be placed on a future agenda or referred to the appropriate department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council
meeting to appear before the City Council (may also register by phone). Registered speakers will be given first
priority.
Roll Call.
Invocation by: Reverend Robert McMurdock, Heartland Church
Pledge of Allegiance: Councilperson Scott Jordan
Oral Presentations.
Motion-to receive and file oral comments.
Agenda, as proposed or amended.
Minutes of March 4, 2002, Regular Session, as proposed.
HEARINGS AND BIDS
1. 2002 Cleaning Contract for Citg Hall, Carnegie Annex and Police Training Center.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of Request for Proposals,form of contract, etc.
Resolution-to authorize to proceed.
Motion-to receive,file and instruct City Clerk to open and read bids and refer to
Building Official/Maintenance Administrator for review.
March 11, 2002 Page 2
HEARINGS
2. Amendment to Zoning Ordinance as it pertains to location of new freestanding
wireless communication towers.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file recommendation of approval of the
Planning, Programming and Zoning Commission and oral and written comments.
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
UNFINISHED BUSINESS
3. F.Y. 2002 Sidewalk Repair Program-Zone 2, Contract No. 648.
Resolution-to approve communication from Associate Engineer transmitting
recommendation of award of contract in the amount of$43,893.60 to B & B
Builders and Supply, of Waterloo, Iowa.
PETITIONS FROM PUBLIC
4. Resolution-to approve communication from Ciwaste to bu Clerk transmitting rn approximately 2 %est f acres
hn
W. Miller for an exception to burning y
of prairie grass located on South Kimball Avenue behind 145 Blaine Road on the
edge of the city limits in March/April 2002, together with recommendation of
approval of the Fire Chief, Leisure Services Director and Superintendent of Waste
Management Services.
5. Resolution-to approve communication from City Clerk transmitting request of
Leisure Services Department for an exception to burning yard waste to burn
approximately three acres of prairie grass located in the Katoski Greenbelt, north of
the shelter on Ridgeway Avenue in early April 2002, together with recommendation
of approval of the Fire Chief, Leisure Services Director and Superintendent of
Waste Management Services.
6. Resolution-to approve communication from Police transmitting
Society to hold Boot Block
Sharon Free on behalf of the Leukemia an Lymphoma
at the corner of Ridgeway and Hammond Avenues on April 13, 2002,from 10:00
a.m. to 2:00 p.m.
7. Resolution-to approve communication from Assistant City Planner transmitting
request of Schenk Engineering Company on behalf of South
located along for a
Site Plan Amendment for Cedar Hills Second Addition generally
LaPorte Road at Memory Lane, together with recommendation of approval of
Planning, Programming and Zoning Commission. Set date of hearing as March 25,
2002.
March 11, 2002 Page 3
DOCUMENTS
8. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Bowers
Masonry, Inc., of Waterloo, Iowa at a total cost of$62,188.00 and to receive and
file two year Maintenance Bond in conjunction with the F.Y. 2002 Chicago Great
Western Depot Parking Lot, Contract No. 642.
9. Resolution-to approve communication from Assistant City Planner transmitting
Completion of Project and Recommendation of Acceptance of Work performed by
Peters Construction, of Waterloo, Iowa at a total cost of$909,635.00 in conjunction
with Chicago Great Western Depot Renovation-UNICUE Facility, STP-ES-E8155(25)-
8T-07.
10. Resolution-to approve communication from Associate Engineer transmitting
Supplemental Agreement No. 5 with Earth Tech, Inc.,for wetland monitoring for the
2002-2005 growing seasons at a cost of$26,000.00, in conjunction with the Martin
Luther King Jr. Drive Project, Contract No. 556.
11. F.Y. 2002 Sidewalk Repair Program-Zone 2, Contract No. 648.
Resolution-to approve communication from Associate Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$43,893.60 from B
& B Builders and Supply of Waterloo, Iowa.
12. Resolution-to approve communication from Associate Engineer transmitting Right of
Entry Agreement with Ridgeway Associates-Iowa Limited Partnership to allow
temporary access driveway across 1650 Camelot Drive in conjunction with F.Y.
2002 Street Reconstruction Program, Contract No. 646.
13. Resolution-to approve communication from Associate Engineer transmitting Right of
Entry Agreement with Waterloo Properties to allow temporary access driveways
across 1641, 1643, 1647 and 1649 Camelot Drive in conjunction with F.Y. 2002
Street Reconstruction Program, Contract No. 646.
14. Resolution-to approve communication from Associate Planner transmitting
application from Joe M. Jones for tax exemptions in the amount of$119,841.00 for
910 Short Street located in the Consolidated Urban Revitalization Area (CURA),
together with recommendation of approval.
15. F.Y. 2002 Sidewalk Repair Block Grant Program-Zone 1, Contract No. 632.
Motion-to approve communication from City Engineer transmitting Change Order No.
1 for a net increase in the amount of$2,460.61 for work performed by Borwig
Building Services, Inc. of Waterloo, Iowa.
16. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Borwig Building
Services, Inc. of Waterloo, Iowa at a total cost of$32,238.26 and to receive and file
two year Maintenance Bond in conjunction with F.Y. 2001 Sidewalk Repair Block
Grant Program, Contract No. 632.
March 11, 2002 Page 4
RESOLUTIONS TO BE ADOPTED
17. Resolution-to approve communication from City Clerk transmitting request to
authorize certification against property taxes $2,250.00 of unpaid code
enforcement fees in conjunction with demolition and removal of the building located
at 83 Lane Street.
18. Resolution-to approve communication from Assistant City Planner transmitting
request to extend the moratorium on placement of half-way houses in residential
zoning classifications for an additional sixty days.
19. Resolution-to approve communication from Fire Chief transmitting request to
increase billable ambulance supply fees.
20. Resolution-to approve communication from Assistant City Planner transmitting
request for a variance to Subdivision Ordinance Section 2.4(2a) requiring plat and
accompanying documents to be recorded within nine months of the date of City
Council approval in conjunction with the Northeast Industrial Park Plat No. 3.
ORDINANCES TO BE ADOPTED
21. An Ordinance amending the 2001 Code of Ordinances of the City of Waterloo, Iowa
establishing rates for Fire Investigation Fees (increase fire investigation fees).
Motion-to receive,file consider and pass for the first time.
Motion-to suspend the rules.
Motion-consider and pass for the second and third times and adopt ordinance.
BILLS PAYMENT
22. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's
office.
NEW BUSINESS
23. Red and Don't Walk L.E.D. Replacement Project.
Motion-to instruct Traffic Operations Superintendent to prepare specifications,form
of contract, etc.
Motion-to receive and file specifications,form of contract, etc.
Resolution-to preliminarily approve specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of form of contract, etc. and
taking of Request for Proposals. Set date of hearing as March 25, 2002
24. F.Y. 2002 Street Reconstruction Program, Contract No. 646.
Motion-to instruct City Engineer to prepare plans, specifications,form of contract,
etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications, form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as April 1, 2002.
March 11, 2002
Page 5
25. Motion-to approve communication from Mayor Rooff transmitting recommendation
of appointment of Nicki M. Evans to the Leisure Services Commission, with term
expiration date of March 1, 2004.
25a. Motion-to approve communication from Mayor Rooff transmitting recommendation
Add of reappointment of John Delorbe, Aundra Meeks and Mark Weidner to the Leisure
Services Commission, with term expiration date of March 1, 2005.
25b. Motion to approve communication from Mayor Rooff transmitting recommendation
of reappointment of Dennis Clark, with term expiration of January 12, 2008; and
Add appointment of Vickie Angove, with term expiration of January 12, 2004 and Terry
Kuntz, with term expiration of January 12, 2006, to the Waterloo Water Works
Trustees Board.
TRAVEL REQUESTS
Motion-to approve the following:
26. Sang-Ki Han, Assistant City Attorney, to attend Bankruptcy Seminar in Ames, Iowa
on August 15- 16, 2002, with costs not to exceed $447.00.
27. John Daws, Police Sergeant, to pick up a copy machine in Springfield, Missouri on
March 19, 2002, with costs no to exceed $185.00, including use of city vehicle.
28. Paul Huting, Leisure Service Director; Tom Reardon, Sports Commissioner; Mark
Gallagher, Assistant Sports Commissioner; and Bob Etringer, Program Supervisor,
to attend Iowa Park and Recreation Association State Conference in Waterloo, Iowa
on March 25-27, 2002, with costs not to exceed $435.00.
29. Ann Meyer, Police Lieutenant, to attend the 2002 Iowa Women's Police Association
Training Conference in Altoona, Iowa on March 25-26, 2002, with costs not to
exceed $258.20.
MISCELLANEOUS
Motion-to approve the following:
30. Beer/Liquor License Permit Application
Class C
Porky's Red Carpet, 1449 Newell Street (Renewal) (Expires 4/4/03) (Includes
Sunday Sales)
Babes Tap, 210 Division Street (Renewal) (Expires 3/14/03) (Includes Sunday
Sales)
A.i's Eatery & Spirits, 1415 East San Martian (Renewal) (Expires 4/21/03)
(Includes Sunday Sales)
March 11, 2002 Page 6
31. Beer License Permit Application
Class B
South Hills Golf Course, 1830 E. Shaulis Road (New) (Expires 3/15/03) (Includes
Sunday Sales)
32. Beer License Permit Application
Class C
Express Mart, 1027 East 4th Street (Renewal) (Expires 3/9/03) (Includes Sunday
Sales)
33. Wine License Permit Application
Class B
Express Mart, 1027 East 4th Street (Renewal) (Expires 3/9/03) (Includes Sunday
Sales)
34. Application for Outdoor Service Area
Porky's Red Carpet, 1449 Newell Street 4/5/02 thru 4/5/03
South Hills Golf Course, 1830 E. Shaulis Road 03/15/02 thru 3/15/03
35. Application for Fireworks Display
John Deere Community Credit Union/Iowa Credit Union League Annual Convention
on April 18, 2002 on the 5th Street Bridge
East High School, 214 High Street on April 9, 2002.
West High School, 425 East Ridgeway on April 22, 2002.
BONDS
36. Motion-to approve the bonds.
ADJOURNMENT
Nancy Eckert
City Clerk
MEETINGS
Monday, March 11, 2002
4:20 p.m. - Building and Grounds Committee, Council Chambers
4:30 p.m. - Public Safety Committee, Council Chambers
4:45 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Board of Waterloo Water Works Trustees minutes of February 20, 2002 on file in
the City Clerk's office.
March 11, 2002
Page 7
2. Planning, Programming and Zoning Commission minutes of February 5, 2002 on
file in the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Easton Avenue WPCF, Contract No. 549.
Pay Estimate No. 38 to Earth Tech in the total amount due of$22,118.38.
2. Hanna Boulevard/Rainbow Drive Culvert, Phase II, Contract No. 639.
Pay Estimate No. 1 to Earth Tech in the total amount due of$10,200.00.
3. San Marnan Traffic Improvements, STP-U-8155(651)-70-07.
Pay Estimate Nos. 9 and 10 to Parsons Transportation Group in the total amount
due of$6,300.98.
4. Emergency Vehicle Access at Hawkege Road.
Pay Engineering Services to Parsons Transportation Group in the total amount due
of$644.22.
5. F.Y. 2002 Repair of Recreational Trail Bridge Over Black Hawk Creek, Contract No.
641.
Pay Estimate No. 1 to Peterson Contractors in the total amount due of$43,982.15.
6. Anaerobic Digesters, Contract No. 550.
Pay Estimate No. 18 to Story Construction in the total amount due of$88,194.91.
BUDGET HEARING
March 8, 2002
5 : 30 p.m.
Council Chambers
Roll Call .
Motion—to approve Agenda, as proposed or amended.
HEARING
1 . Proposed Fiscal Year 2003 Budget .
Motion—to receive and file proof of publication of notice of
public hearing.
HOLD HEARING—No objections on file
Motion-to close hearing and receive and file oral and
written comments .
Resolution—to adopt FY03 Budget .
Motion-to adjourn.
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
March 8, 2002
8 : 00 a.m.
First Floor Conference Room
Roll Call .
Approval of Agenda, as proposed.
1 . Overview of Budget .
Adjournment .
Nancy Eckert
City Clerk
Council Work Session
March 7, 2002
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
March 6, 2002
4 : 00 p.m.
First Floor Conference Room
Roll Call .
Approval of Agenda, as proposed.
1 . Overview of Budget .
Adjournment .
Nancy Eckert
City Clerk
it
COUNCIL WORK SESSION
March 5, 2002
4 : 00 p.m.
First Floor Conference Room
Roll Call .
Approval of Agenda, as proposed.
1 . Overview of Budget .
Adjournment .
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
March 4, 2002
6 : 00 p.m.
Council Chambers
Roll Call .
Approval of Agenda, as proposed.
1 . Overview of Budget .
Adjournment .
Nancy Eckert
City Clerk
•
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, MARCH 4, 2002
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your
name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker
may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the
Council at that time, but may be placed on a future agenda or referred to the appropriate department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council
meeting to appear before the City Council (may also register by phone). Registered speakers will be given first
priority.
Roll Call.
Invocation By: Councilperson Harold Getty
Pledge of Allegiance: Councilperson Buck Clark
Oral Presentations.
Motion-to receive and file oral comments.
Agenda, as proposed or amended.
Minutes of February 25, 2002, Regular Session, as proposed.
HEARINGS
1. Issuance of not to exceed $5,400,000 General Obligation Refunding Bonds for an
Essential Corporate Purpose.
Motion-to receive and file proof of publication of notice of public hearing
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file oral and written comments. -
- Resolution-to institute proceedings to take additional action for issuance of said
bonds. _
- _ -
\.... Page 2
March 4, 2002
UNFINISHED BUSINESS
2. F.Y. 2002 Midport Limestone Wall Signs, Contract No. 651.
Resolution-to approve communication from Associate Engineer transmitting
recommendation of award of contract in the amount of$36,825.00 to Bowers
Masonry, Inc. of Waterloo, Iowa.
DOCUMENTS
3. F.Y. 2002 Midport Limestone Wall Signs, Contract No. 651.
Resolution-to approve communication from Associate Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$36,825.00 from
Bowers Masonry, Inc., of Waterloo, Iowa.
BILLS PAYMENT
4. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's
office.
NEW BUSINESS
5. 2002 Right of Way Mooring.
Motion-to instruct Leisure Services Director to prepare specifications,form of
contract, etc.
Motion-to receive and file specifications,form of contract, etc.
Resolution-to preliminarily approve specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of specifications,form of contract,
etc. and taking of bids. Set date of hearing as March 25, 2002.
TRAVEL REQUESTS
Motion-to approve the following: ,
6. John Kehoe, Chief Electrical Engineer, to attend the Annual Iowa Chapter Meeting
of the International Association of Electrical Inspectors in Fort Dodge, Iowa on April
8-10, 2002, with costs not to exceed $269.00, including use of city vehicle.
I
7. Eric Thorson, City Engineer, to attend the 48th Annual American Public Works
Association Public Works Conference in Ames, Iowa on March 21-22, 2002, with
costs not to exceed $261.90, including use of city vehicle.
8. Kent Quin, ICT Foreman, to attend the 2002 NECode Changes in Waterloo, Iowa on
s March 6, 2002, with costs not to exceed $235.00, including use of city vehicle.
•
March 4, 2002 Page 3
9. Steve Grimm, Fire Instructor, to teach class for Advanced Transformers in
Boscobel, Wisconsin on March 7-8, 2002, with costs not to exceed $330.00, cost
will be reimbursed.
MISCELLANEOUS
Motion-to approve the following:
10. Beer License Permit Application
Class C
Costal, 1415 Logan Avenue (Renewal) (Expires 2/28/03) (Includes Sunday Sales)
Kmart, 3810 University Avenue (Renewal) (Expires 2/28/03) (Includes Sunday
Sales)
11. Wine License Permit Application
Class B
Costal, 1415 Logan Avenue (Renewal) (Expires 2/28/03) (Includes Sunday Sales)
Kmart, 3810 University Avenue (Renewal) (Expires 2/28/03) (Includes Sunday
Sales)
12. Beer/Liquor License Permit Application
Class C
New World Lounge, 120 Sumner Street (Renewal) (Expires 3/02/03 (Includes
Sunday Sales)
Civic Center, 200 W. 4th Street (Renewal) (Expires 2/28/03) (Includes Sunday
Sales)
13. Beer/Liquor License Permit Application
Class B
Ramada, 205 West 4th Street (Renewal) (Expires 2/28/03) (Includes Sunday Sales)
14. Application for Fireworks Displazi
Trinity Episcopal Parish, 4535 Kimball Avenue on March 31, 2002.
BONDS
15. Motion—to approve the bonds.
ADJOURNMENT
Nancy Eckert
City Clerk
a -
March 4, 2002
`.• �'' Page 4
MEETINGS
Monday, March 4, 2002
2:55 p.m. - Public Works Committee, Council Chambers
3:00 p. m.-Public Safety Committee, Council Chambers
3:30 p.m. - Finance Committee, Council Chambers
4:00 p.m. - Council Work Session, Council Chambers
4:15 p.m. - Council Work Session, Council Chambers
4:30 p.m. - Council Work Session, Council Chambers
4:45 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Memorial Hall Commission minutes of January 23, 2002 on file in the City Clerk's
office.
CONTRACT PAYMENT SCHEDULE
1. Sergeant Road/Cedar Prairie Trail Project.
Pay Estimate No. 1 to City of Cedar Falls in the total amount due of$12,856.90.
2. F.Y. Concrete and Structure Repair Program, Contract No. 617.
Pay Estimate No. 19 to Rampart Corporation in the total amount due of
$22,867.81.
S""
COUNCIL WORK SESSION
March 4, 2002
4 :30 - 4 :45 p.m.
Council Chambers
Roll Call .
Approval of Agenda, as proposed.
1 . Update on Contract Compliance Program—Contract Compliance
Officer.
Adjournment .
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
March 4, 2002
4 :45 p.m.
Council Chambers
Roll Call .
Approval of Agenda, as proposed.
1 . Report from Newell Street Truck Traffic Committee.
Adjournment .
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
March 4, 2002
4 : 00 - 4 : 15 p.m.
Council Chambers
Roll Call .
Approval of Agenda, as proposed.
1 . Discussion on location of new freestanding wireless
communication towers—City Planner.
Adjournment .
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
March 4, 2002
4 : 15 - 4 :30 p.m.
Council Chambers
Roll Call .
Approval of Agenda, as proposed.
1 . Update on Five Sullivan Brothers Convention Center—Building
Official/Maintenance Administrator.
Adjournment .
Nancy Eckert
City Clerk
Council Work Session
February 28, 2002
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
February 27, 2002
4 : 00 p.m.
First Floor Conference Room
Roll Call .
Approval of Agenda, as proposed.
1 . Overview of Budget .
Adjournment .
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
February 28, 2002
4 : 00 p.m.
First Floor Conference Room
Roll Call .
Approval of Agenda, as proposed.
1 . Overview of Budget .
Adjournment .
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
March 1, 2002
4 : 00 p.m.
First Floor Conference Room
Roll Call .
Approval of Agenda, as proposed.
1 . Overview of Budget .
Adjournment .
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
March 2 , 2002
8 : 00 a.m.
First Floor Conference Room
Roll Call .
Approval of Agenda, as proposed.
1 . Overview of Budget .
Adjournment .
Nancy Eckert
City Clerk