HomeMy WebLinkAbout11. November Council Work Session
November 30, 2006
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, NOVEMBER 20, 2006
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation (if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Councilperson Harold Getty.
Agenda, as proposed or amended.
November 20, 2006 `` ' Page 2
Minutes of November 13, 2006, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Resolution-to approve communication from City Engineer transmitting request of
Larry Lewis for a waiver for a concrete driveway to be located at 194 Graceline
Boulevard, together with recommendation of approval.
3. Resolution-to approve communication from City Engineer transmitting request of
Kent D. Orchard for a waiver for an asphalt driveway to be located at 219 West
12th Street, together with recommendation of approval.
b. Motion-to approve the following:
1. Mohammad Elahi, Traffic Engineer; Doug Eldridge, Signal Technician II; and
Randy Heiberger, Signal Foreman; to attend 2006 User's Group Conference in
Davenport, Iowa on December 4-7, 2006, with costs not to exceed $385.00 per
person, including use of city vehicle.
2. Donna Lesyshen, Waterloo Housing Partnership Coordinator, to attend
NeighborWorks Training Institute Training in New Orleans, Louisiana on
December 10-16, 2006, with costs not to exceed $395.00.
3. Brent Cirksena, Police Lieutenant, to attend Iowa Multi Jurisdictional Drug Task
Force Training in Altoona, Iowa on November 29-30, 2006, with costs not to
exceed $207.28, including use of city vehicle.
4. Lynn Moller and Jeff Tyler, Police Officers, to travel to Chicago, Illinois for
investigation on September 26-27, 2006, with costs not to exceed $332.13,
including use of city vehicle.
5. Dan Youngblood and John Magdefrau, Combination Inspectors, to attend
Improving Residential Building Inspection Skills Training in Madison, Wisconsin
on December 6-8, 2006, with costs not to exceed $2,070.00, including use of city
vehicle.
' November 20, 2006 _ Page 3
6. Communication from Chief Financial Officer transmitting recommendation of
appointment of Emily Graham to the position of Financial Analyst, effective
December 7, 2006.
c. Liquor License Permit Application
Class E
West Side Liquor, 835 West 5th Street (New) (Expires 12/01/07) (Includes Sunday
Sales)
Franklin Super Market, 1975 Franklin Street (Renewal) (Expires 11/11/07)
(Includes Sunday Sales)
d. Wine License Permit Application
Class B
West Side Liquor, 835 West 5th Street (New) (Expires 12/01/07) (Includes Sunday
Sales)
Franklin Super Market, 1975 Franklin Street (Renewal) (Expires 11/11/07)
(Includes Sunday Sales)
e. Beer License Permit Application
Class C
West Side Liquor, 835 West 5th Street (New) (Expires 12/01/07) (Includes Sunday
Sales)
Franklin Super Market, 1975 Franklin Street (Renewal) (Expires 11/11/07)
(Includes Sunday Sales)
f. Beer License Permit Application
Class B
National Dairy Cattle Congress, 250 Ansborough Avenue (Renewal) (Expires
12/23/07) (Includes Sunday Sales)
LaPlacita, 322-324 West 4th Street (New) (Expires 11/15/07) (Includes Sunday
Sales)
g. Beer/Liquor License Permit Application
Class C
Club 2000, 2000 Hawthorne Avenue (Renewal) (Expires 12/5/07) (Includes Sunday
Sales)
Balkan Grill, 926 LaPorte Road (Renewal) (Expires 11/22/07) (Includes Sunday
Sales)
h. Cigarette/Tobacco Permit Application
West Side Liquor, 835 West 5th Street
i. Fireworks Display Application
Main Street Waterloo on December 9, 2006
j. Bonds.
November 20, 2006 Page 4 •
HEARINGS AND BIDS
2. 2006 Golf Turf Equipment.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of bid document, specifications, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director.
3. Four John Deere 1565 Commercial Front Mowers.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of bid document, specifications, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director.
4. General Obligation Bond Demolition Project, Contract No. 145-D-GO-11-17-06.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to authorize to proceed.
.MEND - Motion-to move date of bid opening to December 4, 2006.
HEARINGS
5. Purchase of One 2004 Elgin 3 Wheel Hydraulic Drive Street Sweeper for Street
Department from EDM Equipment at a cost of$105,500.00.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to authorize said purchase.
6. Vacation of the 5-foot easement generally located along the westerly edge of Lot 61
in Heartland Hills Second Addition—Stephen Clabby.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
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November 20, 2006 Page 5
7. Vacation of the 40'greenway easement generally located along the lots at the
northeast corner of Crossroads Boulevard.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
UNFINISHED BUSINESS
8. Purchase of Aerial Truck for the Leisure Services Department.
Resolution-to approve communication from Superintendent of Central Garage
transmitting recommendation of award of bid in the amount of$116,705.00 to
Dons Truck Sales of Fairbank, Iowa.
PETITIONS FROM PUBLIC
9. Resolution-to approve communication from City Planner transmitting request to
approve a minor site plan amendment for the new hotel to be built just south of the
Hampton Inn site to change entrance to align with the existing median cut in
Crossroads Boulevard.
10. Resolution-to approve communication from Dave Stueve for an exception to Sec 5-2-
6, Discharging Weapons, of the Waterloo Code of Ordinance, to allow for an indoor
practice range for archers in a Pro Shop business to be located at 700 Ansborough
Avenue.
11. Resolution-to approve communication from City Planner transmitting request of
National Retail Properties for a site plan amendment to the "S-1" Shopping Center
Commercial District for redevelopment and expansion of 1411 Flammang Drive to
allow for 4,000 square foot addition. Set date of hearing as December 11, 2006.
REPORTS
12. Resolution-to approve communication from Chief Financial Officer transmitting
2006 Annual Financial Report to be filed with the State Auditor.
DOCUMENTS
13. Resolution-to approve communication from Senior Planner transmitting Contract
Petition and Waiver with Shadow Creek Crossing, L.C.for public improvements
within the development to be constructed no later than November 2011.
•
November 20, 2006 `' `' Page 6
14. Resolution-to approve communication from Leisure Services Director transmitting
three-year Ground Lease with the Waterloo Water Works Board for operation of the
Hoing-Rice Softball Complex on Water Works property.
15. Resolution-to approve communication from Leisure Services Director transmitting
three-year Facility Lease with the Waterloo Softball Association for the use of the
Hoing-Rice Softball Complex.
16. 2006 South Hills Pro Shop Renovation.
Resolution-to approve communication from Leisure Services Director transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$79,297.00 with
Porter& Porter Construction, LLC of Independence, Iowa.
17. Youth Pavilion For The Center For The Arts.
Motion-to approve communication from Director of Cultural &Arts Commission
transmitting Change Order No. 4 for a net increase in the amount of$44,810.00 for
work to be performed by Cardinal Construction.
18. Resolution-to approve communication from City Planner transmitting Development
Agreement with Advanced Heat Treat to construct a $2 million, 28,000 sq.ft.
expansion to existing facility at 2839 Burton Avenue, with a minimum taxable value
of$2,323,690.00 and tax rebates for six years at 50 percent and a seventh year at
30 percent.
19. Resolution-to approve communication from City Planner transmitting application for
Advanced Heat Treat for Community Economic Betterment Account (CEBA)program
assistance for $2 million expansion at existing facility at 2839 Burton Avenue
creating 17 new jobs over the next three years with average pay of$14.34 per
hour.
20. Resolution-to approve communication from City Planner transmitting Real Estate
Purchase Agreement with Stephen J. Riley for acquisition of Riley's Floors & More
property located at 300 West Park Avenue for$236,500.00, and $20,000.00
relocation costs and $10,000.00 miscellaneous expenses.
21. Resolution-to approve communication from Airport Director transmitting agreement
with Earth Tech in the amount of$9,000.00 to provide design and construction
administration for F.Y. 2007 IDOT Vertical Infrastructure grant projects.
RESOLUTIONS TO BE ADOPTED
22. Resolution-to approve communication from City Planner transmitting request to set
new date of hearing as December 4, 2006 on the sale and conveyance of property
generally located between West 4th and West 5th Streets, north of Bluff Street for
$1.00 to James H. Slife and rescind Resolution No. 2006-284 in its entirety.
•
November 20, 2006 Page 7
23. Resolution-to dedicate the westerly 8 feet of a parcel westerly of and adjacent to
Lot 12 and Lot 13 in the Northeast Industrial Park Plat No. 3 for utility easement
purposes and rescind Resolution No. 2006-219 in its entirety.
24. Resolution-to approve Mayor Tim Hurley's recommendation of salary adjustments
for certain non-bargaining employees to be effective December 1, 2006.
25. Resolution-to set date of hearing as December 4, 2006 on reallocation of not to
exceed $175,000.00 unspent proceeds of Series 2003A Bonds to provide funds for
costs of repairs at the East Park Avenue Parking Ramp.
ORDINANCES TO BE ADOPTED
26. An ordinance amending the 2003 Traffic Code by adding Subsection (28a) Easton
Avenue to Section 553, No Parking Here To Corner(prohibiting parking on the
north side of the 500 and 400 blocks of Easton Avenue in an easterly and
westerly direction from the corner of Lombard Street).
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
27. F.Y. 2007 Midport Boulevard Extension, Contract No. 717.
Motion-to instruct City Engineer to prepare plans, specifications,form of contract,
etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, etc. and
taking of bids. Set date of hearing as December 4, 2006.
28. 2006 Riverfront Stadium Grandstand Roof Replacement.
Motion-to instruct Leisure Services Director to prepare plans, specifications,form of
contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, etc. and
taking of bids. Set date of hearing as December 11, 2006.
29. 2006 Storage Building at 1101 Campbell Avenue.
Motion-to instruct Leisure Services Director to prepare plans, specifications, form of
contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, etc. and
taking of bids. Set date of hearing as December 11, 2006.
November 20, 2006 Page 8
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, November 20, 2006
4:55 p.m. - Public Safety Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Waterloo Housing Authority minutes of September 21, 2006 on file in the City
Clerk's office.
2. Planning, Programming and Zoning Commission minutes of October 10, 2006 on
file in the City Clerk's office.
3. Black Hawk County Criminal Justice Information System Board of Directors
minutes of October 4, 2006 on file in the City Clerk's office.
4. Consolidated Public Safety Communications Center Board minutes of October 4,
2006 on file in the City Clerk's office.
5. 911 Board minutes of October 4, 2006 on file in the City Clerk's office.
6. Communication from Superintendent of Central Garage transmitting termination of
Johnny Garcia, Mechanic, effective November 3, 2006, together with
recommendation of payment of$215.93 for unused sick time and vacation pay.
7. Municipal Telecommunications Utility Board minutes of September 12, 2006 and
October 10, 2006.
8. Waterloo Leisure Services Commission minutes of October 10, 2006 on file in the
City Clerk's office.
9. Waterloo Public Library Board of Trustees minutes of October 9, 2006 on file in the
City Clerk's office.
10. Black Hawk County Solid Waste Management Commission minutes of October 26,
2006 on file in the City Clerk's office.
' November 20, 2006 Page 9
CONTRACT PAYMENT SCHEDULE
1. Virden Creek Tributary Drainage Way Improvements, Contract No. 695.
Pay estimate No. 1 to Ament Inc. in the total amount due of$4,390.93.
2. F.Y. 2006 Asphalt Overlay Project, Contract No. 706
Pay estimate No. 11 to Aspro in the total amount due of$337,822.14.
3. F.Y. 2006 Street Reconstruction Project, Contract No. 705.
Pay estimate No. 15 to Aspro in the total amount due of$139,795.17.
4. F.Y. 2007 MLK Jr. Drive Bridge Approaches.
Pay B&B Builders in the total amount due of$8,265.00.
5. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront
Loop/Cedar River Dam/Cedar River Dam/Cedar River Plaza and Amphitheatre.
Pay estimate No. 21 to Earth Tech in the total amount due of$51,534.03.
6. Midport Blvd. Extension & Sanitary Pump Station Improvements, Contract No. 717.
Pay estimate No. 1 to Earth Tech in the total amount due of$13,326.25.
7. U.S. Highway 63 Initial Design Phase, NHSX-63-6(69) 3H-07.
Pay estimate No. 6 to Earth Tech in the total amount due of$38,909.41.
8. San Marnan Traffic Improvements, Phase III, Contract No. 702.
Pay estimate No. 4 to Kirkham Michael in the total amount due of$13,287.09.
Council Work Session
November 16, 2006
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, NOVEMBER 13, 2006
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Troop 1 - St. Edwards School.
Agenda, as proposed or amended.
November 13, 2006 `' `' Page 2
Minutes of November 6, 2006, Regular Session, as proposed.
Proclamation declaring November 19-25, 2006 as Cedar Valley's National Family Week.
Proclamation declaring the month of November 2006 as Cedar Valley United Way Month.
Showing of Video "Old Way/United Way"
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion-to approve the following:
1. Communication from Leisure Services Director transmitting appointment of Roger
Allen to the position of Leisure Services Mechanic, effective November 14, 2006.
2. Communication from Superintendent of Waste Management Services transmitting
recommendation of appointment of Craig Billerbeck to the position of Laboratory
Technician, pending pre-employment exam.
3. Communication from Superintendent of Waste Management Services transmitting
recommendation of appointment of Werner Wittmann to the position of
Instrumentation Control Technician, pending pre-employment exam.
4. Cultural & Arts Commission staff, Gift Store Committee and Board Members to
travel to Madison, Milwaukee, Chicago and Quad Cities on November 16-19,
2006, with costs not to exceed $2,255.00, including use of city vehicle.
c. Beer/Wine License Permit Application
Class C
Euro Grill, 1010 East Mitchell Avenue (New) (Expires 11/11/07) (Includes Sunday
Sales)
d. Beer License Permit Application
Class B
LaMichuacana Restaurant, 1221 Franklin Street (Renewal) (Expires 11/11/07)
(Includes Sunday Sales)
November 13, 2006 Page 3
e. Liquor License Permit Application
Class E
Wine & Spirits, 2126 Kimball Avenue (Renewal) (Expires 11/14/07) (Includes
Sunday Sales)
f Wine License Permit Application
Class B
Wine & Spirits, 2126 Kimball Avenue (Renewal) (Expires 11/14/07) (Includes
Sunday Sales)
g. Beer License Permit Application
Class C
Wine & Spirits, 2126 Kimball Avenue (Renewal) (Expires 11/14/07) (Includes
Sunday Sales)
h. Beer/Liquor License Permit Application
Class C
The Winning Edge, 341 Fletcher Avenue (Renewal) (Expires 12/2/07) (Includes
Sunday Sales)
PETITIONS FROM PUBLIC
2. Resolution-to approve communication from Senior Planner transmitting request of
Deer Creek Development for a site plan amendment to the "M-2,P"Planned
Industrial District for Greenbelt Centre Park generally located just west of
Greyhound Drive,just north of the former Greyhound Park to allow for
development of a Gold's Gym and Mauer Eye Center Spa. Set date of hearing as
December 4, 2006.
3. Resolution-to approve communication from City Planner transmitting Development
Agreement with Robert J. Messerer to sell and covey for$1.00 city-owned property
generally located at the northwesterly corner of West 10th Street and Jefferson
Street to construct a commercial building with an estimated value of$80,000.00.
Set date of hearing as December 4, 2006.
4. Resolution-to approve communication from City Planner transmitting Development
Agreement with Carl and Susan Spathe to sell and convey for$100.00 city-owned
property generally located in the 200 block of Mullan Avenue for construction of a
commercial building with an estimated value of$45,000.00. Set date of hearing as
December 4, 2006.
November 13, 2006 Page 4
5. Resolution-to approve communication from Senior Planner transmitting request of
Invision Architecture on behalf of Grout Museum to vacate, sell and convey for
$1.00 a 3.5 foot portion of excess right-of-way generally located along West Park
Avenue between Washington and South Streets to accommodate expansion of the
Grout Museum. Set date of hearing as December 4, 2006.
6. Resolution-to approve communication from City Planner transmitting request of
Jerry Weekly to purchase for$2,500.00 two metal pole buildings generally located
at the corner of East 8th Street and Sycamore Street. Set date of hearing as
December 4, 2006.
DOCUMENTS
7. Resolution-to approve communication from Community Planning and Development
Director transmitting agreement with Terracon Consulting Engineers & Scientists of
Cedar Falls, Iowa at a cost of$5,725.00 to complete a limited site investigation for
the Expo Project.
8. Resolution-to approve communication from Community Planning and Development
Director transmitting amendment #1 to the agreement with Craig Ritland
Landscape Architects for design services at a cost not to exceed $36,000.00 for the
Waterloo Exposition Grounds, Phase I.
9. Resolution-to approve communication from Associate Engineer transmitting
agreement with Ament, Inc.for additional surveying and design engineering
services at a cost of$20,000.00 for the F.Y. 2006 Donald Street Trail, Contract No.
700.
RESOLUTIONS TO BE ADOPTED
10. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Martin Road Tax Increment District.
11. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with San
Marnan Tax Increment District.
12. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Airport Tax Increment District.
•
' November 13, 2006 Page 5
13. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Northeast Industrial Tax Increment District.
14. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Downtown Tax Increment District.
15. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Rath
Tax Increment District.
16. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Logan Avenue Tax Increment District.
17. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Cattle Congress Tax Increment District.
18. Resolution-to support The Ridge's application for Tax Credits from the Iowa
Finance Authority to build a multifamily apartment community (80 garden style
units) in the vacant site north of the Super Target development between Camelot
Drive and Bethel Street.
19. Resolution-to support Whitman Point's application for Tax Credits from the Iowa
Finance Authority to build a 50-60 unit affordable assisted senior living facility
within the 1100 block of Flammang Drive on the south side of the road.
20. Resolution-to approve request of Fire Chief to sell ladder and torque box portion of
old Platform 311 for$45,000.00 to Pierce Manufacturing of Weyauwega,
Wisconsin.
ADD - 20a. Resolution-to approve Letter of Support of Main Street Waterloo's application to the
Iowa Department of Economic Development for a $100,000.00 Main Street
Challenge Grant for the Newton Building.
November 13, 2006 _"' ' Page 6 •
ORDINANCES TO BE ADOPTED
21. An ordinance amending the 2003 Traffic Code by adding Subsection (252a)
Maxhelen Blvd. to Section 551, Parking Prohibited At All Times On Certain Streets
(prohibiting parking on both sides of Maxhelen Blvd.)
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance
NEW BUSINESS
22. Resolution-to approve communication from Superintendent of Central Garage
transmitting request to purchase a 2004 3-wheel hydraulic drive street sweeper for
the Street Department from EDM Equipment at a cost of$105,500.00. Set date of
hearing as November 20, 2006.
23. East Park Avenue Parking Ramp Renovation.
Motion-to instruct Building Official/Maintenance Administrator to prepare plans,
specifications,form of contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, etc. and
taking of bids. Set date of hearing as December 11, 2006.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, November 13, 2006
4:55 p.m. -Public Safety Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Planning, Programming and Zoning Commission minutes of October 3, 2006 and
October 10, 2006 on file in the City Clerk's office.
2. Hwy 218 Design Review Board minutes of October 10, 2006 and October 17, 2006
on file in the City Clerk's office.
November 13, 2006 Page 7
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2006 Street Reconstruction Program, Contract No. 705.
Pay estimate No. 13 to Aspro Inc. in the total amount due of$156,835.96.
2. F.Y. 2005 Street Reconstruction Program, Contract No. 687.
Pay estimate No. 29 to Aspro Inc. in the total amount due of$735.06.
3. East Side Sanitary Sewer Interceptor, Contract No. 707.
Pay estimate No. 6 to Earth Tech in the total amount due of$5,783.27.
4. Prescott's Creek Area Sanitary Sewer and Water Main Extension, Contract No. 703.
Pay estimate No. 1 to Happel Excavating Inc. in the total amount due of
$90,615.81.
5. Demolition of 407-409 Pine & 738 Mobile Street, Contract No. 144-D-GO-08-18-06.
Pay estimate No. 1 to Lehman Trucking & Excavating in the total amount due of
$22,351.50.
6. F.Y. 2007 Riverloop Exposition Plaza, Phase I, Contract No. 721.
Pay estimate No. 3 to Craig Ritland Landscape Architect in the total amount due of
$10,771.54.
Council Work Session
November 9, 2006
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
r.
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, NOVEMBER 6, 2006
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Councilperson Eric Gunderson.
Agenda, as proposed or amended.
,
November 6, 2006 \'' \."` Page 2
Minutes of October 23, 2006, Regular Session, as proposed.
Proclamation declaring November 12-18, 2006 as Hunger and Homelessness Awareness
Week.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Resolution-to approve communication from City Engineer transmitting request of
Richard R. Poppe for a waiver for a concrete driveway to be located at 4778
Winghaven Drive, together with recommendation of approval.
3. Resolution-to approve communication from City Clerk transmitting request of Ed
Gruenwald, Director of Hartman Reserve Nature Center, for an exception to
burning yard waste to burn approximately 7.2 acres of prairie grass located
within the Hartman Reserve Nature Center during November-December 2006,
together with recommendation of approval of Fire Chief.
b. Motion-to approve the following:
1. Communication from Superintendent of Waste Management Services transmitting
recommendation of appointment of Kathy Skillings to the position of Laboratory
Technician, effective November 7, 2006.
2. Aaron McClelland, Police Officer; and Ann Meyer, Police Lieutenant; to attend
Field Training Supervisor Course in West Des Moines, Iowa on November 28 -
December 1, 2006, with costs not to exceed $1,450.00, including use of city
vehicle.
3. Melissa Ludwig, Police Sergeant, to attend Basic Life Support Instructor Course in
Waterloo, Iowa on January 13, 2007, with costs not to exceed $165.00, including
use of city vehicle.
4. Jason Feaker, Police Officer, to attend Narco-Terrorism Training in El Paso, Texas
on November 12-18, 2006, with costs not to exceed $1,933.00.
5. Matthew Klunder, North Central Iowa Drug Task Force Investigator, to attend
Narco-Terrorism Training in El Paso, Texas on November 12-18, 2006, with costs
not to exceed $2,133.00.
•
November 6, 2006 Page 3
c. Beer License Permit Application
Class B
Godfather's Pizza, 1946 Schukei Road (Renewal) (Expires 10/31/07) (Includes
Sunday Sales)
d. Wine License Permit Application
Class B
Citgo, 515 Broadway (Renewal) (Expires 10/18/07) (Includes Sunday Sales)
e. Beer License Permit Application
Class C
Citgo, 515 Broadway Street (Renewal) (Expires 10/18/07) (Includes Sunday Sales)
All Stop Convenience Store, 2424 Ranchero Road (Renewal) (Expires 10/26/07)
(Includes Sunday Sales)
Casey's General Store, 3035 Logan Avenue (Ownership Update) (Expires 12/31/07)
(Includes Sunday Sales)
Casey's General Store, 3035 Logan Avenue (Renewal) (Expires 12/31/07) (Includes
Sunday Sales)
f. Beer/Liquor License Permit Application
Class C
Shad's Place, 1607 Sycamore Street (Renewal) (Expires 11/7/07) (Includes Sunday
Sales)
Carlos O'Kelly's Mexican Café, 1331 Flammang Drive (Renewal) (Expires 12/30/07)
(Includes Sunday Sales)
Karma Bar, 309 West 4th Street (New) (Expires 1/08/08) (Includes Sunday Sales)
Barney's, 501 West 4th Street (Renewal) (Expires 11/13/07) (Includes Sunday
Sales)
Embassy Lounge, 225 East 5th Street (Renewal) (Expires 11/22/07) (Includes
Sunday Sales)
HEARINGS AND BIDS
2. Purchase of Aerial Truck for the Leisure Services Parks Department.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage.
•
November 6, 2006 Page 4 •
HEARINGS
3. Site plan amendment to the "S-1" Shopping Center Commercial District for the
former Midas site at 2019 Crossroads Boulevard generally located between
Bonanza and IHOP for construction of a new 6,000 sq. ft. retail building—Schenk
Engineering on behalf of John Rooney Trust and Cynthia Kuelbs Trust.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Resolution-to approve said site plan amendment.
4. Rezone from "M-2"Heavy Industrial District to "M-2,P"Planned Industrial District
approximately 40 acres generally located at 400 Westfield Avenue, northwest of
the intersection of Westfield Avenue and Jefferson Street for the purpose of
development of the Cedar Valley Tech Works, a mixed use commercial and
industrial development—Lockard Development on behalf of the Cedar Valley Tech
Works, Inc.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
UNFINISHED BUSINESS
5. 2006 South Hills Pro Shop.
Resolution-to approve communication from Leisure Services Director transmitting
recommendation of award of contract in the amount of$79,297.00 to Porter &
Porter Construction, LLC of Independence, Iowa.
6. F.Y. 2006 M.L. King Jr. Drive Recreational Trail Head, Contract No. 709.
Resolution-to approve communication from Associate Engineer transmitting
recommendation of award of contract in the amount of$68,655.30 to B & B
Builders and Supply of Waterloo, Iowa.
PETITIONS FROM PUBLIC
7. Resolution-to approve communication from Senior Planner transmitting request of
Doug Walters for a minor Site Plan Amendment to the "R-3,R-P" Planned Residence
District for the development of three single family homes in Crossroads Estates
Replat No. 2 generally located off Hummingbird Circle.
• November 6, 2006 Page 5
8. Resolution-to approve communication from Senior Planner transmitting request of
Stephen Clabby to vacate the 5-foot easement generally located along the west
side of Lot 61 of Heartland Hills Second Addition. Set date of hearing as
November 20, 2006.
REPORTS
9. Resolution-to approve communication from Superintendent of Streets transmitting
change to Snow and Ice Control Policy to require an employee who has worked 16
consecutive hours must take eight continuous hours of rest before being eligible to
return to work.
DOCUMENTS
10. Resolution-to approve communication from Superintendent of Central Garage
transmitting 28E Agreement with Black Hawk County Board of Supervisors to
provide fuel and vehicle maintenance services to Black Hawk County Maintenance
Department and reimbursement rates
11. Resolution-to approve communication from City Planner transmitting Total
Acquisition Contract with Lee Publications Inc. dba Waterloo Courier to acquire
properties generally located at 420 Jefferson Street and 310 West Park Avenue at
a cost of$132,000.00, plus one-time payment of$6,000.00 for discount parking
and miscellaneous expenses in the maximum amount of$10,000.00.
12. Resolution-to approve communication from Superintendent of Waste Management
Services transmitting addendum to agreement with Denver Construction for the
drop site recycling program to extend the contract for two years at a cost of$49.34
per ton.
13. F.Y. 2006 M. L. King Jr. Drive Recreational Trail Head, Contract No. 709.
Resolution-to approve communication from Associate Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$68,655.30 from B
& B Builders and Supply of Waterloo, Iowa.
14. Resolution-to approve communication from Assistant City Engineer transmitting
Construction Plans for Sanitary Sewer Serving Shadow Creek Crossing as
submitted by Anderson-Bogert Engineer& Surveyors, Inc. of Cedar Rapids, Iowa
and Sewage Treatment Agreement with Iowa Department of Natural Resources.
15. Resolution-to approve communication from Associate Engineer transmitting contract
modification number 11 with Iowa Department of Transportation at a cost of
$30,845.28, with city match of$6,169.06, in conjunction with F.Y. 2006 U.S.
Highway 20/Ansborough Avenue Interchange, Contract No. 667.
November 6, 2006 Page 6
16. Resolution-to approve communication from Community Planning and Development
Director transmitting application with U.S. Environment Protection Agency for EPA
Brownfield Cleanup Grant in the amount of$200,000.00, with city match of
$200,000.00, to demolish portions of the Chamberlain Plant.
17. Resolution-to approve communication from Senior Planner transmitting request of
La Tonya Stokes for tax exemptions on improvements totaling $125,000.00 for 726
Mobile Street located in the Consolidated Urban Revitalization Area, together with
recommendation of approval.
18. Resolution-to approve communication from Senior Planner transmitting request of
Mark Gardner for tax exemptions on improvements totaling $18,000.00 for 131
Chicago Street located in the Consolidated Urban Revitalization Area, together with
recommendation of approval.
19. Five Sullivan Brothers Convention Center Equipment Upgrade.
Motion-to approve communication from Building Official/Maintenance Administrator
transmitting Change Order No. 2 for a net increase of$3,303.00 for work to be
performed by Johnson Controls.
20. F.Y. 2007 Odor Control and HVAC Replacement, Water Pollution Control Facilities,
Contract No. 716.
Resolution-to approve communication from Superintendent of Waste Management
Services transmitting Contracts, Bonds and Certificates of Insurance in the amount
of$1,067,000.00 with E.B Spencer Engineering Co. of Janesville, Iowa.
RESOLUTIONS TO BE ADOPTED
21. Resolution-to dedicate Schukei Road generally located between existing Schukei
Road and existing Bethel Street for public right-of-way purposes and to dedicate
necessary permanent easements generally located off Hammond Avenue, north of
San Marnan Drive to serve Shadow Creek Crossing residential development.
22. Resolution-to approve repayment of$71,853.00 of HOME funds utilizing LHAP
funds for HOME Down Payment Program and Tenant Based Rental Assistance
Program.
ORDINANCES TO BE ADOPTED
23. An ordinance amending the 2003 Traffic Code to allow placement of'No Parking
Between Signs'20 feet back from each side of driveway in the 300 block of
Southbrooke Drive.
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
' November 6, 2006 Page 7
24. An ordinance amending the 2003 Traffic Code to install Yield on Fisher Drive
before entering Winn Street.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
25. An ordinance amending the 2003 Traffic Code to prohibit parking on the east side
of Lombard Street between Terrace Drive and Easton Avenue.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
26. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$1,789.00 for work performed
by the Water Works at 510 Cottage Street, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
27. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$1,740.00 for work performed
by the Water Works at 226 Hartman Avenue, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
28. Resolution-to approve communication from City Planner transmitting request to
vacate the 40'greenway easement generally located along the lots at the northeast
corner of Crossroads Boulevard, together with recommendation of approval of
Planning, Programming and Zoning Commission. Set date of hearing as November
20, 2006.
29. 2006 Golf Turf Equipment.
Motion-to instruct Leisure Services Director to prepare bid document, specifications.
etc.
Motion-to receive and file bid document, specifications, etc.
Resolution-to preliminarily approve bid document, specifications, etc.
Resolution-to instruct City Clerk to publish notice of bid document, specifications,
etc. and taking of bids. Set date of hearing as November 20, 2006.
30. Four John Deere 1565 Commercial Front Mowers.
Motion-to instruct Leisure Services Director to prepare bid document, specifications.
etc.
Motion-to receive and file bid document, specifications, etc.
Resolution-to preliminarily approve bid document, specifications, etc.
Resolution-to instruct City Clerk to publish notice of bid document, specifications,
etc. and taking of bids. Set date of hearing as November 20, 2006.
November 6, 2006 �"' ' Page 8
31. General Obligation Bond Demolition Project, Contract No. 145-D-GO-11-17-06.
Motion-to instruct Contracts and Grants Coordinator to prepare plans,
specifications,form of contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, etc. and
taking of bids. Set date of hearing as November 20, 2006.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, November 6, 2006
4:35 p.m. -Human Resources Committee, Council Chambers
4:40 p.m. -Public Safety, Council Chambers
4:45 p.m. - Building and Grounds Committee, Council Chambers
4:55 p.m. - Public Works Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Civil Service List for the position of Medical Officer, as certified by the Civil Service
Commission on October 23, 2006.
2. Civil Service List for the position of Mechanic, as certified by the Civil Service
Commission on October 23, 2006.
3. Civil Service List for the position of Financial Analyst, as certified by the Civil
Service Commission on October 23, 2006.
4. Civil Service List for the position of Instrumentation Control Technician, as certified
by the Civil Service Commission on October 23, 2006.
5. Civil Service List for the position of Laboratory Technician, as certified by the Civil
Service Commission on October 23, 2006.
6. Memorial Hall Commission minutes of September 27, 2006 on file in the City
Clerk's office.
•
November 6, 2006 Page 9
7. Waterloo Cable TV Commission minutes of September 7, 2006 on file in the City
Clerk's office.
8. Waterloo Board of Adjustment minutes of September 26, 2006 on file in the City
Clerk's office.
9. Community Development Board minutes of September 19, 2006 on file in the City
Clerk's office.
10. Waterloo Center For The Arts minutes of October 18, 2006 on file in the City
Clerk's office.
11. Northeast Iowa Response Group minutes of September 14, 2006 on file in the City
Clerk's office.
12. Waterloo Commission on Human Rights minutes of July 13, 2006, August 10,
2006, and September 20, 2006 on file in the City Clerk's office.
13. Board of Waterloo Water Works Trustees minutes of October 25, 2006 on file in the
City Clerk's office.
14. Black Hawk County Solid Waste Management Commission minutes of September
28, 2006 on file in the City Clerk's office.
15. Communication from Fire Chief transmitting retirement of Cole Southworth, Fire
Fighter, effective October 15, 2006, together with recommendation of payment of
$13,156.82 for unused vacation pay and sick time.
CONTRACT PAYMENT SCHEDULE
1. 18th Street Bridge Replacement &Approach, Contract No. 622.
Pay estimate No. 23 to Earth Tech in the total amount due of$1,705.18.
2. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront
Loop/Cedar River Dam/Cedar River Dam/Cedar River Plaza and Amphitheatre.
Pay estimate No. 20 to Earth Tech in the total amount due of$28,735.72.
3. Demolition of 1024 Sycamore Street.
Pay estimate No. 1 to Frickson Brothers Excavating in the total amount due of
$4,050.00.
4. Ansborough Avenue Interchange With U.S. Highway 20, Contract No. 667.
Pay estimate No. 11 thru 13 to Iowa Department of Transportation in the total
amount due of$56,914.20.
5. Virden Creek Tributary Drainage Study.
Pay engineering services to Ament Inc. in the total amount due of$910.00.
Council Work Session
November 2, 2006
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk