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HomeMy WebLinkAbout12. December Council Work Session December 28, 2006 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 18, 2006 CITY OF WATERLOO GOALS 1. Enhance the economic well-being of Waterloo by emphasizing economic development as the top priority for the City Council, resulting in an expanded tax base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Adopt the International Property Maintenance Code to improve the health, safety and appearance of the City. 6. Seek additional opportunities to share services and resources with other government entities. 7. Work toward lowering the overall property tax rate for Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Councilperson Carolyn Cole. Agenda, as proposed or amended. December 18, 2006 Page 2 • Minutes of December 11, 2006, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. b. Motion to approve the following: 1. Communication from Superintendent of Central Garage transmitting recommendation of appointment of Mark Miller to the position of Garage Mechanic, subject to passing pre-employment physical. 2. Jason Kayser, Fire Inspector, to attend Fire/Arson Investigation School in Emmetsburg, Maryland on January 22-February 2, 2007, with costs not to exceed $223.20. 3. Doug Erpelding, Plan Review Specialist, to attend 2006 International Existing Building Class in Des Moines, Iowa on February 14, 2007, with costs not to exceed $125.00, including use of city vehicle. 4. Robert Ball, Chief Building Inspector; and Brian Baker, Chief HVAC Inspector, to attend Changes to the International Building Code Class in Des Moines, Iowa on February 13, 2007, with costs not to exceed $250.00, including use of city vehicle. 5. Craig Clark, Permit Writing Specialist, to attend Changes to the 2006 International Building Code and 2006 International Residential Code Classes in Des Moines, Iowa on February 13 and 15, 2007, with costs not to exceed $250.00, including use of city vehicle. 6. Tom Klein, Golf Maintenance III; James Bolger, Golf Maintenance III; and Mark Suchy, Golf Manager; to attend 73rd Annual Iowa Turfgrass Conference & Tradeshow in Des Moines, Iowa on January 29-31, 2007, with costs not to exceed $380.00. ADD - 7. Nancy Gulick, Community Development Coordinator, to attend National Community Development Association Winter Legislative and Policy Making and attend Iowa Entitlement Representatives meeting in Washington, DC on January 21-26, 2007, with costs not to exceed $2,080.00. December 18, 2006 Page 3 c. Liquor License Permit Application Class A VFW Post 1623, 1406 Commercial Street (Renewal) (Expires 1/14/08) (Includes Sunday Sales) d. Beer/Liquor License Permit Application Class C Galleria De Paco & Coffee Shop, inc., 622 Commercial Street (New) (Expires 12/22/07) (Includes Sunday Sales) HEARINGS AND BIDS 2. 2006 Golf Turf Equipment. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, bid documents, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. UNFINISHED BUSINESS 3. F.Y. 2007 Midport Boulevard Extension, Contract No. 717. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$325,763.93 to Peterson Contractors, Inc. of Reinbeck, Iowa. 4. 2006 Storage Building - 1101 Campbell. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$262,903.00 to Michael Huff Construction, Inc. of Waterloo, Iowa. 5. 2006 Riverfront Stadium Grandstand Roof Replacement. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$122,800.00 to Modern Builders, Inc. of Janesville, Iowa. REPORTS 6. Resolution-to approve communication from City Clerk transmitting City of Waterloo Cafeteria Benefits Plan. December 18, 2006 Page 4 DOCUMENTS 7. F.Y. 2006 Sidewalk Repair Program-Zone 6 and Trail Repairs, Contract No. 710. Motion-to approve communication fromAssociate 0 work performed No. 1 for a net decrease of$ , for by B & B Builders & Supply of Waterloo, Iowa. 8. General Obligation Bond Demolition Project, Contract No. 145-D-GO-11-27-06. Motion-to approve communication from Contracts and Grants Coordinator transmitting Change Order to delete the garage at 1020 West 3rd Street and add a house and garage at 210 Park Road at a cost of$7,600.00 for work to be performed by Lehman Trucking & Excavating of Waterloo, Iowa. 9. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by B & B Builders & Supply of Waterloo, Iowa at a total cost of$64,895.72 in conjunction with F.Y. 2006 Sidewalk Repair Program-Zone 6 and Trail Repairs, Contract No. 710 and receive and file two-year Maintenance Bond. 10. Resolution-to approve communication from Associate Engineer transmitting Professional Services Agreement with Claassen Engineering at a cost of $22,000.00 for final design of the improvements to the East 6th Street storm pump station. 11. Resolution-to approve communication from Police Chief transmitting application for Byrne-JAG/Methamphetamine Hot Spots Program grant in the amount of $6,638.00, with local match of$1,659.00, to be used for overtime for the Tri- County Drug Enforcement Task Force. 12. Resolution-to approve communication from City Engineer transmitting Supplemental Engineering Agreement No. 1 with Wayne Claassen Engineering and Surveying, Inc. at a cost of$132,000.00 for engineering design for the F.Y. 2008 Commercial Street Extension, River Road Relocation, and Storm Water Pump Station, Contract No. 720. 13. Preliminary Plat of Greenbelt Centre Plat No. 1. Resolution-to approve preliminary plat and necessary documents. 14. Final Plat of Greenbelt Centre Plat No. 1. Resolution-to approve final plat and necessary documents. 15. Resolution-to approve communication from Senior Planner transmitting request for a variance to the requirements of the Subdivision Ordinance in Section 2.3(1) Final Plat Submittal, Section 5.1 Preliminary Plat requirements and Section 5.2 Final Plat requirements for Preliminary and Final Plat of Bacevac Minor Plat No. 1. • December 18, 2006 Page 5 16. Preliminary Plat of Bacevac Minor Plat No. 1. Resolution-to approve preliminary plat and necessary documents. 17. Final Plat of Bacevac Minor Plat No. 1. Resolution-to approve final plat and necessary documents. 18. Resolution-to approve communication from Airport Director transmitting Engineering Agreement with Earth Tech for design services in the amount of$56,000.00 for the General Aviation Rehabilitation project to rehabilitate the apron and taxi lanes. 19. Resolution-to approve communication from Airport Director transmitting proposed modification to remove Rehabilitation of Runway 12/30 from agreement with Earth Tech dated March 1, 2004 for a decrease of$31,000.00 as these services are included in the agreement with Earth Tech dated February 6, 2006. 20. Resolution-to approve communication from City Planner transmitting Real Estate Purchase Agreement with Allen and Sylvia Grote to purchase property generally located at 218 West 3rd Street for$21,750.00 and miscellaneous costs of $5,000.00. RESOLUTIONS TO BE ADOPTED 21. Resolution-to approve communication from Community Planning & Development Director transmitting request to forgive all liens against property generally described as 205 Independence Avenue. 22. Resolution-to approve communication from City Planner transmitting request to dedicate funds in the amount of$15,000.00 to match Waterloo Industrial Development Association funds for development of a city economic development web site. 23. Resolution-to set date of hearing as January 2, 2007 on reallocation of not to exceed $100,000.00 unspent proceeds of Series 2005A Bonds to provide funds for costs of constructing Leisure Services Vehicle/Storage Maintenance Building. 24. Resolution-to set date of hearing as January 2, 2007 on reallocation of not to exceed $30,000.00 unspent proceeds of Series 2003A Bonds to provide funds for costs of constructing Leisure Services Vehicle/Storage Maintenance Building. 25. Resolution-to designate June 30, 2006 fund balance for specified uses. `..• Page 6 December 18, 2006 NEW BUSINESS 26. Purchase o Ei ht Patrol Cars. Motion-to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. Motion-to receive and file specifications, bid document, etc. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to instruct City Clerk to publish notice cfi ations,20n7, bid document, etc. and taking of bids. Set date of hearing as January 27. Resolution-to approve communication from Superintendent of Traffic Operations transmitting request to install street light at the entrance onto East San Marnan Access Road. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, December 18, 2006 4:50 p.m. -Public Works Committee, Council Chambers 4:55 p.m. -Human Resources Committee, Council Chambers 5:00 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Consolidated Public Safety Communications Center Board minutes of November 1, 2006 on file in the City Clerk's office. 2. Black Hawk County Criminal Justice Information System Board of Directors minutes of November 1, 2006 on file in the City Clerk's office. 3. 911 Board minutes of November 1, 2006 on file in the City Clerk's office. 4. Municipal Telecommunications Utility Board minutes of November 14, 2006 and November 28, 2006 on file in the City Clerk's office. 5. Waterloo Convention and Visitors Bureau Board minutes of November 28, 2006 on file in the City Clerk's office. December 18, 2006 Page 7 CONTRACT PAYMENT SCHEDULE 1. Virden Creek Tributary Drainage Way Improvements, Contract No. 695. Pay estimate No. 21 to Ament Inc. in the total amount due of$16,717.01. 2. Donald Street Recreational Trail, Contract No. 700. Pay estimate No. 8 to Ament Inc. in the total amount due of$5,790.00. 3. F.Y. 2006 M.L.King Jr. Drive Recreational Trail Head, Contract No. 709. Pay estimate No. 1 to B & Builders in the total amount due of$26,676.81. 4. U.S. Highway 63 Initial Design Phase, Project No. NHSX-63-6(69)-3H-07. Pay estimate No. 7 to Earth Tech in the total amount due of$55,724.33. 5. Midport Boulevard Extension & Sanitary Pump Station Improvements, Contract No. 717. Pay estimate No. 2 to Earth Tech in the total amount due of$14,424.76. 6. San Marnan Drive, Phase III, Contract No. 702. Pay estimate No. 2 to KWS, Inc. in the total amount due of$189,167.23. 7. F.Y. 2007 Riverloop Exposition Plaza, Phase I, Contract No. 721. Pay estimate No. 4 to Craig Ritland Landscape Architect in the total amount due of $22,046.38. Council Work Session December 14, 2006 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 11, 2006 CITY OF WATERLOO GOALS 1. Enhance the economic well-being of Waterloo by emphasizing economic development as the top priority for the City Council, resulting in an expanded tax base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Adopt the International Property Maintenance Code to improve the health, safety and appearance of the City. 6. Seek additional opportunities to share services and resources with other government entities. 7. Work toward lowering the overall property tax rate for Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Councilperson Reggie Schmitt. Agenda, as proposed or amended. December 11, 2006 Page 2 Minutes of December 4, 2006, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. b. Motion to approve the following: 1. Tom Jennings, Police Chief, to attend Law Enforcement Executive Development Seminar in Quantico, Virginia on January 14-26, 2007, with costs not to exceed $125.00. 2. James Bartlett, Police Investigator; and Todd Wilson, Civilian Planner; to attend Foundation of Intelligence Analysis Training in Des Moines, Iowa on December 10-15, 2006, with costs not to exceed $1,000.00, including use of city vehicle. 3. Gary Heinick, Associate Engineer, to attend Certified in Professional Erosion & Sediment Control Review Course in Ankeny, Iowa on January 11, 2007, with costs not to exceed $235.00, including use of city vehicle. 4. Tim Hurley, Mayor; Don Temeyer, Community Planning & Development Director; Noel Anderson, City Planner; and Rudy, Jones, Community Development Director; to meet with Congressional Delegation Members in Washington, DC on March 23- 27, 2007, with cost not to exceed $6,480.00. c. Beer/Liquor License Permit Application Class C The Locker Room Lounge, 1918 Hawthorne Avenue (Renewal) (Expires 12/31/07) (Includes Sunday Sales) d. Bonds. December 11, 2006 Page 3 HEARINGS AND BIDS 2. 2006 Riverfront Stadium Grandstand Roof Replacement. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. 3. 2006 Storage Building at 1101 Campbell Avenue. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. 4. East Park Avenue Parking Ramp Repairs. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Building Official/Maintenance Administrator for review. HEARINGS 5. Site plan amendment to the "S-1" Shopping Center Commercial District for property generally located at 1411 Flammang Drive for the purpose of a 4,000 sq.ft. addition on the northeasterly corner of the existing building—National Retail Properties. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Resolution-to approve said site plan amendment. UNFINISHED BUSINESS 6. Purchase of Emergency Generators for Fire Stations 1, 3, 4, 5, 6 and 8. Motion-to approve communication from Fire Chief transmitting recommendation to reject all bids and set a new date of hearing. December 11, 2006 Page 4 7. General Obligation Bond Demolition Project, Contract No. 145-D-GO-11-27.06. Resolution-to approve communication from Contracts and Grants Coordinator transmitting recommendation of award of contract in the amount of$24,025.00 to Lehman Trucking & Excavating of Waterloo, Iowa. REPORTS 8. Resolution-to approve communication from Waterloo Water Works General Manager transmitting Calendar Year 2007 Budget. DOCUMENTS 9. Resolution-to approve communication from Senior Planner transmitting request of Charlotte Bolden for tax exemptions on improvements totaling $103,137.80 for 734 Mobile Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 10. Resolution-to approve communication from Senior Planner transmitting request of Donald Holub for tax exemptions on improvements totaling $6,500.00 for 518 East 2nd Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 11. Resolution-to approve communication from Senior Planner transmitting request of Donald Holub for tax exemptions on improvements totaling $18,000.00 for 514 East 2nd Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 12. Resolution-to approve communication from Community Planning and Development Director transmitting consulting service agreement with Howard R. Green at a cost not to exceed $170,000.00 for the Downtown Hazardous Substance Assessment Grant Project. 13. Resolution-to approve communication from Community Planning and Development Director transmitting consulting service agreement with Howard R. Green at a cost not to exceed $175,000.00 for the Downtown Petroleum Assessment Grant Project. 14. Resolution-to approve communication from Police Chief transmitting Memorandum of Understanding with the Boy Scouts of America to establish an Explorer Post in partnership with the Waterloo Police Department. 15. Resolution-to approve communication from Airport Director transmitting lease agreement with Mobile Money, Inc.for ATM machine at the Waterloo Airport for the period of May 7, 2006 through November 15, 2007. December 11, 2006 Page 5 16. Resolution-to approve communication from Community Development Director transmitting application with U.S. Department of Housing and Urban Development for FY07 Economic Development Initiative Special Purpose grant in the amount of $396,000.00 to be utilized for acquisition and rehabilitation of the Cedar Valley Tech Works facility. 17. Resolution-to approve communication from Assistant City Engineer transmitting construction plans for sanitary sewer serving Greenbelt Centre Plat No. 1, as submitted by Schenk Engineering of Waterloo, Iowa, and Sewage Treatment Agreement with Iowa Department of Natural Resources. 18. Resolution-to approve communication from Assistant City Engineer transmitting Notice of Discontinuation of storm water discharge covered under Iowa NPDES General Permit No. 2 for construction activities in conjunction with F.Y. 2005 Garden Avenue Area Relief Sanitary Sewer, Contract No. 684. 19. Resolution-to approve communication from Community Planning & Development Director transmitting agreement with TallGrass Historians for professional services at a cost not to exceed $24,994.00 to provide Section 106 Evaluation of the TechWorks buildings. 20. Youth Pavilion For The Center For The Arts. Motion-to approve communication from Director of Cultural &Arts Commission transmitting Change Order No. 5 for a net increase in the amount of$58,610.00 for work to be performed by Cardinal Construction. 21. Resolution-to approve communication from Director of Cultural &Arts Commission transmitting Letter of Agreement with the Eastern Iowa Tourism Association for $1,000.00 grant for special events advertising and $1,000.00 grant for special events promotion. 22. Resolution-to approve communication from Police Chief transmitting agreement with Iowa Homeland Security and Emergency Management Division for a grant in an amount not to exceed $366,305.50, with no required match,for Law Enforcement Terrorism Prevention Program (FY2006-LETPP-LEIN2-02). NEW BUSINESS 23. Purchase of Emergency Generators for Fire Stations 1, 3, 4, 5, 6 and 8. Motion-to instruct Fire Chief to prepare specifications,form of contract, etc. Motion-to receive and file specifications,form of contract, etc. Resolution-to preliminarily approve specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of specifications,form of contract, etc. and taking of bids. Set date of hearing as January 22, 2007. � December 11, 2006 �.,. Page 6 24. Five Sullivan Brothers Convention Center Security Alarm. Motion-to instruct Building Official/Maintenance Administrator to prepare specifications, form of contract, etc. Motion-to receive and file specifications,form of contract, etc. Resolution-to preliminarily approve specification,form of contract, etc. Resolution-to instruct City Clerk to publish notice of specifications,form of contract, etc. and taking of bids. Set date of hearing as January 8, 2007. 25. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$2,989.00 for work performed by the Water Works at 1210 Columbia Street, together with recommendation of approval of Waterloo Water Works Board of Trustees. 26. Resolution-to approve communication from City Attorney transmitting Ground Lease with Planergy Waterloo, LLC for lease of a two acre portion of the Lagoon Digester area in conjunction with the Gas Rights Agreement. Set date of hearing as January 2, 2007. 27. Resolution-to approve communication from City Planner transmitting request to set date of hearing as January 2, 2007 on proposal packets received for sale and conveyance of property generally located at the southwesterly corner of West 10th Street and Jefferson Street. 28. Resolution-to approve communication from City Planner transmitting request to set date of hearing as January 2, 2007 on the sale and conveyance of two metal pole buildings generally located at the corner of East 8th Street and Sycamore Street. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, December 11, 2006 4:55 p.m. -Public Safety Committee, Council Chambers 5:00 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Planning, Programming and Zoning Commission minutes of November 7 and November 14, 2006 on file in the City Clerk's office. December 11, 2006 Page 7 2. Communication from Library Director transmitting resignation of Nancy Obermueller, Library Assistant, together with recommendation of payment of $144.27 for vacation time. CONTRACT PAYMENT SCHEDULE 1. Prescotts Creek Area Sanitary Sewer and Water Main Extensions, Contract No. 703. Pay estimate No. 2 to Happel Excavating Inc. in the total amount due of $554,420.26. 2. Demolition of 1024 Sycamore Street Pay estimate No. 2 to Frickson Brothers Excavating in the total amount due of $4,050.00. Council Work Session December 7, 2006 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 4, 2006 CITY OF WATERLOO GOALS 1. Enhance the economic well-being of Waterloo by emphasizing economic development as the top priority for the City Council, resulting in an expanded tax base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Adopt the International Property Maintenance Code to improve the health, safety and appearance of the City. 6. Seek additional opportunities to share services and resources with other government entities. 7. Work toward lowering the overall property tax rate for Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Councilperson Reggie Schmitt. Agenda, as proposed or amended. December 4, 2006 Page 2 Minutes of November 20, 2006, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or pubc requests that a specific item be considered separately.) a. Resolutions to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Communication from Police Chief transmitting 2007 starting at 6:05 f Main Street Waterloo to hold Downtown Lights The Night event on December 9 p.m., with fireworks display over the Cedar River between 4th and 5th Street bridges. b. Motion to approve the following: 1. Cammie Scully, Director; and Kent Shankle, Curator, to travel to NYC, Rhode Island, and Boston on December 11-19, 2006, with costs not to exceed $3,210.00, including use of city vehicle. c. Wine License Permit Application Class B Stop N Save, 2100 Lafayette (Renewal) (Expires 1/5/08) (Includes Sunday Sales) Prime Mart, 1008 LaPorte (Renewal) (Expires 11/22/07) (Includes Sunday Sales) d. Beer License Permit Application Class C Stop N Save, 2100 Lafayette (Renewal) (Expires 1/5/08) (Includes Sunday Sales) Hy-Vee, 2221 Logan Avenue (Renewal) (Expires 1/2/08) (Includes Sunday Sales) Prime Mart, 1008 LaPorte (Renewal) (Expires 11/22/07) (Includes Sunday Sales) e. Beer/Liquor License Permit Application Class C Diamond Bar, 313 West 5th Street (Renewal) (Expires 12/30/07) (Includes Sunday Sales) Joan's 9'er, 929 West 5th Street (Renewal) (Expires 11/30/07) (Includes Sunday Sales) f. Secondhand Goods Dealers License Application Game Crazy, 1511 E. San Marnan Drive g. Cigarette/Tobacco Permit Application Fam's Harris Family 523 Logan Avenue December 4, 2006 Page 3 HEARINGS AND BIDS 2. F.Y. 2007 Midport Boulevard Extension, Contract No. 717. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. 3. General Obligation Bond Demolition Project, Contract No. 145-D-GO-11-17-06. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Contracts and Grants Coordinator. HEARINGS 4. Sale and conveyance of property generally located between West 4th and West 5th Streets, north of Bluff Street for$1.00 and rescind Resolution No. 2006-284 in its entirety—James H. Slife. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. 5. Development agreement for sale and conveyance for$1.00 city-owned property generally located in the 200 block of Mullan Avenue for construction of a commercial building with an estimated value of$45,000.00—Carl and Susan Spathe. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to approve said development agreement. Resolution-to authorize said sale and conveyance. 6. Development agreement for sale and conveyance for$1.00 city-owned property e nerall located at th e he northwesterly rthwesterly corner of West 1 Oth Street and Jefferson Street to construct a commercial building with an estimated value of$80,000.00— Robert J. Messerer. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to approve said development agreement. Resolution-to authorize said sale and conveyance. • December 4, 2006 Page 4 7. Sale and conveyance for $2,500.00 two metal pole buildings generally located at the corner of East 8th Street and Sycamore Street—Jerry Weekly. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. 8. Vacation, sale and conveyance for$ 00 a 3.5 foot portion of excess right-of-way generally located along West Park Avenue between Washington and South Streets to accommodate expansion of the Grout Museum Invision Architecture on behalf of Grout Museum. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. 9. Reallocation of not to exceed $175,000.00 unspent proceeds of General Obligation Bond, Series 2003A, to provide funds for costs of repairs at the East Park Avenue Parking Ramp. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action and approve said reallocation. 10. Site Plan amendment to the "M-2,P"Planned Industrial District for Greenbelt Centre Park generally located just west of Greyhound Drive, north of the former Greyhound Park to allow for development of a Gold's Gym and Mauer Eye Center and Spa—Deer Creek Development. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. 1 Resolution-to approve said site plan amendment. UNFINISHED BUSINESS 11. Purchase of Four John Deere 1565 Commercial Front Mowers. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$75,739.59 to Waterloo Implement of Waterloo, Iowa. December 4, 2006 Page 5 12. 2006 Golf Turf Equipment. Motion-to approve communication from Leisure Services Director transmitting recommendation to reject all bids and set new date of hearing. DOCUMENTS 13. Resolution-to approve communication from Leisure Services Director transmitting agreement with Craig Ritland Landscape Architects at a cost of$3,500.00 for design, layout and development of prototype signs for Sullivan Park and South Hills Golf Course. 14. Resolution-to approve communication from Leisure Services Director transmitting agreement with Earth Tech at a cost of$1,800.00 to conduct a Wetland Delineation project at the Riverview Recreation Area. 15. Resolution-to approve communication from Superintendent of Traffic Operations transmitting agreement with Hellman and Associates at a cost of$5,000.00 for a Traffic Safety Development Campaign Strategic Plan and fundraising campaign. 16. Resolution-to approve communication from Human Resources Director transmitting Memorandum of Understanding with Waterloo Police Protective Association to give vacation credit for time served on a pro-rated basis for officers who complete service requirements in the middle of a calendar year. 17. F.Y. 2006 Rath Brownfields Street Reconstruction Program, 200 Block Lane Street, Contract No. 686. Resolution-to approve communication from Assistant City Engineer transmitting Supplemental Contracts, Bonds and Certificates of Insurance in the amount of $169,222.46 with Aspro, Inc. and Subsidiaries of Waterloo, Iowa. 18. F.Y. 2005 Street Reconstruction Program, Contract No. 687. Motion-to approve communication from Assistant City Engineer transmitting Change Order No. 10 for a net decrease in the amount of$53,287.88 for work performed by Aspro, Inc. & Subsidiaries of Waterloo, Iowa. 19. F.Y. 2006 Asphalt Overlay Program, Contract No. 706. Motion-to approve communication from Associate Engineer transmitting Change Order No. 3 for a net increase in the amount of$211,620.99 for work performed by Aspro, Inc. & Subsidiaries of Waterloo, Iowa. 20. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Aspro, Inc. & Subsidiaries of Waterloo, Iowa at a total cost of$2,991,868.61 in conjunction with F.Y. 2005 Street Reconstruction Program, Contract No. 687. Page 6 • December 4, 2006 21. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Aspro, Inc. & Subsidiaries of Waterloo, Iowa at a total cost of$5,244,084.59 in conjunction with F.Y. 2006 Asphalt Overlay Program, Contract No. 706. 22. Resolution-to approve communication from Community Planning and Development Director transmitting amendment to Reciprocal Easement Agreement with U.S. Bank National Association to extend completion of the acquisition of the U.S. Bank drive-up facility to June 20, 2007. 23. Resolution-to approve communication from Community Planning and Development Director transmitting agreement with Development Solutions, Inc. at an hourly basis not to exceed $10,000.00 to assist in preparation of required Section 108 documents. 24. Resolution-to approve communication from Assistant City Engineer transmitting Construction Plans for private sanitary sewer serving Heartland Heights Addition, as submitted by Robinson Engineering Co. of Cedar Falls, Iowa, and Sewage Treatment Agreement with Iowa Department of Natural Resources. RESOLUTIONS TO BE ADOPTED 25. Resolution-to accept and approve acquisition of property generally located at 447- 449 Cherry Street, as granted by court order pursuant to Section 657A.10A of the Iowa Code. 26. Resolution-to accept and approve acquisition of property generally located at 210 Park Road, as granted by court order pursuant to Section 657A.10A of the Iowa Code. 27. Resolution-to approve communication from Mayor Hurley transmitting recommendation of allocation of discretionary hotel/motel funds. NEW BUSINESS 28. 2006 Golf Turf Equipment. Motion-to instruct Leisure Services Director to prepare bid document, specifications, etc. Motion-to receive and file bid documents, specifications, etc. Resolution-to preliminarily approve bid documents, specifications, etc. Resolution-to instruct City Clerk to publish notice of bid document, specifications, etc. and taking of bids. Set date of hearing as December 18, 2006. 29. Resolution-to approve communication from Superintendent of Traffic Operations transmitting request to install street lights in the middle of the 900 block of West 1st Street. December 4, 2006 Page 7 ORAL PRESENTATIONS Motion-to receive and file oral comments. Motion-to adjourn to Executive Session. EXECUTIVE SESSION 1. Discussion of acquisition of property, pursuant to Iowa Code Section 21.5(1)(j)(2005). Motion-to adjourn Executive Session. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, December 4, 2006 4:25 p.m. -Public Safety Committee, Council Chambers 4:30 p.m. - Building and Grounds Committee, Council Chambers 4:35 p.m. -Public Works Committee, Council Chambers 4:40 p.m. - Human Resources Committee, Council Chambers 4:45 p.m. -Finance Committee, Council Chambers 5:00 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Civil Service Commission minutes of October 23, 2006 on file in the City Clerk's office. 2. Community Development Board minutes of October 17, 2006 on file in the City Clerk's office. 3. Waterloo Board of Adjustment minutes of October 24, 2006 on file in the City Clerk's office. 4. Civil Service List for the position of Battalion Chief as certified by the Civil Service Commission on November 29, 2006. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2006 Asphalt Overlay Project, Contract No. 706. Pay estimate No. 11 to Aspro, Inc. in the total amount due of$3,805.70. December 4, 2006 Page 8 2. F.Y. 2006 VGM Expansion Access Road, Contract No. 704. Pay estimate No. 1 to K. Cunningham Construction Co. Inc. in the total amount due of$139,600.00. 3. Demolition of 407-409 Pine Street, Contract No. 144-D-GO-08-18-06. Pay retainage to Lehman Trucking & Excavating in the total amount due of $2,483.50. \ raft\ COUNCIL WORK SESSION December 4, 2006 5:00 p.m. Council Chambers Roll Call. Approval of Agenda, as amended. 1. Discussion of placement of advertisement on refuse trucks—Superintendent of Central Garage. ADJOURNMENT Nancy Eckert City Clerk