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HomeMy WebLinkAbout01. January Council Work Session January 30, 2003 8:30 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Meeting with lobbyist to discuss legislation. Motion—to adjourn. Nancy Eckert City Clerk Council Work Session January 30, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JANUARY 27, 2003 General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Councilperson Buck Clark Pledge of Allegiance: Steve Decker, Superintendent of Streets Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of January 21, 2003, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Communication from City Attorney transmitting appointment of David Zellhoefer to the position of part-time Assistant City Attorney, effective February 1, 2003. January 27, 2003 Page 2 b. Communication from Garage Superintendent transmitting recommendation of appointment of Jeffrey Turner to the position of Mechanic, effective at a mutually agreed upon date. c. Communication from City Clerk transmitting recommendation of appointment of Kaara Latusick to the position of Clerk II effective February 10, 2003. d. Liquor License Permit Application Class E Osco Drug, 2060 Crossroads Boulevard (Renewal) (Expires 2/28/04) (Includes Sunday Sales) Econofoods, 1411 Flammang Drive (Renewal) (Expires 2/17/04) (Includes Sunday Sales) e. Beer License Permit Application Class C Econofoods, 1411 Flammang Drive (Renewal) (Expires 2/17/04) (Includes Sunday Sales) f Wine License Permit Application Class B Econofoods, 1411 Flammang Drive (Renewal) (Expires 2/17/04) (Includes Sunday Sales) g. Beer/Liquor License Permit Application Class C Electric Park Ballroom, 310 W. Conger Street (Renewal) (Expires 1/27/04) (Includes Sunday Sales) Amalgamated Local 838 U.A.W., 2615 Washington Street (Renewal) (Expires 2/28/04) Tony's Trattoria, 3251 West 4th Street (Renewal) (Expires 3/31/04) (Includes Sunday Sales) National Dairy Cattle Congress, 250 Ansborough Avenue (Renewal) (Expires 2/28/04) (Includes Sunday Sales) h. Cammie Scully, Director of Cultural &Arts Commission to attend a governance/board development workshop and participate in coalition activities in Washington, D.C. on March 20-26, 2003, with costs not to exceed $1,672.00. i. John R. Rooff, Mayor, to attend National League of Cities Congressional City Conference in Washington, D.C. on March 6-11, 2003, with costs not to exceed $1,765.00. January 27, 2003 Page 3 REPORTS 2. Resolution-to approve communication from Assistant City Planner transmitting Guidelines for Sale of City-Owned Property. HEARINGS AND BIDS 3. F.Y. 2003 Salvaged Asphalt Crushing, Contract No. 662. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive,file and instruct City Clerk to open and read bids and refer to City Engineer for review. HEARINGS 4. Sale and conveyance of city-owned property generally located on Dundee Avenue between Stratford and Upton Avenues for$16,800.00-Gina Jordan Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. PETITIONS FROM PUBLIC 5. Resolution-to approve communication from City Clerk transmitting request of John Miller for an exception to burning yard waste to burn approximately 21/2 acres of prairie grass located on South Kimball Avenue behind 145 Blaine Road on the edge of the city limits in March/April 2003, together with recommendation of approval of the Fire Chief, Leisure Services Director and Superintendent of Waste Management Services. DOCUMENTS 6. Resolution-to approve communication from Interim Community Development Director transmitting Subordination Agreement which places the city's position on two HOME Program loans as secondary to the primary lender, Iowa Finance Authority, in conjunction with Marsh Place, L.P. 7. Resolution-to approve communication from Assistant City Engineer transmitting recommendation to accept plat improvements for Anderson's Sixth Addition and to receive and file two year maintenance bonds from Rampart Corporation, Peterson Contractors, Inc., and K& W Electric, Inc. January 27, 2003 Page 4 8. Resolution-to approve communication from Police Chief transmitting renewal of Maintenance and Support Agreement with Printrak International Incorporated to provide services and equipment for mugshots. 9. Five Sullivan Brothers Convention Center 2002 Renovation. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Contracts, Bonds and Certificates of Insurance in the amount of$1,438,800.00 from Prairie Construction Company, Inc. of Waterloo, Iowa. RESOLUTIONS TO BE ADOPTED 10. Resolution to transfer$10,000.00 from Cultural &Arts Building Improvement Fund, $40,000.00 from Library Improvement Fund, $10,000.00 from City Hall Improvement Fund, $100,000.00 from Fire Department Improvement Fund, and $40,000.00 from Parking Ramp Improvement Fund to Five Sullivan Brothers Convention Center Project. BILLS PAYMENT 11. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, January 27, 2003 3:15 p.m. -Building & Grounds Committee, Struxture Architects, 314 E. 4th Street 3:55 p.m. -Building & Grounds Committee, Council Chambers 4:05 p.m. -Public Works Committee, Council Chambers 4:15 p.m. -Finance Committee, Council Chambers 4:30 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Memorial Hall Commission minutes of December 18, 2002, on file in the City Clerk's office. 2. Waterloo Cultural and Arts Commission minutes of October 24, 2002, on file in the City Clerk's office. 3. Waterloo Public Library minutes of November 18, 2002, on file in the City Clerk's office. January 27, 2003 Page 5 4. Waterloo Historic Preservation Commission minutes of December 17, 2002, on file in the City Clerk's office. 5. Civil Service list for the position of Waste Water Operator, as certified by the Civil Service Commission on January 14, 2003. 6. Civil Service list for the position of Mechanic, as certified by the Civil Service Commission on January 14, 2003. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2002 Satellite Interceptor Corrosion Control Project, Contract No. 652. Pay Estimate No. 4 to Earth Tech, Inc. in the total amount due of$6,000.00. 2. F.Y. 2003 Hanna Boulevard/Rainbow Drive Box Culvert-Phase II and Rainbow Drive Box Culvert-Castle Hill Watershed, Contract No. 639. Pay Estimate No. 4 to Earth Tech in the total amount due of$7,092.76. COUNCIL WORK SESSION January 27, 2003 4 :30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of Phase II of Stormwater Management Report Associate Engineer. Adjournment . Nancy Eckert City Clerk Council Work Session January 23, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. TUESDAY, JANUARY 21, 2003 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Councilperson Bob Greenwood Pledge of Allegiance: Steve Decker, Superintendent of Streets Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of January 13, 2003, Regular Session, and January 16, 2003, Special Session, as proposed. Proclamation declaring February 2-8, 2003, as Pet Pals Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. John R. Rooff, Mayor; Donald Temeyer, City Planner; Mickye Johnson, Community Development Board Member; and Rudy Jones, Interim Community Development Director, to attend Cedar Valley Coalition meeting in Washington, D.C. on March 23-26, 2003, with costs not to exceed $7,000.00. January 21, 2003 Page 2 b. Stan Buhrmaster and Doug Eldridge, Electricians, to attend Brown Traffic Products Annual Training Seminar in Davenport, Iowa, on January 27-30, 2003, with costs not to exceed $338.00, including use of city vehicle. c. Dennis Gentz, Assistant City Engineer, and Jamie Knutson, Associate Engineer, to attend 39th Annual Concrete Paving Workshop in Des Moines, Iowa, on February 5-7, 2003, with costs not to exceed $425.00, including use of city vehicle. d. Mike Moore, Fire Rescue Lieutenant, to attend Confined Space Rescue Technician Class in St. Paul, Minnesota, on February 16-21, 2003, with costs not to exceed $1,398.80. e. Communication from Police Chief transmitting request of the National Conference for Community and Justice to hold Walk As One Walk-a-thon on April 5, 2003, starting at 9:00 a.m., with walk to begin and end at Lincoln Park. f. Beer License Permit Application Class C The Pit Stop, 1459 Ansborough Avenue (Renewal) (Expires 2/3/04) (Includes Sunday Sales) Kmart, 3810 University Avenue (Renewal) (Expires 2/28/04) (Includes Sunday Sales) g. Wine License Permit Application Class B Kmart, 3810 University Avenue (Renewal) (Expires 2/28/04) (Includes Sunday Sales) h. Beer/Liquor License Permit Application Class C LaFiesta Mexican Restaurant, 3551 University Avenue (Renewal) (Expires 1/31/04) (Includes Sunday Sales) i. Cigarette Permit License Application East Side Liquor, 521 Dane Street HEARINGS AND BIDS 2. Replacement of Heating/Air Conditioning Units at 225 W. Ridgeway Avenue. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive,file and instruct City Clerk to open and read bids and refer to Waterloo Housing Authority Director for review. January 21, 2003 Page 3 HEARINGS 3. Part C of the Comprehensive Countywide Emergency Operation Plan for Black Hawk Counttj. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission oral and written comments. Resolution-to approve said plan. PETITIONS FROM PUBLIC 4. Resolution-to approve request of Dennis Halverson for a permanent variance to Sections 27-4 and 27-5 of the Waterloo Code of Ordinances which prohibits discharging of firearms and discharging and possessing air rifles to allow operation of annual paintball gaming event at McElroy Auditorium. 5. Resolution-to approve communication from Senior Planner transmitting request of Wayne Molstead for a site plan amendment to the "C-2,C Z" Conditional Commercial District for property generally located at 1238 Dundee Avenue to allow for a commercial sign identifying a legal home occupation. Set date of hearing as February 10, 2003. 6. Resolution-to approve communication from Senior Planner transmitting request of Gene Geiger to vacate, sell and convey for$500.00 a portion of street right-of-way generally located at the southwest corner of Franklin Street and Vinton Street. Set date of hearing as February 10, 2003. DOCUMENTS 7. Resolution-to approve communication from Senior Planner transmitting application for Roger Ciesielshi for tax exemptions on improvements totaling $31,853.00 for property located at 1101 Longfellow Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 8. Resolution-to approve communication from Senior Planner transmitting application for Bradley T. and Holly M. Cote for tax exemptions on improvements totaling $62,260.00 for property located at 310 Independence Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 9. Resolution-to approve communication from Senior Planner transmitting application for Barbara L. Gronen for tax exemptions on improvements totaling $22,000.00 for property located at 310 Lindale Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. January 21, 2003 Page 4 10. Resolution-to approve communication from Senior Planner transmitting application for Barbara L. Gronen for tax exemptions on improvements totaling $10,000.00 for property located at 314 Lindale Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 11. Resolution-to approve communication from Senior Planner transmitting application for Clinton Jones for tax exemptions on improvements totaling $5,000.00 for property located at 1202 Mulberry Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. 12. Resolution-to approve communication from Senior Planner transmitting application for Scott Jordan for tax exemptions on improvements totaling $610,000.00 for property located at 619 Johnson Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. 13. Resolution-to approve communication from Senior Planner transmitting application for Debra Mattix for tax exemptions on improvements totaling $18,500.00 for property located at 719 Creston Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 14. Resolution-to approve communication from Senior Planner transmitting application for Don Miller for tax exemptions on improvements totaling $80,000.00 for property located at 2041 Burton Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 15. Resolution-to approve communication from Senior Planner transmitting application for Carol Wood for tax exemptions on improvements totaling $216.00 for property located at 420 Dunham Place in the Consolidated Urban Revitalization Area, together with recommendation of approval. 16. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Aspro, Inc. & Subsidiaries of Waterloo, Iowa, at a cost of$2,474,720.96, in conjunction with F.Y. 2002 Asphalt Overlay Program, Contract No. 645, and to receive and file two year Maintenance Bond. 17. Waterloo Regional Airport Terminal Renovation Project, Phase 2 Motion-to approve communication from Airport Director transmitting Change Order No. 2 for a net increase in the amount of$46,551.00 for work to be performed by Peters Construction Company. 18. Resolution-to approve one-year agreement with KAM Wellness & Consulting of Oelwein, Iowa, in an amount not to exceed $16,000.00, to provide Federal and State lobbyist services to the City of Waterloo. January 21, 2003 Page 5 RESOLUTIONS TO BE ADOPTED 19. Resolution-to declare an official intent under Treasury Regulation 1.150-2 to issue debt to reimburse the city for certain original expenditures paid in connection with lump sum retirement payouts. 20. Resolution-to declare an official intent under Treasury Regulation 1.150-2 to issue debt to reimburse the city for certain original expenditures paid in connection with renovation of Five Sullivan Brothers Convention Center. 21. Resolution-to transfer$ from Fund to the Five Sullivan Brothers Convention Center Improvement Fund. ORDINANCES TO BE ADOPTED 22. Rezone from "M-1"Light Industrial District to "R-1"Residence District property generally located at 3126, 3142, 3150, 3200, 3226, 3242 and 3252 E. Shaulis Road to convert a legal nonconforming use to a legal conforming use-Homeowners. Motion-to receive,file, consider and pass for the second time. Motion-to suspend the rules. Motion-to consider and pass for the third time and adopt ordinance. 23. Reduction of 8 foot utility easement to 5 foot property generally located at 2742 Crestline Avenue for the purpose of constructing a detached garage-Jason Christens. Motion-to receive,file, consider and pass for the second time. Motion-to suspend the rules. Motion-to consider and pass for the third time and adopt ordinance. BILLS PAYMENT 24. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Tuesday, January 21, 2003 4:15 p.m. - Public Safety Committee, Council Chambers 4:20 p.m. - Finance Committee, Council Chambers 4:45 p.m. -Human Resources Committee, Council Chambers January 21, 2003 -' Page 6 PUBLIC INFORMATION 1. Waterloo Convention and Visitor's Bureau Board minutes of December 19, 2002, on file in the City Clerk's office. 2. Waterloo Airport Board minutes of December 20, 2002, on file in the City Clerk's office. 3. Communication from Police Chief transmitting promotion of Randall Schoenfelder to the rank of Lieutenant and Michael McNamee to the rank of Sergeant, effective January 13, 2003. 4. Communication from Police Chief transmitting retirement of Roger Shook, Captain, effective January 2, 2003, together with recommendation of payment of$17,274.22 for unused vacation pay and sick time. 5. Communication from Superintendent of Waste Management Services transmitting retirement of Janice Olson, Waste Operator II, effective December 31, 2002, together with recommendation of payment of$3,305.25 for unused vacation pay and sick time. COUNCIL WORK SESSION January 16, 2003 9 : 00 a.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of Lobbyist Agreement . Adjournment . Nancy Eckert City Clerk SPECIAL COUNCIL MEETING January 16, 2003 8:30 a.m. Council Chambers Roll Call. Motion—to approve agenda, as proposed. Motion—to receive and file copies of Call. 1. Motion-to approve appointment of John Kincaid as Fourth Ward Councilperson. 2. Mayor Rooff administers Oath of Office to Councilperson John Kincaid. 3. Five Sullivan Brothers Convention Center 2002 Renovation Resolution-to award contract. Motion-to adjourn. Nancy Eckert City Clerk Council Work Session January 16, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JANUARY 13, 2003 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Pastor Randolph McHone, Grace Lutheran Church Pledge of Allegiance: Tim Shea, Superintendent of Waste Management Services Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of January 6, 2003, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Eric Thorson, City Engineer, to attend Asphalt Paving Conference and Steering Committee Meeting in Ames, Iowa on January 28-29, 2003, with costs not to exceed $251.90, including use of city vehicle. b. Paul Hursh and Richard Olson, Mechanics, to attend Blackflow re-certification training in Waverly, Iowa, on January 29, 2003, with costs not to exceed $300.00, including use of city vehicle. January 13, 2003 -' Page 2 •' c. Beer/Liquor License Permit Application Class C Uptown Lounge, 512 Mulberry Street (New) (Expires 1/8/04) (Includes Sunday Sales) d. Beer License Permit Application Class C Downtown Amoco, 428 Franklin Street (Renewal) (Expires 01/21/04) (Includes Sunday Sales) East Side Liquor, 521 Dane Street (New) (Expires 01/09/04) (Includes Sunday Sales) e. Beer License Permit Application Class B Cedar Valley Fish Market, 218 Division Street (Renewal) (Expires 01/25/04) f. Liquor License Permit Application Class E East Side Liquor, 521 Dane Street (New) (Expires 01/09/04) (Includes Sunday Sales) g. Wine License Permit Application Class B East Side Liquor, 521 Dane Street (New) (Expires 01/09/04) (Includes Sunday Sales) HEARINGS AND BIDS 2. Five Sullivan Brothers Convention Center 2002 Renovation. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file bids. Resolution-to award contract, if found to be in order. HEARINGS 3. San Marnan Drive Traffic Improvements -Phase II, STP-U-8155(657)-70-07, Contract No. 647. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, form of contract, etc. Resolution-to authorize to proceed. January 13, 2003 Page 3 4. Rezone from "M-1"Light Industrial District to "R-1"Residence District property generally located at 3126, 3142, 3200, 3226, 3242 and 3252 E. Shaulis Road to convert a legal nonconforming use to a legal conforming use-Homeowners. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 5. Reduction of 8 foot utility easement to 5 foot property generally located at 2742 Crestline Avenue for the purpose of constructing a detached qarage-Jason Christens. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming, and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 6. Rezone from "R-2" One and Two Family Residence District and "C-2" Commercial District to "C-2,C Z" Conditional Zoning property generally located at the northeast corner of Ansborough Avenue and Upton Drive for the purpose of constructing mini storage buildings and an office building Blake Development Company. Motion-to receive and file proof of publication of notice of public hearing. Motion-to table indefinitely at request of applicant. PETITIONS FROM PUBLIC 7. Resolution-to approve communication from Assistant City Planner transmitting request of Gina Jordan to sell and convey for$16,800.00 city-owned property generally located on Dundee Avenue between Stratford and Upton Avenues. Set date of hearing as January 27, 2003. 8. Resolution-to approve communication from Assistant City Planner transmitting request of Waterloo Schools to sell and convey for$1.00 property generally located at the southwest corner of Walker Street and Longfellow Avenue. Set date of hearing as February 3, 2003. DOCUMENTS 9. Resolution-to approve communication from Associate Engineer transmitting Grade Crossing Surface Repair Fund agreements with Iowa Department of Transportation and Iowa Northern Railway Company in conjunction with reconstruction of railroad crossings at 18th Street and 11 th Street, at an estimated cost of$117,324.99, with City match of$25,465.00. i January 13, 2003 `-- Page 4 10. Resolution-to approve communication from Associate Engineer transmitting an agreement with Schenk Engineering Company of Waterloo, Iowa in an amount not to exceed $65,226.00, with City match of$32,613.00, for engineering services in conjunction with F.Y. 2003 Northeast Industrial Park - GT Drive Extension Project, RM- 8155(658)-90-07, Contract No. 663. 11. Resolution-to approve communication from Chief of Police transmitting updated 28D and 28E Agreement with the cities of Cedar Falls, Evansdale, Hudson, LaPorte City, Waverly, Black Hawk County, Bremer County and the University of Northern Iowa in conjunction with Tri-County Drug Task Force. 12. Resolution-to approve communication from Senior Planner transmitting application for Wayne C. Hugill for tax exemptions on improvements totaling $7,020.00 for property located at 424 Columbia Street in the Consolidate Urban Revitalization Area, together with recommendation of approval. RESOLUTIONS TO BE ADOPTED 13. Resolution-to approve communication of Assistant City Planner transmitting updated Comprehensive Long Range Land Use Plan. Set date of hearing as February 3, 2003. BILLS PAYMENT 14. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 15. F.Y. 2003 Salvaged Asphalt Crushing, Contract No. 662. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as January 27, 2003. ADJOURNMENT Nancy Eckert City Clerk January 13, 2003 Page 5 MEETINGS Monday, January 13, 2003 3:10 p.m. -Public Works Committee, Council Chambers 3:15 p.m. -Building & Grounds Committee, Council Chambers 3:30 p.m. -Human Resources Committee, Council Chambers 3:45 p.m. -Finance Committee, Council Chambers 4:00 p.m. - Council Work Session, Council Chambers 4:15 p.m. - Council Work Session, Council Chambers 4:45 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Design Review Board minutes of December 3, 2002 on file in the City Clerk's office. 2. Planning, Programming and Zoning Commission minutes of December 3, 2002 on file in the City Clerk's office. 3. Communication from Fire Chief transmitting retirement of Larry McKinney, Lieutenant/Training Officer, effective December 2, 2002, together with recommendation of payment of$30,693.48 for unused vacation pay and sick time. CONTRACT PAYMENT SCHEDULE 1. Easton Avenue WPFC, Contract No. 549. Pay Estimate No. 45 to Earth Tech in the total amount due of$9,006.90. 2. F.Y. 2003 Hanna Boulevard/Rainbow Drive Box Culvert-Phase II and Rainbow Drive Box Culvert-Castle Hill Watershed, Contract No. 639. Pay Estimate No. 3 to Earth Tech in the total amount due of$14,409.16. 3. San Martian Traffic Improvements, STP-U-8155(651)-70-07. Pay Estimate No. 18 to Parsons Transportation Group in the total amount due of $4,003.39. 4. F.Y. 2003 Hanna Boulevard/Rainbow Drive Box Culvert-Phase II and Rainbow Drive Box Culvert-Castle Hill Watershed, Contract No. 639. Pay Estimate No. 6 to Peterson Contractors in the total amount due of$50,051.74. 5. Anaerobic Digesters, Waterloo Water Pollution Control Facilities, Contract No. 550. Pay Estimate No. 27 to Story Construction in the total amount due of$7,124.05. Anal\ COUNCIL WORK SESSION January 13 , 2003 4 :45 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of sale of property policy Assistant City Planner. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION January 13 , 2003 4 : 00 - 4 : 15 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of Fire PALS website—Fire Chief . Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION January 13 , 2003 4 : 15 - 4 :45 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Request of Louis and Nancy Carter to expand the Consolidated Urban Revitalization Area for property located at 2540 Burton Avenue Assistant City Planner. 2 . Approval of the revised Consolidated Urban Revitalization Area Application Assistant City Planner. Adjournment . Nancy Eckert City Clerk Council Work Session January 9, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JANUARY 6, 2003 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Councilperson Harold Getty Pledge of Allegiance: Steve Decker, Superintendent of Streets Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of December 16, 2002, Regular Session and December 19, 2002 Special Session, as proposed. Oath of Office to Firefighters Michael Spence and Michael Schipper. Oath of Office to Police Officers Brian Hoelscher and Steven Bose. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) January 6, 2003 .. Page 2 a. Communication from Mayor Rooff transmitting appointment of Tom Broell (Willy Smith as alternate) to the Memorial Hall Commission, with term expiration date of December 1, 2005 and reappointment of Craig White (John Bedard as alternate) and Dorothy Billman (Evelyn Davison as alternate), with term expiration date of December 1, 2005. b. Communication from Mayor Rooff transmitting appointment of Dan Channer to the Design Review Board, with term expiration date of May 7, 2004. c. Communication from Mayor Rooff transmitting reappointment of Mary Swehla to the Waterloo Convention & Visitors Bureau, with term expiration date of June 30, 2005 and appointment of Paul Skram, with term expiration date of June 30, 2005. d. Todd Derifield, City Forester, to attend International Society of Arboriculture -Midwest Chapter Annual Conference in Springfield, Missouri on February 4-7, 2003, with costs not to exceed $522.00, including use of city vehicle. e. Jeff Wood, Firefighter, to attend classes at Emmitsburg, Maryland on March 29-April 4, 2003, with costs not to exceed $110.03. f. Roger Carr and Gary Ciddio, Haz Mat Team Leaders, to attend Modular Emergency Response Radiologist Transportation Training and State Hazardous Materials Team Meeting in Newton, Iowa on January 8-9, 2003, with costs not to exceed $665.53. g. Brian Hoelscher and Steven Bose, Police Officers, to attend Iowa Law Enforcement Academy Basic Level 1 Class in Johnston, Iowa on January 13 -April 10, 2003, with costs not to exceed $6,917.94. h. Beer/Liquor License Permit Application Class C Romeo's Lounge, 811 East 4th Street (New) (Expires 1/06/04) (Includes Sunday Sales National Dairy Cattle Congress, 250 Ansborough (The Pavilion) (New) (Expires 1/06/04) (Includes Sunday Sales) Electric Park Ballroom, 310 West Conger (Renewal) (Expires 1/27/04) (Includes Sunday Sales) Pat's Tavern, 303 West 4th Street (Renewal) (Expires 12/17/03) i. Beer License Permit Application Class C Fareway Stores, 40 West San Marnan (Renewal) (Expires 2/14/04) Hy-Vee Food and Drugstore, 1422 Flammang Drive (Renewal) (Expires 2/08/04) (Includes Sunday Sales) • January 6, 2003 Page 3 j. Wine License Permit Application Class B Fareway Stores, 40 West San Marnan (Renewal) (Expires 2/14/04) Hy-Vee Food and Drugstore, 1422 Flammang Drive (Renewal) (Expires 2/08/04) (Includes Sunday Sales) k. Beer/Wine License Permit Application Special Class B National Dairy Cattle Congress, 250 Ansborough (New) (Expires 1/06/04) (Includes Sunday Sales) 1. Cigarette License Permit Application The Winning Edge, 341 Fletcher Avenue Steamboat Gardens Inc., 1740 Falls Avenue HEARINGS 2. Sale and conveyance of Lots C and D generally located on Pleasant Valley Drive for$32,400.00—Dr. H. Mark Trunnel. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. 3. Sale and conveyance of property generally located at the corner of Jefferson Street and West 11th Street for$7,250.00—Richard Brown. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. 4. Amendments to Zoning Ordinance, Ordinance No. 2479, as amended, as it pertains to hotel and motel density requirements and where them are permitted. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. January 6, 2003 Page 4 UNFINISHED BUSINESS 5. F.Y. 2003 Sidewalk Repair Assessment Program -Zone 2, Contract No. 650. Resolution-to approve abandonment schedule. Resolution-to adopt and levy final schedule of assessments and providing for payment thereof 6. Resolution-to approve communication from Fire Chief transmitting recommendation to accept bid from Rydell Chevrolet in the amount of$33,296.00 for Chevrolet Suburban. PETITIONS FROM PUBLIC 7. Resolution-to approve communication from Assistant City Planner transmitting request of downtown property owners to reestablish the Self-Supported Municipal Improvement District (SSMID)for two years at $3.00 per$1,000.00 of assessed valuation, together with recommendation of Planning, Programming and Zoning Commission. Set date of hearing as February 3, 2003. DOCUMENTS 8. Resolution-to approve communication from Senior Planner transmitting application for Wayne C. Hull for tax exemptions on improvements totaling $7,020.00 for property located at 424 Columbia Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. 9. Resolution-to approve communication from Senior Planner transmitting application for Gregory R. Anderson for tax exemptions on improvements totaling $13,008.00 for property located at 848 Cloverdale Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 10. Resolution-to approve communication from Personnel Director transmitting four- year bargaining agreement with Teamsters Local 238. 11. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. of Reinbeck, Iowa, at a cost of$46,297.00, in conjunction with F.Y. 2002 Repair of Recreational Trail Bridge Over Black Hawk Creek, Contract No. 641, and to receive and file two year Maintenance Bond. 12. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Borwig Building Services, Inc. of Waterloo, Iowa, at a cost of$61,229.61, in conjunction with F.Y. 2003 Sidewalk Repair Assessment Program -Zone 2, Contract No. 650, and to receive and file two year Maintenance Bond. January 6, 2003 Page 5 13. Resolution-to approve communication from City Attorney transmitting settlement agreement with Ronald Fluhr. 14. Resolution-to approve communication from City Clerk transmitting Post Employment Health Plan for city employees. 15. Resolution-to approve communication from City Clerk transmitting agreement with Nationwide Retirement Solutions to administer Post Employment Health Plan for city employees. RESOLUTIONS TO BE ADOPTED 16. Resolution-to request Iowa Northland Regional Council of Governments to include the city in an application through the Iowa Emergency Management Division to the Federal Emergency Management Agency in order to secure funding for the update of the local Hazard Mitigation Plan. 17. Resolution-to approve application through Iowa Emergency Management Division to the Federal Emergency Management Agency for funding in the amount of $10,721.00 from the Pre-Disaster Mitigation Grant Program, with city match of $2,680.25. 18. Resolution-to name Sharon Juon, the Executive Director of the Iowa Northland Regional Council of Governments, as the authorized representative for the city on matters pertaining to the Hazard Mitigation Update Planning grant. 19. Resolution-to grant a variance to the Subdivision Ordinance allowing the recording of the Final Plat of MidPort America Plat No. 2 beyond the nine-month time frame of the November 2000 approval date. 20. Resolution-to approve 2003 Golf Rates for city golf courses and to approve week day Fall Special rates of$11.00 for 18-holes of golf commencing no sooner than the first weekday in October. 21. Resolution-to change public Carl Street to private Carl Street. 22. Resolution-to authorize transfer of$40,000.00 from City Hall Building Improvement Fund, $10,000.00 from Library Improvement Fund and $15,000.00 from Cultural &Arts Improvement Fund to Swimming Pool Improvements. BILLS PAYMENT 23. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. 1 January 6, 2003 - Page 6 NEW BUSINESS 24. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$574.75 for work performed by the Water Works at 312 Webster Street, together with recommendation of approval of the Waterloo Water Works Trustees. 25. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$1,596.00 for work performed by the Water Works at 121 Courtland Street, together with recommendation of approval of the Waterloo Water Works Trustees. 26. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$439.92 for work performed by the Water Works at 725 West 1st Street, together with recommendation of approval of the Waterloo Water Works Trustees. 27. Motion-to approve communication from Mayor John Rooff transmitting recommendation of appointment of Harold Getty as Mayor Pro Tern. 28. Motion-to approve communication from Mayor John Rooff transmitting the appointment of the following Council Standing Committees for 2003: FINANCE HUMAN RESOURCES Bob Greenwood - Chairperson Ron Welper- Chairperson Harold Getty - Vice Chairperson Buck Clark - Vice Chairperson Ron Welper New Council Member BUILDING & GROUNDS PUBLIC SAFETY Harold Getty - Chairperson Buck Clark - Chairperson Ron Welper- Vice Chairperson Tim Hurley - Vice Chairperson Buck Clark New Council Member PUBLIC WORKS BOARDS & COMMISSIONS Tim Hurley - Chairperson Scott Jordan - Chairperson Bob Greenwood - Vice Chairperson Bob Greenwood - Vice Chairperson Scott Jordan Tim Hurley ORDINANCES Chairperson - Mayor Pro Tern All Council Members ADJOURNMENT Nancy Eckert City Clerk January 6, 2003 Page 7 MEETINGS Monday, January 6, 2003 2:30 p.m. -Building & Grounds Committee, Council Chambers 2:55 p.m. - Public Works Committee, Council Chambers 3:00 p.m. - Finance Committee, Council Chambers 3:30 p.m. - Council Work Session, Council Chambers 4:00 p.m. - Council Work Session, Council Chambers 4:15 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Communication from Fire Chief transmitting appointment of Michael Spence and Michael Schipper to the position of Firefighter, effective December 16, 2002. 2. Communication from Police Chief transmitting appointment of Brian Hoelscher and Steven Bose to the position of Police Officer, effective December 30, 2002. 3. Waterloo Airport Board minutes of November 19, 2002 on file in the City Clerk's office. 4. Waterloo Convention & Visitors Bureau minutes of November 21, 2002 on file in the City Clerk's office. 5. Community Development Board minutes of November 19, 2002 on file in the City Clerk's office. 6. Waterloo Board of Adjustment minutes of November 26, 2002 on file in the City Clerk's office. 7. Memorial Hall Commission minutes of October 23, 2002 on file in the City Clerk's office. 8. Waterloo Historic Preservation Commission minutes of November 19, 2002 on file in the City Clerk's office. 9. Metropolitan Transit Authority minutes of September 19, 2002 on file in the City Clerk's office. 10. Board of Waterloo Water Works Trustees minutes of December 18, 2002 on file in the City Clerk's office. 11. Telecommunications Commission minutes of December 5, 2002 on file in the City Clerk's office. January 6, 2003 Page 8 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2002 Street Reconstruction Program, Contract No. 646. Pay estimate No. 15 to Aspro, Inc. in the total amount due of$134,684.30. 2. 18th Street Bridge Replacement, Contract No. 622. Pay estimate No. 13 to Earth Tech, Inc. in the total amount due of$3,025.39. 3. San Marnan Drive Traffic Improvements, Contract No. STP-U-8155(651)-70-07. Pay estimate No. 16 to Parsons Transportation Group in the total amount due of $14,294.49. 4. Waterloo Anaerobic Digesters, Contract No. 550. Pay estimate No. 26 to Story Construction in the total amount due of$25,259.55. COUNCIL WORK SESSION January 6, 2003 4 : 15 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of changes to the Land Use Plan—Assistant City Planner. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION January 6, 2003 3 : 30 - 4 : 00 p.m. Mollenhoff Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Review of sale of property policy Assistant City Planner. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION January 6, 2003 4 : 00 - 4 : 15 p.m. Mollenhoff Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Review of reestablishment of Downtown Self-Supported Municipal Improvement District for two years at $3 . 00 per $1, 000 . 00 of assessed valuation—Executive Director of Main Street Waterloo. Adjournment . Nancy Eckert City Clerk t, Council Work Session January 2, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk V ' ' ��� �` �. Q..w"r"