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HomeMy WebLinkAbout02. February Council Work Session February 27, 2003 8:30 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Update from Lobbyist. Motion—to adjourn. Nancy Eckert City Clerk Council Work Session February 27, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, FEBRUARY 24, 2003 General Rules for Public Participation 1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Pastor Robert McMurdock, Heatland Community Church Pledge of Allegiance: Brad Hagen, Airport Director Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of February 17, 2003, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Kent Shankle, Curator, to travel to Minneapolis, Minnesota to return art exhibits on March 8-9, 2003, with costs not to exceed $175.00, including use of city vehicle. February 24, 2003 Page 2 b. Augustin W. Farmer and Ryan P. Muhlenbruch, Police Officers, to attend Basic Level II Intermediate Officer Certification Academy in Waterloo, Iowa, on March 3 -April 25, 2003, with costs not to exceed $4,000.00. c. Brian Krischke, Fair Housing Coordinator, and Brandon Adams, Attorney, to attend Training Course on Fair Housing Law and Enforcement for Attorneys in Baltimore, Maryland on March 16-21, 2003, with costs not to exceed $5,493.00. d. Eric Thorson, City Engineer, to attend American Public Works Association Iowa Chapter 2003 Spring Conference in Des Moines, Iowa on March 13-14, 2003, with costs not to exceed $243.48, including use of city vehicle. e. Beer License Permit Application Class B Iry Warren Memorial Golf Course, 1000 Fletcher Avenue (Renewal) (Expires 2/28/04) (Includes Sunday Sales) f. Application of Outdoor Service Area Iry Warren Memorial Golf Course, 1000 Fletcher Avenue g. Bonds h. Second Hands Goods Dealer License Application Cabela's Retail, Inc., Best Western Starlite Village, 214 Washington Street i. Resolution-to approve the following: 1. Communication from City Engineer transmitting request of David Heideman for a waiver for a concrete driveway to be located at 2971 Cedar Terrace Drive, together with recommendation of approval. 2. Communication from City Clerk transmitting request of American Cancer Society for a variance to the Noise Ordinance on June 6, 2003 from 6:00 p.m. to 11:00 p.m. in conjunction with Relay for Life event to be held at Central Middle School Waterloo Memorial Stadium. j. Communication from City Clerk transmitting appointment of Lori Shepard to the position of Clerk II, effective March 10, 2003. PETITIONS FROM PUBLIC 2. Resolution-to approve communication from City Planner transmitting request of Norm Hayek to rezone from "A-1"Agricultural District to "R-1" Residence District property generally located in the 4600 block of West 4th Street for the purpose of developing a single family residential subdivision, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as March 17, 2003. February 24, 2003 Page 3 REPORTS 3. Motion-to approve communication from City Clerk transmitting request for authorization to publish 2002 salaries for all city employees and officials, as required by law. DOCUMENTS 4. Resolution-to approve communication from Associate Engineer transmitting Preconstruction Agreement with Iowa Department of Transportation for construction of left-turn lanes on both the eastbound and westbound exit ramps at the U.S. 20/Iowa 21 interchange. 5. Resolution-to approve communication from City Planner transmitting purchase agreements, permanent and temporary easements with C. James Mittan Revocable Trust, Jeannine C. Mittan Revocable Trust, Gerald and Martha Muller, Gerald P. Schoenfelder, TLC Properties Inc. and Lockard Development in conjunction with San Marnan Drive Traffic Improvements Project, Phase H. 6. Resolution-to approve communication from City Planner transmitting one-year agreement with Wendell Lupkes to lease property generally located north of West Shaulis Road and between 4862 West 4th Street and Southland Park Subdivisions for $100.00 per year to be used for baling purposes. 7. Final Plat of Anderson's 7th Addition. Resolution-to approve Final Plat and necessary documents. 8. Resolution-to approve communication from Associate Engineer transmitting Final Quantity Summary and Final Quantity Change Order in conjunction with F.Y. 2002 Asphalt Overlay Program, Contract No. 645. 9. Resolution-to approve communication from City Planner transmitting one-year agreement with Rudo Dzehverovic to lease property generally located at 820 Sycamore Street for$800.00 per month to be used for the operation of a tavern. RESOLUTIONS TO BE ADOPTED 10. Resolution-to establish a statement of intent on behalf of the City of Waterloo to investigate the cost and benefits of creating a Regional Airport Authority. ORDINANCES TO BE ADOPTED 11. Reestablishment of the Self-Supported Municipal Improvement District (SSMID)for two years at $3.00 per$1,000.00 of assessed valuation. Motion-to receive,file, consider and pass for the third time. Delay adoption until March 10, 2003. February 24, 2003 Page 4 BILLS PAYMENT 12. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 13. F.Y. 2003 Sidewalk Repair Program -Zone 3, and Trail Repairs, Contract No. 664. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as March 17, 2003. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, February 24, 2003 3:15 p.m. - Building and Grounds Committee, Council Chambers 3:35 p.m. -Public Works Committee, Council Chambers 3:40 p.m. - Finance Committee, Council Chambers 4:00 p.m. - Council Work Session, Council Chambers 4:30 p.m. - Ordinance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Public Library Board of Trustees minutes of January 13, 2003 on file in the City Clerk's office. 2. Waterloo Convention & Visitors Bureau Board minutes of January 16, 2003 on file in the City Clerk's office. 3. Communication from City Clerk transmitting termination of Rae Frogge, Clerk II, effective February 11, 2003, together with recommendation of payment of$26.24 for unused vacation time. CONTRACT PAYMENT SCHEDULE 1. F.Y. 1998 East Avenue Water Pollution Control Facilities, Contract No. 549. Pay estimate No. 39 to Fagen, Inc. in the total amount due of$29,946.00. •— • COUNCIL WORK SESSION February 24 , 2003 4 : 00 - 4 :30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Update on status of Humane Society/Animal Control—Randy Herod. Adjournment . Nancy Eckert City Clerk ORDINANCE COMMITTEE February 24 , 2003 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Mayor Pro Tem All Council Members Approval of Agenda, as proposed. 1 . Discussion of creation of Citizens Compensation Board. Adjournment . Nancy Eckert City Clerk Council Work Session February 20, 2003 8:30 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of FY 2004 Budget. Motion—to adjourn. Nancy Eckert City Clerk Council Work Session February 20, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, FEBRUARY 17, 2003 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Pledge of Allegiance: Paul Huting, Leisure Services Director Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of February 10, 2003, Regular Session, as proposed. Swearing in of Police Officers Augustin Farmer, Matthew McGeough, Christopher Morley and Ryan Muhlenbruch. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Instructors to teach Operations Level Class for Garber Fire Department and surrounding areas in Garber, Iowa, on February 22-23, 2003, with costs not to exceed $215.00. February 17, 2003 '' `.. Page 2 b. Two Instructors to teach recertification class at Lennox Corporation in Marshalltown, Iowa, on February 27-28. 2003, with costs not to exceed $270.00. c. Dave Boesen, Captain/Arson Investigator/Fire Marshal to attend certification of arson dog school in Dallas, Texas, on May 31-June 6, 2003, with costs not to exceed $880.00, including use of city vehicle. d. Lawrence Harms, Forestry Foreman, to attend Certified Tree Worker Specialist Exam in Ames, Iowa, on March 10, 2003, with costs not to exceed $150.00, including use of city vehicle. e. S. Maureen Newbill, Business and Marketing Manager, to attend University of Illinois Extension Workshop in Rock Island, Illinois, on February 28, 2003, with costs not to exceed $105.00. f. Beer/Liquor License Permit Application Class C Mariscos Costa Azol, 209 West 9th Street (Renewal) (Expires 2/18/04) (Includes Sunday Sales) Red Lobster, 941 East San Marnan Drive (Renewal) (Expires 3/10/04) (Includes Sunday Sales) Cafe Bar Piramida, 712 Jefferson Street (New) (Expires 2/19/04) (Includes Sunday Sales) Blue River, 801 Commercial Street (Renewal) (Expires 2/14/04) (Includes Sunday Sales) g. Liquor License Permit Application Class E Adams Grocery, 1010 E. Mitchell Avenue (New Owner) (Expires 3/01/04) (Includes Sunday Sales) h. Beer License Permit Application Class C Adams Grocery, 1010 E. Mitchell Avenue (New Owner) (Expires 3/01/04) (Includes Sunday Sales) Hy-Vee Food Stores, 2052 Logan Avenue (Renewal) (Expires 3/23/04) (Includes Sunday Sales) Hy-Vee Food Stores, 4000 University Avenue (Renewal) (Expires 3/15/04) (Includes Sunday Sales) Hy-Vee Food Stores, 306 Byron Avenue (Renewal) (Expires 3/23/04) (Includes Sunday Sales) Clark, 1008 LaPorte Road, (Renewal) (Expires 3/7/04) (Includes Sunday Sales) • February 17, 2003 Page 3 i. Wine License Permit Application Class B Adams Grocery, 1010 E. Mitchell Avenue (New Owner) (Expires 3/01/04) (Includes Sunday Sales) Hy-Vee Food Stores, 2052 Logan Avenue (Renewal) (Expires 3/23/04) (Includes Sunday Sales) Hy-Vee Food Stores, 4000 University Avenue (Renewal) (Expires 3/15/04) (Includes Sunday Sales) Hy-Vee Food Stores, 306 Byron Avenue (Renewal) (Expires 3/23/04) (Includes Sunday Sales) j. Cigarette Permit Application Adams Grocery, 1010 Mitchell Avenue Blue River, Inc., 801 Commercial Street k. Bonds UNFINISHED BUSINESS 2. Replacement of Heating/Air Conditioning Units at 225 W. Ridgeway Avenue. Resolution-to approve communication from Waterloo Housing Authority Director transmitting recommendation of award of contract to Meyers Sheet Metal Works in the amount of$178,600.00. PETITIONS FROM PUBLIC 3. Resolution-to approve communication from City Planner transmitting request of John Dixon to rezone from "R-2" One & Two Family Residence District to "C-1,C Z" Conditional Commercial District property generally located at the northwest corner of Grandview Avenue and W. Parker Street to allow for a warehouse facility, together with recommendation of approval of Planning, Programming and Zoning Commission. Set date of hearing as March 10, 2003. 4. Resolution-to approve communication from City Planner transmitting request of Menard's, Inc. to rezone from "R-2" One & Two Family Residence District and "R-4" Multiple Family Residence District to "C-2" Commercial District property generally located immediately north of the existing Menards outside sales yard and east of Hammond Avenue to allow for a Menard's home improvement building supply store, together with recommendation of approval of Planning, Programming and Zoning Commission. Set date of hearing as March 10, 2003. February 17, 2003 `"' Page 4 5. Resolution-to approve communication from City Planner transmitting request of Schenk Engineering on behalf of Robert Smith, Sr. to rezone from "A-1"Agricultural District to "R-1" Residential District approximately 12.2 acres generally located south of Ranchero Road just east of the city limits line with Hudson for the purpose of a residential development, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as March 10, 2003. DOCUMENTS 6. Preliminary Plat of Anderson's 7th Addition. Resolution-to approve Preliminary Plat and necessary documents. 7. Preliminary Plat of Minor Plat of Heideman Addition. Resolution-to approve Preliminary Plat and necessary documents. RESOLUTIONS TO BE ADOPTED 8. Resolution-to approve communication from Chief Financial Officer transmitting request to convert the budget document for FYE03 to the new budget format. 9. Resolution-to approve communication from Chief Financial Officer transmitting request to set date of hearing as March 3, 2003 on FYE04 Budget. 10. Resolution-to approve communication from Leisure Services Director transmitting request to proceed with purchase of play structure for Prairie Grove Park from Miracle - Gazaway &Associates at a cost of$46,097.00. 11. Resolution-to approve communication from Councilperson Ron Welper requesting Mayor Rooff create a citizens compensation board to review salaries for mayor and council members and allowing each elected official to name a citizen to represent him/her on the board. ORDINANCES TO BE ADOPTED 12. An Ordinance amending the 2000 Traffic Code by adding new Subsections (99a) Lowe's Boulevard and (150a) Shoppers Boulevard to Section 543, Thru Streets (install stop signs on E. Tower Park Drive at Lowe's Boulevard and on E. Tower Park Drive at Shoppers Boulevard). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 13. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. • February 17, 2003 Page 5 NEW BUSINESS 14. F.Y. 2003 SUcamore Street Reconstruction Program, Contract No. 654. Motion-to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as March 10, 2003. 15. F.Y. 2003 Street Reconstruction Program, Contract No. 659. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as March 10, 2003. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, February 17, 2003 3:40 p.m. -Building and Grounds Committee, Council Chambers 3:50 p.m. - Public Works Committee, Council Chambers 3:55 p.m. -Public Safety Committee, Council Chambers 4:00 p.m. -Human Resources Committee, Council Chambers 4:10 p.m. - Finance Committee, Council Chambers 4:30 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Communication from Police Chief transmitting appointments of Augustin Farmer, Matthew McGeough, Christopher Morley and Ryan Muhlenbruch to the position of Police Officer effective February 17, 2003. 2. Communication from Community Planning and Development Director transmitting resignation of Wade Wagoner, Senior Planner, effective February 7, 2003, together with recommendation of payment of$3,044.84 for unused vacation time and sick pay. February 17, 2003 '�' �. Page 6 3. Waterloo Leisure Services Commission minutes of November 12, 2002, and January 14, 2003, on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2002 Asphalt Overlay Program, Contract No. 645. Pay Estimate No. 10 to Aspro in the total amount due of$123,736.05. 2. San Maman Drive Traffic Improvements, Contract No. STP-U-8155(651)-70-07. Pay estimate No. 18 to Parsons Transportation Group in the total amount due of $3,639.89. COUNCIL WORK SESSION February 17, 2003 4 : 30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of sale of Lots A and B generally located on Pleasant Valley Drive—City Planner. Adjournment . Nancy Eckert City Clerk Council Work Session February 17, 2003 9:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of FY 2004 Budget. Motion—to adjourn. Nancy Eckert City Clerk Council Work Session February 13, 2003 8:30 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of FY 2004 Budget. Motion—to adjourn. Nancy Eckert City Clerk Council Work Session February 13, 2003 4:00 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of FY 2004 Budget. Motion—to adjourn. Nancy Eckert City Clerk Council Work Session February 13, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, FEBRUARY 10, 2003 General Rules for Public Participation 1. You may address any/item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item fora maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Councilperson Tim Hurley Pledge of Allegiance: Ned DeBerg, Fire Chief Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of February 3, 2003, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. John R. Rooff, Mayor, to meet with representatives of the State Department of Commerce and attend Iowa League of Cities Legislative Day and League Executive Board Meeting in Des Moines, Iowa on February 11-13, 2003, with costs not to exceed $189.00. February 10, 2003 Page 2 b. David Keidel, Manager of Rehabilitation Services, and Greg Bagsby, Rehabilitation Specialist, to attend Housing Quality Standards Certification Workshop in Manhattan, Kansas, on March 3-6, 2003, with costs not to exceed $1,800.00, including use of city vehicle. c. Two Instructors to teach recertification class at Marshalltown, Iowa on February 11 - 12, 2003, with costs not to exceed $270.00, including use of city vehicle. d. Communication from Police Chief transmitting request of the March of Dimes to hold annual Cedar Valley WalkAmerica on April 26, 2003, starting at 8:00 a.m. and ending around 12:00 p.m., with route to begin and end at Central Middle School. e. Communication from Community Planning & Development Director transmitting recommendation of appointment of Perry Goodman to the position of Neighborhood Services Coordinator, effective February 11, 2003. f Communication from Community Planning & Development Director transmitting recommendation of appointment of Christopher Western to the position of Associate Planner, effective at a mutually agreeable date. g. Communication from Superintendent of Waste Management Services transmitting recommendation of appointment of Lawrence Painter to the position of Waste Water. Operator, effective February 17, 2003. h. Beer/Liquor License Permit Application Class C Blue River, 801 Commercial Street (Renewal) (Expires 2/14/04) (Includes Sunday Sales) Johnny Poppers, 910 W. 5th Street (Renewal) (Expires 2/14/04) (Includes Sunday Sales) i. Application for Fireworks Display West High School, 425 East Ridgeway, on April 21, 2003 for 'West Fest" HEARINGS 2. Amendment to "C-2,C-Z" site plan for property generally located at 1238 Dundee Avenue for the purpose of allowing for a commercial sign identifying a legal home occupation--Wayne Molstead. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Resolution-to approve said site plan amendment. February 10, 2003 _ Page 3 3. Vacation, sale and conveyance of right-of-way generally located at the southwest corner of Franklin Street and Vinton Street for purpose of constructing a detached garage for$500.00-Gene Geiger. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. REPORTS 4. Resolution-to approve communication from Associate Engineer transmitting Proposed 2003 Driveway and Sidewalk Specifications and Policies. PETITIONS FROM PUBLIC 5. Resolution-to approve communication from City Planner transmitting request of Blake Development to sell and convey Lot A for$5,000.00 and Lot B for$9,360.00 generally located on Pleasant Valley Drive. Set date of hearing as March 3, 2003. 6. Resolution-to approve communication from City Planner transmitting request of Mark and Renalda Becker to sell and convey the northerly 20 feet of city-owned property abutting 515 Dundee Avenue for$1,680.00. Set date of hearing as March 3, 2003. DOCUMENTS 7. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting Release of Real Estate Mortgage for Steve and Barbara Klabunde, 6812 Kimball Avenue, in conjunction with Kimball South Rural Water Main Project. 8. Resolution-to approve communication from Senior Planner transmitting application for Mark Becker for tax exemptions on improvements totaling $65,000.00 for property located at 518 Dundee Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 9. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting 28E Agreement with Black Hawk County to provide building maintenance administration. February 10, 2003 Page 4 10. Resolution-to approve communication from Associate Engineer transmitting Notice of Intent for National Pollutant Discharge Elimination System (NPDES) -Phase II, Storm Water Management Program, to be submitted to the Iowa Department of Natural Resources. 11. F.Y. 2003 Salvaged Asphalt Crushing, Contract No. 662. Resolution-to approve communication from Assistant City Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$78,680.00 with Peterson Contractors, Inc. of Reinbeck, Iowa. 12. Resolution-to approve communication from Community Development Director transmitting agreement with U.S. Department of Housing and Urban Development for Economic Development Improvement (EDI) grant in the amount of$500,000.00 to be used in the Brownfields Redevelopment Area. RESOLUTIONS TO BE ADOPTED 13. Resolution-to approve communication from Superintendent of Waste Management Services transmitting request to close and gate the 2300 block of Easton Avenue and 2200 block of East Ridgeway Avenue. ORDINANCES TO BE ADOPTED 14. Reestablishment of the Self Supported Municipal Improvement District (SSMID)for two years at $3.00 per$1,000.00 of assessed valuation. Motion-to receive,file, consider and pass for the second time. Delay adoption until March 10, 2003. BILLS PAYMENT 15. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 16. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$2,334.00 for work performed by the Waterloo Water Works at 1414 Jefferson Street, together with recommendation of approval of Waterloo Water Works Trustees. Motion-to adjourn to Executive Session. February 10, 2003 Page 5 EXECUTIVE SESSION 1. Discussion of purchase of CMC property pursuant to Iowa Code Section 21.5(1)(j) (2001). Motion-to adjourn Executive Session. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, February 10, 2003 3:45 p.m. - Council Work Session, Council Chambers 4:35 p.m. - Building and Grounds Committee, Council Chambers 4:40 p.m. - Public Works Committee, Council Chambers 4:45 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Board of Waterloo Water Works Trustees minutes of January 29, 2003, on file in the City Clerk's office. 2. Planning, Programming, and Zoning Commission minutes of January 7, 2003, on file in the City Clerk's office. 3. Community Development Board Meeting and Public Hearing minutes of December 10, 2002, on file in the City Clerk's office. 4. Communication from Police Chief transmitting disability retirement of Eric Gunderson, Captain, effective January 14, 2003, together with recommendation of payment of$32,939.78 for unused vacation time and sick pay. 5. Communication from Police Chief transmitting retirement of Michael Wagner, Lieutenant, effective January 21, 2003, together with recommendation of payment of $13,595.42 for unused vacation time and sick pay. 6. Communication from Police Chief transmitting resignation of Tina Lathrop, Police Officer, effective January 13, 2003, together with recommendation of payment of $4,632.81 for unused time and sick pay. 7. Communication from Fire Chief transmitting retirement of Jerry Camarata, Firefighter, effective January 19, 2003, together with recommendation of payment of $14,200.69 for unused vacation time and sick pay. February 10, 2003 Page 6 8. Communication from Fire Chief transmitting termination of Ronald Crisman, Paramedic, effective November 4, 2002, together with recommendation of payment of$2,341.05 for unused vacation time and sick pay. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2003 N.E. Industrial Park- GT/Drive Extension Project, Contract No. 663. Pay Estimate No. 1 to Schenk Engineering Company in the total amount due of $5,500.64. COUNCIL WORK SESSION February 10, 2003 3 :45 - 4 : 35 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of FY04 Budget . Adjournment . Nancy Eckert City Clerk Council Work Session February 6, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk Council Work Session February 5, 2003 4:00 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of FY 2004 Budget. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, FEBRUARY 3, 2003 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Councilperson Scott Jordan Pledge of Allegiance: Jim Quint, MIS Manager Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of January 27, 2003, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Pat Treloar, Fire Rescue Community Services Coordinator, to attend Lifesavers 2003-National Conference on Highway Safety Priorities in Chicago, Illinois, on March 8-11, 2003, with costs not to exceed $945.00, including use of city vehicle. February 3, 2003 Page 2 b. Mike Moore, Fire Rescue Lieutenant, to attend Rope and Rescue Technician I/II Class in Iowa City, Iowa, on May 19-23, 2003, with costs not to exceed $971.00, including use of city vehicle. c. Bradley Hagen, Airport Director, to attend 75th Annual American Association of Airport Executives Conference in Los Angeles, California, on April 26 - May 1, 2003, with costs not to exceed $2,831.00. d. Noel Anderson, Assistant City Planner, to attend Excelling as a First Time Supervisor Workshop in Cedar Falls, Iowa on March 19, 2003, with costs not to exceed $159.00, including use of city vehicle. e. Kristin Rath, Police Officer, to attend ASP Tactical Baton Instructor Course in Johnston, Iowa on January 28-29, 2003, with costs not to exceed $138.00. f Beer License Permit Application Class C Express Mart, 1027 East 4th Street (Renewal) (Expires 3/9/04) (Includes Sunday Sales) Sycamore Convenience, 614-619 Sycamore Street (Renewal) (Expires 3/11/04) (Includes Sunday Sales) g. Beer/Liquor License Permit Application Class C Lone Star Steakhouse & Saloon, 4045 Hammond Avenue (Renewal) (Expires 3/11/04) (Includes Sunday Sales) Sapphire's Gentlemen's Club, 301 West 4th Street (Renewal) (Expires 2/12/04) (Includes Sunday Sales) h. Wine License Permit Application Class B Express Mart, 1027 East 4th Street (Renewal) (Expires 3/9/04) (Includes Sunday Sales) Sycamore Convenience, 614-619 Sycamore Street (Renewal) (Expires 3/11/04) (Includes Sunday Sales) i. Liquor License Permit Application Class E Sycamore Convenience, 614-619 Sycamore Street (Renewal) (Expires 3/1/04) (Includes Sunday Sales) j. Application for Outdoor Service Area Lone Star Steakhouse & Saloon, 4045 Hammond Avenue (Expires 3/11/04) February 3, 2003 Page 3 k. Communication from Community Planning & Development Director transmitting recommendation of appointment of Rudy Jones to the position of Community Development Director effective February 4, 2003. 1. Communication from Community Planning & Development Director transmitting recommendation of appointment of Noel Anderson to the position of City Planner effective February 4, 2003. m. Communication from Community Planning & Development Director transmitting recommendation of appointment of Melissa Edsill to the position of Economic Development Coordinator effective February 4, 2003. HEARINGS 2. Sale and conveyance of property generally located at the southwest corner of Walker Street and Longfellow Avenue-Waterloo Schools. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. 3. Comprehensive Long Range Land Use Plan. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming, and Zoning Commission and oral and written comments. Resolution-to approve said plan. 4. Reestablishment of the Self Supported Municipal Improvement District (SSMID)for two years at $3.00 per$1,000.00 of assessed valuation. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming, and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. UNFINISHED BUSINESS 5. San Martian Drive Traffic Improvements -Phase II, STP-U-8155(657)--70-07, Contract No. 647. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$480,469.11 to Cunningham Construction Company, Inc. of Cedar Falls, Iowa. February 3, 2003 Page 4 • 6. F.Y. 2003 Salvaged Asphalt Crushing, Contract No. 662. Resolution-to approve communication from Assistant City Engineer transmitting recommendation of award of contract in the amount of$78,680.00 to Peterson Contractors, Inc. of Reinbeck, Iowa. DOCUMENTS 7. F.Y. 2002 Satellite Interceptor Corrosion Control Project, Contract No. 652. Motion-to approve communication from Superintendent of Waste Management Services transmitting Change Order No. 1 for a net increase in the amount of $89,000.00 for work to be performed by Municipal Pipe Tool Company, Inc. of Hudson, Iowa. 8. San Maman Drive Traffic Improvements -Phase II, STP-U-8155(657)-70-07, Contract No. 647. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$480,469.11 from Cunningham Construction Company, Inc. of Cedar Falls, Iowa. 9. Resolution-to approve communication from Associate Engineer transmitting Professional Services Agreement with Earth Tech, Inc. at a cost of$39,300.00 in conjunction with F.Y. 2003 Biennial Bridge Inspection Program. 10. Resolution-to approve communication from Fire Chief transmitting one-year 28E Agreement with Cedar Township to provide fire protection and ambulance services. 11. Resolution-to approve communication from Fire Chief transmitting one-year 28E Agreement with East Waterloo Township to provide fire protection and ambulance services. 12. Resolution-to approve communication from Fire Chief transmitting one-year 28E Agreement with Elk Run Heights to provide fire protection and ambulance services. 13. Resolution-to approve communication from Senior Planner transmitting application for Jewell M. Mays for tax exemptions on improvements totaling $19,450.00 for property located at 527 Webster Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. 14. Resolution-to approve communication from Community Planning & Development Director transmitting Economic Development Plan. 15. Resolution-to approve communication from Assistant City Planner transmitting Contract for Services with the Iowa Northland Regional Council of Governments (INRCOG) to provide technical and professional services in conjunction with preparation of a Hazard Mitigation Plan Update, with city match of$2,680.25. February 3, 2003 Page 5 RESOLUTIONS TO BE ADOPTED 16. Sale and conveyance of city-owned property generally located on Dundee Avenue between Stratford and Upton Avenues for$16,800.00-Gina Jordan Resolution-to authorize said sale and conveyance. 17. Resolution-to allocate $22,195.00 of Hotel/Motel Tax to the Five Sullivan Brothers Convention Center Renovation Project. 18. Resolution-to request assistance of the Iowa Northland Regional Council of Governments (INRCOG) staff in conjunction with preparation of a Hazard Mitigation Plan Update. BILLS PAYMENT 19. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, February 3, 2003 4:00 p.m. -Building & Grounds Committee, Council Chambers 4:20 p.m. -Public Works Committee, Council Chambers 4:25 p.m. -Finance Committee, Council Chambers 4:45 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Board of Adjustment minutes of December 17, 2002, on file in the City Clerk's office. COUNCIL WORK SESSION February 3 , 2003 4 :45 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of recommendation from Waterloo Convention and Visitors Bureau on funding for the 2003-2004 Hotel/Motel Tax Grant—Executive Director of Convention and Visitors Bureau. Adjournment . Nancy Eckert City Clerk