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HomeMy WebLinkAbout07. July Council Work Session July 31, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk AN THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JULY 28, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Norman Stubbendick, Trinity Lutheran Church Pledge of Allegiance: Brad Hagen, Airport Director Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of July 21, 2003, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) July 28, 2003 Page 2 a. Resolution to approve the following: 1. Communication from City Engineer transmitting request of Bob Huff for a waiver for a concrete driveway to be located at 3438 Wagner Road, together with recommendation of approval. b. Motion to approve the following: 1. Communication from Airport Director transmitting recommendation of appointment of Scott Kroeze to the position of Airport Maintenance Worker, effective August 12, 2003. 2. Brooke Carter, Police Sergeant, to attend Developing a Public Safety Fitness Program Seminar in Des Moines, Iowa on July 2930,2003, with costs not to exceed $430.00, including use of city vehicle. c. Beer/Liquor License Permit Application Class C Bj's Bar and Billiards, 110 Ida Street (Renewal) (Expires 7/29/04) (Includes Sunday Sales) d. Application for an Outdoor Service Area DELETE Club 2000 Inc., 2000 Hawthorne Avenue on August 15,2003 e. Cigarette License Permit Applications Ninety-six (96) on file in the Clerk's office HEARINGS AND BIDS 2. F.Y. 2004 Sidewalk Block Grant Repair Program-Zone 3, Contract No. 665. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. HEARINGS 3. Vacation, sale and conveyance of property generally located on Home Park Boulevard, south of lot 12 and the west 20' of lot 13 in Lewis Miller's Small Farms Addition for$4.079.00—Bill Ramsey. Motion-to receive and file proof of publication of notice of public hearing. AMEND Motion-to table indefinitely. • ' July 28, 2003 Page 3 4. Rezone from "A-1"Agricultural District to "C-2" Commercial District property generally located at the northwest corner of Tower Park Drive and Johnathan Lane,just west of the new Lincoln Savings Bank in the Tower Park area for construction of an auto dealership, subject to no intercom system and design of the building per agreement, together with recommendation of Planning staff to rezone to "C-2,C-Z"District—Lockard Development Inc., Hurst Holding Co. and J& S Realty, LLC. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. PETITIONS FROM PUBLIC 5. Resolution-to approve communication from City Planner transmitting request of Steven and Lori Harvey to vacate, sell and convey property generally located at the northerly end of Englewood Avenue and the easterly end of Stratford Street for $2,000.00 for purpose of constructing a garage, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as August 18, 2003. REPORTS 6. Resolution-to approve communication from Chief Financial Offcer transmitting City of Waterloo Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2002. DOCUMENTS 7. Resolution-to approve communication from Superintendent of Traffic Operations transmitting an application with the Iowa Department of Transportation for Traffic Safety Funds in the amount of$20,000.00 in conjunction with installation of mast arm poles and signal heads at the intersection of Park Road and Broadway Avenue. 8. Resolution-to approve communication from Superintendent ofTraffic Operations transmitting an application with the Iowa Department of Transportation for Traffic Safety Funds in the amount of$450,000.00 in conjunction with improvement of traffic signals and geometric design of the intersection of U.S. Highway 21 (Hawkeye Road) and Orange Road. July 28, 2003 Page 4 • 9. Resolution-to approve communication from Superintendent of Traffic Operations transmitting an application with the Iowa Department of Transportation for Traffic Safety Funds in the amount of$130,00.00 in conjunction withsetting up a crash detection and monitoring system at the intersections of San Marnan Drive with Sears Street and San Marnan Drive with Pennys Street. 10. Resolution-to approve communication from Superintendent of Traffic Operations transmitting an application with the Iowa Department of Transportation for Traffic Safety Funds in the amount of$8,000.00 in conjunction with installation of active traffic control device on Maynard Avenue. 11. Resolution-to approve communication from Superintendent of Traffic Operations transmitting an application with the Iowa Department of Transportation for Traffic Safety Funds in the amount of$98,000.00 in conjunction with improvements at the intersection of Ansborough Avenue and University Avenue. 12. Resolution-to approve communication from Police Chief transmitting an application with the U.S. Department of Justice for FY2003 Local Law Enforcement Block Grant (LLEBG) in the amount of$61,575.00, with a city match of$6,841.67. 13. Resolution-to approve communicationfrom Associate Planner transmitting request of Teddy Barker for tax exemptions on improvements totaling $77,000.00 for property located at 1005 Creston Avenue in the Consolidated Urban Revitalization Area. 14. San Marnan Drive-Phase 2, STP-U-8155(657)-70-07, Contract No. 647. Motion-to approve communication from Associate Engineer transmitting Change Order No. 9 in the amount of$37,539.50 and Change Order No. 10 in the amount of$10,250.00 for work to be performed by K. Cunningham Construction Co. RESOLUTIONS TO BE ADOPTED 15. Resolution-to name two private streets located in Ekho Ridge Addition as Klingaman Ridge and Silas Ridge. BILLS PAYMENT 16. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 17. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting request to recertify the amount of$9,600.00 for work performed by the Waterloo Water Works at 1208 Logan Avenue, together with recommendation of approval of the Waterloo Water Works Board of Trustees. • July 28, 2003 Page 5 ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, July 28, 2003 4:10 p.m. -Public Works Committee, Council Chambers 4:20 p.m. -Human Resources Committee, Council Chambers 4:30 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Library Director transmitting retirement of M. Jane Martin, Librarian II, effective June 30, 2003, together with recommendation of payment of $3,517.86 for unused vacation pay. 2. Communication from Library Director transmitting retirement of Marlene Gerholdt, Library Aide, effective July 11, 2003, together with recommendation of payment of $2,369.96 for unused vacation pay. 3. Community Development Board minutes of June 17, 2003 on file in the City Clerk's office. 4. Waterloo Board of Adjustment minutes of June 24, 2003 on file in the City Clerk's office. 5. Waterloo Cultural &Arts Commission Board minutes of May 15, 2003 on file in the City Clerk's office. 6. Waterloo Public Library Board of Trustees minutes of June 9, 2003 on file in the City Clerk's office. 7. Memorial Hall Commission minutes of June 25, 2003 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2003 Asphalt Overlay Program, Contract No. 660. Pay estimate No. 7 to Aspro Inc. in the total amount due of$44,666.58. 2. F.Y. 2001 Street Reconstruction Program, Contract No. 659. Pay estimate No. 6 to Aspro Inc. in the total amount due of$230,552.57. July 28, 2003 Page 6 • 3. F.Y. 2003 Sucamore Street Reconstruction Program, Contract No. 654. Pay estimate No. 2 to Cunningham Construction in the total amount due of $19,735.54. 4. Satellite Interceptor Corrosion Inhibition Program, Contract No. 652. Pay estimate No. 5 to Municipal Pipe Tool Co. in the total amount due of $40,756.89. 5. F.Y. 2003 Sidewalk Repair Program-Zone 3 and Trail Repair, Contract No. 664. Pay estimate No. 4 to Rampart Corporation in the total amount due of$21,439.06. Council Work Session July 24, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JULY 21, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Councilperson Harold Getty Pledge of Allegiance: Brad Hagen, Airport Director Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of July 14, 2003, Regular Session, as proposed. July 21, 2003 Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Communication from City Engineer transmitting request of Dennis Ander.n for a waiver for a concrete driveway to be located at 3747 Ranchero Road, together with recommendation of approval. 2. Communication from City Engineer transmitting request of Waterloo Auto Parts for a waiver for an asphalt driveway to be located at 1501 Grandview Avenue, together with recommendation of approval. 3. Communication from Police Chief transmitting request of KBBG Radio to hold KBBG Annual Parade on August 16, 2003 at 10:00 a.m., with route to begin at the corner of E. Donald and East 4th Street. b. Motion to approve the following: 1. Sherry Thomas and Greg Bagsby, Rehabilitation Specialist, to attend Solving Water Intrusion and Mold Problems in Iowa Seminar in Cedar Rapids, Iowa on August 27, 2003, with costs not to exceed $648.00, including use of city vehicle. 2. Robert Greenlee, Police Officer, to attend Precision Driving Instructor Certification Course in Johnston, Iowa on July 27-August 1, 2003, with costs not to exceed $635.00, including use of city vehicle. c. Motion to approve the following: 1. Liquor License Permit Application Class B Best Western Starlite Village, 214 Washington (Renewal) (Expires 8/15/04) (Includes Sunday Sales) d. Bonds. • July 21, 2003 Page 3 HEARINGS AND BIDS 2. F.Y. 2003 N.E. Industrial Park- GT Drive Extension Project, Contract No. 663. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. UNFINISHED BUSINESS 3. Motion-to suspend the rules per Paragraph G, Suspension of Rules, of Section 1-4- 3, Rules of Order, of Chapter 4, City Council, of Title 1, Administration, of the Waterloo Code of Ordinances. 4. Motion-to approve request of Councilperson Jordan to reconsider request of George Warren to rezone from "R-3" Multiple Family Residence District to "G1" Commercial District property generally located at the northwest corner of West Ridgeway and Ansborough Avenues to allow construction of a Family Video Store and small retail uses. 5. Motion-that the request of George Warren to rezone from "R-3" Multiple Family Residence District to "C-1" Commercial District property generally located at the northwest corner of West Ridgeway and Ansborough Avenues to allow construction of a Family Video Store and small retail uses beplaced on the council agenda of Monday, August 4, 2003. PETITIONS FROM PUBLIC 6. Resolution-to approve communication from City Planner transmitting request of Betty Hodges to vacate, sell and convey for$75.00 property generally located along the north side of property located at 24 Van Buren Street, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as August 11, 2003. DOCUMENTS 7. F.Y. 2002 Hanna Boulevard/Rainbow Drive Box Culvert-Phase II and Rainbow Drive Box Culvert- Castle Hill Watershed, Contract No. 639. Motion-to approve communication from City Engineer transmitting Change Order No. 2 for a net increase in the amount of$2,484.13 for work performed by Earth Tech, Inc. July 21, 2003 Page 4 8. San Marnan Drive- Phase 2, STP-U-8155(657) 70-07, Contract No. 647. Motion-to approve communication from Associate Engineer transmitting Change Order No. 9 for a net increase in the amount of$47,789.50 for work to be performed by K. Cunningham Construction Co. Inc. 9. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. of Reinbeck, Iowa, at a cost of$608,912.47 in conjunction with F.Y. 2002 Hanna Boulevard/Rainbow Drive Box Culvert- Phase II and Rainbow Drive Box Culvert - Castle Hill Watershed, Contract No. 639. 10. Resolution-to approve communication from Associate Planner transmitting request from Jim Hoffman for tax exemptions on improvements totaling $6,087.00 for property located at 126 Summit Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. RESOLUTIONS TO BE ADOPTED 11. Resolution-to approve 5 percent increase of Basic Life Support rates, Advanced Life Support rates, Mutual Aid fees and increase mileage charge from $6.00 to $6.50. ORDINANCES TO BE ADOPTED 12. An ordinance amending the 2003 Traffic Code by repealing Section 335, Parking Fines and enacting in lieu thereof a new Section 335, Parking Fines(increase meter fines to $5, and overtime and improper parking to $10). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 13. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 14. F.Y. 2004 Sidewalk Repair Assessment Program-Zone 3, Contract No. 666. Preliminary Resolution-to approve construction of sidewalk improvements. Resolution-to fix value of lots. Resolution-to adopt preliminary plat and schedule of assessments and estimate of costs. Resolution of Necessity (Proposed) to set date of hearing as August 11, 2003. July 21, 2003 Page 5 15. F.Y. 2004 Sidewalk Repair Assessment Program-Zone 3, Contract No. 666. Motion-to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as August 11, 2003. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, July 21, 2003 3:30 p.m.. - Public Safety Committee, Council Chambers 3:40 p.m. - Finance Committee, Council Chambers 4:00 p.m. - Council Work Session, Council Chambers 4:30 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Waterloo Convention & Visitors Bureau minutes of June 25, 2003 on file in the City Clerk's office. 2. Communication from Superintendent of Traffic Operations transmitting layoff of Michael Meister, Maintenance Electrician, effective July 15, 2003, together with recommendation of payment of$1,161.59 for unused vacation pay and sick time. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2002 Sidewalk Repair Program-Zone 2, Contract No. 648. Pay estimate No. 8 to B&B Builders in the total amount due of$2,523.47. 2. 18th Street Bridge Replacement, Contract No. 622. Pay estimate No. 19 to Earth Tech Inc. in the total amount due of$39,514.99. 3. U.S. Highway 63 Planning Study, U.S. 218 to Donald Street. Pay estimate No. 3 to Earth Tech Inc. in the total amount due of$20,519.71. 4. Ansborough Avenue Interchange with U.S. Highway 20, Contract No. 667. Pay estimate No. 4 to Earth Tech Inc. in the total amount due of$30,109.56. 5. F.Y. 2002 Greenhill Road Recreational Trail Repair, Contract No. 656. Pay estimate No. 3 to Rampart Corporation in the total amount due of$2,967.91. July 21, 2003 s .,r Page 6 6. F.Y. N.E. Industrial Park G.T. Drive Extension Project, RM8155(658)-90-07, Contract No. 663. Pay estimate No. 3 to Schenk Engineering in the total amount due of$2,566.96. COUNCIL WORK SESSION July 21, 2003 4 : 00 - 4 :30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of request of Lockard Development Inc. , Hurst Holding Co. and J & S Realty, LLC to rezone from "A-1" Agricultural District to "C-2" Commercial District property generally located at the northwest corner of Tower Park Drive and Johnathan Lane, just west of the new Lincoln Savings Bank in the Tower Park area for construction of an auto dealership— City Planner. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION July 21, 2003 4 : 30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Update on the Youth Pavilion at the Center for the Arts— Director of Cultural & Arts Commission. Adjournment . Nancy Eckert City Clerk Council Work Session July 17, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JULY 14, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: June Watkins, Human Resources Director. Pledge of Allegiance: Paul Huting, Leisure Services Director. Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of July 7, 2003, Regular Session, as proposed. July 14, 2003 Page 2 • 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Communication from City Engineer transmittng request of Rhonda Fecht for a waiver for a concrete driveway to be located at 1823 Glenny Avenue, together with recommendation of approval. b. Motion to approve the following: 1. Louis Cutwright, Jr., Building Official/Maintenance Administrator, to attend International Code Council Annual Conference in Nashville, Tennessee, on September 5-14, 2003, with costs not to exceed $2,180.00. 2. Pat Treloar, Fire Rescue Community Services Coordinator, to give a presentation at the Iowa Child and Youth Injury Prevertion Conference in Des Moines, Iowa, on September 7-8, 2003, with costs not to exceed $220.00, including use of city vehicle. 3. Rusty Zey, Airport Security Coordinator, to attend Airport Security Coordinator Training School in Minneapolis, Minnesota on June 27, 2003, with costs not to exceed $540.41. c. Motion to approve the following: 1. Beer/Liquor License Permit Application Class C Randy's Tap, Inc., 307 West 4th Street (Renewal) (Expires 7/24/04) (Includes Sunday Sales) 2. Beer License Permit Application Class C All Stop Convenience Store, 51 E. Tower Park Drive (Renewal) (Expires 8/6/04) (Includes Sunday Sales) d. Bonds. • July 14, 2003 Page 3 HEARINGS 2. Municipal Governmental Lease Purchase Agreement with John Deere Credit to AMEND - purchase equipment in the amount of$436,266.21. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING--No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to approve said lease purchase agreement. 3. Rezone from "A-1"Agricultural District to "R-2"Residential District and from "A-1" Agricultural District to "R 3,R-P"property generally located just west of Cedar Knolls Trailer Park and north of the Westdale Addition for the purpose of constructing single and multi family housing--Joe Minard and Lois Reiger. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING--No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 4. Site plan amendment to the "G2" Commercial District for property generally located just north of the Red Lobster on Hammond Avenue for the purpose of allowing retail use of the property--Fred Miehe on behalf of Eye Co. LLC. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING--No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Resolution-to adopt said site plan amendment. PETITIONS FROM PUBLIC 5. Resolution-to approve communication from City Planner transmitting request of Clarence H. Schukei Estate Liquidating Trust to rezone from "A-1"Agricultural District to "C-2" Commercial District property generally located on Schukei Road next to Aldi's Food Store for the purpose of future expansion of the Aldi's Food Store, together with recommendation of approval of Planning, Programming and Zoning Commission. Set date of hearing as August 4, 2003. 6. Resolution-to approve communication from City Planner transmitting request of Dr. Brent Ludens and Dr. Rene Dutkowski Ludens to rezone from "R-2" One and Two Family District to "R-4" Multiple Family Residential District property generally located at the northwest corner of Olympic Drive and Pheasant Lane for construction of a professional office building, together with recommendation of approval of Planning, Programming and Zoning Commission. Set date of hearing as August 4, 2003. July 14, 2003 \.. Page 4 • 7. Resolution-to approve communication from City Planner transmitting request of Bill Ramsey to sell and convey for $4,079.00 property generally located on Home Park Boulevard south of lot 12 and the west 20 feet of lot 13 in Lewis Miller's Small Farm Addition, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as July 28, 2003. REPORTS 8. Resolution-to approve communication from City Planner transmitting Fiscal Year 2001-2002 Planning, Programming & Zoning Annual Report. 9. Resolution-to receive and file FYE 2004 Budget Adjustments. DOCUMENTS 10. Resolution-to approve communication from Police Chief transmitting an agreement with Governor's Office of Drug Control Policy for FY03 Edward Byrne Memorial State & Local Law Enforcement Assistance Formula grant in the amount of $325,825.00, with a local match of$81,456.00,for funding of the Tn-County Drug Task Force. 11. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting Release of Real Estate Mortgage for Marilyn A. Hoskins, 1125 E. Schrock Road,for payment of Promissory Note in conjunction with the Kimball South Rural Water Main Project. 12. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting Release of Real Estate Mortgage for Gladys M. Erie, 311 E. Schrock Road, for payment of Promissory Note in conjunction with the Kimball South Rural Water Main Project. 13. San Marnan Drive Project, Phase II, STRU-8155(657)-70-07, Contract No. 647. Motion-to approve communication from Associate Engineer transmitting Change Order Nos. 6 and 7 for a net increase in the amount of$19,524.20 for work to be performed by K. Cunningham Construction Co. RESOLUTIONS TO BE ADOPTED 14. Resolution-to accept and approve contract with the Young Family Foundation to sell and convey property generally located at 107 Commercial Street and 204 Commercial Street to be used for expanding parking areas for the Young Arena and Center for the Arts and approving funding of demolition costs and payment of March 2003 taxes. NeN • July 14, 2003 Page 5 15. Resolution-to authorize sale and conveyance of property located at 902 Logan Avenue (Dunsmore House) by the Waterloo Art Association to Ben and Kaleen Hanson and further revising the restrictive covenants that were contained in a Quit Claim Deed dated August 14, 1995. 16. Resolution-to approve communication from City Planner transmitting request of TurnKey Associates, L.C. for a variance to the 6-month moratorium on downtown development within the Vision Iowa Project to allow remodeling of the Midwest One Bank & Trust building (formerly Citizens Bank & Trust) located at 403405 Jefferson Street, together with recommendation of denial of the Waterloo Development Corporation. ORDINANCES TO BE ADOPTED 17. An Ordinance amending the 2003 Traffic Code by adding Subsection (10a) Cataract Avenue and Saratoga Drive to Section 544, All-Way Stop Intersections; and repealing Subsection (5) Cataract Avenue of Section 545, Yield Streets(install temporary all-way stop signs at three-way intersection of Cataract Avenue and Saratoga Drive; and permanently replace yield sign with stop sign on Cataract Avenue at Saratoga Drive). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 18. An Ordinance amending the 2003 Traffic Code by adding Subsection (0a)Acadia Street to Section 553, No Parking Here To Corner(prohibit parking on the south side of the 100 block of Acadia Street). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 19. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 20. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting request to certify the amount of$512.58 for work performed by the Waterloo Water Works at 1543 Newell Street, together with recommendation of approval of the Waterloo Water Works Board of Trustees. July 14, 2003 Page 6 21. F.Y. 2004 Sidewalk Block Grant Repair Program-Zone 3, Contract No. 665. Motion-to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids. Set date of hearing as July 28, 2003. 22. Resolution-to approve communication from City Planner transmitting request to amend Zoning Ordinance, Ordinance No. 2479, as amended, as it pertains to adding a new "B-P"Business Park District, which would allow for professional offices, commercial and light industrial uses, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as August 11, 2003. 23. Resolution-to approve communication from City Planner transmitting request to amend Zoning Ordinance, Ordinance No. 2479, as amended, as it pertains to adding a new "C-P" Planned Commercial District, uhich would allow for residential uses, professional offices and commercial uses, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as August 11, 2003. 24. Resolution-to approve communication from City Planner transmitting request to amend Zoning Ordinance, Ordinance No. 2479, as amended, Part XXII, as it pertains to temporary parking, access areas and aesthetics of detention areas within the sites, together with recommendation of approval of he Planning, Programming and Zoning Commission. Set date of hearing as August 11, 2003. 25. Resolution-to approve communication from City Planner transmitting request to amend Zoning Ordinance, Ordinance No. 2479, as amended as it pertains to increasing filing fees for Planning Staff related items, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as August 4, 2003. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, July 14, 2003 3:15 p.m. - Building and Grounds Committee, Council Chambers 4:00 p.m. - Public Works Committee, Council Chambers 4:20 p.m. - Finance Committee, Council Chambers 4:45 p.m. - Council Work Session, Council Chambers July 14, 2003 Page 7 PUBLIC INFORMATION 1. Board of Waterloo Water Works Trustees minutes of June 25, 2003, on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2003 Street Reconstruction Project, Contract No. 659. Pay Estimate No. 5 to Aspro, Inc. in the total amount due of$428,19420. 2. F.Y. 2003 Asphalt Overlay Program, Contract No. 660. Pay Estimate No. 6 to Aspro, Inc. in the total amount due of$270,063,40. 3. San Marnan Drive Project, Phase II, STP-U-8155(657)-70-07, Contract No. 647. Pay Estimate No. 1 to K. Cunningham Construction Co. in the total amount due of $75,172.88 4. San Martian Drive Traffic Improvements, STP-U-8155(651)-70-07. Pay Estimate No. 18 to Parsons Transportation Group in the total amount due of $19,047.30. 5. F.Y. 2003 Sidewalk Repair Program-Zone 3 and Trail Repair, Contract No. 664. Pay Estimate No. 2 to Rampart Corporation in the total amount due of$24,513.71. COUNCIL WORK SESSION July 14, 2003 4 :45 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion on seeking Requests for Proposals for the 11 drop sites recycling program—Superintendent of Waste Management Services . Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION July 10, 2003 8:30 a.m. Council Chambers Roll Call. Motion—to approve agenda, as proposed. 1. Motion-to approve recommended changes to FYE04 Budget. Motion-to adjourn. Nancy Eckert City Clerk Council Work Session July 10, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JULY 7, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address ant/item on the agenda by stepping to the podium, and after recognition by the chair,state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Rail Call. Invocation by: Nancy Eckert, City Clerk Pledge of Allegiance: Ned DeBerg, Fire Chief Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of June 23, 2003, Regular Session, and June 26, 2003 Special Session, as proposed. Proclamation declaring July 2003 Recreation and Parks Month. July 7, 2003 Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Motion to approve the following: 1. Dave Boesen, Fire Marshal, to attend Arson K-9 Recertification Class in Alfred, Maine on July 27-August 2, 2003, with costs not to exceed $1,020.00, including use of city vehicle. 2. Monty Frana, Police Investigator, to attend Firearms Instructor Certification Course in Johnston, Iowa on July 28-August 8, 2003, with costs not to exceed $786.00, including use of city vehicle. 3. Jody Clark and Stacy Hogle, School Resource Officers, to attend School Resource Officer Certification Course in St. Louis, Missouri on July 20-25, 2003, with costs not to exceed $2,080.00. 4. Becky Morgan, Crime Lab Investigator, to attend Palm Print Identification and Comparison Course in Minneapolis Minnesota on September 1619, 2003, with costs not to exceed $818.55, including use of city vehicle. 5. Alan Carrier, Police Sergeant, and Lisa Campbell, Police Officer, to attend Remington Shotgun and Rifle Armorers Course in Davenport, Iowa on July 28-30, 2003, with costs not to exceed $940.00, including use of city vehicle. 6. Doug Eldridge, Signal Technician II, to attend Programmable Logic Controller Fundamentals & Troubleshooting Seminar in Quad Cities, Iowa on July 28 29, 2003, with costs not to exceed $515.00, including use of city vehicle. b. Resolution to approve the following: 1. Communication from Police Chief transmitting request of Main Street Waterloo to hold BBQ'LOO & BLUES, TOO at Lincoln Park on July 18, 2003 from 6:00 p.m. to 10:00 p.m. and July 19, 2003 from Noon until 4:00 p.m. and to close 4th Street from Franklin to Mulberry Streets and Mulberry Street from 4th Street to Park Avenue (parking lane next to Lincoln Park). c. Motion to approve the following: 1. Beer/Liquor License Permit Application Class C Club 2000 Inc., 2000 Hawthorne (New) (Expires 7/11/04) (Includes Sunday Sales) July 7, 2003 Page 3 Civic Center, 200 West 41h Street (Renewal) (Expires 06/30/04) (Includes Sunday Sales) Chaser's Pub, 3005 University (Renewal) (Expires 7/7/04) (Includes Sunday Sales) Vic's Lounge, 1106 LaPorte Road (Renewal) (Expires 7/16/04) Ramada Inn, 205 West 4th Street (Renewal) (Expires 6/30/04) (Includes Sunday Sales) Veterans of Foreign Wars, 1406 Commercial (Renewal) (Expires 7/03/04) (Includes Sunday Sales) 2. Beer License Permit Application Class C Dell Oil Ltd., 90 West 18th Street (Renewal) (Expires 7/27/04) (Includes Sunday Sales) 3. Liquor License Permit Application Class E Express Super Valu, 1975 Franklin Street (Renewal) (Expires 7/19/04) (Includes Sunday Sales) d. Bonds HEARINGS AND BIDS 2. 2003 Fairway Seeding Project. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director. HEARINGS 3. Vacation, sale and conveyance of a portion of right-of-way generally located at the intersection of Melissa Lane and Sonya Drive for$2,534.22—Eye Co. LLC. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. July 7, 2003 Page 4 4. Vacation of 8'8" utility easement generally located at 1053 Belle Street for the purpose of adding an addition onto existing garage—Mike and Patricia Fuller. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. UNFINISHED BUSINESS 5. Purchase of Ambulance for Fire Rescue. Resolution-to approve communication from Fire Chief transmitting recommendation of award of contract in the amount of$109,424.00 to Emergency Vehicle Sales and Service. PETITIONS FROM PUBLIC 6. Resolution-to approve communication from City Planner transmitting request of Lockard Development Inc., Hurst Holding Co. and J& S Realty, LLC to rezone from "A-1"Agricultural District to "C-2" Commercial District for the development of an auto dealership property generally located at the northwest corner of Tower Park Drive and Johnathan Street,just west of the new Lincoln Savings Bank in the Tower Park area, together with recommendation of approval of Planning, Programming and Zoning Commission. Set date of hearing as July 28, 2003. DOCUMENTS 7. Resolution-to approve communication from Associate Engineer transmitting Completion of Project and Final Acceptance of Work performed by Weichers Construction Company of Cedar Falls at a total cost of$284,611.31 in conjunction with Sergeant Road/Cedar Prairie Trail Connection, RTMSRT(51)-9H-07, Contract No. 637. 8. Resolution-to approve communication from Police Chief transmitting application with Iowa Division of Criminal and Juvenile Justice Planning for a Juvenile Accountability Incentive Block Grant Program (JAIBG) grant in the amount of $16,492.00, with no required match, to assist in reduction of juvenile criminal activity. July 7, 2003 Page 5 9. Resolution-to approve communication from Associate Planner transmitting request of Robert H. Zimmer for tax exemptions on improvements totaling $16,060.00 for property located at 1143 Williston Avenue in the Consolidate Urban Revitalization Area, together with recommendation of approval. 10. Resolution-to approve communication from Commurity Development Director transmitting an agreement with Iowa Department of Economic Development for an Emergency Shelter grant in the amount of$141,477.00 to be distributed to Christian Community Development, Family Service League, Operation Threshold, Salvation Army, YWCA of Black Hawk County, and Jesse Cosby Neighborhood Center. 11. Resolution-to approve communication from City Clerk transmitting renewal of Contractor's Equipment, General Liability, Law Enforcement Liability, Public Official Errors & Omissions, Automobile Liability and Umbrella Liability insurance with St. Paul Fire & Marine Insurance at a cost of$555,397.00 and renewal of Property insurance with Travelers at a cost of$179,299.00. 12. Final Plat of Acorn Addition. Resolution-to approve final plat and necessary documents. BILLS PAYMENT 13. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 14. F.Y. 2003 N.E. Industrial Park- GT Drive Extension Project, Contract No. 663. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as July 21, 2003. Motion-to adjourn to Executive Session. EXECUTIVE SESSION 1. Discussion of settlement agreement regarding Hoffman vs. City of Waterloo, et al pursuant to Iowa Code Section 21.5(1)(c)(2003). Motion-to adjourn Executive Session. Motion-to take appropriate action as required regarding the settlement of litigation. July 7, 2003 �.. Page 6 - ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, Jult/ 7, 2003 3:30 p.m. - Council Work Session, Council Chambers 4:00 p.m. - Public Safety Committee, Council Chambers 4:10 p.m. - Building and Grounds Committee, Council Chambers 4:30 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Convention & Visitors Bureau Board minutes of May 15, 2003 on file in the City Clerk's office. 2. Memorial Hall Commission minutes of May 28, 2003 on file in the City Clerk's office. 3. Waterloo Board of Adjustment minutes of May 27, 2003 on file in the City Clerk's office. 4. Community Development Board minutes of May 20, 2003 on file in the City Clerk's office. 5. Waterloo Leisure Services Commission minutes of May 13, 2003 on file in the City Clerk's office. 6. Civil Service list for the position of Fire Recruit, as certified by the Civil Service Commission on July 1, 2003. CONTRACT PAYMENT SCHEDULE 1. 18th Street Bridge Replacement, Contract No. 622. Pay estimate No. 18 to Earth Tech Inc. in the total amount due of$50,696.24. 2. Ansborough Avenue Interchange With U.S. Highway 20, Contract No. 667. Pay estimate No. 3 to Earth Tech Inc. in the total amount due of$16,369.27. 3. U.S. Highway 63 Planning Study, US 218 to Donald Street. Pay invoice No. 2 to Earth Techlnc. in the total amount due of$11,151.53. 4. Satellite Interceptor Corrosion Inhibition Program CRSA, Contract No. 652. Pay estimate No. 7 to Earth Tech Inc. in the total amount due of$6,000.00. COUNCIL WORK SESSION July 7, 2003 3 :30 - 4 : 00 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of renewal of liability insurance with St . Paul Fire & Marine at a cost of $555, 397 . 00 and property insurance with Travelers at a cost of $179, 299 . 00—City Clerk Adjournment . Nancy Eckert City Clerk aims COUNCIL WORK SESSION July 3, 2003 8:30 a.m. Council Chambers Roll Call. Motion—to approve agenda, as proposed. 1. Motion-to approve recommended changes to FYE04 Budget. Motion-to adjourn. Nancy Eckert City Clerk Council Work Session July 3, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk