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HomeMy WebLinkAbout09. September AGENDA OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, TO BE HELD IN THE COUNCIL CHAMBERS IN THE CITY HALL, 7:30 A.M. WEDNESDAY, SEPTEMBER 24, 2003 ROLL CALL. Motion-to approve Agenda, as proposed, or amended. Motion-to receive and file copies of Call. NEW BUSINESS 1. Resolution-to approve Gaming Development Agreement between Black Hawk County Gaming Association and the City of Waterloo. AD,IOIJRNMENT Motion-to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, SEPTEMBER 22, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak cLarly into the microphone. 2. You may speak one(1)time per item for a maximum of three (3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Cammie Scully, Executive Director of Cultural & Arts Commission. Pledge of Allegiance: Councilperson Bob Greenwood. Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of September 15, 2003, Regular Session, as proposed. Proclamation declaring the second week of October 2003 as Earth Science Week. September 22, 2003 Page 2 Recognition of City of Waterloo as an Iowa Safe Community. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from thecouncil or public requests that a specific item be considered separately.) a. Resolution-to approve the following: 1. Communication from Police Chief transmitting request of West High School to hold annual Homecoming Parade on October 3, 2003 from 2:00 p.m. to 2:35 p.m., with parade route beginning at the southwest parking lot of West High onto E. Ridgeway, north on Kimball Avenue, right at Easton to Baltimore Street, to E. Ridgeway ending at the southwest entrance of West High. 2. Communication from City Engineer transmitting request of Marlene Buhmann Torgerson for a waiver for an asphalt driveway to be located at 811 Lorraine Avenue, together with recommendation of approval. 3. Communication from City Engineer transmitting request of Dorothy Bloom for a waiver for an asphalt driveway to be located at 211 Fairfield Street, together with recommendation of approval. b. Motion to approve the following: 1. Communication from Mayor John Rooff transmitting recommendation of reappointment of Dan Evanson and Randy Herod and cppointment of James Hall and Jeanette Moore-Loggins to the Telecommunications Commission, with term expiration date of December 1, 2005. c. Beer License Permit Application Class B Gates Park Golf Course, 820 E. Donald Street (Renewal) (Expires 10/03/04) (Includes Sunday Sales) d. Beer License Permit Application Class C Kum & Go, 1976 Franklin Street (Renewal) (Expires 11/2/04) (Includes Sunday Sales Kum & Go, 117 E. San Marnan Drive (Renewal) (Expires 11/02/04) (Includes Sunday Sales) Kum & Go, 1104 Washington Street (Renewal) (Expires 11/02/04) (Includes Sunday Sales) Black Hawk Liquor, 521 Dane Street (New) (Expires 10/01/04) (Includes Sunday Sales) September 22, 2003 Page 3 e. Wine License Permit Application Class B Kum & Go, 1976 Franklin Street (Renewal) (Expires 11/2/04) (Inclines Sunday Sales Kum & Go, 117 E. San Marnan Drive (Renewal) (Expires 11/02/04) (Includes Sunday Sales) Kum & Go, 1104 Washington Street (Renewal) (Expires 11/02/04) (Includes Sunday Sales) Black Hawk Liquor, 521 Dane Street (New) (Expires 10/01/04) (Includes Sunday Sales) f. Liquor License Permit Application Class E Black Hawk Liquor, 521 Dane Street (New) (Expires 10/01/04) (Includes Sunday Sales) g. Outdoor Service Area Application Gates Park Golf Course, 820 E. Donald Street (Expires 10/03/04) h. Cigarette Permit Application Neighborhood Convenience Store, LLC, 926 Linn Street Black Hawk Liquor, 521 Dane Street HEARINGS AND BIDS 2. F.Y. 2004 Video Detection System West 4h Street/Ansborough Avenue and Greenhill Road/Rainbow Drive, Contract No. 674. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Superintendent of Traffic Operations for review. 3. Concrete Replacement at Fire Stations No. 3, No. 4 and No. 6. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Building Official/Maintenance Administrator for review. September 22, 2003 Page 4 4. Salt Shed 2003 Roofing Project. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Building Official/Maintenance Administrator for review. UNFINISHED BUSINESS DELETE 5. F.Y. 2003 Intersection Improvements for Franklin Street/E. 15t Street and Franklin Street/E. 5th Street, Contract No. 670. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$68,468.30 to Rampart Corporation of Waterloo, Iowa. PETITIONS FROM PUBLIC 6. Resolution-to approve communication from City Planner transmitting request of Jay Trevor, owner of Roosevelt Housing Partners, L.P., to rezone from "R 2" One and Two Family Residence District to "1R4","R-P" Planned Multiple Residence District property generally located at 200 East Arlington for the purpose of creating a 21 unit Multifamily Senior Apartment Complex, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as October 13, 2003. 7. Resolution-to approve communication from City Planner transmitting request of Schaenette Allen for a site plan amendment to the "GZ" Conditional Zoning for property generally located at the intersection of Hess Road and East Shaulis Road for the purpose of adding a second salon chair and operator to home-based hair salon, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as October 6, 2003. 8. Resolution-to approve communicaticn from City Planner transmitting request of Lockard Development Inc. on behalf of property owners to rezone from "A-1" Agricultural District to "R 4,R-P" Multiple Residence District, "C-P" Planned Commercial District and "HP" Business Park District property generally descried as West 4th Street to Kimball Avenue north of Highway 20 and Ansborough Avenue to Kimball Avenue 1/4 mile south of Highway 20, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as October 13, 2003. September 22, 2003 Page 5 9. Resolution-to approve communication from City Planner transmitting request of Lockard Development Inc. on behalf of property owners to rezone from "A-1" Agricultural District to "C-P" Planned Commercial District property pnerally described as West 4th Street to Kimball Avenue north of Highway 20 and Ansborough Avenue to Kimball Avenue 1/4 mile south of Highway 20, together with recommendation of the Planning, Programming and Zoning Commission to rezone from "A-1"Agricultural District to "R 4,R-P" Multiple Residence District. Set date of hearing as October 13, 2003. 10. Resolution-to approve communication from City Planner transmitting request of Schenk Engineering on behalf of J& S Family Realty, LLC to vacate, sell and convey for $1.00 property generally located on San Marnan Drive adjacent to Lots 2 and 3 of Anderson Sixth Addition for the purpose of developing an auto dealership, together with recommendation of approval of the Planning, Programming and Zoning Commission Set date of hearing as October 6, 2003. 11. Resolution-to approve communication from City Planner transmitting request of Wayne Classen Engineering and Surveying Inc.. to vacate, sell and convey Parcel C of Winghaven Drive as platted in the First Addition of Klingaman Knolls Addition for $1.00, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as October 13, 2003. REPORTS 12. Resolution-to approve communication from Chief Financial Office- transmitting 2003 Annual Financial Report for City Streets to be filed with the Iowa Department of Transportation. DOCUMENTS 13. Final Plat of Klingaman Park Third Addition. Resolution-to approve final plat and necessary documents. 14. Resolution-to approve communication from City Engineer transmitting Professional Services Agreement with Earth Tech, Inc. at an estimated cost of$469,700.00 for Phase I, Preliminary Design of the Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects,including the Riverwalk Loop, Cedar River Dam Improvements and Cedar River Plaza and Amphitheater. DELETE 15. F.Y. 2003 Intersection Improvements for Franklin Street/E.1st Street and Franklin Street/E. 5th Street, Contract No. 670. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$68,468.30 from Rampart Corporation of Waterloo, Iowa. September 22, 2003 `-' Page 6 16. Resolution-to approve communication from Community Planning and Developrrent Director transmitting an agreement with the Iowa Department of Natural Resources to provide services to prepare the Construction Machinery Company site for site remediation in the State of Iowa Land Recycling Program. 17. Resolution-to approve communication from Police Chief transmitting 28E Agreement with the Iowa Alcoholic Beverages Division for the purpose of funding tobacco enforcement activities. 18. Resolution-to approve communication from Building Official/Maintenance Administrator transmittingrestructuring of Building Maintenance, including elimination of the Maintenance Supervisor position effective September 30, 2003. 1'9. Resolution-to approve communication from Community Development Director transmitting FY03 Consolidated Annual Performance and Evaluation Report (C.A.P.E.R.)for the Community Development Block Grant and HOME Program activities for the period of July 1, 2002 through June 30, 2003. 20. Resolution-to approve communication from Chief Financial Officer transmitting contract with Iowa County Engineers Association Service Bureau at an annual cost of$600.00 for use of GASB 34 software to maintain cost accounting records for infrastructure assets. RESOLUTIONS TO BE ADOPTED 21. Resolution-to set date of hearing as October 6, 2003 on sale and conveyance of property generally located at 518-522 Lafayette Street to James O'Regan at a cost of$23,764.98. 22. Resolution-to approve communication from Executive Director of Main Street Waterloo transmitting request to extend the amortizdion period of loan with Community National Bank for the 55 space Regional Business Center Parking Lot from ten years to twenty years. ORDINANCES TO BE ADOPTED 23. An ordinance amending the 2003 Traffic Code by adding Subsection (8a) Linn Street to Section 545, Yield Streets(place yield signs on Linn Street at the intersection of Adams Street). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 24. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. September 22, 2003 Page 7 NEW BUSINESS 25. Resolution-to approve communication from Superintendent of Traffic Operations transmitting request to stall a decorative 100 watt HPS street light on the curve of the 100 block of Hummingbird Lane. Motion-to adjourn to Executive Session. EXECUTIVE SESSION 1. Discussion of suit filed by Red Carpet, Inc. pursuant to Iowa Code Section 21.5(1)(c)(2003). Motion-to adjourn Executive Session. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, September 22, 2003 4:05 p.m. - Public Works Committee, Council Chambers 4:10 p.m. - Finance Committee, Council Chambers 4:30 p.m. - Council Work Session, Council Chambers 4:45 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Metropolitan Transit Authority of Black Hawk County minutes of June 26, 2003 on file in the City Clerk's office. 2. Waterloo Convention & Visitors Bureau Board minutes of August 21, 2003 on file in the City Clerk's office. 3. Waterloo Historic Preservation Commission minutes of August 19, 2003 on file in the City Clerk's office. 4. Communication from Police Chief transmitting nonduty related death of Richard Harped, Police Officer, effective September 3, 2003, together with recommendation of payment of$35,826.00 for unused vacation pay and sick time. 5. Communication from Police Chief transmitting retirement of Ronnie Marsh, Police Officer, effective September 2, 2003, together with recommendation of payment of • $11,021.19 for unused vacation pay and sick time. September 22, 2003 Page 8 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2003 Street Reconstruction Program, Contract No. 659. Pay estimate No. 9 to Aspro, Inc. in thetotal amount due of$358,985.56. 2. F.Y. 2003 Asphalt Overlay Program, Contract No. 660. Pay estimate No. 11 to Aspro, Inc. in the total amount due of$185,655.71. 3. F.Y. 2003 Sycamore Street Reconstruction Program, Contract No. 654. Pay estimate No. 4 to Cunningham Construction in the total amount due of $50,752.92. 4. 18th Street Bridge Replacement, Contract No. 622. Pay estimate No. 22 to Earth Tech, Inc. in the total amount due of$52,260.13. 5. Ansborough Avenue Interchange With U.S. Highway 20, Contract No. 667. Pay estimate No. 6 to Earth Tech, Inc. in the total amount due of$11,714.95. 6. Satellite Interceptor Corrosion Inhibition Program CRSA, Contract No. 652. Pay estimate No. 7 to Municipal Pipe Tool Co. in the totalamount due of $113,473.84. 7. F.Y. 2004 Sidewalk Repair Assessment Program-Zone 3, Contract No. 666. Pay estimate No. Ito Shelter Construction in the total amount due of$12,034.40. COUNCIL WORK SESSION September 22 , 2003 4 : 30 - 4 :45 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion of Animal Control Ordinance as it pertains to definition of an animal at large . Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION September 22 , 2003 4 : 45 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Update on Ansborough Avenue/U. S . Highway 20 Interchange—City Engineer. Adjournment . Nancy Eckert City Clerk Council Work Session September 18, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:3 0 P.M. MONDAY, SEPTEMBER 15, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Rudy Jones, Community Development Director. Pledge of Allegiance: Councilperson Ron Welper. Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of September 8, 2003, Regular Session, as proposed. September 15, 2003 Page 2 1. Consent Agenda: (The following items will be acied upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Communication from City Engineer transmitting rjuest of Lori Heidt- Johnson for a waiver for a concrete driveway to be located at 119 Belleview Road, together with recommendation of approval. 2. Communication from City Engineer transmitting request of Juso Ikahovic for a waiver for a concrete driveway tobe located at 1320 Wisconsin Street, together with recommendation of approval. b. Motion to approve the following: 1. Bob Etringer, Sports Programmer, to attend National Certified Pool Operator School in Cedar Falls, Iowa on January 1314, 2004, with costs not to exceed $200.00. 2. Cheryl Huddleston, Human Resources Manager, to attend Iowa Public Employers Labor Relations Association Annual Meeting in Des Moines, Iowa on October 2-3, 2003, with costs not to exceed $180.00. c. Beer/Wine License Permit Application Special Class C Zio Johno's Spaghetti House, 900 LaPorte Road (Renewal) (Expires 10/03/04) (Includes Sunday Sales) d. Beer License Permit Application Class C UNA Market, Inc., 189 West 11th Street (New) (Expires 9/17/04) (Includes Sunday Sales) e. Beer/Liquor License Permit Application Class C Rudy's Taco, 2401 Falls Avenue (Renewal) (Expires 9/27/04 f. Bonds. g. Fireworks Display Application Waterloo Black Hawks, Young Arena on October 4, 2003 September 15, 2003 Page 3 HEARINGS AND BIDS 2. F.Y. 2003 Intersection Improvements For Franklin Street/1st Street and Franklin Street/5th Street, Contract No. 670. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close the hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. HEARINGS 3. Rezone from "A-1"Agricultural District to "R-1" Residential District property generally located near the intersection of Highway 63 and Airline Highway for the purpose of constructing a single familu home—Ray Baldwin. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close the hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and ord and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 4. Allocation of grant in the amount of$61,575.00 from the US. Department of Justice for F.Y. 2003 Local Law Enforcement Block Grant Program (LLEBG), with a required local match of$6,841.67. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of Advisory Committee and oral and written comments Resolution-to approve said grant allocation. UNFINISHED BUSINESS 5. F.Y. 2003 Falls Avenue/University Avenue ADA Pedestrian Wary Contract No. 669. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$53,430.35 to B & B Builders and Supply of Waterloo, Iowa. September 15, 2003 `_. Page 4 ' DOCUMENTS 6. F.Y. 2003 Falls Avenue/University Avenue ADA Pedestrian Way, Contract No. 669. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$53,430.35 from B & B Builders and Supply of Waterloo, Iowa. 7. Resolution-to approve communication from Police Chief transmitting agreement with the U.S. Department of Justice, Bureau of Justice Assistance for F.Y. 2003 Local Law Enforcement Block Grant (LLEBG) in the amount of$61,575.00, with a required local match of$6,841.67. 8. Resolution-to approve communication from Leisure Services Director transmitting five-year agreement with Buck's Baseball Inc. for lease of Waterloo Riverfront Stadium at a cost of$1.00 per year, with profit sharing in the form of cash or stadium improvements of$5,000.00 per year or 20 percent of net profit, whichever is greater. 9. Resolution-to approve communication from City Engineer transmitting Certificate of Completion and Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. of Reinbeck, Iowa in the amount of$5,175,874.35 in conjunction with F.Y. 2000 Martin Luther King, Jr. Drive, Phases IV and V, STPU-8155(31)- 70-07, STP-U-8155(34)-70-07, Contract No. 556. 10. Resolution-to approve communication from Associate Phnner transmitting request of Greater Black Hawk Habitat for Humanity for tax exemptions on improvements totaling $50,000.00 for property located at 924 Logan Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 11. Resolution-to approve communication from Associate Planner transmitting request of Greater Black Hawk Habitat for Humanity for tax exemptions on improvements totaling $50,000.00 for property located at 925 Logan Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 12. Resolution-to approve communication from Associate Planner transmitting request of Greater Black Hawk Habitat for Humanity for tax exemptions on improvements totaling $50,000.00 for property located at 36 Dawson Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. 13. Resolution-to approve communication from Associate Planner transmitting request of Greater Black Hawk Habitat for Humanity for tax exenptions on improvements totaling $50,000.00 for property located at 930 Logan Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. September 15, 2003 Page 5 14. Resolution-to approve communication from Associate Planner transmitting reque. of Sandra Plum for tax exemptions on improvements totaling $9,165.00 for property located at 601 Dundee Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. RESOLUTIONS TO BE ADOPTED 15. Resolution-to approve communication from Community Development Director transmitting request to purchase property located at 803 Mobile Street at a cost of $4,700.00 using Low Income Housing Assistance Program (LHAP)funds 16. Resolution-to set date of hearing as October 6, 2003 on the sale and conveyance of the Dunsmore House located at 902 Logan Avenue to Ben and Kaleen Hanson. BILLS PAYMENT 17. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 18. F.Y. 2004 Video Detection System, West 4h Street/Ansborough Avenue and Greenhill Road/Rainbow Drive, Contract No. 674. Motion-to instruct Superintendent of Traffic Operations to prepare plans, specifications,form of contract etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as September 22, 2003. 19. Resolution-to approve communication from Superintendent of Traffic Operations transmitting request to perform study of possible removal of the traffic signals at Vinton Street and Mulberry Street. Motion-to adjourn to Executive Session EXECUTIVE SESSION 1. Discussion of suit filed by Rebecca Post pursuant to Iowa Code Section 21.5(1)(c)(2003). Motion-to adjourn Executive Session. ADJOURNMENT Nancy Eckert City Clerk September 15, 2003 Page 6 MEETINGS Monday, September 15, 2003 3:40 p.m. - Finance Committee, Council Chambers 4:00 p.m. - Council Work Session, Council Chambers 4:30 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Planning, Programming and Zoning Commission minutes of August 5,2003 on file in the City Clerk's office. 2. Waterloo Public Library Board of Trustees minutes of July 14, 2003 on file in the City Clerk's office. 3. Waterloo Leisure Services Commission minutes of June 10, 2003 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2004 Flood Control Riprap Spraying. Pay estimate No. 1 to Control Services in the total amount due of$22,861.75. 2. Hanna Boulevard/Rainbow Drive Culvert Castle Hill Watershed , Contract No. 639. Pay construct related services to Earth Tech in the total amount due of$4,451.08. COUNCIL WORK SESSION September 15, 2003 4 : 00 - 4 : 30 p .m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion of extension of amortization period of loan with Community National Bank to 20 years at 5 . 74 percent interest for the Regional Business Center Parking Lot—Main Street Waterloo Executive Director. 2 . Discussion of sale of property located at 518-520-522 Lafayette Street to James O' Regan for $23 , 764 . 98—Main Street Executive Director. Adjournment . Nancy Eckert City Clerk Council Work Session September 11, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, SEPTEMBER 8, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Pastor Robert McMurdock, Heartland Community Church Pledge of Allegiance: Councilperson John Kincaid. Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of September 2, 2003, Regular Session, as proposed. Introduction of Lieutenant Marty Freshwater. September 8, 2003 '' �r Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Communication from Police Chief transmitting request of Main Street Waterloo, the Waterloo Community Schools and the City of Waterloo to close 4th Street and Park Avenue from Franklin Street to Jefferson Street and the side streets from Sh Street to 3rd Street at 10:00 am in conjunction with the OlympiKids Fun Run on September 18, 2003 from 9:00 a.m. to 12:00 p.m., with the event beginning and ending at Lincoln Park b. Motion to approve the following: 1. Nancy Gulick, Community Development Coordinator, and Ann Northey, Administrative Secretary, to attend Skillpath Professional Growth & Development Conference in Des Moines, Iowa on October 22, 2003, with costs not to exceed $164.00 each, including use of city vehicle. 2. David Keidel, Manager of Rehabilitation Services, and GregBagsby, Rehabilitation Specialist, to attend Mold and Mold Remediation Short Course in Minneapolis, Minnesota on October 12-15, 2003, with costs not to exceed $1,365.00 each, including use of city vehicle. 3. Doug Carter, Fire Captain, to attend Training Program Management in Emmetsburg, Maryland on October 19-31, 2003, with costs not to exceed $207.00. 4. Brent Cirksena, Police Lieutenant, to attend Supervision and Command Decision Making Training Course in Annandale, Minnesota on October 5-10, 2003, with costs not to exceed $1,433.00, including use of city vehicle. 5. Communication from Superintendent of Traffic Operations transmitting recommendation of appointment of Matthew Vlasak to the position of Maintenance Electrician, effective September 9, 2003. c. Beer/Liquor License Permit Application Class C MaMa Nick's Circle Pizzeria, Inc., 1934 Washington (Renewal) (Expires 9/9/04) (Includes Sunday Sales) d. Bonds. September 8, 2003 Page 3 e. Fireworks Display Application West High School, 425 E. Ridgeway Avenue, at Memorial Stadium for Homecoming on October 3, 2003. HEARINGS AND BIDS 2. F.Y. 2003 Falls Avenue/University Avenue ADA Pedestrian Way, Contract No. 669. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. REPORTS 3. Resolution-to approve communication from Director of Cultural & Arts Commission transmitting request to allow renters to serve wine, beer and champaign at events held at the Center For The Arts. DOCUMENTS 4. Resolution-to approve communication from Community Development Director transmitting application with U.S. Department of Housingand Urban Development, Office of Healthy Homes and Lead Hazard Control,for FY 2003 Lead Based Paint Hazard Control Grant Program. 5. Resolution-to approve communication from City Clerk transmitting Application with the Iowa Department of Transportationto Perform Work Within State Highway Right of Way to allow Five Star Snow Trails Association to establish and sign a snowmobile trail within the right of way on various state highways located within the city limits. ORDINANCES TO BE ADOPTED 6. An ordinance amending the 2003 Traffic Code by: repealing Subsection (207) King Drive of Section 551, Parking Prohibited At All Times on Certain Streets, and Subsection (57) King Drive of Section 553, No Parking Here To Corner; and enacting in lieu thereof a new Subsection (207) King Drive of Section 551, Parking Prohibited At All Times on Certain Streets(prohibit parking on both side of King Drive from San Marnan Access Road to St. Francis Drive) Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. September 8, 2003 Page 4 7. An ordinance amending the 2003 Traffic Code by repealing Subsection (3) Cutler Street of Section 552, No Parking Between Signs(remove no parking between signs in front of 226 Cutler Street). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 8 Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 9. Concrete Replacement at Fire Stations No. 3, No. 4 and No. 6. Motion-to instruct Building Official/Maintenance Administrator to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications, form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice ofplans, specifications, form of contract, etc. and taking of bids. Set date of hearing as September 22, 2003. 10. Salt Shed 2003 Roofing Project. Motion-to instruct Building Official/Maintenance Administrator to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specificatans, form of contract, etc. and taking of bids. Set date of hearing as September 22, 2003. 11. Water Treatment of Heating and Cooling Systems For All City Buildings. Motion-to instruct Building Official/Maintenance Administrator to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications, form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plats, specifications, form of contract, etc. and taking of bids. Set date of hearing as October 6, 2003. 12. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting request to certify the amount of$1,200.00 forwork performed by the Water Works at 328 Webster Street, together with recommendation of approval of the Waterloo Water Works Board of Trustees. 13. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting request to certify the amount of$460.00 for work performed by the Water Works at 810 Sumner Street, together with recommendation of approval of the Waterloo Water Works Board of Trustees. • September 8, 2003 Page 5 14. Resolution-to approve communication from General Manager of the Wateroo Water Works transmitting request to certify the amount of$480.70 for work performed by the Water Works at 208 Salisbury Street, together with recommendation of approval of the Waterloo Water Works Board of Trustees. 15. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting request to certify the amount of$665.59 for work performed by the Water Works at 1003 Lafayette Street, together with recommendation of approval of the Waterloo Water Works Board of Trustees. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, September 8, 2003 4:30 p.m. -Public Safety Committee, Council Chambers 4:40 p.m. -Human Resources Committee, Council Chambers 4:45 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Board of Waterloo Water Works Trustees minutes of August 27, 2003 on file in the City Clerk's office. 2. Communications from Fire Chief transmitting retirement of Larry Olson, Battalion Chief effective September 1, 2003, together with recommendation of payment of $41,139.95 for unpaid vacation time and sick leave. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2003 Street Reconstruction Project, Contract No. 659. Pay estimate No. 9 to Aspro, Inc. in the total amount due of$187,852.66. 2. F. Y. 2003 Asphalt Overlay Program, Contract No. 660. Pay estimate No. 10 to Aspro, Inc. in the total amount due of$24,946.86. 3. F.Y. 2003 Sycamore Street Reconstruction Program, Contract No. 654. Pay estimate No. 4 to Cunningham Construction in he total amount due of $76,994.19. Council Work Session September 4, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. TUESDAY, SEPTEMBER 2, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three (3) minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Louis Cutwright, Building Official/Maintenance Administrator Pledge of Allegiance: Sandie Greco, Superintendent of Traffic Operations Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of August 25, 2003, Regular Session, as proposed. Proclamation declaring September 6, 2003 as Fall Freedom Fest Day. September 2, 2003 Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Communication from Police Chief transmitting request of NCAA National Cross Country Committee to hold NCAA Pre-National Cross Country Track Meet on October 18, 2003 at Byrnes Park from 9:00 a.m. to 4:00 p.m. and to barricade numerous intersections. 2. Communication from Police Chief transmitting request of NCAA National Cross Country Committee to hold NCAA National Cross Country Track Meet on November 24, 2003 at Byrnes Park from 9:00 a.m. to 4:0 p.m. and to barricade numerous intersections. 3. Communication from City Engineer transmitting request of Loretta Adams for a waiver for an asphalt driveway to be located at 1455 Liberty Avenue, together with recommendation of approval. b. Motion to approve the following: 1. Jim Schneider, Fire Captain; and Darryl Hartema, Mechanic, to deliver 311 to Weyawega, Wisconsin on September 22-26, 2003, with costs not to exceed $300.00. 2. Robert Bryan, Filmmaker, to present Frameby Frame Symposium at the Waterloo Center For The Arts on September 25-29, 2003, with costs not to exceed $533.00. 3. Steven Torriano Berry, Filmmaker/Communications Professor, to present Frame-By-Frame Symposium at the Waterloo Center For The Arts on September 26-28, 2003, with costs not to exceed $383.00. 4. James Walsh, City Attorney, to attend International Municipal Lawyers Association Annual Conference in Minneapolis, Minnesota on October 11-15, 2003, with costs not to exceed $1,305.00. 5. Dave Boesen, Fire Marshal, to attend Iowa Chapter of hternational Association of Arson Investigators Seminar and Conference in Waterloo, Iowa on September 16-19, 2003, with costs not to exceed $125.00, including use of city vehicle. September 2, 2003 _ Page 3 6. Aaron McClelland and James Oliver, Police Officers, to attend FBI Sniper/Observer Certification Course in Johnston, Iowa on September 7-12, 2003, with costs not to exceed $820.00 for both, including use of city vehicle. c. Fireworks Display Application Boy Scouts of American- Winnebago Council at Riverfront Stadium on September 20, 2003 d. Bonds. e. Beer License Per mit Application Class C Tobacco Outlet Plus, 1803 LaPorte Road (Renewal) (Expires 10/14/04) (Includes Sunday Sales) Wal-Mart Supercenter, 1334 Flammang Drive (Renewal) (Expires 9/30/04) (Includes Sunday Sales) f. Wine License Permit Application Class B Wal-Mart Supercenter, 1334 Flammang Drive (Renewal) (Expires 9/30/04) (Includes Sunday Sales) g. Liquor License Permit Application Class E Wal-Mart Supercenter, 1334 Flammang Drive (Renewal) (Expires 9/30'04) (Includes Sunday Sales) ADD - h. Beer/Liquor License Permit Application Class C Shad's Place, 110 E. 11th Street (New Location) (Expires 9/2/03) (Includes Sunday Sales) HEARINGS 2. Rezone from "M-1" Light Industrial District to "M2","M-P", Planned Heavy Industrial District, property generally located northwest of the intersection of West Shaulis Road and Highway 63 for the purpose of a sarrl and gravel pit and storage building facility Craig Industries. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approvalof the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. September 2, 2003 Page 4 PETITIONS FROM PUBLIC 3. Resolution-to approve communication from City Planner transmitting request of Ray Baldwin to rezone from "A-1"Agricultural District to "R 1" Residential District property generally located near the intersection of Hi -sway 63 and Airline Highway for the purpose of constructing a single family home. Set date of hearing as September 15, 2003. DOCUMENTS 4. Resolution-to approve communication from City Engineer transmitting final billing in the amount of$4,451.08, whichincludes $4,345.72 over the original estimated amount of$56,000.00, for construction-related services for Supplemental Agreement No. 1 in conjunction with F.Y. 2002 Hanna Boulevard/Rainbow Drive Box Culvert-Phase II and Rainbow Drive Box Culvert- Castle Hill Watershed, Contract No. 639. 5. Resolution-to approve communication from City Engineer transmitting Notice of Intent for NPDES Coverage Under General Permit with the Iowa Department of Natural Resources in conjunction with F.Y. 2003 N.E. Industrid Park GT Drive Extension Project, RM-8155(658)-9D-07, Contract No. 663. 6. Resolution-to approve communication from Associate Planner transmitting request of Ken Kirchner for tax exemptions on improvements totaling $135,000.00 for property located at 1026 Forest Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 7. Resolution-to approve communication from City Planner transmitting an amendment to agreement with U.S. Department of Commerce Economic Development Administration for a time extension from October 10, 2003 to September 30, 2004 for acquisition and demolition of properties located within the Rath Redevelopment Project. 8. Waterloo Regional Airport Terminal Renovation Project , Phase 2. Motion-to approve communication from Airport Director transmitting Change Order No. 5 for a net increase in the amount of$51,995.00for work performed by Peters Construction of Waterloo, Iowa. 9. Resolution-to approve 28E Agreement with Black Hawk County to provide administrative and professional services for management of human resources function. 10. Resolution-to approve communication from Airport Director transmitting side letter agreement with Northwest Airlines (NWA)for improved air service out of the Waterloo Regional Airport by adding a 3h flight. • September 2, 2003 Page 5 ORDINANCES TO BE ADOPTED 11. An ordinance amending the 2001 Code of Ordinances for the City of Waterloo, Iowa, by repealing Subparagraph 1, of Paragraph E, Collection of Fees, of Section 4-3-6, Fees for Services, of Chapter 3, Solid Waste Collection and Disposal, of Title 4, Public Health & Safety; and enacting in lieu thereof a new Subparagraph 1, of Paragraph E, Collection of Fees, of Section 4-3-6, Fees for Services, of Chapter 3, Solid Waste Collection and Disposal, of Title 4, Public Health & Safety. (correcting scrivener's error) Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 12. An ordinance amending the 2003 Traffic Code by adding Subsection (53a) Canterbury Court to Section 551, Prohibited Parking At All Times on Certain Streets (restricting parking on the north side of 3600 Block of Canterbury Court from Brookeridqe Drive to the cul de sac). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 13. An ordinance amending the 2003 Traffic Code by: adding Subsection (1 a) Fifth Street (W) to Section 571A, No Parking 8:00 a.m. to 4:00 p.m. During School; and adding Subsection (2a) Fifth Street (W) and Western Avenue to Section 581, School Stop Signs (restricting parking from 8:00 a.m. to 4:00 p.m. during school on the east side of the 1100 and 1200 blocks of West 5th Street and allowing a school stop sign on Western Avenue at West 5th Street) Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 14. An ordinance amending the 2003 Traffic Code by: adding Subsection (146a) Saratoga Drive to Section 543, Thru Streets; and repealing Subsection (10a) Cataract Avenue and Saratoga Drire of Section 544, All-Way Stop Intersections (removing temporary stop signs at Saratoga Drive and Cataract Avenue). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 15. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. September 2, 2003 \..- Page 6 • NEW BUSINESS 16. Resolution-to approve communication from Police Chief transmitting grant from the U.S. Department of Justice for F.Y. 2003 Local Law Enforcement Block Grant (LLEBG) in the amount of$61,575.00, with local match of$6,841.67. Set date of hearing as September 15, 2003. 17. F.Y. 2003 Intersection Improvements for Franklin Street/1st Street and Franklin Street/5th Street, Contract No. 670. Motion-to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications, form of contract, etc. Resolution-to preliminarily approve plans, specifications, for in of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids. Set date of hearing as September 15, 2003. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Tuesday, September 2, 2003 3:50 p.m. -Public Works Committee, Council Chambers 4:00 p.m. -Building & Grounds Committee, Council Chambers 4:15 p.m. -Public Safety Committee, Council Chambers 4:20 p.m. -Human Resources Committee, Council Chambers 4:30 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Community Development Board minutes of July 15, 2003 on file in the City Clerk's office. 2. Waterloo Cultural & Arts Commission Board minutes of July 17, 2003 on file h the City Clerk's office. 3. Memorial Hall Commission minutes of July 23, 2003 on file in the City Clerk's office. 4. Waterloo Board of Adjustment minutes of July 22, 2003 on file in the City Clerk's office. • September 2, 2003 Page 7 CONTRACT PAYMENT SCHEDULE 1. Satellite Interceptor Corrosion Inhibition Program, Contract No. 652. Pay estimate No. 8 to Earth Tech Inc. in the total amount due of$11,250.00. 2. F.Y. 2000 Sycamore Street Reconstruction and Vinton Street Storm. Sewer Improvements, Contract No. 613. Pay estimate No. 18 to Rampart Corporation in the total amount due of$50,315.24. THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. TUESDAY, SEPTEMBER 2, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2, You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Louis Cutwright, Building Official/Maintenance Administrator Pledge of Allegiance: Sandie Greco, Superintendent of Traffic Operations Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of August 25, 2003, Regular Session, as proposed. Proclamation declaring September 6, 2003 as Fall Freedom Fest Day. R September 2, 2003 Page 2 I. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Communication from Police Chief transmitting request of NCAA National Cross Country Committee to hold NCAA Pre-National Cross Country Track Meet on October 18, 2003 at Byrnes Park from 9:00 a.m. to 4:00 p.m. and to barricade numerous intersections. 2. Communication from Police Chief transmitting request of NCAA National Cross Country Committee to hold NCAA National Cross Country Track Meet on November 24, 2003 at Byrnes Park from 9:00 a.m. to 4:03 p.m. and to barricade numerous intersections. 3. Communication from City Engineer transmitting request of Loretta Adams for a waiver for an asphalt driveway to be located at 1455 Liberty Avenue, together with recommendation of approval. b. Motion to approve the following: 1. Jim Schneider, Fire Captain; and Darryl Hartema, Mechanic, to deliver 311 to Weyawega, Wisconsin on September 22-26, 2003, with costs not to exceed $300.00. 2. Robert Bryan, Filmmaker, to present Frame-by-Frame Symposium at the Waterloo Center For The Arts on September 25-29, 2003, with costs not to exceed $533.00. 3. Steven Torriano Berry, Filmmaker/Communications Professor, to present Frame-By-Frame Symposium at the Waterloo Center For The Arts on September 26-28, 2003, with costs not to exceed $383.00. 4. James Walsh, City Attorney, to attend International Municipal Lawyers Association Annual Conference in Minneapolis, Minnesota on October 11-15, 2003, with costs not to exceed $1,305.00. 5. Dave Boesen, Fire Marshal, to attend Iowa Chapter oflnternational Association of Arson Investigators Seminar and Conference in Waterloo, Iowa on September 1619, 2003, with costs not to exceed $125.00, including use of city vehicle. • September 2, 2003 Page 3 6. Aaron McClelland and James Oliver, Police Officers, to attend FBI Sniper/Observer Certification Course in Johnston, Iowa on September 7-12, 2003, with costs not to exceed $820.00 for both, including use of city vehicle. c. Fireworks Display Application Boy Scouts of American- Winnebago Council at Riverfront Stadium on September 20, 2003 d. Bonds. e. Beer License Permit Application Class C Tobacco Outlet Plus, 1803 LaPorte Road (Renewal) (Expires 10/14/04) (Includes Sunday Sales) Wal-Mart Supercenter, 1334 Flammang Drive (Renewal) (Expires 9/30/04) (Includes Sunday Sales) f. Wine License Permit Application Class B Wal-Mart Supercenter, 1334 Flammang Drive (Renewal) (Expires 9/30/04) (Includes Sunday Sales) g. Liquor License Permit Application Class E Wal-Mart Supercenter, 1334 Flammang Drive (Renewal) (Expires 9/3Q'04) (Includes Sunday Sales) HEARINGS 2. Rezone from "M-1"Light Industrial District to "M2","M-P", Planned Heavy Industrial District, property generally located northwest of the intersection of West Shaulis Road and Highway 63 for the purpose of a sand and gravel pit and storage building facility Craig Industries. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approvalof the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordirance. September 2, 2003 r,.. Page 4 • PETITIONS FROM PUBLIC 3. Resolution-to approve communication from City Planner transmitting request of Ray Baldwin to rezone from "A-1"Agricultural District to "R 1" Residential District property generally located near the intersection of Highway 63 and Airline Highway for the purpose of constructing a single family home. Set date of hearing as September 15, 2003. DOCUMENTS 4. Resolution-to approve communication from City Engineer transmitting final billing in the amount of$4,451.08, which inckides $4,345.72 over the original estimated amount of$56,000.00, for construction-related services for Supplemental Agreement No. 1 in conjunction with F.Y. 2002 Hanna Boulevard/Rainbow Drive Box Culvert -Phase II and Rainbow Drive Box Culvert- Castle Hill Watershed, Contract No. 639. 5. Resolution-to approve communication from City Engineer transmitting Notice of Intent for NPDES Coverage Under General Permit with the Iowa Department of Natural Resources in conjunction with F.Y. 2003 N.E. Industrial Pak GT Drive Extension Project, RM-8155(658)-9D-07, Contract No. 663. 6. Resolution-to approve communication from Associate Planner transmitting request of Ken Kirchner for tax exemptions on improvements totaling $135,000.00 for property located at 1026 Forest Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 7. Resolution-to approve communication from City Planner transmitting an amendment to agreement with U.S. Department of Commerce Economic Development Administration for a time extension from October 10, 2003 to September 30, 2004 for acquisition and demolition of properties located within the Rath Redevelopment Project. 8. Waterloo Regional Airport Terminal Renovation Project , Phase 2. Motion-to approve communication from Airport Director transmitting Change Order No. 5 for a net increase in the amount of$51,995.00for work performed by Peters Construction of Waterloo, Iowa. 9. Resolution-to approve 28E Agreement with Black Hawk County to provide administrative and professional services for management of human resources function. 10. Resolution-to approve communication from Airport Director transmitting side letter agreement with Northwest Airlines (NWA)for improved air service out of the Waterloo Regional Airport by adding a Sh flight. • September 2, 2003 Page 5 ORDINANCES TO BE ADOPTED 11. An ordinance amending the 2001 Code of Ordinances for the City of Waterloo, Iowa, by repealing Subparagraph 1, of Paragraph E, Collection of Fees, of Section 4-3-6, Fees for Services, of Chapter 3, Solid Waste Collection and Disposal, of Title 4, Public Health & Safety; and enacting in lieu thereof a new Subparagraph 1, of Paragraph E, Collection of Fees, of Section 4-3-6, Fees for Services, of Chapter 3, Solid Waste Collection and Disposal, of Title 4, Public Health & Safety. (correcting scrivener's error) Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 12. An ordinance amending the 2003 Traffic Code by adding Subsection (53a) Canterbury Court to Section 551, Prohibited Parking At All Times on Certain Streets (restricting parking on the north side of 3600 Block of Canterbury Court from Brookeridqe Drive to the cul de sac). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 13. An ordinance amending the 2003 Traffic Code by: adding Subsection (la) Fifth Street (W) to Section 571A, No Parking 8:00 a.m. to 4:00 p.m. During School; and adding Subsection (2a) Fifth Street (W) and Western Avenue to Section 581, School Stop Signs (restricting parking from 8:00 a.m. to 4:00 p.m. during school on the east side of the 1100 and 1200 blocks of West 5th Street and allowing a school stop sign on Western Avenue at West 5th Street) Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 14. An ordinance amending the 2003 Traffic Code by: adding Subsection (146a) Saratoga Drive to Section 543, Thru Streets; and repealing Subsection (10a) Cataract Avenue and Saratoga Drive of Section 544, All-Way Stop Intersections (removing temporary stop signs at Saratoga Drive and Cataract Avenue). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 15. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. September 2, 2003 AEI' Page 6 • NEW BUSINESS 16. Resolution-to approve communication from Police Chief transmitting grant from the U.S. Department of Justice for F.Y. 2003 Local Law Enforcement Block Grant (LLEBG) in the amount of$61,575.00, with local match of$6,841.67. Set date of hearing as September 15, 2003. 17. F.Y. 2003 Intersection Improvements for Franklin Street/1st Street and Franklin Street/5th Street, Contract No. 670. Motion-to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications, form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids. Set date of hearing as September 15, 2003. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Tuesday, September 2, 2003 3:50 p.m. - Public Works Committee, Council Chambers 4:00 p.m. -Building & Grounds Committee, Council Chambers 4:15 p.m. -Public Safety Committee, Council Chambers 4:20 p.m. -Human Resources Committee, Council Chambers 4:30 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Community Development Board minutes of July 15, 2003 on file in the City Clerk's office. 2. Waterloo Cultural &Arts Commission Board minutes of July 17, 2003 on file in the City Clerk's office. 3. Memorial Hall Commission minutes of July 23, 2003 on file in the City Clerk's office. 4. Waterloo Board of Adjustment minutes of July 22, 2003 on file in the City Clerk's office. September 2, 2003 Page 7 CONTRACT PAYMENT SCHEDULE 1. Satellite Interceptor Corrosion Inhibition Program, Contract No. 652. Pay estimate No. 8 to Earth Tech Inc. in the total amount due of$11,250.00. 2. F.Y. 2000 Sycamore Street Reconstruction and Vinton Street Storm Sewer Improvements, Contract No. 613. Pay estimate No. 18 to Rampart Corporation in the total amount due of$50,315.24.