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HomeMy WebLinkAbout10. October Council Work Session October 30, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 27, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Denny Bell, Superintendent of Central Garage. Pledge of Allegiance: Boy Scout Troop 116—Black Hawk School. Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of October 20, 2003, Regular Session, as proposed. Proclamation declaring November 2 - 8, 2003 as Radiologic Technology Week. October 27, 2003 Page 2 Proclamation declaring October 2003 as Domestic Violence Awareness Month. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the ©uncil or public requests that a specific item be considered separately.) a. Resolution-to approve the following: 1. Communication from Police Chief transmitting request of Main Street Waterloo to hold Downtown Lights The Night event on November 29, 2003 from 6:00 p.m. - 8:00 p.m., with parade route to begin at the public parking area under 218 viaduct to 4h Street, 4th Street to Mulberry Street, Mulberry Street to 5h Street back to 218 viaduct parking area. b. Motion-to approve the following: 1. Rudy Jones, Community Development Director, to attend Managing Multiple Projects, Objectives and Deadlines Seminar in Cedar Rapids, Iowa on November 17, 2003, with costs not to exceed $239.00, including use of city vehicle. 2. Richard Carter, Police Sergeant, to attend Ibmestic Violence Strangulation Seminar in San Diego, California on December 36, 2003, with costs not to exceed $180.00. 3. Rudy Jones, Community Development Director, to attend NeighborWorks Training Institute and Certification Courses in San Francisco, California on December 7-12, 2003, with costs not to exceed $2,638.00. 4. Jason Hernandez, Interim Medical Officer, to attend Iowa Emergency Medical Services Association Conference in Des Moines, Iowa on November 13-14, 2003, with costs not to exceed $200.00. c. Beer License Permit Application Class C Crossroads BP, 2035 Mitchell Avenue (Renewal) (Expires 12/17/04) (Includes Sunday Sales) All Stop Convenience Store, 2424 Ranchero Road (Renewal) (Expires 11/26/04) (Includes Sunday Sales) d. Beer/Liquor License Permit Class C DELETE Odessey, 501 Independence (New) (Expires 10/28/04) (Includes Sunday Sales) • October 27, 2003 Page 3 DELETE Balkan Bar Restoran, 213-215 E. 5th Street (Renewal) (Expires 11/16/04) (Includes Sunday Sales) DELETE Barney's, 501 W. 4th Street (New) (Expires 11/7/04)(Includes Sunday Sales) HEARINGS AND BIDS 2. City of Waterloo Drop Site Rectcling Collection and Disposal Program. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, form of contract, etc. Resolution-to authorize to proceed. Motion-to receive,file and instruct City Clerk to open and read bids and refer to Superintendent of Waste Management Services. PETITIONS FROM PUBLIC 3. Resolution-to approve communication from City Planner transmitting request of AHTS Architects on behalf of condominium association for a minor site plan amendment to the "R 4,R-P"Planned Residence District for property generally located at the northwest corner of Memory Lane and Highway 218 to allow another six-unit condominium to the north of the existing sbeunit condominium. 4. Resolution-to approve communication from City Planner fansmitting request of Alfred and Viola Herbsleb for a variance to filing a Minor Plat as required by the Subdivision Ordinance for Parcel C and Parcel D for the Herbsleb Subdivision for property generally located at the southeast corner of Wren and Garden DOCUMENTS 5. Salt Shed Roof Replacement. Motion-to approve communication from Building Official/Maintenance Administrator transmitting Change Orders for a net increase in the amount of$4,315.00 for work to be performed by All Pro Construction& Roofing of Waterloo, Iowa. 6. Resolution-to approve communication from City Planner transmitting 28E Agreement with the Iowa Department of Transportation at a cost of$2,500.00 to provide appraisal review services in conjunction with acquisition of fie parcels for the 18th Street Bridge Project. 7. Resolution-to approve communication from Police Chief transmitting agreement with U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) for a COPS Homeland Security Overtime Prcgram grant in the amount of $99,936.00, with a local match of$24,984.00. October 27, 2003 Page 4 RESOLUTIONS TO BE ADOPTED 8. Resolution-to approve allocation of$3,400.00 of discretionary hotel/motel tax funds for the grand re-opening of the Five Sullivan Brothers Convention Center. 9. Resolution-to cancel November 24, 2003 council meeting due to the Thanksgiving Holiday. ORDINANCES TO BE ADOPTED 10. An ordinance rezoning from "R-2" One and Two Family Residence District to "1? 4,"R-P" Planned Multiple Residence District property generally located at 200 East Arlington (former Roosevelt Grade School)for the purpose of creating a 21-unit multifamily senior apartment complex-Jay Trevor, owner of Roosevelt Housing Partners, L.P. Motion-to receive, file, consider and pass for the second time. Motion-to suspend the rules. Motion-to consider and pass for the third time and adopt ordinance. Resolution-to support submission of Low-Income Housing Tax Credit Application for redevelopment of the former Roosevelt School to a 21-unit senior housing complex BILLS PAYMENT 11. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 12. Resolution-to approve communication from General Manger of Waterloo Water Works transmitting request to certify the amount of$945.13 for work performed by the Water Works at 1424 Franklin Street, together with recommendation of approval of Waterloo Water Works Trustees. 13. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$470.56 for work performed by the Water Works at 2554-2556 Edgemont Street, together with recommendation of approval of Waterloo Water Works Trustees. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, October 27, 2003 4:40 p.m. - Public Safety Committee, Council Chambers 4:45 p.m. - Finance Committee, Council Chambers October 27, 2003 - Page 5 PUBLIC INFORMATION 1. Memorial Hall Commission minutes of September 24, 2003 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2003 Asphalt Overlay Program, Contract No. 660. Pay estimate No. 13 to Aspro, Inc. in the total amount due of$40,506.44. 2. F.Y. 2003 Street Reconstruction, Contract No. 659. Pay estimate No. 12 to Aspro,Inc. in the total amount due of$138,010.16. 3. F.Y. 2003 Sycamore Street Reconstruction Program, Contract No. 654. Pay estimate No. 8 to Cunningham Construction in the total amount due of $62,522.99. 4. F.Y. 2004 Sidewalk Repair Assessment Program-Zone 3, Contract No. 666. Pay estimate No. 3 to Shelter Construction in the total amount due of$5,447.09. THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 27, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A- speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Denny Bell, Superintendent of Central Garage. Pledge of Allegiance: Boy Scout Troop 116—Black Hawk School. Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of October 20, 2003, Regular Session, as proposed. Proclamation declaring November 2- 8, 2003 as Radiologic Technology Week. October 27, 2003 �... Page 2 Proclamation declaring October 2003 as Domestic Violence Awareness Month. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution-to approve the following: 1. Communication from Police Chief transmitting request of Main Street Waterloo to hold Downtown Lights The Night event on November 29, 2003 from 6:00 p.m. - 8:00 p.m., with parade route to begin at the public parking area under 218 viaduct to 4th Street, 4th Street to Mulberry Street, Mulberry Street to 5h Street back to 218 viaduct parking area. b. Motion-to approve the following: 1. Rudy Jones, Community Development Director, to attend Managing Multiple Projects, Objectives and Deadlines Seminar in Cedar Rapids, Iowa on November 17, 2003, with costs not to exceed $239.00, including use of city vehicle. 2. Richard Carter, Police Sergeant, to attend Domestic Violence Strangulation Seminar in San Diego, California on December3-6, 2003, with costs not to exceed $180.00. 3. Rudy Jones, Community Development Director, to attend NeighborWorks Training Institute and Certification Courses in San Francisco, California on December 7-12, 2003, with costs not to exceed $2,638.00. 4. Jason Hernandez, Interim Medical Officer, to attend Iowa Emergency Medical Services Association Conference in Des Moines, Iowa on November 13-14, 2003, with costs not to exceed $200.00. c. Beer License Permit Application Class C Crossroads BP, 2035 Mitchell Avenue (Renewal) (Expires 12/17/04) (Includes Sunday Sales) All Stop Convenience Store, 2424 Ranchero Road (Renewal) (Expires 11/26/04) (Includes Sunday Sales) d. Beer/Liquor License Permit Class C Odessey, 501 Independence (New) (Expires 10/28/04) (Includes Sunday Sales) October 27, 2003 Page 3 DELETE Balkan Bar Restoran, 213-215 E. 5th Street (Renewal) (Expires 11/16/04) (Includes Sunday Sales) Barney's, 501 W. 4th Street (New) (Expires 11/7/04) (Includes Sunday Sales) HEARINGS AND BIDS 2. City of Waterloo Drop Site Recycling Collection and Disposal Program. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, form of contract, etc. Resolution-to authorize to proceed. Motion-to receive, file and instruct City Clerk to open and read bids and refer to Superintendent of Waste Management Services. PETITIONS FROM PUBLIC 3. Resolution-to approve communication from City Planner transmitting request of AHTS Architects on behalf of condominium association for a minor site plan amendment to the "R 4,R-P" Planned Residence District for property generally located at the northwest corner of Memory Lane and Highway 218 to allow another six-unit condominium to the north of the existing sixunit condominium. 4. Resolution-to approve communication from City Planner transmitting regtest of Alfred and Viola Herbsleb for a variance to filing a Minor Plat as required by the Subdivision Ordinance for Parcel C and Parcel D for the Herbsleb Subdivision for property generally located at the southeast corner of Wren and Garden. DOCUMENTS 5. Salt Shed Roof Replacement. Motion-to approve communication from Building Official/Maintenance Administrator transmitting Change Orders for a net increase in the amount of$4,315.00 for work to be performed by All Pro Construction & Roofing of Waterloo, Iowa. 6. Resolution-to approve communication from City Planner transmitting 28E Agreement with the Iowa Department of Transportation at a cost of$2,500.00 to provide appraisal review services in conjunction with acquisition of five parcels for the 18th Street Bridge Project. 7. Resolution-to approve communication from Police Chief transmitting agreement with U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) for a COPS Homeland Security Overtime Program grant in tie amount of $99,936.00, with a local match of$24,984.00. October 27, 2003 Page 4 RESOLUTIONS TO BE ADOPTED 8. Resolution-to approve allocation of$3,400.00 of discretionary hotel/motel tax funds for the grand re-opening of the Five Sullivan Brothers Convention Center. 9. Resolution-to cancel November 24, 2003 council meeting due to the Thanksgivng Holiday. ORDINANCES TO BE ADOPTED 10. An ordinance rezoning from "R-2" One and Two Family Residence District to "1? 4,"R-P" Planned Multiple Residence District property generally located at 200 East Arlington (former Roosevelt Grade School)for the purpose of creating a 21-unit multifamily senior apartment complex-Jay Trevor, owner of Roosevelt Housing Partners, L.P. Motion-to receive, file, consider and pass for the second time. Motion-to suspend the rules. Motion-to consider and pass for the third time and adopt ordinance. Resolution-to support submission of Low-Income Housing Tax Credit Application for redevelopment of the former Roosevelt School to a 21-unit senior housing complex BILLS PAYMENT 11. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 12. Resolution-to approve communication from General Manger of Waterloo Water Works transmitting request to certify the amount of$945.13 for work performed by the Water Works at 1424 Franklin Street, together with recommendation of approval of Waterloo Water Works Trustees. 13. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$470.56 for work performed by the Water Works at 2554-2556 Edgemont Street, together with recommendation of approval of Waterloo Water Works Trustees. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, October 27, 2003 4:40 p.m. -Public Safety Committee, Council Chambers 4:45 p.m. - Finance Committee, Council Chambers • October 27, 2003 Page 5 PUBLIC INFORMATION 1. Memorial Hall Commission minutes of September 24, 2003 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2003 Asphalt Overlay Program, Contract No. 660. Pay estimate No. 13 to Aspro, Inc. in the total amount due of$40,506.44. 2. F.Y. 2003 Street Reconstruction, Contract No. 659. Pay estimate No. 12 to Aspro, Inc. in the total amount due of$138,010.16. 3. F.Y. 2003 Sycamore Street Reconstruction Program, Contract No. 654. Pay estimate No. 8 to Cunningham Construction in the total amount due of $62,522.99. 4. F.Y. 2004 Sidewalk Repair Assessment Program-Zone 3, Contract No. 666. Pay estimate No. 3 to Shelter Construction in the totalamount due of$5,447.09. Council Work Session October 23, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 20, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Ned DeBerg, Fire Chief Pledge of Allegiance: Kittrell School Boy Scout Troop 106 Josh Beyrle, Nathan Beyrle, Tyler Brinker, Jeremiah Wright, Jonathan Wright and Thad Reincheld. Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of October 13, 2003, Regular Session, as proposed. Proclamation declaring October 23-31, 2003 as Red Ribbon Week. October 20, 2003 Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Communication from City Engineer transmitting request of Keith Lowe for a waiver for a concrete driveway to be located at 1320 Longfellow Avenue, together with recommendation of approval. 2. Communication from City Engineer transmitting request of Mark Minard for a waiver for a concrete driveway to be located at 4005 Acorn Lane, together with recommendation of approval. b. Beer/Liquor License Permit Application Class C Stinger's, 209 Jefferson (Renewal) (Expires 10/22/04) (Includes Sunday Sales) Hacienda Las Glorias III, 2822 University Avenue (Renewal) (Expires 10/14/04) (Includes Sunday Sales) Z's Restaurant & Lounge, 3937 W. Airline Highway (New Owner) (Expires 11/03/04) c. Beer License Permit Application Class B Godfathers Pizza, 1946 Schukei Road, (Renewal) (Expires 10/31/04) (Includes Sunday Sales) d. Beer License Permit Application Class C Metro 66, 2332 Falls Avenue (Renewal) (Expires 11/13/04) (Includes Sunday Sales) Aldi Inc., 1918 Schukei Road (New) (Expires 12/01/04) Holiday Stationstore, 1604 LaPorte Road (Renewal) (Expires 11/30/04) (Includes Sunday Sales) e. Wine License Permit Application Class B Aldi Inc., 1918 Schukei Road (New) (Expires 12/01/04) f. Going Out of Business License Application Arrowhead True Value, 4007 University Avenue (60 days-10/23/03 - 12/22/03) g. Bonds. • October 20, 2003 Page 3 ADJOURNED HEARING from October 13, 2003 2. Rezone from "R-2" One and Two Family Residence to "R"4,"R-P" Planned Multiple Residence District property generally located at 200 East Arlington (former Roosevelt Grade School)for the purpose of creating a 21 unit multifamily senior apartment complex—Jay Trevor owner of Roosevelt Housing Partners, L.P. HOLD HEARING—No objections on file. Motion-to close the hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. PETITIONS FROM PUBLIC 3. Resolution-to approve communication from City Planner transmitting request of Milt Dakovich to vacate the southerly and internal easement generally located in Lots 12 and 13 in Audubon Heights Second Addition to allow for a single family home, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as November 3, 2003. 4. Resolution-to approve communication from City Planner transmitting request of Pathways Behavioral Services to vacate, sell and convey a portion of University Avenue northerly frontage road generally located at 3362 University Avenue for $2,752.00 to allow for expansion of their current building, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as November 3, 2003. 5. Resolution-to approve communication from City Planner transmitting request of Ansborough Wash Partners to vacate an easement generally located along the north property line of Lot 8 in Ridgeview Addition, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as November 10, 2003. REPORTS 6. Resolution-to approve communication from Leisure Services Director transmitting Shotgun Starts Policy for City Golf Courses, together with recommendation of approval of Leisure Services Commission and to review in October 2004. October 20, 2003 Page 4 DOCUMENTS 7. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Rampart Corporation of Waterloo, Iowa at a total cost of$541,020.25 in conjunction with F.Y. 1999 Ansborough Avenue Drainage Improvements- Gatewell M, Contract No. 600 and to receive and file two-year maintenance bond. 8. Final Plat of Audubon Heights Third Addition. Resolution-to approve final plat and necessary documents. 9. Preliminary Plat of Nottingham First Addition. Resolution-to approve preliminary plat and necessary documents. 10. 2002 Remodeling of Five Sullivan Brothers Convention Center. Motion-to approve communication from Building Official/Maintenance Administrator transmitting Change Order G-20 for a net increase in the amount of$2,468.00 and Change Order G-21 for a net increase in the amount of$727.00 for work to be performed by Prairie Construction Co. of Waterloo, Iowa. 11. Resolution-to approve communication from Police Chief transmitting Project Safe Neighborhood Grant in the amount of$76,350.00, with no required local match, from the Office of Drug Control Policy in conjunction with Juvenile Court Services and Department of Correctional Services of Iowa 12. Resolution-to approve communication from Community Planning and Development Director transmitting Cooperative Agreement with the U.S. Environmental Protection Agency (EPA)for Brownfields Assessment grant in the amount of$300,000.00 for assessment activities at the former Chamberlain Manufacturing Company site di East 4th and Lester Streets. 13. Resolution-to approve communication from Associate Planner transmitting request from Mark Becker for tax exemptions on improvements totaling $2,800.00 for property located at 518 Dundee Avenue in the Consolidated Urban 1hvitalization Area (CURA), together with recommendation of approval. 14. Resolution-to approve communication from Community Planning and Development Director transmitting Release of Real Estate Mortgage with Whitaker Foods in conjunction with full payment of loan. 15. Resolution-to approve communication from Community Planning and Development Director transmitting Receipt, Satisfaction and Release of Lien with JNI, Inc. in conjunction with full payment of loan. • October 20, 2003 Page 5 16. Resolution-to approve communication from City Planner transmitting an Encroachment Agreement with Gary and Peggy Buck to allow a shed to be built on an utility easement generally located along the western edge of property located at 1505 Upton Avenue, together with recommendation of approvd of the Planning, Programming and Zoning Commission. 17. Resolution-to approve communication from Community Development Director transmitting an Acquisition Agreement with Edward Wyatt to purchase property located at 334 Irving Street at a cost of$6,19000 using Community Development Block Grant (CDBG)funds or the recent acquisition grant from HUD. `18. Resolution-to approve communication from City Planner transmitting Acquisition Contract with Douglas and Catherine Sheeley to acquire property located (It 147- 149 Stanley Court at a cost of$100,000.00 as part of the EDA Rath Area Redevelopment Project. 19. Resolution- to approve communication from City Planner transmitting Acquisition Contract with Standard Distributing Company to acquire property generdiy located just north of the former Rath Administration Building at a cost of$81,000.00 as part of the EDA Rath Area Redevelopment Project. RESOLUTIONS TO BE ADOPTED 20. Resolution-to approve allocation of discretionary hotel/motel tax funds in the amount of$6,000.00 to fund a portion of the marketing campaign of the new jet services at the Waterloo Regional Airport. ORDINANCES TO BE ADOPTED 21. An ordinance amending the 2001 Waterloo Code of Ordinance as it pertains to definition of an at-large animal(requiring animals to be on a leash when not on the premises of the owner or restrained within a motor vehicle). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 22. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. October 20, 2003 Page 6 • NEW BUSINESS 23. Resolution-to approve Ansborough Wash Partners appeal of City Engineer's denial to use two curb cuts generally located along Ansborough Avenue between Keystone Labs located at 3012 Ansborough and Food Price located at 2834 Ansborough Avenue. 24. Resolution-to approve communication from City Planner transmitting amendments to Zoning Ordinance, Ordinance No. 2479, as amended, as it pertains to accessory buildings, calculation of average front yard setback requirements, changes to Principle Permitted Uses of the "A-1"Agricultural District, and changes to the wording of provision of open porches and decks, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as November 10, 2003. 25. Resolution-to approve communication from Superintendent of Traffic Operations transmitting recomrrendation to replace 100 watt HPS street light with a 250 watt HPS street light at the intersection of Mamie Avenue and W. Ridgeway Avenue and the intersection of Webster and Hewitt. 26. Resolution-to approve communication from Superintendent of Traffic operations transmitting recommendation to install three 100 watt HPS street lights in the 200 block of Adams Street. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, October 20, 2003 3:45 p.m. - Building and Grounds Committee, Council Chambers 4:00 p.m. - Finance Committee, Council Chambers 4:30 p.m. - Council Work Session, Council Chambers 4:45 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Waterloo Convention & Visitors Bureau Board minutes of September 18, 2003on file in the City Clerk's office. 2. Waterloo Leisure Services Commission minutes of September 9, 2003 on file in the City Clerk's office. October 20, 2003 Page 7 CONTRACT PAYMENT SCHEDULE 1. Martin Luther King Jr. Drive, IV& V CRS, Contract No. 556. Pay estimate No. 26 to Earth Tech in the total amount due of$3,657.20. 2. Highway 218 Cedar Valley Lake Trail, Contract No. 493. Pay estimate No. 15 to Earth Tech in the total amount due of$8,666.85. 3. Satellite Interceptor Corrosion Inhibition Program, CRSA, Contract No. 652. Pay estimate No. 8 to Municipal Pipe Tool Co. in the total amount due of $30,369.91. 4. San Marnan Drive Traffic Improvements, Contract No. STRU-8155(651)-70-07. Pay Parsons Transportation Group in the total amount due of$26,126.15 5. F.Y. 2003 N.E. Industrial Park- GT Drive Extension, Contract No. 663. Pay construction engineering to Schenk Engineering Company in the total amount due of$2,750.25. 6. F.Y. 2003 N.E. Industrial Park- GT Drive Extension, Contract No. 663. Pay DNR storm water management to Schenk Engineering Company in the total amount due of$2,375.00. "1 COUNCIL WORK SESSION October 20, 2003 4 : 30 - 4 :45 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of requests for hotel/motel funds—Chief Financial Officer. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION October 20, 2003 4 :45 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of the Lead Hazard Control Grant award—Community Development Director. Adjournment . Nancy Eckert City Clerk Council Work Session October 16, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and infoiniational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 13, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5_ Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291 4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Michelle Weidner, Chief Financial Officer Pledge of Allegiance: Councilperson Scott Jordan Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of October 6, 2003, Regular Session, as proposed. Proclamation declaring November 11, 2003 as Philanthropy Day. October 13, 2003 L.. Page 2 Proclamation declaring October 15, 2003 as White Cane Safety Day. Proclamation declaring October 2003 as National Disabilities Awareness Month. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Motion-to approve the following: 1. John Kehoe, Chief Electrical Inspector, to attend IAEI Iowa Chapter Fall Educational and Business meeting in Sheldon, Iowa on October 23-24, 2003, with costs not to exceed $150.00, including use of a city vehicle. 2. Sue Holms, Police Sergeant, and Lisa Campbell, Police Officer, to attend National Association of Field Training Officers annual conference in Des Moines, Iowa on November 13-14, 2003, with costs not to exceed $445.00, including use of city vehicle. 3. David Keidel, Manager of Rehabilitation Services, to attend recertification in Heating, Ventilation and Air Conditioning class in Waterloo, Iowa on October 23-24, 2003, with costs not to exceed $125.00, including use of city vehicle. 4 Sherry Thomas, RP • • • attend recertification of Sampling Technician class in Waterloo, Iowa on October 22, 2003, with costs not to exceed $150.00, induding use of city vehicle. 5. Mohammad Elahi, Traffic Engineer, to attend Managing High Technology Projects course in Omaha, Nebraska on October 21-23, 2003, with costs not to exceed $300.00, including use of city vehicle. 6. Fire Department Instructors to teach Haz Mat Tech Recertification classes in Marshalltown, Iowa on October 1517, 2003, with costs not to exceed $360.00. 7. Joseph Leibold and Robert Hewitt, Police Officers, to attend Advanced Homicide Investigations Course in Johnston, Iowa on October 28 October 31, 2003, with costs not to exceed $827.00, including use of city vehicle. 8. Walter Reed, Human Rights Executive Director, to attend 5&Annual National Human Rights Workers Conference in Houston, Texas on October 25-30, 2003, with costs not to exceed $1,424.55. October 13, 2003 Page 3 9. Lee Tolbert and Craig White, Members of Human Rights Commission, to attend 56th Annual National Human Rights Workers Conference in Houston, Texas on October 25-30, 2003, with costs not to exceed $2,749.10. 10. Lisa Campbell, Police Officer, to attend Basic Armorer Course in Smyrna, Georgia on October 26-November 1, 2003, with costs not to exceed $1,385.00, including the use of city vehicle. 11. Nancy Gulick, Community Development Director, and Dave Keidel, Manager of Rehabilitation Services, to attend HUD Office of Healthy Homes and Lead Hazard Control Grantee Orientation in Washington, DC on October 27-30, 2003, with costs not to exceed $1,195.00each. b. Resolution-to approve the following: 1. Communication from City Clerk transmitting request of Vern Fish, Nature Center Director, for an exception to the burning of yard waste to burn prairie grass located within Hartman Reserve Nature Center from October through early November, together with recommendation of approval of the Leisure Services Director, Fire Chief and Superintendent of Waste Management Services. c. Beer License Permit Application Class B Black Hawk Tennis Club, 1005 Black Hawk Road (Renewal) (Rxpires 10/31/04) (Includes Sunday Sales) d. Beer/Wine License Permit Application Special Class C Highway 63 Diner, 3030 Mamie Avenue (Renewal) (Expires 11/04/04) e. Beer/Liquor License Permit Application Class C Night Gallery, 708 Jefferson Street (Renewal) (Expires 10/15/04) f. Outdoor Service Area Application Black Hawk Tennis Club, 1005 Black Hawk Road (11/01/03- 10/31/04) g. Pawnbroker's License Application Robin's Surplus and Pawn, 110 East 4h Street October 13, 2003 ,.,i• Page 4 h. Cigarette Permit Application Shad's Place, 110 E. 11th Street MS Petroleum, Inc., 2100 Lafayette Road Pack Em Inn, Inc., 201 Rath Street Jet Tavern, 453 W. Parker Street Smitty's Bar, 709 Jefferson Street Viper Entertainment, Inc., 319 Jefferson Street Prime Mart, 3535 Marigold Street Lafayette Liquor, 1309 Lafayette Street Pat's Tap, 303 W. 4th Street Mustang Bar, 1927 Jefferson Street JMS Waterloo, Inc., 1008 LaPorte Road HEARINGS 2. Vacation, sale and conveyance of Parcel C of Winghaven Drive as platted in the First Addition to Klingamen Knolls Addition for $1.00—Young Development. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance 3. Rezone from "R-2" One and Two Family Residence to "R4",R-P" Planned Multiple Residence District property generally located at 200 East Arlington for the purpose of creating a 21 multifamily senior apartment complex Jay Trevor owner of Roosevelt Housing Partners, L.P. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. October 13, 2003 Page 5 4. Rezone from "A-1"Agricultural District to "R 4,R-P" Multiple Residence District, "C- P" Planned Commercial District and "HP" Business Park District property generally described as West 4th to Kimball Avenue north of Highway 20 and Ansborough to Kimball Avenue 1/4 mile south of Highway 20—Lockard Development on behalf of property owners. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—Motion-to receive and file letters of opposition. Motion-to close hearing and receive and file recommendation of the Planning, Programming and Zoning Commission to remove the two easterly "C-P" designations along San Marnan Drive and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. DOCUMENTS 5. Resolution-to approve communication from Associate Planner transmitting request of David Damm for tax exemptions on improvements totaling $90,000.00 for property located at 235 Lewis Street in the Consolidated Urban kvitalization Area Plan (CURA), together with recommendation of approval. 6. Resolution-to approve communication from Assistant City Engineer transmitting Construction Plans for paving of Granger's Second Addition Pheasant Lane (Brookeridge Drive north to cul-de-sac), as submitted by Schenk Engineering Company. 7. Resolution-to approve communication from Assistant City Engineer transmitting Construction Plans for sanitary sewer, storm sewer and paving serving Audubon Heights Third Addition and Sewage T7eatment Agreement with the Department of Natural Resources. BILLS PAYMENT 8. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 9. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting request to certify the amount of$1,140.37 for work performed by the Water Works at 302 Fowler Street, together with recommendation of approval of Waterloo Water Works Trustees. October 13, 2003 Page 6 10. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting request to certify the amount of$892.25 for work performed by the Water Works at 1512 Jefferson Street, together with recommendation of approval of Waterloo Water Works Trustees. 11. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting request to certify the amount of$569.54 for work performed by the Water Works at 246 Western Avenue, together with recommendation of approval of Waterloo Water Works Trustees. Motion-to adjourn to Executive Session. EXECUTIVE SESSION 1. Discussion of acquisition of property as part of the redevelopment of the Rath area pursuant to Iowa Code Section 21.5(1)(j)(2003). 2. Discussion of acquisition of property for the 18th Street Bridge Project pursuant to Iowa Code Section 21.5(1)(j)(2003). Motion-to adjourn Executive Session. ADJOURNMENT Nancy Eckert . ", City Clerk MEETINGS Monday, October 13, 2003 4:35 p.m. - Council Work Session, Council Chambers 4:45 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Civil Service Commission minutes of July 31, 2003 on file in the City Clerk's office. 2. Planning, Programming and Zoning Commission minutes of September 9, 2003 on file in the City Clerk's office. 3. Certified List for the position of Bookkeeper, as certified by the Civil Service Commission on October 8, 2003. 4. Certified List for the position of Code Enforcement Officer, as certified by the Civil Service Commission on Octoler 8, 2003. October 13, 2003 Page 7 5. Certified List for the position of Associate Planner, as certified by the Civil Service Commission on October 8, 2003. 6. Communication from Fire Chief transmitting retirement of Randy Petersen, Lieutenant, effective September 23, 2003, together with recommendation of payout in the amount of$23,094.24 for unused vacation and sick time. 7. Communication from Building Official/Maintenance Administrator, transmitting layoff of Randy Shepard, Maintenance Supervisor, effective September 30, 2003, together with recommendation of payout in the amount of$6,865.25 for unused vacation time. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2003 Asphalt Overlay Program, Contract No. 660. Pay estimate No. 12 to Aspro, Inc. in the total amount due of$64,94810. 2. F.Y. 2003 Street Reconstruction, Contract No. 659. Pay estimate No. 9 to Aspro, Inc. in the total amount due of$345,541.25. 3. F.Y. 2003 Sycamore Street Reconstruction Program, Contract No. 654. Pay estimate No. 4 to Cunningham Constriction in the total amount due of $56,142.55. 4. U.S. Highway 63 Planning Studu U S 218 to Donald Street Pay Invoice No. 5 to Earth Tech, Inc. in the total amount due of$33,707.64. 5. Ansborough Avenue Interchange With U.S. Highway 20, Contract N. 667. Pay estimate No. 7 to Earth Tech, Inc. in the total amount due of$7,834.59. 6. 18th Street Bridge Replacement, Contract No. 622. Pay estimate No. 23 to Earth Tech, Inc. in the total amount due of$18,624.96. 7. Martin Luther King Jr. Drive, Phases IV& V, Contract No. 556. Pay estimate No. 31 to Peterson Contractors Inc. in the total amount due of $7,763.99. 8. Highway 218 Cedar Valley Lake Trail Phase 1 & Trolley Car Trail, Contract No. 584. Pay estimate No. 1 to Peterson Contractors in the total amount due of$350,643.99. 9. F.Y. 2004 Sidewalk Repair Assessment Program-Zone 3, Contract No. 666. Pay estimate No. 2 to Shelter Construction in the total amount due of$4,861.61. COUNCIL WORK SESSION October 13 , 2003 4 : 35 - 4 :45 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of requests for hotel/motel funds—Chief Financial Officer. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION October 9, 2003 4 : 30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of request from Lockard Development to rezone from "A-1" Agricultural District to "R-4 , R-P" Multiple Residence District , "C-P" Planned Commercial District and "B-P" Business Park District property generally described as West 4th to Kimball Avenue north of Highway 20 and Ansborough Avenue to Kimball Avenue 1/ mile south of Highway 20 . Adjournment . Nancy Eckert City Clerk Council Work Session October 9, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk s THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 6, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Eric Thorson, City Engineer Pledge of Allegiance: Councilperson Buck Clark Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of September 22, 2003, Regular Session and September 24, 2003 Special Session, as proposed. Proclamation declaring October 5- 11, 2003 as Mental Illness Awareness Week. October 6, 2003 —' Page 2 Proclamation declaring October 5- 11, 2003 as Fire Prevention Week. Proclamation declaring October 2003 as Let's Talk Month. Proclamation declaring October 2003 as Beast Cancer Awareness Month and October 17 2003 as National Mammography Day. Proclamation declaring October 16, 2003 as Lights On After School. I. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the counci or public requests that a specific item be considered separately.) a. Resolution approving the following: 1. Communication from Police Chief transmitting request of East High School to hold homecoming events on October 8- 11, 2003, with the "Taste of East" to be held on October 8 and to close the 200 block of High Street from 8:00 a.m. to 2:00 p.m. 2. Communication from Police Chief transmitting request of East High School to hold annual Homecoming Parade on October 10, 2003 from 2:45 p.m. to 3:30 p.m., with mute to begin at East High, west on Lime Street, south on East 4th Street to Sycamore Street, east on Sycamore Street, north on East Oh Street to East High School. b. Motion to approve the following: 1. Communication from Mayor John Rooff transmitting reappon.tment of Jeff Daniels, Dolly Fortier, Reed Craft and Larry Moser to the Planning, Programming and Zoning Commission, with term expiration date of February 7, 2006. 2. Betty LaDuke, Visiting Artist, to present gallery talks, tours and workshops with student and adult groups in Waterloo, Iowa on July 14 13, 2003, with costs not to exceed $110.03. 3. Cammie Scully, Director; Kent Shankle, Curator; and Bonnie Winninger, Education Director, to attend Iowa Museums Association Conference and Board meeting in Iowa Cip, Iowa on October 12-14, 2003, with costs not to exceed $720.00. 4. Ralph Baracz, Instructor, to teach two,fourhour scenario recertification sessions in Marshalltown, Iowa on September 2425, 2003, with costs not to exceed $165.00. October 6, 2003 Page 3 5. Lisa Campbell, Police Officer, to attend Instructor Development Course in Johnston, Iowa on October 5-10, 2003, with costs not to exceed $335.00, including use of city vehicle. 6. Brian Weldon and Ritchie Hesse, Police Officers, to attend International Association of Bomb Technicians and Investigators Annual Training Conference in Waukesha, Wisconsin on October 5-9, 2003, with costs not to exceed $1,460.00, including use of city vehicle. 7. Mark McKinley, Crime Lab Investigator, to attend Crime Scene Photography School in Johnston, Iowa on October 13-16, 2003, with costs not to exceed $381.00, including use of city vehicle. 8. Greg Bagsby, Rehabilitation Specialist, to attend Iowa Association of Housing Officials Heating, Ventilating, Air Conditioning Conference in Waterloo, Iowa on October 23-24, 2003, with costs not to exceed $125.00, including use of city vehicle. 9. Louis Starks, Contracts & Grants Coordinator, to attend Brownfields 2003 Growing a Greener America Conference in Portland, Oregon on October 26-30, 2003, with costs not to exceed $1,644.00. c. Wine License Permit Application Class B Q & T Pharmacy, 920 West gh Street (Renewal) (Expires 10/29/04) (Includes Sunday Sales) d. Beer License Permit Application Class C Kwik Trip, 506 West 9h Street (Renewal) (Expires 11/18/04) (Includes Sunday Sales) MS Petroleum, Inc., 2100 Lafayette Road (New Owner) (Expires 10/06/04) (Includes Sunday Sales) NCS Neighborhood Convenience Store, 926 Linn Street (New) (Expires 10/06/04) (Includes Sunday Sales) Citgo Broadway, 515 Broadway (Renewd) (Expires 10/12/04) (Includes Sunday Sales) e. Wine License Permit Application Class B Citgo Broadway, 515 Broadway (Renewal) (Expires 10/12/04) (Includes Sunday Sales) October 6, 2003 `• L. Page 4 f Beer/Liquor License Per mit Application Class C Common Joe's, 1607 Sycamore (New)(Expires 9/17/04) (Includes Sunday Sales) Cadillac Lanes, 650 LaPorte Road (Renewal) (Expires 10/04/04) (Includes Sunday Sales) The Brown Bottle, 209 West gh Street (Renewal) (Expires 10/21/04) (Includes Sunday Sales) g. Beer/Wine License Permit Applicction Special Class C Doughy Joey's Peetza Joynt, 300 West 4th Street (Renewal) (Expires 10/08/04) (Includes Sunday Sales) h. Outdoor Service Area Application Cadillac Lanes, 650 LaPorte Road (Expires 10/04/04) Doughy Joey's Peetza Joynt, 300 West 4th Street (Expires 10/08/04) i. Bonds. j. Haunted House Application SG Promotions at the National Cattle Congress for October 10, 11, 17, 18, 24, 25, 26, 30, 31 and November 1, 2003 HEARINGS AND BIDS 2. Water Treatment of Heating and Cooling Systems for City Buldings. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, form of contract, etc. Resolution-to order construction. Motion-to receive, file and instruct City Clerk to open and read bids and refer to Building Official/Maintenance Administrator for review. HEARINGS 3. Sale and conveyance of the Dunsmore House locatal at 902 Logan Avenue—Ben and Kaleen Hanson. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. October 6, 2003 Page 5 4. Sale and conveyance of property generally located at 518-522 Lafayette Street to Jim O'Regan for $23,764.98—Main Street Waterloo. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. 5. Vacation, sale and conveyance of a portion of city rightof--way generally described as San Marnan right-of-way in front of Lots 2 and 3, Anderson's Sixth Addition (lots on both sides of Lowe's Boulevard for$1.00) J& S Family Realty, LLC. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. ADD Resolution-to authorize said sale and conveyance. 6. Site plan amendment to "C-Z" Conditional Zoning for property generally located at 5049 Hess Road to add a second salon chair to home-based hair salon—Schaenette Allen. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral aid written comments. Resolution-to authorize said site plan amendment. UNFINISHED BUSINESS 7. F.Y. 2003 Intersection Improvements for Franklin Street/E. 1st Street and Franklin/E.5th Street, Contract No. 670. Resolution-to approve communicationfrom Associate Engineer transmitting recommendation of award of contract in the amount of$68,468.30 to Rampart Corporation of Waterloo, Iowa. 8. 2003 Salt Shed Roof Replacement. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $40,694.00 to All Pro Construction and Roofing of Waterloo, Iowa. 9. 2003 Concrete Replacement at Fire Stations #3, #4 and #6. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $49,782.00 to B & Builders of Waterloo, Iowa. • October 6, 2003 Page 6 10. F.Y. 2003 Video Detection Systems for Intersections of West 4h Street at Ansborough Avenue and Greenhill Road at Rainbow Drive, Contract No. 674. Resolution-to approve communication from Superintendent of Traffic Operations transmitting recommendation of award of contract in the amount of$38,000.00 to General Traffic Controls. PETITIONS FROM PUBLIC 11. Resolution-to approve communication from City Planner transmitting request of US Cellular for a minor site plan amendment to the "M2,P" Planned Industrial District to allow for placement of a cellular tower on Deere and Company property locatd at 3500 East Donald Street. DOCUMENTS 12. Resolution-to approve communication from Leisure Services Director transmitting three-year Beverages Agreement with Pepsi Americas for exclusive use of Pepsi products at Young Arena, with payment of$10,000.W per year. 13. F.Y. 2003 Intersection Improvements for Franklin Street/E. 1st Street and Franklin Street/E. 5th Street, Contract No. 670. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$68,468.30 from Rampart Corporation of Waterloo, Iowa. 14. Final Plat of Hilpipre Minor Plat. Resolution-to approve final plat and necessary documents. 15. Resolution-to approve communication from Executive Directorof Human Rights Commission transmitting Cooperative Agreement with U.S. Department of Housing and Urban Development for Fair Housing Assistance Program finding in the amount of$115,000.00. 16. Resolution-to approve communication from General Manager ofthe Waterloo Water Works transmitting Release of Real Estate Mortgage for James and Kathleen Earnest, 510 W. Schrock Road in conjunction with Kimball South Rural Water Main Project. 17. Resolution-to approve communication from Associate Planner transmitting request from Marlys Nelson for tax exemptions on improvements totaling $35,000.00 for property located at 224 Reber Avenue in the Consolidated Urban Revitalization Area Plan (CURA), together with recommendation of approval. 18. Resolution-to approve acquisition contract with Hattie Middleton to acquire property generally located at 803 Mobile Street at a cost of$4,700.00 using Loutlncome Housing Assistance Program funds. October 6, 2003 Page 7 19. 2003 Concrete Replacement at Fire Stations #3, #4, and #6. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Contracts, Bonds and Certificates of Insurance in the amount of$49,782.00 from B & B Builders of Waterloo, Iowa. 20. 2003 Salt Shed Roof Replacement. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Contracts, Bonds and Certificates of Insurance in the amount of$40,694.00 from All Pro Construction and Roofing of Waterloo, Iowa. RESOLUTIONS TO BE ADOPTED 21. Resolution-to approve communication from Community Planning and Development Director transmitting request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Downtown Tax Increment District. 22. Resolution-to approve communication from Community Planning and Development Director transmitting request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Rath Tax Increment Redevelopment Area. 23. Resolution-to approve communication from Community Planning and Development Director transmitting request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in cajunction with Northeast Industrial Area Tax Increment Redevelopment Area. 24. Resolution-to approve communication from Community Planning and Development Director transmitting request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Airport Tax Increment District. 25. Resolution-to approve communication from Community Planning and Development Director transmitting request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with San Marnan Tax Increment District. 26. Resolution-to approve communication from Community Planning and Development Director transmitting request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Martin Road Tax Increment District. ti October 6, 2003 '`. Page 8 ORDINANCES TO BE ADOPTED 27. An ordinance amending the 2003 Traffic Code by adding Subsection (37a) Sherman Avenue to Section 545, Yield Streets(place yield signs on Sherman Avenue at Esther Street). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adoptordinance. 28. An ordinance establishing grades for the Sidewalk Repair Assessment Program- Zone 3. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 29. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 30. Drop Site Recycling Program. Motion-to instruct Superintendent of Waste Managemert Services to prepare specifications, form of contract, etc. Motion-to receive and file specifications, form of contract, etc. Resolution-to preliminarily approve specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of specifications, form of contract, etc. and taking of bids. Set date of hearing as October 27, 2003. 31. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$364.94 for workperformed by the Water Works at 330 Albany Street, together with recommendation of approval of Waterloo Water Works Trustees. 32. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amountof$450.00 for work performed by the Water Works at 220 Hopkins Court, together with recommendation of approval of Waterloo Water Works Trustees. 33. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$1,610.00 for work performed by the Water Works at 1908 Clearview Street, together with recommendation of approval of Waterloo Water Works Trustees. October 6, 2003 Page 9 ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, October 6, 2003 2:40 p.m. - Building and Grounds Committee, Council Chambers 2:50 p.m. - Public Works Committee, Council Chambers 3:00 p.m. - Public Safety Committee, Council Chambers 3:15 p.m. -Human Resources Committee, Council Chambers 3:20 p.m. -Finance Committee, Council Chambers 3:45 p.m. - Council Work Session, Council Chambers 4:15 p.m. - Council Work Session, Council Chambers 4:30 p.m. - Council Work Session, Council Chambers 4:45 p.m. -Appeal Hearing, Council Chambers PUBLIC INFORMATION 1. Communication from Police Chief transmitting retirement of Steve Nemmers, Police Sergeant, effective September 12, 2003, together with recommendation of payment of$12,144.73 for unused vacation pay and sick time. 2. Waterloo Board of Adjustment minutes of August 26, 2W3 on file in the City Clerk's office. 3. Telecommunications Commission minutes of September 4, 2003 on file in the City Clerk's office. 4. Community Development Board minutes of August 19, 2003 on file in the City Clerk's office. 5. Waterloo Commission on Human Rights minutes of July 17, 2003 on file in the City Clerk's office. 6. Waterloo Cultural and Arts Commission Board minutes of August 21, 2003 on file in the City Clerk's office. 7. Board of Waterloo Water Works Trustees minutes of September 17,2003 on file in the City Clerk's office. 8. Waterloo Regional Airport minutes of August 21, 2003 on file in the City Clerk's office. 9. Memorial Hall Commission minutes of August 27, 2003 on file in the City Clerk's office. COUNCIL WORK SESSION October 6, 2003 3 :45 - 4 : 15 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of request from Lockard Development to rezone from "A-1" Agricultural District to "R-4 , R-P" Multiple Residence District , "C-P" Planned Commercial District and "B-P" Business Park District property generally described as West 4th to Kimball Avenue north of Highway 20 and Ansborough Avenue to Kimball Avenue 'A mile south of Highway 20 . Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION October 6, 2003 4 : 15 - 4 : 30 p .m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Update on 18th Street Bridge—City Engineer. Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION October 6 , 2003 4 : 30 - 4 : 45 p .m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of GIS applications for emergency response—Fire Chief . Adjournment . Nancy Eckert City Clerk APPEAL HEARING October 6, 2002 4 :45 p.m. Council Chambers Roll Call . Motion—to approve Agenda, as proposed or amended. HEARING 1 . Appeal of Notice of Violation of Section 4-4-7, Junk Motor Vehicles, of the Code of Ordinances and the setback of the fence for property located at 525 Rock Island Avenue—Roxanne Galvez HOLD HEARING. Motion-to close hearing and receive and file oral and written comments . Motion—to affirm or reverse Notice of Violation. Motion-to adjourn. Nancy Eckert City Clerk Council Work Session October 2, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion to adjourn. Nancy Eckert City Clerk