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HomeMy WebLinkAbout12. December/ Council Work Session December 31, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 22, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Tim Shea, Superintendent of Waste Management Services. Pledge of Allegiance: June Watkins, Human Resources Director. Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of December 15, 2003, Regular Session, as proposed. December 22, 2003 Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Motion to approve the following: 1. Cammie Scully, Director of Cultural & Arts Commission, and Kent Shankle, Curator, to travel to Chicago, Illinois to pick up artwork on December 2223, 2003, with costs not to exceed $490.00, including use of city vehicle. b. Beer/Liquor License Permit Application Class C Electric Park Ballroom, 310 W. Conger Street (Renewal) (Expires 1/27/05) (Includes Sunday Sales) Diamond Bar, 313 West Sh Street (New) (Expires 12/15/04) (Includes Sunday Sales) The Locker Room Lounge, 1918 Hawthorne (Renewal) (Expires 12/31/04) (Includes S unday Sales) c. Liquor License Permit Application Class E Food Pride, 2834 Ansborough Avenue (Renewal) (Expires 12/18/04) (Includes Sunday Sales) d. Beer License Permit Application Class C Food Pride, 2834 Ansborough Avenue (Renewal) (Expires 12/18/04) (Includes Sunday Sales) e. Wine License Permit Application Class B Food Pride, 2834 Ansborough Avenue (Renewal) (Expires 12/18/04) (Includes Sunday Sales) f Going Out of Business Sale License Application The Kitchen Shoppe, 125 E. Tower Park Drive (60days) g. Cigarette License Permit Application Waterloo Convenience, 127 Jefferson Street HEARINGS 2. Hazard Mitigation Plan. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to adopt said plan. December 22, 2003 Page 3 REPORTS 3. Motion-to approve communication from City Clerk transmitting Abstract of Votes of December 2, 2003 Runoff Election. DOCUMENTS 4. Resolution-to approve communication from Associate Planner transmitting request of David Conger for tax exemptions on improvements totaling $39,000.00 for property located at 338 Alta Vista in the Consolidated Urban Revitalization Area. 5. Resolution-to approve communication from Associate Planner transmitting request of Jeremy and Kimberly Wyborney for tax exemptions on improvements totaling $100,000.00 for property located at 138 St. Croix Drive in the Consolidated Urban Revitalization Area. ADD - 5a. Resolution-to approve communication from Associate Planner transmitting request of Jim Walsh for tax exemptions on improvements totaling $777,645.00 for property located at 315 East 5h Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. RESOLUTIONS TO BE ADOPTED 6. Resolution-to approve and accept acquisition of Parcel No. 2 located at the former Construction Machinery Company (CMC) site generally located at 625 Glenwood Street from Glenwood Properties LLC. 7. Resolution-to approve easement agreement with Glenwood Properties LLC for access to the former Construction Machinery Company (CMC) site located at 625 Glenwood Street. 8. Resolution-to designate June 30, 2003 fund balance for specified uses. BILLS PAYMENT 9 Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 10. Resolution-to approve communication from Community Planning and Development Director transmitting the Logan Avenue Urban Renewal and Redevelopment Plan, together with recommendafon of approval of the Planning, Programming and Zoning Commission. Set date of hearing as January 12, 2004. ADJOURNMENT December 22, 2003 � Page 4 Nancy Eckert City Clerk MEETINGS Monday, December 22, 2003 4:30 p.m. -Public Safety Committee, Council Chambers 4:35 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Civil Service Commission minutes of October 23, 2003 on file in the City Clerk's office. 2. Waterloo Convention & Visitors Bureau Board minutes of November 20, 2003 on file in the City Clerk's office. 3. Memorial Hall Commission minutes of October 22, 2003 on file in the City Clerk's office. 4. Waterloo Leisure Services Commission minutes of November 18, 2003 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2003 Street Reconstruction Program, Contract No. 659. Pay estimate No. 15 to Aspro Inc. in the total amount due of$47,949.79. 2. Satellite Interceptor Corrosion Inhibition Program, Contract No. 652. Pay estimate No. 10 to Municipal Pipe Tool Co. inthe total amount due of $18,844.19. Council Work Session December 18, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 15, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three(3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Sandie Greco, Superintendent of Traffic Operations. Pledge of Allegiance: Michelle Weidner, Chief Financial Officer. Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of December 8, 2003, Regular Session, as proposed. Introduction of Ben Kies from Zimbabwe, Africa. December 15, 2003 `� Page 2 �• Presentation of Asphalt Paving Association of Iowa awards to City of Waterloo. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council orpublic requests that a specific item be considered separately.) a. Motion to approve the following: 1. Todd Derifield, City Forester, to attend International Society of Arboriculture -Midwest Chapter Annual Conference in Tulsa, Oklahoma on February 10 13, 2004, with costs not to exceed $620.00, including use of city vehicle. 2. Scott Destival, Golf Manager; Tom Klein, March Suchy and Bill Bisdorf, Golf Maintenance HI, to attend Iowa Turfgrass Conference in Des Moines, Iowa on January 26-28, 2004, with costs not to exceed $430.00, including use of city vehicle. 3. Carol Failor, Deputy City Clerk, to attend Excelling as a First Time Manager or Supervisor Seminar in Waterloo, Iowa on February 10, 2004, with costs not to exceed $199.00. 4. Communication from Commtnity Planning & Development Director transmitting recommendation of appointment of Shane Graham to the position of Associate Planner, effective December 16, 2003. 5. Communication from Airport Director transmitting recommendation of appointment of Sheila Combs to the position of part-time Bookkeeper, effective December 16, 2003. 6. Communication from Leisure Services Director transmitting recommendation of appointment of Joel Shepard to the position of Park Maintenance H Construction, effective December 19, 2003. b. Motion to approve the following: DELETE - 1. Beer/Liquor License Permit Application Class C Diamond Bar, 313 West 9h Street (New) (Expires 12/15/04) (Includes Sunday Sales) 2. Beer License Permit Application Class C Waterloo Convenience, 127 Jefferson Street (New) (Expires 12/15/04) (Includes Sunday Sales) • December 15, 2003 Page 4 6. Motion-to approve communication from Community Planning & Development Director transmitting Change Order No. 3 for a net increase in the amount of $10,200.00 for Howard R. Green Company to perform additional site investigation in the Rath Brownfield area. 7. Resolution-to approve communication from Community Planning & Development Director transmitting Release of Real Estate Mortgage for Court Square Building in conjunction with completion of payment of loan #RFG16. 8. Resolution-to approve Professional Services Agreement with Main Street Waterloo to provide technical and professional assistance at a cost of$30,000.00 in conjunction with redevelopment of downtown Waterloo and implementation of the Downtown Urban Renewal Plan. DELETE 9. Resolution-to approve an Option Agreement with Cedar Skyline Corporation dba Main Street Waterloo to purchase the parking lot in the 600 block of Lafayette Street and authorize preparation of documents for transfer of the property. 10. Final Plat of Audubon Heights Third Addition. Resolution-to approve final plat and necessary documents and rescind Resolution No. 2003-705. 11. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting agreement with Johnson Controls, Incfor Phase I of the energy control system at the Five Sullivan Brothers Convention Center at a cost of $114,850.00. 12. Resolution-approve Supplemental Agreement No. 9 with Earth Tech in the amount of$170,000.00 to provide engineering services in conjunction with the Easton Avenue Water Pollution Control Facility and Anaerobic Digest Improvements projects. RESOLUTIONS TO BE ADOPTED 13. Resolution-to approve selection of the standard diamond as the preferred design alternative for the Ansborough Avenue/U.S. 20 Interchange. 14. Resolution-to approve naming private street located along Acorn Lane behind University Avenue as Jay Lane. December 15, 2003 `, Page 3 ". 3. Wine License Permit Application Class B Waterloo Convenience, 127 Jefferson Street (New) (Expires 12/15/04) (Includes Sunday Sales) 4. Beer License Permit Application Class B National Dairy Cattle Congress, 250 Ansborough Avenue (Renewal) (Expires 12/23/04) (Includes Sunday Sales) c. Bonds. HEARINGS 2. Site plan amendment to the "GZ" Conditional Zoning District for property generally located at 3500 Kimball Avenue to change the use of the northern portion of the building to a Sports Grill and Bar—Mike Gruetzmacher of G&D future Concepts. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. PETITIONS FROM PUBLIC 3. Resolution-to approve communication from City Planner transmitting request of Hope Anderson, Gary Bishop and DuWayne Wessels, Jr. to rezone from"A 1" Agricultural District to "R 4"Multiple Residence District property generally located on East Orange Road near Hawkeye Community College fir the purpose of allowing additional apartment complex, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as January 5, 2004. 4. Resolution-to approve communication from City Planner transmfting request of Steven Mingus to vacate 6'4" of the 8' easement generally located along the northerly side of lot 68 in Kearns Addition for the purpose of building a garage, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as January 5, 2004. DOCUMENTS 5. Resolution-to approve communication from Police Chief transmitting School Resource Officers Agreement with the Waterloo Community School District to provide six police officers within the schools. December 15, 2003 Page 5 ORDINANCES TO BE ADOPTED 15. An ordinance amending the 2003 Traffic Code to reduce the monthly fee for parking stalls under the Highway 218 Viaduct from $20.00 per month to $15.00 per month. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordnance. NEW BUSINESS 16. Motion-to approve communication from Councilperson Tim Hurley transmitting letter of resignation as Council Member for Ward 1, effective December 31, 2003. 17. Resolution-to approve communication from City Planner transmitting Itzard Mitigation Plan. Set date of hearing as December 22, 2003. BILLS PAYMENT 18. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, December 15, 2003 4:25 p.m. - Building and Grounds Committee, Council Chambers 4:40 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Fire Chief transmitting recommendation of appointment of Pat Brockway to the position of Regbnal Training Center Coordinator, effective December 8, 2003. 2. Communication from Community Development Director transmitting resignation of Sherry Thomas, Rehabilitation/Relocation Specialist, effective December 1, 2003, together with recommendation ofpayment of$8,202.99 for unused vacation pay and sick time. 3. Communication from Fire Chief transmitting termination of Debbie Knipp, Par-ttime Secretary, effective November 28, 2003, together with recommendation of payment of$1,316.39 for unused vacation pay and sick time. December 15, 2003 � � Page 6 • CONTRACT PAYMENT SCHEDULE 1. U.S. Highway 63 Planning Study, U.S. 218 to Donald Street. Pay engineering services to Earth Tech in the total amount due of$13,846.51. 2. Ansborough Avenue Interchange With U.S. Highway 20, Cont-act No. 667. Pay estimate No. 8 to Earth Tech in the total amount due of$22,593.87. 3. Cedar Valley Riverfront Renaissance , Waterloo Vision Iowa Projects, Riverfront Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre. Pay professional services to Earth Tech in the total amount due of$28,878.55. Council Work Session December 11 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 8, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum ofthree(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal,impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Steve Decker, Superintendent of Streets Pledge of Allegiance: Presentation of Colors by Cub Scouts Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of December 1, 2003, Regular Session, as proposed. Proclamation declaring December 11, 2003 as Edgar Vaughn Cunningham Sr. and James Lincoln Page Day. December 8, 2003 *✓ Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Motion to approve the following: 1. Communication from Building Official/Maintenance Administrator, transmitting recommendation of appointment of Barry Stratton to the position of Code Enforcement, effective December 9, 2003. 2. Al Delagardelle and Dave Roeder, Sewer Maintenance Workers, to attend Flushing/Vacuuming Equipment Seminar in Cedar Rapids, Iowa on December 15-16, 2003, with costs not to exceed $370.00, including use of city vehicle. 3. Beer/Wine License Permit Application Special Class C Broadway Diner, 504 Riehl (Renewal) (Expires 1/06/05) HEARINGS 2. Vacation, sale and conveyance of an alleyway generally located north of Stratford Avenue and east of Wallgate Avenue for 1.00—Mark and Donna Newgren. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written objections. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. UNFINISHED BUSINESS 3. Gates Pro Shop ADA Restroom Addition. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$82,615.00 to Paul G. Christensen Construction of Cedar Falls, Iowa. 4. Iry Warren Memorial Golf Cart Storage Building. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$90,803.00 to Michael Huff Construction of Cedar Falls, Iowa. December 8, 2003 Page 3 REPORTS 5. Resolution-to approve communication from Waterloo Water Works General Manager transmitting Calendar Year 2004 Budget. DOCUMENTS 6. Resolution-to approve communication from Executive Director of Human Rights Commission transmitting an application for Community Polie Study Circle grant in the amount of$20,000.00, with no required city match. 7. Resolution-to approve communication from City Engineer transmitting Certificate of Completion and Final Acceptance of Work performed by Cedar Valley Corporation of Waterloo, Iowa at a total cost of$630,237.40 in conjunction with F.Y. 2001 San Marnan Drive Traffic Improvements-Phase I, STP-U-8155(651)-70-07, Contract No. 624. 8. Resolution-to approve communication from Building Official/Maintenance Administrator transmittng 28E Agreement with Black Hawk County Board of Supervisors to provide parking lot enforcement services for county parking lots. 9. Resolution-to approve communication from Associate Planner transmitting request of Joseph Paulsen for tax exemptions on improvements totaling $8,000.00 for property located at 209 Randall Street in the Consolidated Urban Revitalization Area. 10. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting a Release of Real Estate Mortgagefor Jerry and Karen LaCrosse, 8527 Hammond Avenue,for payment of promissory note in conjunction with Kimball South Rural Water Main Project. 11. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting a Release of Real Estate Mortgage for Kenneth and JoAnn Lichty, 9202 Kimball Avenue, for payment of promissory note in conjunction with Kimball South Rural Water Main Project. 12. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting a Release of Real Estate Mortgage for Ray and Myrna Hottle, 9421 Hammond Avenue,for payment of promissory note in conjunction with Kimball South Rural Water Main Project. 13. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting a 42month agreement with Aramark to provide laundry services for city buildings. December 8, 2003 Page 4 RESOLUTIONS TO BE ADOPTED 14. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting lay off ofJoel Shepard, Facilities Maintenance-HVAC, effective December 19, 2003. 15. Resolution-to authorize City Clerk to publish notice of council's intent to appoint a Ward 1 Council Member. ORDINANCES TO BE ADOPTED 16. An ordinance amending the 2003 Traffic Code by repealing Subsection (160) Mulberry Street and Vinton Street of Section 540, Obedience to Official Traffic Control Devices (removal of traffic signals at the intersection of Vinton and Mulberry Streets). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 17. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 18. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$2,875.00 for work performed by the Water Works at 100 Janney Avenue, together with recommendation of approval of Waterloo Water Works Trustees. 19. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$800.00 for work performed by the Water Works at 312 Prospect Avenue, together with recommendation of approval of Waterloo Water Works Trustees. ADJOURNMENT Nancy Eckert City Clerk December 8, 2003 Page 5 MEETINGS Monday, December 8, 2003 2:35 p.m. -Human Resources Committee, Council Chambers 2:45 p.m. - Building and Grounds Committee, Counci Chambers 3:15 p.m. -Public Works Committee, Council Chambers 3:30 p.m. - Finance Committee, Council Chambers 4:00 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Planning, Programming and Zoning Commission minutes of November 4, 2)03 on file in the City Clerk's office. 2. Telecommunications Commission minutes of November 6, 2003 on file in the City Clerk's office. 3. Board of Water Works Trustees minutes of November 19, 2003 on file in the City Clerk's office. 4. Cultural and Arts Commission minutes of October 30, 2003 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2003 Asphalt Overlay Program, Contract No. 660. Pay estimate No. 16 to Aspro, Inc. in the total amount due of$41,337.83. 2. F.Y. 1999 Ansborough Avenue Drainage Improvement Gatewell M, Contract No. 600. Pay estimate No. 1 to Claassen Engineering & Surveying in the total amount due of $20,625.47. 3. 18th Street Bridge Replacement, Contract No. 622. Pay estimate No. 24 to Earth Tech Inc. in the total amount due of$49,991.37. 4. U.S. Highway 63 Planning Study, U.S. 218 to Donald Street. Pay engineering services to Earth Tech Inc. in the total amount due of$45,015.82. 5. Ansborough Avenue Interchange with U.S. Ighway 20, Contract No. 667. Pay estimate No. 8 to Earth Tech Inc. in the total amount due of$18,946.80. 6. San Martian Dr. PCC Pavement Grade & Replacement, Contract No. 624. Pay estimate No. 7 to Merchants Bonding Company in the total amount due $23,796.05. December 8, 2003 Page 6 7. Satellite Interceptor Corrosion Inhibition Program CRSA, Contract No. 652. Pay estimate No. 9 to Municipal Pipe Tool Co. in the total amount due of $13,870.95. 8. Highway 218 Cedar Valley Lake Trail Phase 1 & Trolley Car Trail, Contrcct No. 584. Pay estimate No. 1 to Peterson Contractors in the total amount due of$280,661.57. "1 COUNCIL WORK SESSION December 8, 2003 4 : 00 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of Highway 20/Ansborough Avenue Interchange—City Engineer. Adjournment . Nancy Eckert City Clerk Council Work Session December 4, 2003 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 1, 2003 CITY OF WATERLOO GOALS 1. Continue efforts to expand and improve the tax base in order to achieve fiscal stability and an enhanced capacity to invest in and provide effective services to the community. 2. Complete airport renovation and improvements. 3. Develop, adopt and begin implementation of a Logan Plaza retail development plan. 4. Begin implementation of the downtown and river revitalization plans. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Reverend Ted Keys, Community Baptist Church. Pledge of Allegiance: Jim Walsh, City Attorney Oral Presentations. Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of November 17, 2003, Regular Session and November 21, 2003 Special Session, as proposed. December 1, 2003 Page 2 • 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Motion-to approve the following: 1. Communication from Director of Special Events for Van G. Miller & Associates transmitting request to use the grassy area northeast of Wells Fargo Bank between 5h and 6th Streets on June 4, 2004 from 6:00 p.m. to 11:00 p.m. to watch the My Waterloo Days Parade and Fireworks in conjunction with Annual Heartland Conference to be held on June 1 - 4, 2004. 2. Joseph Leibold, Police Sergeant, to attend Recertification SubGun Instructor Course in Johnston, Iowa on December 2-4, 2003, with costs not to exceed $239.00, including use of city vehicle. 3. Walter Reed, Jr., Executive Director; Brian Krischke, Fair Housing Coordinator; Thadine Graham, Administrative Secretary; and Shantella Moore, Clerical Assistant, to attend Fair Housing Conference in Kansas City, Kansas on December 10-12, 2003, with costs not to exceed $1,321.3, including use of city vehicle. b. Bonds. c. Beer/Liquor License Permit Application Class C The Winning Edge, 341 Fletcher Avenue (Renewal) (Expires 12/02/04) (Includes Sunday Sales) Fitzgerald's Grill& Pub, 360 E. Ridgeway (Renewal) (Expires 12/09/04) (Includes Sunday Sales) Carlos O'Kelly's Inc., 1331 Flammang Drive (Renewal) (Expires 12/30/04) (Includes Sunday Sales) Joan's 9er, 929 West 5th Street (Renewal) (Expires 11/30/04) (Includes Sunday Sales) HEARINGS AND BIDS 2. Iry Warren Memorial Golf Cart Storage Building. Motion-to receive and file proof of publication of notice of hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive,file and instruct City Clerk to open and read bids and refer to Leisure Services Director. December 1, 2003 Page 3 3. Gates Pro Shop ADA Restroom Addition. Motion-to receive and file proof of publication of notice of hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive, file and instruct City Clerk to open and read bids and refer to Leisure Services Director. HEARINGS 4. Vacation, sale and conveyance of city rightof--way generally located at the southwest intersection of Highway 218 and Marigold Drive for$1.00 to construct a car wash -John Hill and Andy Austin. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No Objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. PETITIONS FROM PUBLIC 5. Resolution-to approve communication from City Planner transmitting request of Mike Gruetzmacher of G&D Future Concepts for a site plan amendment for property generally located at 3500 Kimball Avenue to allow a Sports Grill and Bar. Set date of hearing as December 15, 2003. REPORTS 6. Resolution-to approve communication from Community Planningand Development Director transmitting Downtown and East Side Small Business Improvement Program. DOCUMENTS 7. Resolution-to approve communication from City Planner transmitting an Encroachment Agreement with Whitaker Foods, Inc. to allow construction ofa security fence on city-owned property generally located on Gayle Street between Joy Drive and Rainbow Drive. December 1, 2003 \.. \..., Page 4 8. Resolution-to approve communication from Associate Engineer transmitting an agreement with Chicago Central and Pacific Railroad Company forLocal Agency Highway-Railway Grade Crossing Improvement to extend an existing crossing surface across Vinton Street in conjunction with F.Y. 2003 18h Street Bridge and Approach Roadway, STP-U-8155(852)-70-07, Contract No. 622. 9. Resolution-to approve communication from Associate Engineer transmitting license with Iowa Northern Railway Company at a cost of$750.00 for Underground Pipelines, Cable and Conduits to be used for placement of interconnect conduit for the traffic signals in conjunction with F.Y. 2003 18th Street Bridge and Approach Roadway, STP-U-8155(852)-70-07, Contract No. 622. 10. Resolution-to approve communication from Associate Engineer transmitting an application with Iowa Department of Transportation for use of Highway Righof- Way for Recreation Trail Operation in conjunction with F.Y. 2003 18h Street Bridge and Approach Roadway, STP-U-8155(852)-70-07, Contract No. 622. 11. Resolution-to approve communication from Associate Planner transmitting request of Darryl Hoff for tax exemptions on improvements totaling $3,691.22 for property located at 123 Dearborn Avenue in the Consolidated Urban Revitalization Area (CURA), together with recommendation of approval. 12. Resolution-to approve communication from Associate Planner transmittingrequest of Larry L. Lamfers for tax exemptions on improvements totaling $103,895.98 for property located at 1508 Jefferson Street in the Consolidated Urban Revitalization Area (CURA), together with recommendation of approval. 13. Resolution-to approve communication from Associate Planner transmitting request of James and Connie Droste for tax exemptions on improvements totaling $6,048.00 for property located at 751 Dawson Street in the Consolidated Urban Revitalization Area (CURA), together with recommendation of approval. 14. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Completion of Project and Recommendation of Acceptance of Work performed by All Pro Construction and Roofing in conjunction with Salt Shed Roof Replacement. ORDINANCES TO BE ADOPTED 15. An ordinance amending the 2000 Traffic Code by repealing Subsection (138) Fowler Street of Section 551, Parking Prohibited At All times Ch Certain Streets; and enacting in lieu thereof a new Subsection (138) Fowler Street of Se tion 551, Parking Prohibited At All Times On Certain Streets(changing the restricted parking on the south side of Fowler Street between Linden Avenue and Vinton Street to the north side). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. December 1, 2003 Page 5 BILLS PAYMENT 16. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. Motion—to adjourn to Executive Session EXECUTIVE SESSION 1, Discussion of acquisition of property as part of the redevelopment of the Rath Brownfield Area, including the 13h Street project and CMC property, pursuant to Iowa Code Section 21.5(1)(j)(2003). Motion-to adjourn Executive Session. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, December 1, 2003 4:00 p.m. -Public Safety Committee, Council Chambers 4:05 p.m. -Human Resources Committee, Council Chambers 4:20 p.m. - Building and Grounds Committee, Council Chambers 4:30 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Public Library minutes of September 8, 2003 on file in the City Clerk's office. 2. Waterloo Convention & Visitors Bureau Board minutes of October 16, 2003 on file in the City Clerk's office. 3. Waterloo Commission on Human Rights nnutes of September 11, 2003 on file in the City Clerk's office. 4. Waterloo Historic Preservation Commission minutes of October 21, 2003 on file in the City Clerk's office. 5. Community Development Board minutes of October 21, 2003 on file in the City Clerk's office. December 1, 2003 \.,. Page 6 6. Waterloo Board of Adjustment minutes of October 28, 2003 on file in the City Clerk's office. 7. Waterloo Leisure Services Commission minutes of October 14, 2003 on file in the City Clerk's office. 8. Communication from Leisure Services Director transmitting disability retirement of Sharon Andreassen, Sports Secretary, effective November 14, 2003, together with recommendation of payment of$4,747.62 for unused vacation pay. 9. Communication from Police Chief transmitting retirement of Alan Holms, Patrol Officer, effective October 31, 2003, together with recommendation of payment of $31,719.93 for unused vacation pay. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2003 Asphalt Overlay Program, Contract No. 660. Pay estimate No. 15 to Aspro,Inc. in the total amount due of$198,609.01. 2. F.Y. 2003 Street Reconstruction Program, Contract No. 659. Pay estimate No. 14 to Aspro, Inc. in the total amount due of$171,846.00. 3. F.Y. 2003 Sycamore Street Reconstruction Program, Contract No.654. Pay estimate No. 10 to Cunningham Construction in the total amount due of $54,792.39. 4. Cedar Valley Riverfront Renaissance, Waterloo Vision Iowa Projects, Riverfront Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre. Pay professional services to Earth Tech in the total amount due of$8,970.33.