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Home My WebLink AboutCommission Packet - 3/23/2022Date: 3/ 3 MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White Mike Hudson Randall Miller Terry Scheffert Scott McDonald Mel Wittwer Don Ticknor Marilyn Robinson Frank McCaw James Lentfer Mike Mrzlak John Mrzlak Quorum Neede Matt Carpenter David Grimm Angela Hickok \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx (rev. 3/2021) MEMORIAL HALL COMMISSION March 23, 2022 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of February 23, 2022. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations Chairperson Mel Wittwer 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising— (Vacant) 4. Artifacts Preservation Chairperson James Lentfer VIII. Unfinished Business 1. Discussion on sub -committees. IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next meeting scheduled for April 27, 2022. Journal Sub G/L Date Journal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 1319 - Other Professional Services 02/21/2022 2022-00001208 JE Invoice Number Vendor 2022-00001453 FRANK MCCAW 02/21/2022 AP A/P Invoice Entry Description REIMBURSEMENT FOR RESTORATION SERVICES FOR PHOTO MEMORIAL HALL Project Transaction Report G/L Date Range 02/16/22 - 03/17/22 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Life -to -Date Accounts Payable Invoice Date Payment Payment Number Type 02/02/2022 Check 299411 Actual Balance Net Change ($7,951.35) 122.03 (7,829.32) Amount Dist. Amount 122.03 122.03 Total $122.03 $122.03 2022-00001334 JE 010-22-8820 1539 - Institutional Supplies 02/21/2022 2022-00001208 JE Invoice Number Vendor 2022-00001444 BLACK HAWK MEMORIAL CO, INC GL Project Code Correction K Mccaw/299411 AP A/P Invoice Entry Description ORDER FOR 12 BRICKS 122.03 (7,951.35) 010-22-8820 1319 Total Accounts Payable Invoice Date Payment Payment Number Type 11/15/2021 Check 299258 $122.03 $122.03 ($7,951.35) 300.00 (7,651.35) Amount Dist. Amount 300.00 300.00 Total $300.00 $300.00 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS 010-22-8820 3111 - Hotel/Motel Tax 03/16/2022 2022-00001330 JE GL TRF 2022 HOTEL MOTEL KB TAX 01MYR.000RBAT - MAYORS RESTRICTED PROJECTS, MEMORIAL HALL COURBAT MEMORIAL 010-22-8820 1539 Total 01MYR.0009 Total Yes 010-22-8820 3111 Total 01MYR.0010 Total 01MYR.COI RBAT Total $300.00 $422.03 $0.00 ($7,651.35) $122.03 ($7,651.35) Life -to -Date ($356.86) 500.00 (856.86) $0.00 $500.00 ($856.86) $0.00 $500.00 ($856.86) Life -to -Date ($1,000.00) ($1,000.00) Run by Nancy Higby on 3/17/2022 11:13:13 AM Page 1 of 2 Journal Sub G/L Date Journal Type Ledger Description Source/Reference Project Transaction Report G/L Date Range 02/16/22 - 03/17/22 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount 01MYR.MEMPROJ - MAYORS RESTRICTED PROJECTS, MEMORIAL HALL SPECIAL PROJECTS FUND Life -to -Date 01MYR.MEMRTFCT - MAYORS RESTRICTED PROJECTS, MEMORIAL HALL ARTIFACTS PROJECTS 010-22-8820 1319 - Other Professional Services 02/21/2022 2022-00001334 JE GL Project Code Correction K Mccaw/299411 Actual Balance ($500.00) 01MYR.MEMPROJ Total ($500.00) 010-22-8820 1319 Total 01MYR.MEIv`RTFCT Total Life -to -Date ($263.00) 122.03 (140.97) $122.03 $0.00 ($140.97) $122.03 $0.00 ($140.97) rand Totals $544.06 $622.03 Net Change Run by Nancy Higby on 3/17/2022 11:13:13 AM Page 2 of 2 February 23, 2022 Page 3 Scott questioned if the bylaws would need to be changed to create a fifth committee. Nancy Higby confirmed. Scott commented that the first vote needed then is to approve changing the bylaws to create a fifth committee and then send it to City Hall. John Mrzlak questioned the process for electing a chair of the committee. Jim Lentfer commented that the chair is supposed to appoint a committee. However, he would need to refer back to the bylaws on how the chairperson is appointed. Scott McDonald suggested pulling back and amending the original motion. Moved by Lentfer, seconded by McDonald, to change the motion to amend the bylaws to separate and form a fifth committee to be named Operations Committee. Ayes: Ten. Motion carried. Jim explained that it might take a few weeks or so to put together the amendment after getting input from other commissioners. Mel Wittwer commented that creating another committee might help get some inertia to have more events sponsored by the Hall. Scott McDonald excused himself from the meeting. New Business — Angela Hickok explained that Rolling Thunder - Iowa Chapter 1, would like to hold a program at the Veterans Memorial Hall and requests to reserve the grounds and have access to the building on Saturday, May 28th from 3:30 to 5:00 p.m. Moved by Hickok, seconded by McCaw, to reserve the building and grounds with use of the sound equipment, on May 28, 2022 from 3:30 p.m. to 5:00 p.m. Ayes: Nine. Motion carried. Rick Hurtado showed the Veterans Way brochure that he picked up at the Mayor's office. Mel Witter expressed his concerns on the reliability of the current computer and commented on the potential need to replace it. He shared his preference for a laptop for its portability and suggested keeping costs at about $600. He noted that it is not necessary to vote on the matter now, but wanted to get the word out that it may be something to consider in the future. Rick Hurtado passed out flyers for a Veterans Resource Fair to be held on Friday, March 11th from 12:00 p.m to 3:00 p.m. The event is sponsored by Elevate, Upper Iowa and Iowa Works and is not limited to Veterans. Chiquita Loveless asked that any events that the Veterans Memorial Hall commission is involved in, be run through Black Hawk County Veterans Affairs office as a courtesy so that they could add them to their website and make the events more visible to all veterans. Rick Hurtado questioned if a city representative was supposed to be attending each meeting. It was clarified that councilperson Jerome Amos had been assigned by the Mayor to be the liaison and would be attending quarterly. Jim Lentfer commented that Mr. Amos had another commitment this evening but that he would be here next month. A discussion took place regarding the current condition of the building, roof and windows. Rick Hurtado commented that he dropped off an estimate at the city and is still waiting for them to respond. Nancy Higby explained that at the February 2nd meeting, Greg Ahlhelm, City Official, committed to look into the tuck -pointing and window reglazing/repairs in the spring. Rich Berry explained that he knows a little about the building because he had actually worked on the building back in the 1980's including tuck -pointing and would be happy to look at the current February 23, 2022 Page 4 needs. He said that he also mentioned some of the concerns to his brother-in-law, who then asked him to find out if he could work on the building without charging for it. Jim Lentfer reported that last month there were a couple of false alarms. Mel Wittwer believes it may have something to do with the front glass doors not always secured correctly when people leave the building. He noted that the current security system is not very sophisticated and perhaps the commission should consider some type of video system. With no further business before the commission, it was moved by J. Lentfer, seconded by Grimm, that the meeting be adjourned at 5:43 p.m. Ayes: Nine. Motion carried. Nancy Higby Administrative Secretary VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Mel Wittwer 2. Education/Historical Chairperson Randall Miller 3. Finance/Fundraising— VACANT Motion to approve 4. Artifacts Preservation —Chairperson James Lentfer �p ,),pfs 1,6 2 .2 41--e-611^C sus VIII. Unfinished Business F ih- i d( ,-� .,4. W'" N/ P0-}-ejA Vrry ct 2�rQ�eAr Pam.,,C \i'sd rezic?.i,„ / Adjournment @ Next meeting date: March 23, 2022 Nancy Higby Administrative Secretary 4_b --7213) ns3 333�' _ 1v6,6, `ma 44, p v,esu.„ 4, ,„)(c. ,reic—s— 4 g- `` 62 , 003,