HomeMy WebLinkAboutApproved Documents - 04.04.2022PUBLIC WORKS SANITATION DEPARTMENT
REFUND REQUEST GARBAGE/YARD WASTE
Name: i((S& i4 back
Address: 3g [ a e_-'ki A.
City/State/Zip: V v G--T er! o0 rtct.6-0-7 0 j
Service Address:
38i Jt/jllf 1 ne
Date: 3- ZZ" Z2
Phone:
Refund Amount Requested: $ t -. ov **Documentation Included: 1/Yes No
** All request for refunds required proof of payment before refunds are processed.
Comments: W4,5 CY Lar ed_ 4r £Urbb3tdt yard asi--
sery c� ci-P+e r -fie C H- aa, beers re m aIe_c( (1,1
berg ber
(Nu,
Signature Sanitation Department
Confirmed Refund Amount: $ leq-' 6°
NeicifteA
DIGITALLY
SIGNED
-ZZ-ZZ
Date
Confirmed w/Water Works: Yes No
4/4/2022
Finance Signature Date
Refund Amount Paid:1 2 $ •00
March 16, 2022
Waterloo Public Works
Attn. Ella
625 Glenwood St.
Waterloo, IA 50703
RE Yard Waste Charges
Hello, Ella!
rov
Per our phone conversation this morning, this letter is to request a refund of $27.00`for
the yard waste charges shown on my most recent Waterloo Water Works billing. A
copy of the bill is enclosed.
This container was removed in December 2021 but the Water Works department was
not notified; therefore, the charge continued to appear on my statement.
Thank you for your assistance. I appreciate it.
Sincerely,
(Lanz',
Terese Halbach
3812 Jay Lane
Waterloo, IA 50701-5603
509578 10956652.1 5-1799 1/1
\NAT E 11_, 0C WA L VV O R
325 Sycamore Street
P.O. Box 27
Waterloo, IA 50704
Customer Name:
Account Number:
Service Address:
STATEMENT OF SERVICES
Halbach Terese
115182-531783
3812 JAY LN
Billing Frequency:
Billing Date:
Billing Due Date:
Phone: (319) 232-628t
www. waterloowater. orc
Statement 1 of 1
Quarterly
3/8/2022
3/29/2022
Waterloo Water Works Services
Water 33.03
Water Service Excise Tax
1 99
Water Works Subtotal $35.02
City of Waterloo Services
Sanitary Sewer 56.09
Storm Water Fee 13.50
Garbage 35,25
Yard Waste / Recycle Site Maintenance Fee 15.00
Yard Waste / Recycle Curbside 12.00
City of Waterloo Subtotal $131.84
ton-b ne( Wee-5 rem Ova i Vl Det 202i
CHARGE SUMMARY
Previous Balance
Credits/Payments
Deposit Payment
Balance Forward
162.14
162.14 CR
0 00
$0.00
Water Works Subtotal 35.02
City of Waterloo Subtotal 131,84
Total Current Service Charges 166.86
Total Amount Due $166.86
Amount Due After 03/29/2022 $175.10
\
Previous Read Date Current Read Date Previous Read
Previous Read ivrr
Current Read
urrent Read Type
Usage (CCF)
11/29/2021
3/2/2022
508
518
Actual
10
51
4
2
.l
0
CO
0
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Now Available Online
2020 Annual Drinking Water Quality Report
http://iowaccr.org/waterloo-waterworks
Please detach and return bottom portion with your payment. See reverse side for additional information.
WATERLOO W6. :WORKS
P.O. Box 27
Waterloo, IA 50704
ADDRESS SERVICE REQUESTED 3
111111111111111111111111B1111111111111I1111119111111+11°T
1 HALBACH TERESE
3812 JAY LN
N WATERLOO, IA 50701-5603
i
Account Number: 115182-531783
Total Amount Due: $166.86
Amount Due After 03/29/2022: $175.10
Billing Due Date: 3/29/2022
Amount Enclosed: $
iliMIIRTSIWO11111.1111.11.1111111111111P
WATERLOO WAIEU WORKS
POBOX27
WATERLOO Uk 50704 1027
1119111111111I'IIIII111111I111i14IiIlIII11tIIIIr'1111111IIII
r 1 Please check box if your contact information requires
i Ind n}inin neird injfinnbn 4hn nt. nnnn/n\ nn rn vnrnn nidn
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 5,170.01
Central Garage Department to expend
plus est. shipping costs of $ to pay for or purchase
Pack Cylinder for Rear Loader #201
This purchase or expenditure is being made because:
To replace pack sylinder hat cannot be repaired in Rear Loader #201.
Only vendor to have cylinder in stock
Vendor selected for this purchase:
Elliott Equipment Co.
�■ Bids or written quotes were taken on this purchase, as follows:
Elliott Equipment Carroll, IA
$5,170.01
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
$ 550,500.00
$ 5,115.85
Respectfully submitted,
Sandie Greco 3/21/2022 2uA 4/4/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 5,170.01
Central Garage Department to expend
plus est. shipping costs of $ to pay for or purchase
Pack Cylinder for Rear Loader #201
This purchase or expenditure is being made because:
To replace pack sylinder hat cannot be repaired in Rear Loader #201.
Only vendor to have cylinder in stock
Vendor selected for this purchase:
Elliott Equipment Co.
�■ Bids or written quotes were taken on this purchase, as follows:
Elliott Equipment Carroll, IA
$5,170.01
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sandie Greco 3/21/2022
$ 550,500.00
$ 5,115.85
wee
4/4/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Housing Authority Department to expend
$ $3,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Replacement of shower stall and faucet for Apartment #311 at Ridgeway Towers.
This purchase or expenditure is being made because:
Necessary plumbing repair of pipes in wall behind shower (no access). Holes were cut in shower to
make repairs, and temporarily covered and sealed until the full unit could be replaced.
Vendor selected for this purchase:
Tony's Plumbing and Heating
�■ Bids or written quotes were taken on this purchase, as follows:
Tony's Plumbing and Heating $3,000.00
Bergen Plumbing, Heating & Cooling $3,222.38
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
283-13-5451-1382 13CAP FY21
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Julie Dawson 03/23/2022
$ 70,664.00
$ 15,940.50
ZUe
4/4/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 5,130.00
Leisure Services Department to expend
plus est. shipping costs of $ to pay for or purchase
registration software for the period of 05/01/21 thru 10/31/21
Vendor stopped supporting this software in October of 2021.
This purchase or expenditure is being made because:
software is used by sports, sportsplex, park and young arena for membership registration,
activity registration, scheduling.
Vendor selected for this purchase:
Active Network/Max Galaxy Dallas TX
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This is the vendor of the software being used.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
4100-1520 $153.90 4180-1520 $2821.50 4200-1521 $1898.10 4500-1520 $256.50
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 03/23/2022
$ 308.00 5,700.00 5,500.00 2,225.00
$ 308.00 3,662.50 3,462.20 256.50
4/4/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committe4/e4/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 4,306.95
Leisure Services Department to expend
plus est. shipping costs of $ to pay for or purchase
Three new square picnic tables to be installed in Soldiers & Sailors Park.
This purchase or expenditure is being made because:
A formal request was made by the Veterans Memorial Hall Commission requesting these
tables.
Vendor selected for this purchase:
Kay Park Recreation, Janesville, IA
n Bids or written quotes were taken on this purchase, as follows:
Kay Park Recreation, Janesville, IA $4,306.95
Pilot Rock, Cherokee, IA $4,498.00
FurnitureLeisure.com, Bunnell, FL $4,544.85
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4110-1371
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 04/01/2022
$ 20,940.00
$ 9,537.58
Ne,Aet 4/4/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
•
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 12,950.00 plus est. shipping costs of $ to pay for or purchase
Baseball/Softball Diamond laser grading and edging.
This purchase or expenditure is being made because:
The baseball/softball fields need to have professional laser grading and edging due
to the amount of games/practices held on them.
Vendor selected for this purchase: Diamond Doctors of Iowa (Vinton, IA)
n Bids or written quotes were taken on this purchase, as follows:
Diamond Doctors of Iowa (Vinton, IA) $12,950.00
Midwest Athletic Fields (Watertown, WI) $38,850.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
IT Road Use Tax n n Sanitation
❑ Federal/other grants ❑
General Fund
Bonds
This expenditure is to be coded to the following
420-37-4202-2178 421-37-4202-2178
Sewer
Other (specify)
budget line -item:
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 3/16/2022
(Project Code)
$ 20,000.00 $20,000.00
$ 7,907.96 $20,000.00
ZQe
'i`° 4/4/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review)
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Date
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ NTE 6,500
Leisure Services Department to expend
plus est. shipping costs of $ to pay for or purchase
advertising of the three municipal golf courses Gates, Warren Memorial, South Hills.
This purchase or expenditure is being made because:
Marketing of the golf courses is necessary to increase play and revenue at each facility.
Strategy 4.1 promote City of Waterloo, services and programs.
Vendor selected for this purchase:
KWWL
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
KWWL is the only local on -air provider.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer
Bonds
Sanitation
❑ Federal/other grants j Other (specify) hotel motel grant
This expenditure is to be coded to the following budget line -item:
010-37-4105 1351 37HMT.GLF20 then GLF21
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 3/23/2022
$ 12,000.00
$ 6,539.25
ZUe
'Ham" 4/4/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Comm i4/2022t4
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 4,866.40 plus est. shipping costs of $ to pay for or purchase
baseball/softball infield material for laser grading.
This purchase or expenditure is being made because:
the baseball/softball diamonds need to have professional laser grading and infield material brought in
to fill in low spots created from the amount of games/practices on the diamonds.
Vendor selected for this purchase: Bryan Rock Products, Inc. (Shakopee, MN)
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Bryan Rock Products, Inc. is the only company in the area that sells the infield material that has
been used on the diamonds.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
420-37-4202-2178
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 20,000.00
and the current available balance is
Respectfully submitted,
Paul Huting 3/16/2022
$ 12,774.36
2ue4eib 4/4/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 4,535.69 plus est. shipping costs of $ to pay for or purchase
Repair of broken fiber cable on Commercial Street between Park Avenue and 3rd Street.
This purchase or expenditure is being made because:
During street reconstruction this fiber was it by the contractor. Locates were called in but due
to the age and layout of this fiber, it was not able to be located so responsibility is falling upon city.
Vendor selected for this purchase:
K&W Electric
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This was an emergency repair as it affected internet and phone service to the library,
Center for the Arts, Young Arena, and Convention Center. Repair was done in 2021 but
invoice was not received until March of 2022.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
Traffic (266-17-7120-1576 $2,267.85) / MIS (GO 421 $1,158.19) / MIS (1319 $1,109.65)
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Chris Youngblut 3/23/2022
$ 28,400
$ 15,003.84
Ne[cnrce2
•% 4/4/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 3,346.89 plus est. shipping costs of $ to pay for or purchase
Four Vortex Level II ballistic vests, carriers and name plates to be worn by our new hires on duty.
This purchase or expenditure is being made because:
This part of a Federal grant that covers fifty percent of the actual vest expenses. These are new
purchases for new hires .
Vendor selected for this purchase: Armor Express
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
The police department has a five year bid with Galls Inc. who is the distibutor
for Armor express. Due to issues with shipping we will be ordering directly from
Armor Express.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1150-1579 11GRT.VST20($1,224.00)/ 421-11-1100-2128($2,122.89) 010-11-1150-1579 11GRT.VST20
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 20,000.00/ 61,000.00
and the current available balance is $ 10,000.00/ 52,099.83
Respectfully submitted,
Aaron McClelland, Police Lieutenat 3/18/2022
7e 4/4/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 4,325.12 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Cradlepoint NetCloud yearly Subscription
Vendor selected for this purchase:
CDWG
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Proprietory yearly subscription to Cradlepiont NetCloud Essentials
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ $116,355.00
and the current available balance is $ $44,691.29
Respectfully submitted,
Aaron McClelland, Police Lieutenat 3/15/2022
4tei, '" 4/4/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committ
Approval Date 4ee/4/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 30,500.00 plus est. shipping costs of $ 0 to pay for or purchase
professional liability insurance renewal for the Tri-County Drug Enforcement Task Force.
This purchase or expenditure is being made because:
Replacement of 19 expired Tactical Unit ballistic vests with mandatory safety accessories.
Vendor selected for this purchase: Armor Express/Galls
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
The Police department has a five year bid with Galls Inc. who is the distributor for
Armor Express. Due to shipping issues we will be ordering directly through
Armor express.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-11-1100-2128
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 36,000.00
and the current available balance is $ 36,000.00
Respectfully submitted,
Aaron McClelland, Police Captain 3-24-22
4fteA 4/4/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 19,679.00 plus est. shipping costs of $ 623.86 to pay for or purchase
Struvite cleanout on line feeding sludge storage tanks.
This purchase or expenditure is being made because:
Sludge storage tanks have feed lines that require cleaning of Struvite buildup.
Vendor selected for this purchase:
Guard Products
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Guard Products is sole provider for this service & chemical.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1513
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 330,000.00
and the current available balance is $ 20,676.22
Respectfully submitted,
Brian Bowman
3/152022
Ze i 4/4/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES
N
If so, date approved: - /4/2022
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2021 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 11 1150 3873
Reimb for Services
11GRT.ODEF
7,500.00
010 11 1150 1114
Overtime
7,500.00
TOTAL
$7,500.00
TOTAL
This amendment is being requested because:
This is to conform with the City's budget line item control policy. See attached paper worked, additional funding for OCDETF-
Southwest Express WC-IAN-0136 X-32 for FY22.
$7,500.00
Aaron McClelland, Police Lieutenant 3/15/2022
Prior Committee Actions (Dates):
Net4eA 4/4/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget_Amendment_ODEF_additional_funding_4-4-2022.xls (Apr 2003)
PROJECT BUDGET WORKSHEET INSTRUCTIONS
The purpose of the project budget form is to set up a budget and project code that can be used to more specifically
account for certain construction or non -construction projects funded with state and federal grants, donations, or any
"restricted" type revenue sources. This form should be completed BEFORE any invoices are processed or payments
are made. It is also needed before any of the revenue is deposited. If you are not sure if a particular project needs
a project code, please contact the Finance Department. We are glad to help!
1.) Page 1 is REQUIRED for all projects. Complete the page 2 (constr proj) tab if you are requesting a budget for
a construction project. Complete page 2 (donat or NON-constr) if you are requesting a budget for any project,
other than one involving construction.
2.) You MUST provide the CFDA # for all federally -funded projects, including those that involve federal funds but
are passed on to the city from the State of Iowa. The grantor is required to provide that number to you.
Sometimes that number is provided in the grant application only, so that is a good place to look for it if you can't
find it in the grant award document.
3.) The revenue and expense account numbers provided on both page 2 tabs are commonly -used examples only.
You may change, add or edit those if there's a number you need that isn't listed. This form isn't meant to list all
possible account numbers, only those that are used the most often.
4.) Separate columns should be completed on the budget worksheet (page 2) if the project involves different
"funds" (e.g. GO bond fund and grant-fund/fund 290). Expenses and revenue for each fund should be separated
into columns and EACH column's revenue and expenses MUST EQUAL! You will get an "error" message
below the expense totals line if they don't. You need to make a correction if you get an error message.
5.) In general, the Finance Department will assign the project codes. However, if you have a request or
suggestion for the code you'd like to use, please discuss that with the Finance Department before submitting
your worksheets.
6. Please remember to forward the related grant award document to the Finance Department, along with the budget.
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
HOME CHDO -Community Housing Development Organization
$ 73,000.00
1. How will this project be funded?
To be assigned by the Finance Dept.
Project No. 32HM20
Subproject No. CHDO
A. Federal Grant Yes X No CFDA # 14.239 % Paid by federal grant 100.00%
Grant Name Grant Agreement Number M-20-DC-190206
B. State Grant Yes No X % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes No X % Paid by other entity
Name
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Federal HOME funding for Habitat for Humanity New Construction Project
Done None
❑X ❑
Yes No
❑ ❑
❑ ❑
❑ ❑
❑ ❑X
❑ ❑x
❑ ❑X
❑ ❑x
Habitat is the Community Housing Development Organization
Page 2 must be attached and signed.
K:\shared goodies\forms\Waterloo.32667.1.FYE20_HOME_CHDO_ Budget_Worksheet\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
Project Name (from page one)
City Clerk Use Only
Finance Committ,4/2022
Approval Date
Department No. project will be budgeted under
Activity No. project will be budgeted under
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
Fund: 266
(Each column should only include amounts by fund)
To be assigned by the Finance Dept.
Project No.
Subproject No.
Fund: 266 Fund:266 Fund: 426 Fund:520
07UNIV.PH2 O7UNIV 934W 07UNIV CF 07UNIV GAME 07UNIV SWR Total
TOTALS $ - $ - $ - $ - $ -
EXPENDITURES:
2103 Engineering & Consulting $
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
TOTALS $
$ - $
$ - $
N - 4/4/2022
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Waterloo.32667.1.FYE20_HOME_CHDO_Budget_Worksheet\Page 2 (Constr Proj) (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
Project Name (from page one) HOME CHDO Community Housing Development Organization
Department No. project will be budgeted under 32
Activity No. project will be budgeted under 5870
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3905 TIF Revenue
EXPENDITURES:
To be assigned by the Finance Dept.
Project No. 32HM20
Subproject No. CHDO
(Each column should only include amounts by fund)
Fund: Fund: Fund:
Fund: 224 Total
73,000.00 73,000.00
TOTALS $ 73,000.00 $ $ $ $ 73,000.00
1111 Salaries - Regular
1113 Longevity
1121 FICA
1122 IPERS
1123 Life & Disability
1131 Health Insurance
1313 Legal Service
1315 Education and Training
1317 Audit Expense
1343 Postage and Mailing
1351 Advertising Expense
1358 Economic Development
1376 Office Equipment
1379 Interim Assistance
1393 Contributions and Subsidy
1516 Minor Computer Equipment
1520 Computer Software
1561 Office Supplies
73,000.00 73,000.00
TOTALS $ 73,000.00 $ $ - $ $ 73,000.00
RUDY JONES 3/16/2022
Net4teit 4/4/2022
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Waterloo.32667.1.FYE20_HOME_CHDO_Budget_Worksheet\Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
Joyce Redman Estate
David Eckert
$ 100,000.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
CFDA #
B. State Grant Yes No
Grant Name
C. City Match Source of Funding None
x
D. Other Entities Yes x No
Name
Joyce Redman Estate
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
To be assigned by the Finance Dept.
Project No.
Subproject No.
33GFT REDMAN
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
0.00%
0.00%
0.00%
100.00%
Done None
❑ ❑x
Yes No
❑ ❑x
❑ ❑x
❑ ❑x
❑ ❑x
❑ ❑x
❑ ❑x
❑x
6. Include a brief description of the project in the space below: (REQUIRED)
Last Will and Testament of Joyce L. Redman designating $100,000 to the library for "public books programs"
Page 2 must be attached and signed.
users\michelle-w\forms\Waterloo.32678.1.Library_Redman_Estate_Gift_Project_Budget\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
Project Name (from page one) Joyce Redman Estate
Department No. project will be budgeted under 33
Activity No. project will be budgeted under 3180
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3800 Miscellaneous Revenue
EXPENDITURES:
To be assigned by the Finance Dept.
Project No.
Subproject No.
33GFT REDMAN
(Each column should only include amounts by fund)
Fund: 010
Fund:
Fund: Fund:
Total
100,000.00 100,000.00
TOTALS $ 100,000.00 $ - $ $ - $ 100,000.00
1582 Adult Print
1583 Downloadable Materials
1590 Youth Print
1583 Teen Print
30,000.00 $ 30,000.00
30,000.00 30,000.00
20,000.00 20,000.00
20,000.00 20,000.00
TOTALS $ 100,000.00 $
David Eckert 3/28/2022
$ $ - $ 100,000.00
Nev _ 4/4/2022
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
users\michelle-w\forms\Waterloo.32678.1.Library_Redman_Estate_Gift_Project_Budget\Page 2 (Donat-non constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
Youth Summer Library Program (YSLP)
Lori Petersen
$ 3,500.00
1. How will this project be funded?
A. Federal Grant Yes
Grant Name
No
CFDA #
B. State Grant Yes No
Grant Name
C. City Match Source of Funding None
x
D. Other Entities Yes
Name
No
Various donors
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
To be assigned by the Finance Dept.
Project No.
Subproject No.
33GFT YSLP
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
0.00%
0.00%
0.00%
100.00%
Done None
❑ ❑x
Yes No
❑ ❑x
❑ ❑x
❑ ❑x
❑ ❑x
❑ ❑x
❑ ❑x
❑x
6. Include a brief description of the project in the space below: (REQUIRED)
Campaign to acquire donations for the youth summer library program. Donors can give at different levels.
Page 2 must be attached and signed.
users\michelle-w\forms\Waterloo.32677.1.Library_Summer_Youth_Program_Proj_Budget\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
Project Name (from page one) Youth Summer Library Program
Department No. project will be budgeted under 33
Activity No. project will be budgeted under 3160
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3800 Miscellaneous Revenue
EXPENDITURES:
To be assigned by the Finance Dept.
Project No.
Subproject No.
33GFT YSLP
(Each column should only include amounts by fund)
Fund: 010
Fund:
Fund: Fund:
Total
3,500.00 3,500.00
TOTALS $ 3,500.00 $ - $ $ - $ 3,500.00
1523 Program Supplies
3,500.00 $ 3,500.00
TOTALS $ 3,500.00 $ - $ $ - $ 3,500.00
w
David Eckert 3/28/2022
_� 4/4/2022
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
users\michelle-w\forms\Waterloo.32677.1.Library_Summer_Youth_Program_Proj_Budget\Page 2 (Donat-non constr) (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
Project Name (from page one) Bulletproof Vests
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 1150
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
Fund:
To be assigned by the Finance Dept.
Project No. 11GRT
Subproject No. VST21
(Each column should only include amounts by fund)
Fund: Fund: Fund:
Bond Fund
13,280.00
TOTALS $ 13,280.00 $
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1579 Wearing Apparel
2128 Guns/Body Armor
13,280.00
Total
26,560.00
$ $ 13,280.00 $ 26,560.00
13,280.00 13,280.00
TOTALS $ 13,280.00 $
Aaron McClelland, Police Captain 3/23/2022
13,280.00 13,280.00
$ - $ 13,280.00 $ 26,560.00
7UetAeA f' 4/4/2022
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Vest_Grant_FY21_4-4-2022 (1).xls\Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET INSTRUCTIONS
The purpose of the project budget form is to set up a budget and project code that can be used to more specifically
account for certain construction or non -construction projects funded with state and federal grants, donations, or any
"restricted" type revenue sources. This form should be completed BEFORE any invoices are processed or payments
are made. It is also needed before any of the revenue is deposited. If you are not sure if a particular project needs
a project code, please contact the Finance Department. We are glad to help!
1.) Page 1 is REQUIRED for all projects. Complete the page 2 (constr proj) tab if you are requesting a budget for
a construction project. Complete page 2 (donat or NON-constr) if you are requesting a budget for any project,
other than one involving construction.
2.) You MUST provide the CFDA # for all federally -funded projects, including those that involve federal funds but
are passed on to the city from the State of Iowa. The grantor is required to provide that number to you.
Sometimes that number is provided in the grant application only, so that is a good place to look for it if you can't
find it in the grant award document.
3.) The revenue and expense account numbers provided on both page 2 tabs are commonly -used examples only.
You may change, add or edit those if there's a number you need that isn't listed. This form isn't meant to list all
possible account numbers, only those that are used the most often.
4.) Separate columns should be completed on the budget worksheet (page 2) if the project involves different
"funds" (e.g. GO bond fund and grant-fund/fund 290). Expenses and revenue for each fund should be separated
into columns and EACH column's revenue and expenses MUST EQUAL! You will get an "error" message
below the expense totals line if they don't. You need to make a correction if you get an error message.
5.) In general, the Finance Department will assign the project codes. However, if you have a request or
suggestion for the code you'd like to use, please discuss that with the Finance Department before submitting
your worksheets.
6. Please remember to forward the related grant award document to the Finance Department, along with the budget.
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
Bulletproof Vests
Chief Fitzgerald
$ 26,560.00
1. How will this project be funded?
A. Federal Grant Yes
Grant Name
No
To be assigned by the Finance Dept.
Project No. 11GRT
Subproject No. VST21
CFDA # 16.607 % Paid by federal grant
B. State Grant Yes
Grant Name
No
C. City Match Source of Funding
D. Other Entities Yes
Name
No
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
Bond Fund % Paid by City
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
% Paid by other entity
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
The Waterloo Police Department will continue to use these funds to purchase bulletproof vests.
50.00%
50.00%
Done None
❑X ❑
Yes No
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
Page 2 must be attached and signed.
K:\shared goodies\forms\Waterloo.32562.1.Vest_Grant_FY21_4-4-2022\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 4/4/2022
Project Name (from page one) Bulletproof Vests
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 1150
To be assigned by the Finance Dept.
Project No. 11GRT
Subproject No. VST21
(Each column should only include amounts by fund)
Fund: Fund: Fund: Fund:
REVENUES: Bond Fund
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
13,280.00
TOTALS $ 13,280.00 $
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1579 Wearing Apparel
2128 Guns/Body Armor
Total
13,280.00 26,560.00
$ $ 13,280.00 $ 26,560.00
13,280.00 13,280.00
TOTALS $ 13,280.00 $
13,280.00 13,280.00
$ $ 13,280.00 $ 26,560.00
NeigfteA
Aaron McClelland, Police Captain 3/23/2022
_�� 4/4/2022
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Waterloo.32562.1.Vest_Grant_FY21_4-4-2022\Page 2 (Donat or NON-constr) (Mar 2010)