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HomeMy WebLinkAboutCouncil Packet - 05.02.2022C O UN C IL WOR K S E S S IO N May 2, 2022 Time indicated below Harold E. Getty Council Chambers R ULE S F OR WOR K S E S S IO N P UB LIC C OMME N T Iowa C o d e C hap ter 21 gives the pub lic the right to attend c o unc il meetings , but it does no t require c ities to allo w pub lic partic ipatio n exc ep t during p ublic hearings . T he c ity c ouncil s hall not rec eive any public comment during a work s es s ion. R o ll Call A genda, as pro po sed o r amended A ppro val o f M inutes M inutes o f April 18, 2022, as pro po sed. 3:45 p.m.D iscussio n o n S anitatio n Department pro jects. Submitted By: Randy Bennett, Public Works Division Manager A ppro x. 4:15 p.m. D iscussio n o f a reso lutio n establishing a co mmunity 24/7 carbo n-free electricity go al fo r the City o f Waterlo o . Submitted By: Jonathan Grieder, Ward 2 Counc il member A D J O U R N M EN T Kelley F elc hle C ity C lerk CI TY OF WATER LOO Council Communication Minutes of April 18, 2022, as proposed. City Council Meeting: 5/2/2022 Prepared: R EV I EWER S : Department R eviewer Action Date C lerk O ffice F elchle, Kelley Approved 4/15/2022 - 10:45 AM ATTA C H M EN TS: D escription Type 04.18.2022 M inutes B ackup Material S UB J E C T:Minutes of April 18, 2022, as propos ed. S ubmitted by:S ubmitted By: R ec ommended Ac tion: S ummary S tatement/ Background Information: Neighborhood Impact: Data: C ommunity Engagement Methods : Analysis and S trategies: Implementation, Ac countability, and C ommunic ation:: Expenditure R equired/ S ource of F unds : Alternative: COUNCIL WORK SESSION April 18, 2022 3:30 p.m. Harold E. Getty Council Chambers Members present: Boesen, Nichols, Amos, Chiles, Grieder, and Feuss. Council member Wilder entered the meeting at 3:48 p.m. 107164 - Grieder/Childer that the Agenda, as proposed, be approved. Voice-vote Ayes: Seven. Motion carried. 107165 - Grieder/Childer that the Minutes, as proposed, for the Council Work Session on Monday, April 4, 2022, at 3:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. Objective: Discussion of signing bonus for certified police officer lateral transfers. Dr. Joel Fitzgerald, Waterloo Police Chief, Rob Camarata, President AGSME and Jon Thomas, Consultant for WPPA, addressed the city council with a Power Point presentation to promote signing bonuses for certified police officer lateral transfers. Michelle Weidner, Waterloo CFO, responded to city council inquiries regarding funding the requested signing bonus. The city council indicated there was a need for further discussion with the Human Resources Department to analyze the financial impact on bargaining contracts if approved. Objective: Discussion of a resolution establishing a community 24/7 carbon free electricity goal for the City of Waterloo. Jonathan Grieder, Ward 2 Council member, Kari Johannsen and Steve Guyer, Iowa Environmental council addressed the city council regarding a city wide commitment to a 24/7 carbon free electricity goal. Jeremy Sorensen, business account representative for Mid American Energy indicated they were interested in working with the City of Waterloo towards this goal. Mr. Grieder indicated there is a work session scheduled May 2, 2022, along with the City of Des Moines to continue discussion. Objective: Discussion of study on the compensation of all non-bargaining positions. Dave Boesen, At-Large Council member, addressed the city council regarding a resolution for non-bargaining benefits, pay and funding sources for compensation, and a study to be performed in FY 23 for addressing and setting those benefits. The city council indicated they were in support of reviewing non-bargaining employee packages and moving forward with the process. 107166 - Grieder/Amos that the meeting be adjourned at 4:40 p.m. Voice-vote Ayes: Seven. Motion carried. _____________________________ LeAnn M. Even, CMC, IaCMC Deputy City Clerk CI TY OF WATER LOO Council Communication Dis cus s ion on S anitation Department projec ts. City Council Meeting: 5/2/2022 Prepared: 4/15/2022 R EV I EWER S : Department R eviewer Action Date C lerk O ffice F elchle, Kelley Approved 4/15/2022 - 10:43 AM ATTA C H M EN TS: D escription Type P resentation B ackup Material S UB J E C T:Disc ussion on S anitation Department projects . S ubmitted by:S ubmitted By: R andy Bennett, P ublic Works Division Manager R ec ommended Ac tion: S ummary S tatement/ Background Information: Neighborhood Impact: Data: C ommunity Engagement Methods : Analysis and S trategies: Implementation, Ac countability, and C ommunic ation:: Expenditure R equired/ S ource of F unds : Alternative: SANITATION UPDATE APRIL 2022 ROUTEWARE UPDATE Difficulties Syncing Water Works vs. Access vs. Actual on the Street Small Problems Add Up Some discrepancies found: •Mis-located carts •Extra carts at addresses •Landlords/Residents storing extras •Unrecognized cart-swapping •Missing carts found •Extra carts are usually damaged/vandalized Repercussions of Misplaced Carts •Cart Replacement Costs (average about $50 + freight) •Additional Landfill Fees ($42.00/Ton at .875#/gallon •Lost monthly revenue from carts dumped and not paid for. •Labor to track/switch/replace carts that have been misplaced. Estimated Losses for Inaccuracies Estimated Monthly Revenue Loss -$25,648.50 Estimated Monthly Landfill Fees -$2,537.54 Estimated Monthly Loss -$28,186.04 2,146 of 22,941 Accounts Have Errors •That equates to 9.35% of Accounts. •This is after we have already switched out and repaired hundreds of accounts. •Cart swapping and hoarding is still happening. •Been to same addresses multiple times. Largest Discrepancy Found One Household 2 Medium Carts Never charged for services since 1998! 24 years for 2 medium carts $6,000+ Lost Revenue! Routeware Associated Costs Hardware for Trucks -$48,210.00 (one time charge) Installation Services -$29,850.00 (one time charge) Routeware Portable Scanner -$375.00 2 Schaefer Portable Scanners -$1,900.00 20,160 RFID Tags -$96,060.00 Total Implementation Cost: $176,395.00 Monthly Support Fees -$3,890.92 A Time Consuming Implementation Process In mid-2017, the City of Waterloo started to order carts with the RFID tags embedded in the mold of the cart. For carts older than 2017, we needed to purchase and apply RFID Tags which we drill and pop-rivet to the cart. This tag has a 24 digit RFID number that we associate with the serial number of the cart which provides geographical information on where that cart is supposed to be located. Once the cart is tipped into the truck, the scanner in the hopper of the truck scans the tag verifying the cart has been dumped. The trucks also has cameras in 4 specific locations for recordkeeping of overloaded carts, carts not to the curb, contaminates in the waste, etc. Out with the Old, In with the New! Previous System Routeware Data Like Never Before! Date & Time of Service RFID Scanned? Not Out? Overloaded? Images of Reason for No Service The driver will stop at every address in his address list. One of 3 things will be noted on this account: 1. The cart was tipped and registered the RFID # 2. The cart was tipped but did NOT register the RFID #. These have to be looked at closer as to why? Typo on the number, wrong cart at house, etc.The driver marks it done manually. 3. The cart is “skipped” for a number of reasons: Overloaded Not Out Contaminated If the cart is skipped, the driver takes a photo of the front of the house showing the issue (in this instance it is overloaded). The photo shows the address, acct number, time & date stamped, AND latitude/longitude of location! Percentage of Route Completed Scheduled Stops for The Day How Many Stops Were Dumped How Many Stops Were Not Out/Skipped Carts Not Accounted For in System How Much Time Routes Take Number of Photos Taken A Small Sample of the Information The Need For Change •With the amount of errors, revenue lost, labor and cost involved, we have no choice but to look at repercussions for violators of: •Cart Swapping for a Larger Cart •Landlords/Residents Hoarding Carts •Residents Damaging Carts like covering RFID tags, knocking tags off, etc. •Repeat Offenders •Residents Continually Putting Carts Out Late •Need to look at resolutions and charges for swapped/stolen carts as it continues to happen. Possible Solutions Increasing costs to go back for residents who fail to have cart out by 6am, retrieving and replacing carts, and multiple residences being repeat offenders causing a need for change to help curb this issue. •Grace Period of 1 month to return all carts not being paid for. Possible fines for carts found afterwards. •Fines increase for repeat offenders. •Charges for “Go Backs” (Possibly 2 freebies/year before charging) •Possible criminal charges for stolen carts Ordinance & 4-plexes/Multiple Dwellings By definition in Ordinance 4-3-1: Multiple Dwellings are “A building or complex consisting of more than four dwelling units” Ordinance 4-3-4: “The City shall provide, to every premises within the corporate limits of the city, disposal service for garbage, refuse, recycling materials and yard waste, with the following exceptions: A.Business establishments shall have a private licensed collector remove garbage and refuse. B.Multiple dwellings shall have a private licensed collector remove garbage and refuse. We believe the wording has been misinterpreted in the past allowing exemptions to file a waiver and go with a private hauler. Cart Deliveries As of 4-27-22, we are currently about 243 carts behind on deliveries/exchanges. We did receive a recent shipment in the 1st week of April for 400 Mediums. Larges, Yard Waste, and Small Carts have arrived within the last week so we are working diligently to get deliveries caught up ASAP! The new carts have a better assembly altogether with easier assembly/disassembly, better shape, and more durable construction than the previous vendor. However, lead times are about the same. Approximately4-5 months for all orders placed. Code Enforcements Code Enforcements are done by staff which include: litter pick up, illegal dumps, admin orders, and court orders. We are behind on Code Enforcements as we cannot do many of them during winter months. We currently stand: •70 Code Enforcements Needing Done (range from a Bball Hoop to a full day clean up). •We average about 45 illegal dump/code enforcement cleanups per month. Many Code Enforcements require heavy equipment which in the Spring is hard to get on properties for risk of damaging property. Cameras Are In Process of Installation With the help of cameras at the recycling sites, we have caught 47 separate instances of illegal dumping at the recycling sites. At the Ansborough site, this particular resident unloaded an entire mini-van full of used carpeting into the Cardboard Only container contaminating the entire load. Recycling Contamination Decreasing Drastically •Curbside Contamination has been at 0% for several months •Before Cameras, contamination level was as high as 21.15% in April 2021 •At the time of Camera Installation, contamination was 9.63% •Current reporting: We have had ZERO contamination charges for the last 5 months! Landfill Contaminations in Curbside Garbage •Small Appliances such as microwaves and dehumidifiers continue to contaminate the garbage stream a lot of them fit inside a garbage cart. •At $75/each, and difficult to see usually, Routeware provides a way for us to forward this charge to the household the appliance came from. •In the last 6 months, we have had $1425.00 in surplus appliance fees when dumping at the landfill. •During the same 6 months, we have had $310.00 in uncovered load charges (driver did not close their door before entering landfill). •In this time frame, we also had 3 tires in garbage carts totaling $180.00 in tire fees. •TOTAL SURPLUS FEES -$1915.00 Compost Site Update The compost/yard waste site re-opened for the year on April 1st, 2022. The winter has been challenging with mechanical issues in the grinder, slowing the process of grinding most of the winter. Looking at alternatives to dispose of excess compost/wood chips such as: Use of mulch in wind rows Farmers Community Gardens TEXT-EM-ALL NOTIFICATION We have tried several ways to get the word out to residents during emergencies/Holidays, but the results seem to be similar. We have used Social Media, News, our websites, mailers, etc. yet we still have people that aren’t getting the message. What about Text-Em-All? Residents could sign up to receive texts when we have delayed days for service, Holiday pick up schedules, Landfill closings, etc. Spring into 2022! Warmer Weather Brings Opportunities to Help! •Community Gardens requesting Compost and Mulch •Allows our department to tackle Code Enforcements •Applying RFIDs becomes more pleasant and faster •Curbside Yard Waste has started •Warmer weather increases residents participations in volunteer efforts •HHW Event •Volunteer Litter Efforts Pictured: Cedar Valley Cyclists Group Groups such as: Cedar Valley Cyclists Bertch Cabinets Lost Island Water Park West High National Honor Society Engineering Dept. And Many, Many More Instrumental in the success of our department and helping keep Waterloo clean with their efforts! Thank You CI TY OF WATER LOO Council Communication Dis cus s ion of a res olution es tablishing a community 24/7 c arbon-free electricity goal for the C ity of Waterloo. City Council Meeting: 5/2/2022 Prepared: 4/6/2022 R EV I EWER S : Department R eviewer Action Date C lerk O ffice F elchle, Kelley Approved 4/6/2022 - 4:08 P M ATTA C H M EN TS: D escription Type Resolution as proposed B ackup Material S UB J E C T:Disc ussion of a resolution establis hing a c ommunity 24/7 carbon-free elec tric ity goal for the C ity of Waterloo. S ubmitted by:S ubmitted By: Jonathan G rieder, Ward 2 C ounc il member R ec ommended Ac tion: S ummary S tatement/ Background Information: Neighborhood Impact: Data: C ommunity Engagement Methods : Analysis and S trategies: Implementation, Ac countability, and C ommunic ation:: Expenditure R equired/ S ource of F unds : Alternative: ESTABLISHING A COMMUNITY 24X7 CARBON-FREE ELECTRICITY GOAL FOR THE CITY OF WATERLOO WHEREAS, the City of Waterloo is responsible for promoting the public health and safety of its residents, including access to clean air, clean water, and a livable environment; and WHEREAS, there is scientific consensus regarding the reality of climate change and the connection between human activity, especially the combustion of fossil fuels that create greenhouse gases, and warming of the planet; and WHEREAS, the 2018 report of the United Nations Intergovernmental Panel on Climate Change (IPCC) found that to limit global warming to 1.5 degrees Celsius, there would need to be a 45% reduction of greenhouse from 2010 levels by 2030 and a need to reach net-zero by 2050; and WHEREAS, the Waterloo City Council unanimously approved a resolution on January 27, 2020 that declared a climate crisis and aligned Waterloo’s emissions goals with IPCC recommendations; and WHEREAS, further commitments and actions are needed to reach these community-wide emission goals and to guarantee a clean energy future for Waterloo; and WHEREAS, the transition to a 24x7 zero-carbon community reliant on the efficient use of a mix of carbon-free electric energy resources, will provide a range of benefits including but not limited to reduced greenhouse gas emissions, improved air quality, enhanced public health, business attraction, a thriving local economy, increased resiliency, and energy security; and WHEREAS, the City of Waterloo has experienced the effects of climate change locally through increased temperatures, changes in water systems, extreme weather events such as the record rainfalls and flooding of June 2008 and September 2016, and other disruptions that threaten our residents, economy, and overall quality of life; and WHEREAS, inaction perpetuates inequity and ensures the burdens of climate hazards will be borne by the City’s most marginalized and vulnerable residents; and WHEREAS, carbon-free energy resources paired with energy storage, and microgrids, where feasible, are important strategies to build disaster resilience into our communities and will assist with disaster recovery; and ensuring equitable distribution of the benefits of these resources is imperative to adequately prepare for disasters, particularly those exacerbated by climate change; and WHEREAS, a host of solutions exist to provide reliable, affordable, and sustainable energy while reducing demand and emissions, including but not limited to solar, wind, energy storage, geothermal, energy efficiency, demand control technologies, waste reduction, and tree planting; and WHEREAS, new and existing buildings must play a key role in reducing energy demand through smart building technologies, grid interaction, electrification, and efficiency; and WHEREAS, transportation advancements, including electric vehicles, intermodal transit, and pedestrian and bicycle-oriented streets offer solutions to limit harmful vehicle emissions, reduce congestion, and support vibrant neighborhoods; and WHEREAS, many corporations value reliable, low-cost, carbon-free energy when considering sites for business retention and expansion, making clean energy a valuable tool for economic development; and WHEREAS, the City of Waterloo and the greater Waterloo community rely on MidAmerican Energy Company (MidAmerican) for electricity; and WHEREAS, MidAmerican completed its first utility-scale solar project, located in Waterloo, which generates capacity equal to 650 average Iowa homes; and WHEREAS, MidAmerican’s announced 100% renewable energy vision continues to rely on the use of coal plants that contribute to the climate crisis; and WHEREAS, experts have estimated that those customers could achieve significant savings with the retirement of coal plants, replaced by cheaper renewable energy; and WHEREAS, the City can accelerate the local clean energy transition by partnering with stakeholders to support carbon-free energy resources and the City will continue to pursue options for renewable energy systems on government buildings and properties through ownership and Power Purchase Agreements, develop public electric vehicle charging infrastructure, and phase in electric fleet vehicles, non-road equipment, and public transportation; and NOW, THEREFORE, BE IT RESOLVED by the Waterloo City Council, that the City hereby commits to a community-wide goal of achieving 100% 24x7 electricity from carbon-free sources by 2030. BE IT FURTHER RESOLVED that the Mayor and their designees are directed to work with utility partners, businesses, residents, and community stakeholders to identify a collaborative approach to achieve the emissions targets and energy goals with meaningful benchmarks and milestones between now and the target years referenced in this resolution. These designees will deliver an annual update on status of these efforts to the Mayor and City Council. BE IT FURTHER RESOLVED that the City of Waterloo shall pursue furthering the achievement of these targets in franchise agreement renegotiations with MidAmerican in 2025.