HomeMy WebLinkAboutApproved Documents-05.31.2022City Clerk Use Only
Finance Commuittae /2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 8,000.00 plus est. shipping costs of $ to pay for or purchase
lease of mowing equipment for 2022 cutting season.
This purchase or expenditure is being made because:
This is an annual lease of mowing equipment for airfield grass areas. Includes: M20 Rotary Cutter
and Z-Series Mower for cutting grass around airfield lights and signs (per FAA requirements).
Vendor selected for this purchase: P & K Midwest of Waterloo
n Bids or written quotes were taken on this purchase, as follows:
P & K Midwest of Waterloo, IA
Note: As in past years, additional requests for bids were not responded to.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1384
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 8,000.00
and the current available balance is $ 8,000.00
Respectfully submitted,
Keith Kaspari 5/17/2022
2Ue 05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commit{l1/31 /2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Engineering
$ 8,250.00 plus est. shipping costs of $ 0.00
Letter Of Map Revision Permit Fee for Virden Creek
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Fee to FEMA to process our application to change the floodplain maps associated
with the Virden Creek Levee Project
Vendor selected for this purchase:
FEMA
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Only FEMA can review and make the changes
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
418-077-5600-2171
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 1,850,000.00
and the current available balance is $ 18,561.94
Respectfully submitted,
Jamie Knutson 05/19/2022
Ne4tee, 05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commiue/31 /2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 19,800.00 plus est. shipping costs of $ Included to pay for or purchase
Two (2) Thermal Solutions APX-425C high efficiency hot water boilers for the SportsPlex pool.
This purchase or expenditure is being made because:
current pool boiler that is installed has out lived it's expected life span. These new boilers will
have a longer life expectancy and better performance output.
Vendor selected for this purchase:
C.H. McGuiness Co. Inc. (Des Moines, IA)
�■ Bids or written quotes were taken on this purchase, as follows:
C.H. McGuiness Co. Inc. (Des Moines, IA) $19,800.00
Young's Plumbing & Heating Inc. (Waterloo, IA) $21,000.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
290-37-4105-2123 37SPLX.IAFIT
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 288,057.00
and the current available balance is $ 72,782.34
Respectfully submitted,
Paul Huting 04/25/2022
NewriteA 05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committpp
Ub/31 /2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 6,275.00 plus est. shipping costs of $ to pay for or purchase
One 2022 Behnke 14 foot Utility tilt bed trailer to replace worn out unit. Price includes $500 trade
value applied towards trading in trailer # 8909.
This purchase or expenditure is being made because:
Current trailer of identical specifications has significant rust and wear and needs to be replaced.
Vendor selected for this purchase:
Black Hawk Rental, Waterloo Iowa
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This is a custom designed trailer that we worked directly with Black Hawk Rental to
have manufactured. Current manufacturing timeline has this unit being built in September
2022.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
419-37-4100-2113
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 188,013.13
and the current available balance is $ 188,013.13
Respectfully submitted,
Paul Huting 5/17/2022
Ne,AeA v 05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committ /2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 11,671.00 plus est. shipping costs of $ 0 to pay for or purchase
Repair & painting of main and east lobby area floors at Young Arena.
This purchase or expenditure is being made because:
current lobby floors have excessive & unsafe pitting from years of ice melt being tracked into the building.
Supports the City's Strategic Plan, 4.5-"Maintain City facilities that support quality of place".
Vendor selected for this purchase:
TSR Concrete Coatings, Evergreen Lena, IL
�■ Bids or written quotes were taken on this purchase, as follows:
TSR Concrete Coatings $11,671.00
Even Quality Works $11,700.00
Garage Force $12,373.75
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-37-4500-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 50,000.00
and the current available balance is $ 34,617.02
Respectfully submitted,
Paul Huting 5/24/2022
ZQe 05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee/31 /2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 18,699.78 plus est. shipping costs of $ 0.00 to pay for or purchase
Twenty Two (22) new desk top computers to replace 2014 models in all divisons.
This purchase or expenditure is being made because:
These 22 desk top computers will replace old desk tops that have reached their life
span within the department. These desk tops have not been replaced since 2014.
Vendor selected for this purchase: Dell Technologies $18,699.78
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Dell services the entire department and we will use parts from old computers
to fix others as needed.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1516
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Aaron McClelland, Police Captain 5/18/22
$ $18,700.00
$ $18,700.00
Netqftee, 05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee/31 /2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 9,246.25 plus est. shipping costs of $ 0 to pay for or purchase
Renewal of annual maintenance agreement for Sheildware
This purchase or expenditure is being made because:
this is an annual renewal that supports the Sheildware system that is used by the
Police Department for data collection and State of Iowa mandated reports.
Vendor selected for this purchase:
Shield Technology Corporation
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This system is what is used county wide and is proprietary to the Shield
Technology Corporation.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 116,355.00
and the current available balance is $ 36,989.41
Respectfully submitted,
Aaron McClelland, Police Captain 05/13/2022
New 05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commjt�/31 /2022
Approval Date 11
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Public Works Department to expend
$ 7,526.59 plus est. shipping costs of $ to pay for or purchase
2-SMART Board MX (V3) Pro series with IQ SBID-MX255 & MX275-V3-PW
55" and 75" backlit LCD
This purchase or expenditure is being made because:
To be used for conference room and office wall - projecting GIS mapping and
tracking (bid received by Chris Youngblut - IT Director thru Sourcewell)
Vendor selected for this purchase: CDW-G LLC
Ti Bids or written quotes were taken on this purchase, as follows:
CDW-G LLC Vernon Hills, IL $2,964.04 (55") $4,562.55 (75")
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): $7,326.59 approved on May 16, 2022
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7100-1555
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 14,050.00
and the current available balance is $ 8,362.07
Respectfully submitted,
Sandie Greco 5/17/2022
05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commyt5/31 /2022
Approval Date 11
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 23,054.70 plus est. shipping costs of $ 0 to pay for or purchase
Removal of old tubes and installation of new tubes in #2 boiler.
This purchase or expenditure is being made because:
Boiler tubes failed in Boiler # 2
Vendor selected for this purchase:
Brecke
�■ Bids or written quotes were taken on this purchase, as follows:
Brecke $ 23,054.70
Pinnacle $ 32,673.00
WBC Mechanical $ 39,959.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-1378
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 37,000.00
and the current available balance is
Respectfully submitted,
Brian Bowman
05/17/22
$ 26,410.43
Ne4teib 05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commtee
/31 /2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 5,529.00 plus est. shipping costs of $ 250.00 to pay for or purchase
A Rotor/Stator combo for Digester Complex Wastewater Treatment Plant
This purchase or expenditure is being made because:
One of two pumps needed in the Digester Complex requires new Rotor/Stator combo for repair.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This was an emergency purchase for the WWTP
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Brian Bowman
05/12/-
$ 460,000.00
$ 22,303.41
Net.IfteA 05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commtn/31 /2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Public Works Department to expend
$ 4,901.50 plus est. shipping costs of $
2,426 ft. of 96 count fiber & 3,738 ft. of 24 count fiber
to pay for or purchase
This purchase or expenditure is being made because:
To replace fiber damaged by contractor on Washington & W. 9th St. to W. 11 and
North on W. 11 th to the City's fuel site on Black Hawk St.
Vendor selected for this purchase:
West Union Trenching (only vendor to have fiber in stock)
n Bids or written quotes were taken on this purchase, as follows:
West Union Trenching West Union, IA
$4,901.50
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1576
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 20,220.00
and the current available balance is $ 8,570.99
Respectfully submitted,
Sandie Greco 5/6/2022
Ne,er,A 05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commitle /2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic/Engineering Department to expend
$ 2,980.00 plus est. shipping costs of $ to pay for or purchase
11 - Various sized Lead -In Loops
This purchase or expenditure is being made because:
To replace current loops being removed as a result of the annual asphalt
overlay project. (only vendor to supply drop -in loops)
Vendor selected for this purchase: Traffic Control Corporation
n Bids or written quotes were taken on this purchase, as follows:
Traffic Control Corporation Woodridge, IL
$2,980.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): $7,326.59 approved on May 16, 2022
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants ❑� Other (specify) Local Option Tax
This expenditure is to be coded to the following budget line -item:
205-07-7500-2165
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sandie Greco 5/17/2022
$ 8.359.505.00
$ 3,303,537.37
eateL
05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commiltee
ll/31 /2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 25,690.50 plus est. shipping costs of $ 300.00 to pay for or purchase
3 - Totes (825 gallons) White Fast Dry Paint and 6 - Totes (1,650 gallons) Yellow Fast
Dry paint
This purchase or expenditure is being made because:
Annual painting project for lane lines, crosswalks, stop bars, arrows, RR crossings„ etc.
IDOT approved increase in cost per gallon after orders were submitted.
Vendor selected for this purchase:
Diamond Vogel Paint
n Bids or written quotes were taken on this purchase, as follows:
Diamond Vogel Paint Sioux City, IA $25,690.50
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): $19,841.25 approved 11/15/21.
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1581
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 46,500.00
and the current available balance is $ 34,011.49
Respectfully submitted,
Sandie Greco 5/19/2022
Ne
05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Cornrnk5 /31 /2022
Approval Date �J
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Traffic Department to expend
$ 3,090.00 plus est. shipping costs of $ to pay for or purchase
75 each of 24" X 30" and 30" X 30" Aluminum Sign Blanks
This purchase or expenditure is being made because:
To fabricate Stop and various enforcement signs.
Vendor selected for this purchase: Iowa Prison Industries
�■ Bids or written quotes were taken on this purchase, as follows:
Iowa Prison Industries Anamosa, IA
$3,090.00
Newman Signs
Jamestown, ND $3,897.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1577
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 11,000.00
and the current available balance is $ 7,495.04
Respectfully submitted,
Sandie Greco 5/23/2022
wetqftez 05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Comm/31 /2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 7,054.75 plus est. shipping costs of $150.00 to pay for or purchase
25 - Cobrahead LED Lighting Fixtures
This purchase or expenditure is being made because:
To replace burnt out street light fixutres and upgrade to LEDs.
(Only vendor to ship LEDs within 2-3 weeks)
Vendor selected for this purchase: Crescent Electric
�■ Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Co, Waterloo, IA $275.00 ea.
$7,054.75
Van Meter
Waterloo, IA No Bid
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1522
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 22,600.00
and the current available balance is $ 20,461.20
Respectfully submitted,
Sandie Greco 5/25/2022
Ne f 05/31/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)