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HomeMy WebLinkAboutSupplemental Attachments - 05.31.2022TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1160-1346 11PRO. RETRAIN FY 2°22 BUDGETED $24,000.00 EXPENDED YTD $18,201.22 THIS REQUEST $2,100.00 LEFT AFTER THIS REQUEST $3,698.78 DATE 5/11/22 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Officers Nick Weber, Matt Wertz, Matt Woodward, John Koontz, Thomas Frein and Jordan Ehlers DATE: 5/11/22 NAME OF CLASS / MEETING: FBI- LEEDA Supervisor Liability Course DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Waterloo, Ia. DEPARTURE DATE: 6/6/22 RETURN DATE: 6/30/22 DATE(S) OF MEETING: 6/6/22-6/30/22 PURPOSE OF TRAVEL/TRAINING: The above listed officers will be attending the FBI LEEDA training course Supervisor Liability. This course is a must for newly promoted or potential supervisors and cover topics such as sexual harassment, Deliberate Indifference and Use of Force. This is an on line course and the total cost will not exceed $2,100.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 0.00 LODGING 0.00 MEALS 2,100.00 REGISTRATION 0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2,100.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 350.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Capt. Aaron McClelland I APPROVE THIS TRAVEL REQUEST Ottertail 9-(4rt DEPARTMENT HEAD MAYOR 5/11/22 05/31/2022 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED )\ D - 0` R100 — rj qt-e FY `)BBUDGETED AP%C—bc EXPENDED YTD a., }gei.g6j THIS REQUEST LQYO _?o LEFT AFTER THIS REQUEST I, 0591, . k DATE 5.--(c - ? Y Original - Clerk/Finance Co.y - De.artment NAME(S) AND POSITION(S): LeAnn M. Even, Deputy City Clerk DATE: April 27, 2022 NAME OF CLASS / MEETING: Iowa Municipal Professionals Academy DEPARTURE DATE: July 27, 2022 PURPOSE OF TRAVEL/TRAINING: Continuing education. Continuing education. Continuing education. DESTINATION: Ames. Iowa DEPARTURE POINT IF NOT WATERLOO: Jesup, Iowa DATE(S) OF MEETING: July 27-29, 2022 RETURN DATE: July 29, 2022 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 266.56 LODGING 60.00 MEALS 195.00 REGISTRATION 204/119.34 MILEAGE/FUEL TOTAL FOR ALL: $ 640.90 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 03 8400 1346 YES NO x YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 640.90 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO \__)(je_,LtA/ 1 ("---- D5PARTMEN> HEAD lq DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST QCCe/z 'z 9-(al' MAYOR 05/31/2022 DATE Municipal Professionals Academy July 27-29, 2022 Gateway Hotel & Conference Center 2100 Green Hills Drive I Ames, Iowa Purpose The purpose of the continuing education training for city clerks, finance officers, and others is: • To provide in depth training for clerks and municipal staff to get useful, up-to-date information that will assist them in their job performance. • Opportunities to meet clerks from across the state - make friends and business acquain- tances. • Updates on new laws, programs, and technol- ogy affecting Iowa municipal government. • Opportunity for credit toward recertification for IMFOA and IIMC sponsored certifications. Register at: http://extension.iastate.edu/commu- nities/oslgp/2022-mpa Registration is through ISU and check payments will be accepted. Sponsored by Iowa State University Office of State & Local Government Programs and the Iowa Municipal Finance Officers Association in cooperation of the Iowa League of Cities. Register online by July 15. Shirt deadline is June 24. Questions? Contact: Office of State & Local Government Programs 2321 North Loop Drive, Suite 121 Ames, IA 50010 sshonroc(c iastate.edu SCHEDULE l 8-10 a.m. 10:15 a.m.- 1 2:1 5 p.m. 3:15-5:15 p. Wednesda Ju ❑ Introductions & Welcomes ❑ Budgeting for Debt, TIF, and Transfers (General Session) ❑ TIF and Other Tools for Economic Development & Redevelopment in Iowa's Cities (General Session) Thursda Jul 28 Frid • u 29 (Choose One Option Per Time Block) ❑ Option 1: Rural Housing Readiness Assessment Panel ❑ Option 2: Language of Leadership: Holding Difficult Conversations ❑ Questions, Discussions, and Updates (General Session) ❑ Option 3: City Research and Finance ❑ Change Blows: Leading in Uncertain Data: Show Me the Money Times (General Session) ❑ Option 4: Records Management Systems ❑ Option 5: Know Your Strengths Part I ❑ Option 6: Granting Writing & Finding Funding ❑ Option 7: Safety Awareness for Cities and the Impact of Claims ❑ Option 8: Know your Strengths Part 2 ❑ Option 9: Iowa's Living Roadways Community Visioning Program- Only for Communities under 10,000 ❑ Option 1 0: Essentials of Human Re- sources Municipal Professionals Academy E ES AY, JULY 27 Introduction (Sara Shonrock, Institute Director) {1-3 p.m.} Budget Breakdown: Budgeting for TIF, Debt & Transfers: This session will discuss the process for incorporating debt, TIF, and the transfer processes into budgets and budget amendments. Focus will include understanding where to place items and what can be done to avoid mistakes before they happen. Budget amendments will be included as a part of the discussion. Questions will be encouraged as always. (Ted Nelleson, Iowa Department of Management) {3:1 -S:15 p.m.} TIF and Other Tools for Economic Development & Redevelopment in Iowa's Cities: Whether it is infrastructure upgrades or new infrastructure, cities will always have a list of projects to better their community for its residents and businesses, as well as to prepare for future growth. In order to make these projects happen, a city should look for funding sources to help optimize their investment. We will review infrastructure funding sources available for Iowa communities and discuss how communities have put multiple funding sources together to make their project happen. If a city is looking for an infrastructure project that requires a public -private partnership, there are many things to know before investing in the partnership. We will discuss some dos and don'ts as you prepare for that partnership. (John Danos, Amy Bjork, & Erin Regan, Dorsey & Whitney, LLP) THURSDAY, JULY 2 {8-10 a.m.} Option 1 : Rural Housing Readiness Assessment Panel: This session will focus on how City employees can help their communities address pressing local issues though their ability to convene, facilitate, and lead groups of elected officials and coommunity volunteers. The session will feature a panel of City Clerks from three communities that have participated in the Rural Housing Readiness Assessment program through the Iowa Economic Development Auhority. Learn how local leaders accessed the program, assembled housing committees, engaged in strategic planning, and are now implementing their projects. (Abbie Gaffey, Iowa State University Extension and Outreach) Option 2: Language of Leadership: Holding Difficult Dialogues: This session will heighten one's understanding and build skill in how to use language / communication to influence others toward goal achievement. Goals will be to build competence in crafting messages around many of the most critical challenges facing leaders. These areas include articulating a compelling reason for change, listening for understanding, building buy -in, connecting one's message to personal and organizational core values, resolving conflict, and more. (Thomas Westbrook, PhD, Learn Associates, LLC) {10:15 a.m. -12:15 p.m.} Option 3: City Research & Finance Data: Show Me the Money: This session will discuss how research and data can help cities in their decision -making processes. Topics will include the latest in research at the League, as well as touching on recent legislative impact on local finance, and will include a short practice session on how to use information and data to help tell the city story. (Erin Mullinex, Iowa League of Cities) Option 4: Records Management Systems: This session will include the systematic & efficient control of your organization's records, with a major em- phasis on a uniform filing procedure and a uniform naming convention that syncs well with the State records retention requirements. Participants will depart with confidence on implementing a records management system that can be utilized across the state. (Shelby Hagan, City of Bondurant) THURSDAY, JULY 28, continued {1-3 p.m.} Option 5: Know Your Strengths: Bringing Your Best Self to the Team (Part 1 of 2): In our ever -evolving culture, working in teams and with diverse personalities continues to be a priority for workplace and personal life success. Attend this 4 hour session to gain insights into your own personal strengths, understand how other personality strengths fill in the void in a team, and lean on growing your emotional intelligence to thrive in a truly collaborative environment. At the conclusion of this workshop participants will: Demonstrate understanding of their personal strengths, collaborate with other strength personalities, assess how diverse personality perspectives result in thriving teams, & describe the importance of emotional intelligence in group settings. (Krisdeena Jansen, GLUTRECK) Option 6: Grant -writing Skills for the City: Knowing where to look for funding sources and then understanding the grant writing process are crucial to being able to secure needed funding for city projects. In this session, participants will be able to talk through the grant writing process, identify where and who to submit grant applications to, and implement project planning. Goals are to leave this session with a better understanding of the overall grant writing process and feel confident in advancing their grants and honing their grant writing skills. (Jane Goeken, Iowa State University Extension & Outreach) Option 7: Safety Awareness for City Officials and the Impact of Claims: This presentation will cover the legal and ethical obligations that man- agement and supervisory staff have in providing a safe workplace for their employees. We will also explain how to promote safety in a manner that makes each manager/supervisor a more efficient and effective steward of public resources by identifying the financial and operational benefits super- visors can gain from maintaining a safety culture. (Dean Schade & Andrew Justice, IMWCA) {3:15-5:15 p.m.} Option 8: Know Your Strengths (Part II) Part One was a learning session, part II will bring the strengths into play and into place. You must sign up for Part I to be a part of II. (Krisdeena Jansen, GLUTRECK) Option 9: Iowa's Living Roadways Community Visioning Program- ONLY FOR COMMUNITIES UNDER 10,000: Learn how the Community Visioning Program can help with concepts to make the transportation infrastructure in your community better serve the needs & desires of your residents. Local leaders learn about residents' experiences, concerns, and goals, which guide the decision -making process. Collaborate with professional designers to create designs that illustrate a community's goals and identify potential funding sources to make dreams a reality. This session will give you an over- view of how this award -winning program works, and representatives from past visioning communities will explain how they completed their Community Visioning projects. (Sandra Oberbroeckling& Chad Hunter Iowa State University, Brad Riphagen, Trees Forever) Option 10: Essentials of Human Resources: Attendees will gain knowledge about relevant federal and state laws pertaining to common issues Hu- man Resource professionals face, such as the Americans with Disabilities Act, Family Medical Leave Act, Fair Labor Standards Act, Iowa Civil Rights Act, Iowa Wage Payment Collection Law, and more. (Olivia Brooks & Elizabeth Heffernan, Ahlers Law, LLC) FRIDAY JULY 30 {8-10 a.m.} Questions, Discussions, and Updates: The session will involve updates on recently passed legislation or other current issues affecting Iowa's city governments. This is an interactive session with Iowa League of Cities staff and will also discuss questions supplied by the participants either prior to or during the session. (Representatives from the Iowa League of Cities) {10:15-12:15 p.m.} Change Blows: Leading in Uncertain Times: When the winds of change blow hard enough, the most trivial of things can become deadly projectiles. Every person touched by change will react based on their own personal thoughts and feelings - even when those thoughts and feelings seem hopelessly irrational. This session teaches us that helping people move through change is not an exercise in logic and reasoning. Rather, the key is to consider feelings "data" and use that data to care for people (Yes, we said care) and be the leader they need most during the messiest of times. (Courtney Smock, Partner, Slingshot 25) Registration Registration is now being overseen by Iowa State University Conference Planning. If you have not used this service before, you will need to create a new user profile before registering. You will need to know your IMFOA ID in order to complete registration. Online pre -registration is required by July 15, 2022. Fees are $195 for the entire program and includes Thursday lunch. Registrations after July15 are subject to a $25 late fee. Fees must be paid before the session begins, with full refund guaran- teed on registrations cancelled before July 15, 2022. Online registrations will receive an email confirmation. Payment can be made with a credit card at the time of registration or by check. After registering online, mail payment to: Registration Services-- Conference Planning and Management 1601 Golden Aspen Drive #1 10 Ames, Iowa 50010 Sweatshirts NEW FOR 2022: 1/4 zip pullovers are avail- able for purchase and proceeds go towards scholarships for attendees of the Municipal Professionals Institute. If you wish to purchase a shirt, it must be done in advance while reg- istering online, the deadline is June 25. The 2022 Academy is offering a 1/4 zip pullover in graphite grey with a vintage style left chest logo in maroon for $30 ($32 for sizes XXL- XXXL). Directions & Housing Gateway Hotel and Conference Center 21 00 Green Hills Drive Ames, IA 50014 Make your room reservations directly with Gateway at 1-800-FOR-AMES or (51 5) 292-8600 who is providing a special rate of $1 1 9 single or double (plus 1 2% tax) for our attendee room block. NEW FOR 2022: You can make a room reservation directly to the block of rooms reserved for the Academy by going to: https://reservations.travelclick. com/2958?grouplD=3491650 5/10/22, 5:06 PM ISU Events IOWA STATE UNIVERSITY Extension and Outreach Municipal Professionals Academy Ames, IA Wednesday, 7/27/22 10:00 AM - Friday, 7/29/22 1:00 PM ® Add this event to my calendar(https://registration.extension.iastate.edu//api/FileServer/GetICSFile? id=MhMfb6PuFocImbgF%2bBivkbuN4FWgL59NR3pxIneGObgMbbNjEjdkSHOGzl *Indicates a required field. 0 Thank you for registering for Municipal Professionals Academy. Registration closes July 15th. There is a $25 late fee after that time. Cancellations must also be submitted in writing to Registration Services at registrations@iastate.edu(mailto:registrations@iastate.edu) by July 15, 2022 otherwise there is a $50 cancellation fee. If payment was not made at the time of registering, payment can be made by: • Mailing a check made out to Iowa State University to: Iowa State University Registration Services 1601 Golden Aspen Drive, Suite 110 Ames, IA 50010 Please note the Order # on the check. agc} IS • Credit card (Visa, MasterCard, Discover, American Express) by using this Zink (https://registration.extension.iastate.edu/app85.cshtml?AppCode=PAY&CC=3). Order Details Registrant: Even, LeAnn Item Event Registration Show/Hide Details v. Charge $195.00 https://registration.extension.iastate.edu//emc00/register.aspx?Session ID=falfbpfdofe3fb4fg5fa3 1/3 5/10/22, 5:06 PM ISU Events Item Charge Wednesday, July 27, 1:10 - 3:00 PM: Budget Breakdown: Budgeting for Debt, TIF, & Transfers - Wednesday, 7/27/22 1:10 PM - 3:00 PM Wednesday, July 27, 3:15 - 5:15 PM: TIF and Other Tools for Economic Development and Redevelopment in Iowa's Cities - Wednesday, 7/27/22 3:15 PM - 5:00 PM Thursday, July 28, 8:00 - 10:00 AM: Language of Leadership: Holding Difficult Dialogue Thursday, July 28, 10:15 AM - 12:15 PM: City Research & Finance Data: Show Me the Money! Thursday, July 28, 1:00 - 3:00 PM (Part I) AND 3:15 - 5:15 PM (Part II): Know your strengths: Bringing your best self to the team Friday, July 29, 8:00 - 10:00 AM: Questions with the League of Cities - Friday, 7/29/22 8:00 AM - 10:00 AM Friday, July 29, 10:15 AM - 12:15 PM: Change Blows: Leading in Uncertain Times - Friday, 7/29/22 10:15 AM - 12:15 PM Additional Registrant Information - I consent to receive related event communication via email from ISU Extension and Outreach.: Yes - IMFOA ID: 11356 Order Total Grand Total: $195.00 Amount Due: $195.00 Amount Paid: $0.00 28478 https://registration.extension.iastate.edu//emc00/register.aspx?SessionID=falfbpfdofe3fb4fg5fa3 2/3 4/27/22, 12:28 PM Gateway Hotel & Conference Center GATEWAY HOTEL & CONFERENCE CENTER IOWA STATE UNIVERSITY Your Reservation Confirmation Number: LeAnn Even #670870181 Dates Of Stay: Jul 27, 2022 - Jul 29, 2022 se Tower King - 1 room $ 238.00 (pj2 nights 81 adult Subtotal $ 238.00 Code:MUNACA Tax $ 28.56 Total $ 266.56 Special Requests: Additional Comments: I would like a fan for my room. Cancellation Policy: Modifications allowed only before cut off date See Terms & Conditions Guest Information LeAnn Even leann.even@waterloo-ia.org 3192914323 UNITED STATES Payment Method Mastercard ending in 0796 IA, US 50703 https://bookings.travelclick.com/2958?grouplD=3491650#/confirmation 1/3 4/27/22, 12:28 PM Gateway Hotel & Conference Center GATEWAY HOTEL & CONFERENCE CENTER At IOWA STATE UNIVERSITY \ eec to Make Another Reservation? START A NEW RESERVM Getting Around Property Location: 2100 Green Hills Dr, Ames, IA, USA, 50014 Get Directions Meadow Glen Rd n Go - gle -a 0 0 ,e Gateway Hotel an. 'Conference Center ,--Provisions SocialiSecyrity From the Airport: Airport Distance Distance Unit Des Moines, Iowa 35.0 Miles L r L J --------Ag-Leader Technology ikRd I;§9° RMap data ©2022 Gateway Hotel & Conference Center, USA - Property Details Modify/Cancel START OVER https://bookings.travelclick.com/2958?groupID=3491650#/confirmation 2/3