HomeMy WebLinkAboutCouncil Packet - 5/31/2022THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
PLANNING SESSION TO BE HELD AT
Harold E. Getty Council Chambers
Tuesday, May 31, 2022
5:30 PM
RULES FOR PLANNING SESSION PUBLIC COMMENT
The city council shall only receive public comment on bill payments and emergency agenda items
listed on a planning session agenda. Public comment on bill payments and emergency items shall
be conducted in accordance with Waterloo City Code Section 1-4A-34 (see below). The city
council shall not receive any public comment during the meeting on agenda items designated as
planning discussion topics. Waterloo City Code Section 1-4A-34: At the discretion of the
presiding officer, individuals may speak for a maximum of three (3) minutes when the council
discusses agenda items. This section does not apply to businesses or parties directly involved in
agenda items.
Roll Call.
Prayer or Moment of Silence
Pledge of Allegiance
Agenda, as proposed or amended.
Minutes of May 16, 2022 Regular Session, as proposed.
Minutes of May 16, 2022, Work Session, as proposed.
1. Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without separate
discussion, unless someone from the council or public requests that a specific item be
considered separately.)
A. Resolution to approve the following:
1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in
the office of the City Clerk.
2. Resolution approving cancellation of special assessments for properties located at 1004
Fulton Street, 921 W. 2nd Street, 316 P rogress Avenue, and 742 Grant Avenue, and
authorizing the City Clerk to notify the Black Hawk County Treasurer of said
cancellation.
Submitted By: Kelley Felchle, City Clerk
3. Resolution approving a variance to the Noise Ordinance requested by Chakila Wright for
Khari's 5th Birthday Party event to be held from 3:00-7:00 p.m. on June 4, 2022, at 115
Albany Street.
Submitted By: Kelley Felchle, City Clerk
B. Motion to approve the following:
1. TRAVEL REQUESTS
a. Officers Weber, Wertz, Woodward, Frein, Ehlers and Sgt. Koontz, Police
Page 1 of 52
Class/Meeting: FBI Law Enforcement Executive Development Association
Supervisor Liability Training.
Destination: Waterloo, IA
Dates: 6/6-6/30/2022
Amount not to exceed: $2,100.00
b. LeAnn Even, Deputy City Clerk
Class/Meeting: Iowa Municipal Professionals Academy
Destination: Ames, IA
Dates: 07/27-07/29/2022
Amount not to exceed: $641.00
2. LIQUOR LICENSES
a. Casey's General Store #2427, 3035 Logan Ave.
Class: B Wine, B Native Wine, C Beer, and E Liquor
Renewal Application Includes Sunday
Expiration Date: 6/14/2023
b. Casey's General Store #2867, 2424 Ranchero Rd.
Class: B Wine, B Native Wine, C Beer, and E Liquor
Renewal Application Includes Sunday
Expiration Date: 6/14/2023
c. Edo's Sports Bar, 110 E. llth Street
Class: C Liquor
Renewal Application Includes Sunday
Expiration Date: 5/7/2023
d. Hampton Inn, 2034 LaPorte Rd.
Class: C Liquor
Renewal Application Includes Sunday
Expiration Date: 1/31/2023
e. Hickory House, 315 Park Rd.
Class: C Liquor
Renewal Application Does not include Sunday
Expiration Date: 5/23/2023
f. Isle Casino Hotel Waterloo, 777 Isle of Capri Blvd.
Class: B Wine, B Liquor, and Outdoor Service
Renewal Application Includes Sunday
Expiration Date: 4/30/2023
g. El Mercadito, 520 LaPorte Rd.
Class: B Beer
Renewal Application Includes Sunday
Expiration Date: 5/21/2023
h. La Michuacana Restaurant, 1221 Franklin St.
Class: C Liquor
Renewal Application Includes Sunday
Page 2 of 52
Expiration Date: 3/26/2023
i. Majestic Moon, 1955 Locke Ave.
Class: C Liquor and Outdoor Service
Renewal Application Includes Sunday
Expiration Date: 4/30/2023
j. Prime Mart 3, 1008 LaPorte Rd.
Class: B Wine, C Beer, and E Liquor
Renewal Application Includes Sunday
Expiration Date: 6/12/2023
k. Risque' Gentlemen's Club, 301 W. 4th St.
Class: C Liquor
Renewal Application Does not include Sunday
Expiration Date: 5/27/2023
1. Target, 1501 E. San Marnan Dr. *Ownership Update
Class: B Wine, C Beer, and E Liquor
New Application Includes Sunday
Expiration Date: 6/27/2023
m. Walgreens #10855, 1850 Logan Ave.
Class: B Wine, C Beer, and E Liquor
Renewal Application Includes Sunday
Expiration Date: 6/16/2023
n. Lost Island Waterpark, 225 E. Shaulis Rd.
Class: C Liquor and Outdoor Service
New Application Includes Sunday
Expiration Date: 11/20/2022
OTHER COUNCIL BUSINESS
2. Discussion of establishing an annual City Council goal setting process.
Submitted By: John Chiles, Ward 1 Council member
EXECUTIVE SESSION
Motion to adjourn to Executive Session
3. Executive Session on discussion of strategy in matters relating to employment conditions of
employees not covered by a collective bargaining agreement, pursuant to Iowa Code Section
21.9.
Motion to adjourn Executive Session
ADJOURNMENT
Motion to adjourn.
Kelley Felchle
City Clerk
Page 3 of 52
MEETINGS
Page 4 of 52
CITY OF WATERLOO
Council Communication
Minutes of May 16, 2022 Regular Session, as proposed.
City Council Meeting: 5/31/2022
Prepared:
ATTACHMENTS:
Description Type
❑ 05.16.2022 Regular Session Minutes.docx Backup Material
SUBJECT: Minutes of May 16, 2022 Regular Session, as proposed.
Submitted by: Submitted By:
Page 5 of 52
May 16, 2022
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, May 16, 2022. Mayor Quentin Hart in the Chair. Roll Call: Boesen,
Nichols, Amos, Chiles, Grieder, Wilder and Feuss, joined the meeting.
Prayer or Moment of Silence.
Pledge of Allegiance: Mr. Nichols
107318 - Feuss/Wilder
that the Agenda, as proposed, for the Regular Session on Monday, May 16, 2022, at 5:30 p.m., be
accepted and approved. Voice vote -Ayes: Seven. Motion carried.
107319 - Feuss/Wilder
that the Minutes, as proposed, for the Regular Session on Monday, May 2, 2022, at 5:30 p.m., be
accepted and approved. Voice vote -Ayes: Seven. Motion carried.
107320 - Feuss/Wilder
that the Minutes, as proposed, for the Special Session on Tuesday, April 26, 2022, at 6:00 p.m., be
accepted and approved. Voice vote -Ayes: Seven. Motion carried.
Proclamation declaring May 15-21, 2022 as Emergency Medical Services Week.
Proclamation declaring May 15-21, 2022 as National Public Works Week.
Police Chief Fitzgerald explained that this is National Peace Officers Week and shared that
tomorrow there is a service at Memorial Hall at 10:00 recognizing those that have given their lives in
service to the citizens of Black Hawk County.
PUBLIC COMMENTS
David Dryer, 3145 W. 4th Street, requested that item 1.A.10 on the consent agenda be removed. He
also questioned if the alley behind the American Legion is city property and stated that if it is, it
needs to be addressed because it is in disrepair.
Brandon Alvarado, 217 W. 4th Street, shared that he is here representing Main Street Waterloo
Design Council and explained that he....9:00-1:00 meeting at Anton's Garden. Anyone interested in
volunteering can sign up on Main Street Waterloo's website and will be provided a free lunch.
George Meeks, 609 E. Donald Street, asked the council to consider having clergy throughout the city
to pray for the city at the start of the City Council meeting.
Jack Black, 227 Downing, commented on the development project located next to the CVS on
Franklin Street and questioned when the community would see some additional progress.
Mayor Hart explained that the council recently received an update from the developer and share the
update with the public.
Council members Grider, Wilder, Chiles, Amos, and Nichols shared that former Council member
Sharon Juon passed away recently and commented on the positive impact she made on their lives
and the community.
107321 - Feuss/Wilder
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
CONSENT AGENDA
107322 - Feuss/Wilder
Page 6 of 52
May 16, 2022 Page 2
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated May 9, 2022 in
the amount of $4,820,667.62 and May 16, 2022 in the amount of $1,610,289.74 a copy of
which is on file in the City Clerk's office, together with recommendation of approval of the
Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2022-272
2. Resolution authorizing the City Clerk to certify against certain parcels for unpaid lawn
mowing, sidewalk snow removal, property cleanups, and hazardous tree removals.
Resolution adopted and upon approval by Mayor assigned No. 2022-273
3. Resolution approving request of Charles Shirey for a waiver for a concrete driveway, located
at 410 Sunset Road (approach on Fletcher Avenue), with the elimination of the sidewalk
section due to inability to meet grade requirements.
Resolution adopted and upon approval by Mayor assigned No. 2022-274
4. Resolution approving a request by LaTanya Graves for a Variance to the Noise Ordinance for
27th Annual Juneteenth Celebration, on June 18, 2022 from 12:00 p.m. to 8:00 p.m., and June
19, 2022 from 10:00 a.m. to 7:00 p.m., located at Gates Park.
Resolution adopted and upon approval by Mayor assigned No. 2022-275
5. Resolution approving a request by Lori Klingfus for a Variance to the Noise Ordinance for a
backyard gathering, on August 27, 2022 from 12:00 p.m. to 7:00 p.m., located at 1604
Garden Avenue
Resolution adopted and upon approval by Mayor assigned No. 2022-276
6. Resolution approving a request by Grace Reformed Church for a Variance to the Noise
Ordinance for the Sunday in the Park event on June 19, 2022 from 8:00 a.m. to 1:00 p.m.,
located at Hope Martin Park
Resolution adopted and upon approval by Mayor assigned No. 2022-277
7. Resolution approving a request by the Screaming Eagle American Bar and Grill for a
variance to the Noise Ordinance for Thursday Bike Nights, from June 1, 2022 to October 1,
2022, 5:00 p.m. to 10:00 p.m., each Thursday.
Resolution adopted and upon approval by Mayor assigned No. 2022-278
8. Resolution approving a request by Black Hawk County 4-H Shooting Sports for a Variance
to the Weapons Ordinance for the Black Hawk County 4-H and FFA Fair, on July 30, 2022
at 12:00 p.m., located at the National Cattle Congress.
Resolution adopted and upon approval by Mayor assigned No. 2022-279
9. Resolution setting date of public hearing as June 6, 2022 to approve the request by the City
of Waterloo to vacate a portion of city -owned right-of-way and utility easements at the
Edison School Site in the "R-1,R-P" Planned Residential District located at the northeast
corner of Harwood Avenue and Evergreen Avenue northeast of 806 Evergreen Avenue, and
located northeast of 2200 Falls Avenue, and instruct the City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2022-280
10. Resolution setting date of public hearing as June 6, 2022 for the sale and conveyance of City
property located west of 420 Harwood Avenue, to Big Hand Pepper, LLC, in the amount of
$1.00, including a Development Agreement, for thirty-two (32) new, single-family homes,
and instruct the City Clerk to publish notice.
Page 7 of 52
May 16, 2022 Page 3
Resolution adopted and upon approval by Mayor assigned No. 2022-281
11. Resolution approving preliminary plans, specifications, form of contract , etc. and setting
date of bid opening as June 9, 2022 and date of public hearing as June 20, 2022, in
conjunction with the FY 2023 CIP Pipelining Phase IVA3, Contact No. 1063, and instruct
City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2022-282
12. Resolution approving preliminary plans, specifications, form of contract, etc., setting date of
bid opening as June 2, 2022 and date of public hearing as June 6, 2022, in conjunction with
the FY 2022 Sidewalk and Trail Repair Program - Zone 2, Contract No. 1061, and instruct
the City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2022-283
13. Resolution approving Completion of Project and Acceptance of Work for work performed by
Boomerang Corporation, of Anamosa, Iowa, for a total amount of $4,176,861.94, and release
of retainage in the amount of $208,843.09, in conjunction with the Dry Run Creek
Interceptor Project, Contract No. 877.
Resolution adopted and upon approval by Mayor assigned No. 2022-284
14. Resolution authorizing an exception to the City of Waterloo's Purchasing Procedure Policy to
approve the purchase of one (1) Tool Cat Drive Unit with Vacuum Sweeper from Black
Hawk Rental of Waterloo, Iowa, in the amount of $114,950.89.
Resolution adopted and upon approval by Mayor assigned No. 2022-285
15. Resolution authorizing an exception to the City of Waterloo's Purchasing Procedure Policy to
approve the purchase of one (1) 2022 Case 580SN WT Backhoe, in the amount of
$117,065.34, from Titan Machinery, Center Point, Iowa.
Resolution adopted and upon approval by Mayor assigned No. 2022-286
b. Motion to approve the following:
1.
a.
b.
c.
2.
Travel Requests
Name & Title
of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Pat Treloar, Fire
Chief
International Association
of Fire Chiefs (IAFC)
Conference and Expo
San
Antonio, TX
08/23-27/2022
$2,589.00
J. Gaherty, M.
Schaefer, T.
Janssen, Waste
Management Plant
Maintenance
Iowa Water Environment
Association 2022 Annual
Conference
Davenport,
IA
06/07-09/2022
_
$1,487.00
B. Manahl, A.
Bedard, N.
Rasmusson, Waste
Management
Operator
Iowa Water Environment
Association 2022 Annual
Conference
Davenport,
IA
06/07-09/2022
S 1,487.00
Approved Beer, Liquor, and Wine Applications
Name & Address of
Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Page 8 of 52
May 16, 2022
Page 4
a.
b.
c.
d.
e.
f.
g•
h.
i.
k.
1.
M.
n.
Behar Bar, 312 W. 4th
Street
C Liquor and Outdoor
Service
Renewal
04/30/2023
X
Locals Bar and Grill, 229 E.
4th Street
C Liquor and Outdoor
Service
Renewal
05/20/2023
X
Mersim's Kitchen, 126 E.
Ridgeway Avenue, Suite A
C Liquor and Outdoor
Service
Renewal
04/15/2023
X
New Star, 1459 Ansborough
Ave.
B Wine, C Beer, and E
Liquor
Renewal
06/02/2023
X
Prime Mart 7, 1309
Lafayette Street
B Wine, C Beer, and E
Liquor
Renewal
04/30/2023
X
Ray's Supermarket, 1975
Franklin Street
B Wine, C Beer, and E
Liquor
Renewal
03/23/2022
X
Riverloop Expo Plaza, 400
Jefferson St.
C Liquor and Outdoor
Service
New
Application
11/30/2022
X
Main Street Waterloo,
Lincoln Park *5 Day
License*
B Beer
New
Application
05/27/2022
X
Main Street Waterloo,
Lincoln Park *5 Day
License*
B Beer
New
Application
06/11/2022
Main Street Waterloo,
Lincoln Park *5 Day
License*
B Beer
New
Application
06/17/2022
Main Street Waterloo,
Lincoln Park *5 Day
License*
B Beer
New
Application
07/08/2022
Main Street Waterloo,
Lincoln Park *5 Day
License*
B Beer
New
Application
08/12/2022
Main Street Waterloo,
Lincoln Park *5 Day
License*
B Beer
New
Application
09/02/2022
Main Street Waterloo, 300
Jefferson St. *5 Day
License*
_
B Beer
New
Application
05/25/2022
3. Mayor Hart's recommendation of the following appointments:
Appointee
Board/Commission
Expiration Date
New or
Re -Appointment
Carole Gustafson
International Property
Maintenance Board
March 15, 2024
New Appointment
4. Motion approving appointment of Pat Treloar as Chief of Fire Services and Kelley Felchle as City
Clerk, pursuant to City of Waterloo Ordinance No. 5641.
5. Motion to approve Change Order No. 3 with Arends Excavating, of Waterloo, Iowa, for a net increase
of $13,827.36, in conjunction with the FY 2021 Leversee Road Lift Station, Contract No. 983, and
authorizing the Mayor and City Clerk to execute said document.
6. Bonds.
Roll call vote -Ayes: Seven. Motion carried.
107323 - Boesen/Grieder
1. Resolution setting date of consultation with affected taxing entities as May 31, 2022, and date of
public hearing as June 20, 2022, in conjunction with approval of Amendment No. 6 to the Martin
Road Urban Renewal and Redevelopment Plan to expand the boundaries, update projects and project
budgets to be included in the Plan, and other general updates to the Plan, and instruct the City Clerk
to publish notice.
Page 9 of 52
May 16, 2022 Page 5
David Dryer, 3145 W. 4th Street, questioned the ultimate goal for this expansion of the TIF in this
area.
Noel Anderson, Community Planning and Development Director, provided an overview of the item.
Resolution adopted and upon approval by Mayor assigned No. 2022-287
PUBLIC HEARINGS
107324 - Grieder/Amos
that proof of publication of notice of public hearing on FYE 2022 Budget Amendment, as published
in the Waterloo Courier on May 10, 2022, be received and placed on file. Voice vote -Ayes: Seven.
Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
107325 - Grieder/Amos
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote -Ayes: Seven. Motion carried.
107326 - Grieder/Amos
that "Resolution Budget Amendment for the fiscal year ending June 30, 2022", be adopted. Roll -call
vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-288
107327 - Amos/Wilder
that proof of publication of notice of public hearing on a request by Mark Moser to rezone 3.68 acres
from "A-1" Agricultural District to "R-1,C-Z" Conditional Zoning District for a contractor business,
located at 4528 Kimball Avenue., as published in the Waterloo Courier on May 10, 2022, be
received and placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
107328 - Amos/Wilder
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote -Ayes: Seven. Motion carried.
107329 - Amos/Wilder
that "an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance,
by amending the Official Zoning Map referred to in Section 10-4-4, approving request by Mark Moser
to rezone 3.68 acres from "A-1" Agricultural District to "R-1,C-Z" Conditional Zoning District for a
contractor business, located at 4528 Kimball Avenue.", be received, placed on file, considered and
passed for the first time. Roll call vote -Ayes: Seven. Motion carried.
107330 - Amos/Wilder
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote -Ayes: Seven. Motion carried.
107331 - Amos/Wilder
that "an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance,
by amending the Official Zoning Map referred to in Section 10-4-4, approving request by Mark Moser
Page 10 of 52
May 16, 2022 Page 6
to rezone 3.68 acres from "A-1" Agricultural District to "R-1,C-Z" Conditional Zoning District for a
contractor business, located at 4528 Kimball Avenue.", be considered and passed for the second and
third times and adopted. Roll call vote -Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5643.
107332 - Nichols/Amos
that proof of publication of notice of public hearing on Sale and conveyance of City property located
west of 3180 West Airline Highway, in the amount of $1.00, to RNK Investments, LLC, with five
years of tax rebates of 50 percent, and approval of a Development and Minimum Assessment
Agreement, in the amount of $822,000.00., as published in the Waterloo Courier on May 10, 2022, be
received and placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
107333 - Nichols/Amos
that the hearing be closed and oral and written comments be received and placed on file. Voice vote -
Ayes: Seven. Motion carried.
107334 - Nichols/Amos
that "Resolution approving the sale and conveyance of City property located west of 3180 West Airline
Highway, in the amount of $1.00, with five years of tax rebates of 50 percent, to RNK Investments,
LLC, and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll -call
vote -Ayes: Seven. Motion carried.
Mr. Chiles questioned if this is farm land.
Noel Anderson, Community Planning and Development Director explained that this is not farmland
and provided an overview of the item.
Resolution adopted and upon approval by Mayor assigned No. 2022-289
107335 - Nichols/Amos
that "Resolution approving a Development Agreement and Minimum Assessment Agreement, with
RNK Investments, LLC, in the amount of $822,000.00, in conjunction with the development of a
16,800 square foot building, and authorizing the Mayor and City Clerk to execute said document", be
adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-290
RESOLUTIONS
107336 - Feuss/Grieder
that "Resolution approving a variance to the requirements of the Subdivision Ordinance in Section 11-
1-13 Variances, relating to the approval of the Preliminary Plat of Paradise Estates Addition, subject
to the condition that any final plat or final plats for any portion of the approved Preliminary Plat of
Paradise Estates Addition submitted for approval on or prior to May 14, 2024 shall be subject to any
new zoning restrictions or subdivision regulations adopted by the City of Waterloo prior to submittal
of any such Final Plat for any portion of said area.", be adopted. Roll call vote -Ayes: Seven. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-291
107337 - Amos/Grieder
that "Resolution approving policy for recreational fires, and rescinding Resolution No. 2003-230.", be
adopted. Roll call vote -Ayes: Seven. Motion carried.
Page 11 of 52
May 16, 2022 Page 7
Mr. Boesen requested an overview of the item.
Pat Treloar, Fire Chief, explained the resolution.
Resolution adopted and upon approval by Mayor assigned No. 2022-292
107338 - Amos/Grieder
that "Resolution approving a two-year School Resource Officer Agreement with the Waterloo
Community School District, to provide six (6) School Resource Officers in the schools for FY 2023,
in the amount of $308,053.00 and FY 2024 in the amount of $323,455.00, to include funding for
officer training, and authorizing the Mayor and City Clerk to execute said document", be adopted.
Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-293
107339 - Amos/Grieder
that "Resolution approving an Encroachment Agreement with VI2, LLC for a portion of Kimball
Avenue and San Marnan Drive City right-of-way located in the "C-1, C-Z" Conditional Zoning
District east of 1029 Peoples Square, and authorizing the Mayor and City Clerk to execute said
document.", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Mr. Feuss asked if we could look at traffic studies again for this development.
Resolution adopted and upon approval by Mayor assigned No. 2022-294
107340 - Feuss/Amos
that "Resolution approving the third amendment to the Development and Minimum Assessment
Agreement with Warren Transport, Inc., originally executed on November 18, 2019, changing the
completion date to March 31, 2023, and authorizing the Mayor and City Clerk to execute said
document.", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-295
107341 - Feuss/Amos
that "Resolution approving a Real Estate Purchase Agreement with Deere and Company, and
approving deeds to sell and donate real property to the City of Waterloo, for the acquisition of property
located southeast of 3801 West Ridgeway Avenue, formerly the John Deere Supervisor's Club, at no
cost, and authorizing the Mayor and City Clerk to execute said documents.", be adopted. Roll call
vote -Ayes: Seven. Motion carried.
Tom Herzmann, Cedar Valley Soccer Association, thanked the City of Waterloo for their work on this
agreement.
Resolution adopted and upon approval by Mayor assigned No. 2022-296
107342 - Chiles/Amos
that "Resolution approving temporary "No Parking" on the west side of the 200 block of West 4th
Street during the outside and inside construction of the Waterloo Convention Center.", be adopted.
Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-297
107343 - Chiles/Amos
that "Resolution approving the Amended Final Plat of Audubon Heights 7th Addition, a replat of
Audubon Heights Fourth Addition, located south of 1747 Thrush Drive, and acknowledging and
consenting to the corrected Final Plat, Certificate of Survey, and Affidavit of Surveyor.", be adopted.
Roll call vote -Ayes: Seven. Motion carried.
Page 12 of 52
May 16, 2022 Page 8
Resolution adopted and upon approval by Mayor assigned No. 2022-298
107344 - Amos/Chiles
that "Resolution approving an Employment Agreement with Dr. Joel Fitzgerald, for the position of
Police Chief, effective April 19, 2022, and authorizing the Mayor and City Clerk to execute said
document.", be adopted. Roll call vote -Ayes: Six. Nays: One (Boesen). Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2022-299
ORDINANCES
107345 - Grieder/Wilder
that "an ordinance amending the Traffic Code be deleting Section 548A, No Parking - Pick Up and
Drop Off Only, in its entirety, and inserting in lieu thereof of a new Section 548A, No Parking - Pick
Up and Drop Off Only to the Waterloo Traffic Code as follows: (1) 100 Jefferson Street - Pick up and
drop off only, in front of the Hawkeye Community College Building", be received, placed on file,
considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried.
107346 - Grieder/Wilder
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote -Ayes: Seven. Motion carried.
107347 - Grieder/Wilder
that "an ordinance amending the Traffic Code be deleting Section 548A, No Parking - Pick Up and
Drop Off Only, in its entirety, and inserting in lieu thereof of a new Section 548A, No Parking - Pick
Up and Drop Off Only to the Waterloo Traffic Code as follows: (1) 100 Jefferson Street - Pick up and
drop off only, in front of the Hawkeye Community College Building", be considered and passed for
the second and third times and adopted. Roll call vote -Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5644.
107348 - Nichols/Amos
that "an Ordinance amending Chapter 3, Sewer Regulations, Title 8-3A-2: Determination of Rates and
Charges to increase sewer rates", be considered and passed for the first time. Roll call vote -Ayes:
Seven. Motion carried.
107349 - Nichols/Amos
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote -Ayes: Seven. Motion carried.
107350 - Nichols/Amos
that "an Ordinance amending Chapter 3, Sewer Regulations, Title 8-3A-2: Determination of Rates and
Charges to increase sewer rates", be considered and passed for the second and third times and adopted.
Roll call vote -Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5645.
ADJOURNMENT
107351 - Feuss/Grieder
that the Council adjourn at 7:42 p.m. Voice vote -Ayes: Seven. Motion carried.
Page 13 of 52
May 16, 2022
Page 9
Kelley Felchle
City Clerk
Page 14 of 52
CITY OF WATERLOO
Council Communication
Minutes of May 16, 2022, Work Session, as proposed.
City Council Meeting: 5/31/2022
Prepared:
ATTACHMENTS:
Description Type
❑ 05.16.2022 Work Session Minutes.docx Backup Material
Submitted by: Submitted By:
Page 15 of 52
COUNCIL WORK SESSION
May 16, 2022
4:15 p.m.
Harold E. Getty Council Chambers
Members present: Boesen, Nichols, Amos, Grieder, and Feuss. Ms. Wilder arrived at 3:49 p.m. Absent:
Mr. Chiles.
107299 - Grieder/Nichols
that the Agenda, as proposed, be approved. Voice -vote Ayes: Five. Motion carried.
107300 - Grieder/Nichols
that the Minutes, as proposed, for the Regular Session on Monday, May 2, 2022 at 5:30 p.m.,
be accepted and approved. Voice vote -Ayes: Five. Motion carried.
Objective: Update from Grow Cedar Valley.
Carrie Darrah, Lisa Skubal, and Danny Laudick, Grow Cedar Valley, and Isiah Corbin,
INRCOG, provided an update to the city council on economic development, encouraging talent
attraction, and retention, manufacturing initiatives, an outlook on the current state of the Cedar
Valley's workforce, fostering entrepreneurship, and government affairs advocacy. They further
discussed pursuing a place -making project to highlight the Cedar River as a tourism destination
for Waterloo and Cedar Falls. The Mayors of Cedar Falls and Waterloo have been working with
Vandewalle and Associates and Grow Cedar Valley to create a recreational, sports, and cultural
destination. Grant funding is available through Iowa Economic Development for the Destination
Iowa project.
Mayor Hart and City Council members discussed the information presented with Grow Cedar
Valley.
Objective: Discussion of amendments to the Rental Housing Program ordinance.
Martin Petersen, City Attorney, Rudy Jones, Community Development Director, and Kelley
Felchle, City Clerk, provided an overview of work conducted by city staff over the last year
and a half to re-evaluate the rental housing program. Staff presented recommended policy
changes and amended ordinance language. The ordinance changes submitted to council
assume that the budget for the program and staffing levels would not change in the upcoming
fiscal year.
The City Council and Mayor Hart discussed the recommendations with city staff. Mayor Hart
requested that the ordinance be put on the June 20, 2022 regular session agenda for a vote.
107301 - Feuss/Grieder
that the meeting be adjourned at 4:42 p.m. Voice -vote Ayes: Six. Motion carried.
Kelley Felchle, City Clerk
Page 16 of 52
CITY OF WATERLOO
Council Communication
Resolution approving cancellation of special assessments for properties located at 1004 Fulton Street, 921 W.
2nd Street, 316 Progress Avenue, and 742 Grant Avenue, and authorizing the City Clerk to notify the Black
Hawk County Treasurer of said cancellation.
City Council Meeting: 5/31/2022
Prepared:
SUBJECT:
Resolution approving cancellation of special assessments for properties
located at 1004 Fulton Street, 921 W. 2nd Street, 316 Progress Avenue, and
742 Grant Avenue, and authorizing the City Clerk to notify the Black Hawk
County Treasurer of said cancellation.
Submitted by: Submitted By: Kelley Felchle, City Clerk
Recommended Action: Approval.
S uininary Statement:
Assessments for the following properties, for delinquent garbage, storm,
water, and sewer fees:
PROPERTYSTORM
WATER
WATER GARBAGESEWER TOTAL
742 GRANT 56.98 136.8 273.91 202.51 670.2
921 W. 2ND 56.18 501.29 0 0 557.47
1004 90.84 233.38 301.28 356.21 981.71
FULTON
316 Progress 15.87
22.93 54.94 23.25 116.99
Page 17 of 52
CITY OF WATERLOO
Council Communication
Resolution approving a variance to the Noise Ordinance requested by Chakila Wright for Khari's 5th Birthday
Party event to be held from 3:00-7:00 p.m. on June 4, 2022, at 115 Albany Street.
City Council Meeting: 5/31/2022
Prepared: 5/23/2022
SUBJECT:
Resolution approving a variance to the Noise Ordinance requested by
Chakila Wright for Khari's 5th Birthday Party event to be held from 3:00-
7:00 p.m. on June 4, 2022, at 115 Albany Street.
Submitted by: Submitted By: Kelley Felchle, City Clerk
Page 18 of 52
CITY OF WATERLOO
Council Communication
Discussion of establishing an annual City Council goal setting process.
City Council Meeting: 5/31/2022
Prepared:
ATTACHMENTS:
Description Type
❑ Cedar Falls FY2022 Goals Backup Material
Submitted by: Submitted By: John Chiles, Ward 1 Council member
Page 19 of 52
Tye'
FY2022 City Council Goals,
Work Program and
Short -Term Financial Plan
City of Cedar Falls, Iowa
Mission: Maintain and improve the safety and desirability of Cedar Falls
through the efficient delivery of public services, and the ongoing practice of
open communication among Council, Staff, Mayor, and Citizens.
Contents
References Cited in this Document 2
Abbreviations Used in this Document 3
GOAL 1: DELIVER RESPONSIVE LOCAL GOVERNMENT 4
GOAL 2: ENSURE GOVERNMENT EFFICIENCY & EFFECTIVENESS 8
GOAL 3: PROMOTE ECONOMIC DEVELOPMENT 16
GOAL 4: ENHANCE COMMUNITY QUALITY OF LIFE 21
GOAL 5: FOSTER ORGANIZATIONAL EXCELLENCE 22
ANNEX A: SHORT-TERM FINANCIAL PLAN A-1
Page 20 of 52
References Cited in this Document
a. Future Forward 2025 Community -Wide Strategic Plan (2020). Link
b. INRCOG/MPO Safe Routes to Schools Study (2011). Link
c. Multi -Jurisdictional Hazard Mitigation Plan (2020). Link
d. Performance -Based Pay (Merit Pay) Policy. Link
e. Cedar Falls Code of Ordinances, 11-II (Minimum Rental Housing Code). Link
f. City of Cedar Falls Comprehensive Plan (2012). Link
g. City of Cedar Falls Economic Development Website. Link
h. Cedar Falls Zoning Ordinance. Link
i. College Hill Parking Study Final Report (2019). Link
j. College Hill Urban Revitalization Plan (2012). Link
k. Northern Cedar Falls Visioning Committee Report (2008). Link
1. Downtown Parking Study Final Report (2019). Link
m. Recreation & Fitness Center, Operations & Facilities Needs (2018). Link
n. Northern Cedar Falls Development Master Plan. Link
o. Cedar Falls Parks Master Plan. Link
p. Cedar Falls Environmentally Sensitive Lands Survey (2007). Link
q. Trail and Bus Bench Snow Removal Map. Link
r. Comprehensive Pay Plan (2018). Link
s. Tuition Assistance Program Policy Link
t. Employee Wellness Program Policy Link
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Page 21 of 52
Abbreviations Used in this Document
• 28E — A multiagency agreement filed under Iowa Code 28E.
• CD — Community Development
• CHP — College Hill Partnership
• CDBG — Community Development Block Grant
• CFCSD — Cedar Falls Community School District
• CIP — Capital Improvements Program
• CJIS — Criminal Justice Information System
• CMS — Community Main Street
• CSO — Community Service Officer
• CFU — Cedar Falls Utilities
• DNR — Iowa Department of Natural Resources
• EPA — U.S. Environmental Protection Agency
• FBO — Finance and Business Operations
• FY — Fiscal Year
• GCV — Grow Cedar Valley
• GO — General Obligation
• IDOT — Iowa Department of Transportation
• INRCOG -- Iowa Northland Regional Council of Governments
• LOST — Local Option Sales Tax
• MET — Metropolitan Transit Authority
• MPO — Metropolitan Planning Organization
• POC — Paid On Call
• PSS — Public Safety Services
• PSO — Public Safety Officer
• PT — Part -Time
• PW — Public Works
• ROW — Right of Way
• RUT — Road Use Taxes
• SSMID — Self -Supported Municipal Improvement District
• TIF — Tax Increment Financing
• UNI — University of Northern Iowa
• WWTP — Waste Water Treatment Plant
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Page 22 of 52
GOAL 1: DELIVER RESPONSIVE LOCAL GOVERNMENT
Continue to provide a representative system, which identifies and anticipates concerns,
problems, and opportunities which are effectively addressed with thoughtful and decisive
governmental actions for the benefit of the citizens.
A. SUPPORTING COUNCIL POLICIES
1. Set policies and guidelines, and provides broad direction to the City Administrator, who
in turn formulates management decisions to provide efficient service offerings and
operations.
2. As a policy -making body, interpret community needs and values and conveys them to
City staff through consistent legislative and policy actions.
3. Continue to provide a forum for public input related to City actions through open public
meetings, hearings, committees, commissions, task forces, local access cable television,
and web -based media.
4. Encourage active public input into the City's various boards, commissions, task forces,
and other advisory bodies.
5. Continually explore and evaluate improved methods of communication with citizens to
informing them of City activities and accomplishments.
B. LONG-TERM AND ONGOING OBJECTIVES
1. Continue to hold annual meetings with CFU to discuss the impacts and strategies to deal
with the on -going transfer of Utility funds in lieu of property taxes, franchise taxes, use
of right-of-way, TIF reimbursement, and support of entrepreneurship.
2. Hold joint meetings with policy -making City boards such as the Library Board and the
Planning & Zoning Commission.
3. Consider holding when timely, joint meetings with the Waterloo City Council, Black
Hawk County Supervisors, CFCSD and UNI on matters of mutual interest.
4. Encourage the professional development of City Council members, city commissioners
and board members through staff -facilitated work sessions, training sessions and
innovative project presentations from other cities.
5. Expand on existing collaborations with the City of Waterloo, CFU, UNI, Black Hawk
County, and other governmental bodies to provide high -quality public services at lower
cost; examples include art & culture services, airport operations, public safety services,
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transit systems, economic development coordination, emergency response, sewer
infrastructure, and shared facilities / equipment.
6. Continue working with MET to explore public transportation options which meet the
needs of Cedar Falls' public transit -dependent residents at an affordable cost to the city.
7. Continue to support the development of the five-year Community -Wide Strategic Plan
[reference (a)] to help coordinate the long-term efforts of the City's many stakeholders.
8. Continue using the city's quarterly Currents newsletter, websites, cable television, social
media and other technologies to provide relevant information about City services,
activities, and schedules to residents.
9. Continue expanding the Communication Specialist role to facilitate increased
communications with the public about all aspects of city government.
10. Create and maintain an online index of major city plans, policies, and documents for easy
public reference.
11. Continue to work with the Iowa Department of Natural Resources (IDNR) to develop a
plan and construction schedule to update the existing Wastewater Treatment Facility in
order to meet the Nutrient removal requirements.
C. FY22 DETAILED OBJECTIVES
1. City of Waterloo Objectives.
a. Support the creation of a Regional Airport Authority, if initiated and supported by the
City of Waterloo.
b. Support continued discussions at the Police Chief and Fire Chief level with Waterloo
to enhance mutual aid (28E) agreements for faster emergency response times and
lower callback expenses for both cities.
c. Support coordination with Waterloo directly and through INRCOG/MPO on common
legislative goals.
d. Continue to explore Waterloo's use of Cedar Falls' refuse transfer station.
e. Support cooperative efforts to upgrade the County Consolidated Communications Center
(911 dispatch) while exploring options to minimize costs assessed to Cedar Falls.
2. University of Northern Iowa (UNI) Objectives.
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a. Continue to collaborate with UNI to address public safety, parking, College Hill
neighborhood, equitable payment for City services, sharing of facilities and
elimination of duplicated governmental services.
b. Continue to explore the viability of shared service contracts with UNI for policing,
fire protection, dispatch, street maintenance, utilities, and recreational facility
development and usage.
c. Continue to coordinate the development of new City open field recreational uses with
UNI to minimize the purchase of additional land; this approach will allow City funds
to be used for site development.
d. Engage with Iowa Workforce Development and UNI to explore opportunities to
retain recent UNI graduates in Cedar Falls.
3. Cedar Falls Community School District (CFCSD) Objectives.
a. Continue to encourage the CFCSD to maintain an elementary school in northern
Cedar Falls consistent with the 2008 Northern Cedar Falls Visioning Committee
Report.
b. Assist CFCSD with infrastructure improvements that create parking areas, joint
City/Schools playgrounds, and building expansion areas.
c. Support improvements to parking and pedestrian traffic near public schools in
accordance with the Safe Routes to Schools Study [reference (b)]; examples of such
design are Orchard Hill Elementary, Southdale Elementary, and Lincoln Elementary.
d. Coordinate with CFCSD on the completion of the new Cedar Falls High School;
identify local, county and state facilities, programs and property which can minimize
duplication of services.
4. Cedar Falls Utilities (CFU) Objectives.
a. Annually consider repaying eligible CFU expenses (if excess TIF revenues exist) for
CFU projects completed in City TIF districts.'
b. Support CFU in the implementation of water service programs, as CFU is the sole
governmental entity authorized by code to provide these services.
1 Reimbursement would be subject to CFU maintaining a fair and updated annual transfer that equitably
compensates the City for return on investment from City ownership, property taxes, franchise fees and use of ROW.
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(1) Implement public water special assessment programs (if requested by CFU) to
install a public water system in un-serviced areas°, if requested and financially
supported by a majority of benefited property owners.
(2) Use CDBG funding (if eligible) to pay for water service line connection for all
residents who are income -eligible and property taxes to pay for fire hydrant
installation; CFU will pay for all water line over -sizing and property owners will
pay all other expenses, less any other funding sources.
c. Continue to explore sustainability and resiliency initiatives jointly with CFU.
5. Resiliency and Sustainability Objectives.
a. Develop an Island Park Master Plan to address frequent damage / silting from Cedar
River flooding.
b. Continue to support conversion of city buildings to LED lighting, when cost-
effective, to reduce the City's electricity demand.
c. Continue to support the conversion of unused City property to native tallgrass prairie
(when practical) to reduce storm water runoff, minimize lawn maintenance
requirements, and provide habitat for wildlife and pollinators.
d. Continue to support the conversion of select gravel alleys to permeable alleys (when
funds permit) to reduce gravel erosion and pollution from storm runoff.
6. General Governance Objectives.
a. Continue support for `Mayor's Updates' to inform the City Council, Cedar Falls
residents and stakeholders of the status of Council priorities, City projects, upcoming
activities and key information.
b. Continue to specify in council agenda memos and presentations how a project or
topic fits into the City Council's stated goals and priorities.
c. Maintain a directory of governmental units, neighborhood groups, and other
stakeholders the City Council would periodically like to meet with to discuss common
interests.
d. Maintain an online calendar of civic events of relevance to city elected officials,
published with as much advance notice as possible to facilitate attendance.
e. Hold city council work sessions on council meeting Mondays to discuss complex or
° Examples include parts of northern Cedar Falls, Viking Place, Horseshoe Drive and some rural properties.
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potentially contentious matters, including:
(1) Consideration of Part -Time Mayor and Related City Code Updates
(2) Council Committee Structure
(3) Island Park Improvements
(4) Downtown Policy Changes to Promote Business
(5) Resilience Plan — Final Report
GOAL 2: ENSURE GOVERNMENT EFFICIENCY & EFFECTIVENESS
Equitably deliver services in a cost effective, efficient, professional, and timely manner.
A. SUPPORTING COUNCIL POLICIES
1. Carry out the Short -Term Financial Plan (Annex A).
2. Ensure that the community's health, safety, and welfare are protected through the
provision of essential cost-effective, efficient, professional, and timely public services.
3. Adopt a balanced budget reflecting the community's economic climate and needs.
4. Continue to monitor the impacts of the State of Iowa's roll back of commercial/industrial
taxable values without long-term guaranteed backfill funding.
5. Maintain a budget philosophy of self-sufficiency in all major funds.
6. Adopt a Capital Improvements Program annually which coordinates major capital
expenditures and is responsive to property tax levies and the City's debt restrictions.
7. Maintain a stable property tax rate relative to the consumer price index.
8. Deposit funds in excess of annual operations expenses (including released TIF funds) in a
capital reserve account for projects such as the repurposing of city hall, economic
development, public land acquisition, redevelopment or other one-time expenses
approved by the City Council.
9. Evaluate each newly proposed service to determine the cost, relative importance and
value of each service, and to identify unnecessary duplication within City -sponsored
programs.
10. Identify and implement cost-effective methods to save energy within City operations.
B. LONG-TERM AND ONGOING OBJECTIVES
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1. Continue to monitor the City's capacity to provide adequate maintenance of its growing
infrastructure. Maintain a long-term maintenance plan, including a contingency plan to
respond to reductions in maintenance funds if encountered in the long term.
2. Continue to dedicate future accumulating cash generated by mid -year budget reductions
for one-time future expenses such as capital projects.
3. Continue to dedicate TIF release dollars generated by expired TIF areas to future
economic development projects.
4. Continue to explore appropriate opportunities for privatization of city services.
5. Continue the annual street repair program using RUT and LOST revenues.
6. Ensure that essential services (public safety, parks, sewers, roads, refuse collection) are
offered, while constantly exploring ways to increase efficiency in delivery.
7. Encourage civic involvement and volunteerism by citizens to reduce costs, including
recycling, picking up leaves, moving cars to assist with efficient snowplowing, cleaning
sidewalks, Friends of the Library, Friends of the Hearst Center, and Police Reservists.
8. Maintain the appropriate number of alternative staff in police and fire while improving
services and reducing overtime costs by annually recruiting, if necessary new Police
Reservists, volunteers, PSOs and POC staff.
9. Periodically conduct an evaluation of the costs and benefits of participation in the County
Consolidated Communications Center and CJIS. Determine the fair share of costs that
should be assigned to Cedar Falls while exploring a "county funded" system.
10. Maintain the Police Community Service Officer (CSO) program to help supervisory
personnel with office duties, allowing supervisors to work closer with the public and
provide direction in the field supervision of down -line employees.
11. Maintain staffing levels in all departments that reduce overtime by matching staffing
levels to specific service demands as opposed to predetermined rigid standards.
12. Return City property to the tax base (when possible) to support revenue generation and
economic development.
13. Negotiate collective bargaining contractual terms that allow the City to implement in the
Public Works Department 4-day, 10-hour workweeks to increase efficiency of operations,
as appropriate.
C. FY22 DETAILED OBJECTIVES
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1. General Cost Savings Objectives.
a. Evaluate cost-effective alternatives to keep City departments staffed and functional.
b. Continue the review of open positions as they occur.
c. Continue the practice of succession planning to identify talented internal candidates
when a vacancy is expected to occur.
d. Continue to promote cross -training programs and alternative employment practices
for most effective use of city staff.
e. Continue to explore the sharing of services with other jurisdictions.
2. Public Safety Objectives.
a. Continue to support and provide feedback on the Multi -Jurisdictional Hazard Mitigation
Plan for Black Hawk County [reference (c)] and other intergovernmental emergency
response plans.
b. Continue the City's PSO model, which hires Public Safety Officers for cross -training
in law enforcement, firefighting, and rescue operations.
c. Continue to review the staffing levels of the POC and Reserve programs to ensure the
most efficient use of Public Safety funds and personnel.
d. Actively solicit Public Safety Services Department employees to participate in the
POC and PSO programs to increase their availability for service.
e. Expand the use of PSOs, part time staff, and POCs to adequately staff fire stations
without adding full-time staff or overtime expenses.
f. Continue to explore the concept of a fee structure for public safety to recoup the
City's cost to provide these services.
g.
Continue using supervisor performance measurement tools to hold first line
supervisors accountable for daily staffing decisions.
h. Ensure that weekends and holidays are fully -scheduled productive workdays for shift
personnel.
i. Minimize fire shift overtime, using volunteers, PSOs, POCs, part-time staffing or
other cross trained positions to reduce callbacks and staff scheduling expenses.
j•
Use the Performance Based (Merit Based) Pay Policy [reference (d)] to reward
supervisors who successfully respond to workload demands with decisions that
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adequately protect the safety of employees and the public while minimizing overtime
and callback expenses.
k. Exercise management rights to schedule full staffing to avoid overtime expenses on
days where known special public events will tax personnel resources.
1. Determine the most appropriate location for a new fire station as a result of the study.
m. Maintain a fire station staffing plan that directs personnel to stations where the
highest number of calls for service occurs.
3. Code Enforcement Objectives.
a. Continue to identify and implement methods designed to better coordinate inspections
while enforcing land use, property maintenance codes, rental housing, and zoning and
nuisance ordinance violations citywide with cooperative and coordinated actions by
the City's depai lments.
b. Continue the full-time Code Enforcement Officer position to enforce parking,
property maintenance, snow removal, zoning, housing, building, and nuisance codes.
c. Enforce 48-hour parking laws in response to snow events, citizen complaints, habitual
violations, and when public safety is compromised.
d. Prioritize code enforcement on issues related to health & safety, property maintenance
and over -crowding or over -occupancy.
e. Continue rental inspections on a 3-year cycle.
f. Expand building maintenance code inspections and enforcement city-wide, including
in the College Hill area.
g.
Continue to coordinate and consolidate federally subsidized rental and minimum
rental housing inspection duties.
h. Continue to evaluate the efficacy of the Landlord Accountability Ordinance
[reference (e)] annually.
i. Implement traffic and parking controls based on public input meetings, test cases,
sound engineering / best practices, and specific structural or safety limitations (street
width, density, traffic flow and safety).
J.
Enforce laws prohibiting illegal parking on private property (front yards and non-
conforming lots).
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k. Enforce over -occupancy regulations.
1. Enforce parking restrictions on all streets less than 31' in width, based on the need for
public safety vehicle accessibility.
m. Employ traffic calming devices, when appropriate, to address neighborhood traffic
concerns.
n. Consider ordinance changes recommended by the Single Family Conversion task
force to limit the number of converted single family homes in neighborhoods.
4. Fire Prevention and Suppression Programs Objectives.
a. Continue to assign Minimum Rental Housing, Section 8 Rental and Commercial
Inspection duties to Fire shift personnel whenever possible.
b. Continue annual smoke detector inspections in businesses and residences, recognizing
that smoke detectors identify fire hazards at the earliest possible time.
c. Staff fire stations whenever possible with a combination of career, PSO, POC, PT,
ambulance and volunteer staff to maintain readiness while reducing staffing costs.
d. Continue placing firefighting ensembles in police vehicles for faster response times.
e7 Continue deploying CAFS equipment in select police vehicles to provide faster fire
suppression response times.
f. Encourage the Fire Chief to exercise management authority in implementing fire
station staffing plans, and encourage the Battalion Chiefs to use management
discretion in determining daily staffing levels using alternative staff.
5. Yard Waste & Refuse Objectives.
a. Determine if yard waste collection programs should be altered or expanded based on
the efficiency of material collection, customer satisfaction and general cost efficiency.
b. Evaluate City -operated leaf vacuum collection rates to determine if they are set at levels
that encourage property owners with small volumes of leaves to compost, mulch or
utilize `City' container disposal methods; ensure that the rate offers a cost-effective
option for property owners who must dispose of large volumes of leaves.
c. Evaluate how the expansion of the hours of operation for the yard waste drop off site
has impacted revenues and expenditures.
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d. Continue the City's public relations program to encourage the environmentally safe
disposal of yard waste.
e. Continue to review refuse fees, when timely, to ensure that sufficient revenues exist to
cover all collection costs.
6. Stormwater and Wastewater Objectives.
a. Review sewer rental fees to ensure that sufficient revenue exists in the next several years
to pay for EPA mandated treatment plant improvements and other sewer projects.
b. Continue to review stormwater fees, when timely, to determine if sufficient fees exist
to pay for projected storm water costs outlined in the CIP.
7. General Legislative Objectives.
a. Continue using lobbyists to influence legislative action related to municipal issues.
(1) Continue to contract with a professional lobbyist to represent City interests to the
State legislature.
(2) Continue membership in the Iowa League of Cities to lobby for all Iowa cities.
b. Continue to oppose changes to TIF laws that would impair the use of TIF as an
economic development tool.
c. Continue to support property tax reform initiatives that eliminate the rollback formula
that shifts burdens among classes of property.
d. Continue to meet with legislators to increase rapport, gain insight into current
legislative directions, and to apprise them of the City's revenue generation challenges,
as well as the negative impact of legislation (including unfunded mandates, tax
exempt and rollbacks).
e. Continue pre- and post -legislative session meetings with area representatives to
discuss topics of mutual interest.
8. State Legislative Objectives.
a. Introduction. The November 2020 elections resulted in no changes in the political
party that will control the Iowa House and Iowa Senate, along with the Governor's
office; Republicans will maintain "trifecta" control of these three institutions for both
the 2021 and 2022 legislative session.
b. Legislative Concerns.
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(1) Property Tax Backfill. Cedar Falls fully supports funding the state backfill to
local governments pursuant to the commercial property tax reduction law passed
in 2013. The economic downturn related to COVID-19 has put the state budget is
a more challenging position, making funding for the backfill more of an issue in
2021 than 2020. Local governments will need to forcefully advocate to protect
the continuance of this funding.
(2) Restrictions on the use of Tax Increment Financing (TIF) and Tax Credits. This
issue did not gain traction in 2020, but risk for more discussion in 2021 of
potential legislation to restrict how cities use TIF is certainly possible. Cedar
Falls supports the continuation of TIF as the primary tool for communities to
promote economic development.
(3) Restrictions on Local Control of Decision -making. Such legislation runs contrary
to the intent of the Iowa Constitution's Home Rule Amendment. Examples
include:
(a). Blocking cities from adopting ordinances to prohibit landlords from
rejecting a tenant based solely on the tenant using a Section 8 voucher to
pay for rent.
(b). Requiring a super -majority vote of the public body such as a city council in
order to accept a bid for the sale of property that was not the highest bid (bill
passed the legislature in 2020, but was vetoed by Governor Reynolds).
(c). Legislation prohibiting cities from paying ransomware demands.
(d). Prohibiting cities from providing funding for their municipal broadband
telecommunications utility
(4) Other Concerns. Cedar Falls will continue to oppose any unfunded mandates,
reserve restraints ($8.10 levy, rollback, 411 pensions, etc.) erosions of Home Rule
Amendment3 authority, and elimination of state tax credits used for economic
development.
c. Legislative Opportunities.
(1) Housing. Cedar Falls supports state efforts to provide additional resources to
communities for housing construction, including more state support of local
housing trust funds and expansion of the Workforce Housing Tax Credits. An
3 The home rule amendments of the Iowa Constitution give cities and counties authority to determine their own local
affairs and government in a manner which is not inconsistent with state statute, except that home rule power and
authority does not extend to the authority to levy a tax without the express authorization of the General Assembly.
See https://www.legis.iowa.gov/DOCS/LSA/Legis_Guide/2009/LGLSL054.PDF.
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Economic Recovery Advisory Board was created in 2020 to make
recommendations for helping Iowa recover from COVID-19. Part of their
recommendations will include several to increase funding for workforce housing
tax credits and the State Housing Trust Fund. Passage of these recommendations
might provide an opportunity for the City of Cedar Falls to secure financial
assistance for housing initiatives in the city.
(2) Water and Wastewater Infrastructure. Cedar Falls supports state efforts to provide
additional funding sources and flexible policies related to water, wastewater, and
storm water infrastructure; these changes are necessary to meet the demands of
increasing environmental regulation of cities. Funding for local government water
and wastewater infrastructure was included in the Governor's proposal during the
2020 legislative session to raise the sales tax; it is unclear if the Governor will
bring that proposal back again in 2021.
(3)
University of Northern Iowa. During the 2020 legislative session, the City of
Cedar Falls provided support for UNI's legislative priorities, and would expect to
do so again in 2021.
d. Key Iowa Legislative Dates for 2021.
January 11 (Monday)
First Day of Legislative Session
March 5 (Friday)
First Legislative Funnel deadline
April 1 (Thursday)
First Congressional and legislative reapportionment
plan delivered to legislators
April 2 (Friday)
Second Legislative Funnel Deadline
April 15-20
Legislature must vote on first reapportionment plan
April 30 (Friday)
110th day of legislative session — last day legislators
receive per diem payments
9. Federal Legislative Objectives.
a. Continue to request federal transportation funding support for major street projects.
b. Request EPA funding for federally mandated treatment plant improvements.
c. Support CFU in securing federal grants to increase regional electrical distribution
capacity and development or access to redundant fiber trunk services into the greater
metropolitan area.
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d. Seek changes in EPA/DNR Rules Interpretation to end improper interpretation of
rules related to sewer discharges, particularly during periods of wet weather that can
overload treatment plants and collection systems.
e. Continue to be a party in the Iowa League of Cities lawsuit against EPA to seek
judicial intervention on rule interpretation detrimental to Cedar Falls.
GOAL 3: PROMOTE ECONOMIC DEVELOPMENT
Create an environment conducive to economic development.
A. SUPPORTING COUNCIL POLICIES
1. Function as a catalyst to encourage business development and expansion in Cedar Falls.
2. Continue to support public and private economic development efforts in Cedar Falls and
the metropolitan area.
B. LONG-TERM AND ONGOING OBJECTIVES
1. Develop initiatives, when financially feasible, to support the economic development
goals contained in the city's Comprehensive Plan [reference (f)].
2. Implement a long-term plan for the development of future TIF districts. This plan should
include ways to acquire land and provide adequate infrastructure utilizing cooperative
efforts with other groups and agencies.
3. Continue the systematic and strategic buyout of flood -prone properties to retain viable
areas based on quality of infrastructure, elevation and contiguousness.
4. Prepare on a project —by -project basis an in-depth analysis of the long-term economic
benefits vs. public investment/risk for each private/public cooperative economic
development venture; the analysis must conclude that the long-term financial benefit
derived by Cedar Falls taxpayers clearly out -weighs the risk of public financial assets.
C. FY22 DETAILED OBJECTIVES
1. General Economic Development Objectives.
a. Offer economic development incentives on par with other Iowa cities to remain
competitive in the site selection process.
b. Continue to support and develop the city's economic development website [reference
(g)]
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c. Use TIF funds to acquire land for development into marketable industrial lots.
d. Use TIF funds to provide cash incentives to developers and business owners when
consistent with City economic development policies.
e. Explore the establishment of a University Avenue Corridor TIF district.
f. Review downtown incentives (following adoption of new zoning) to consider the
increase in assessed value and to incentivize enhanced architectural design or public
benefits.
g.
Provide property tax abatement (based on current schedules) for projects meeting
adopted job creation and tax base growth criteria.
h. Continue to allocate TIF funds for redevelopment projects on College Hill, in
Downtown, and in northern Cedar Falls.
i. Continue to dedicate funds for expanding economic development marketing efforts.
2. Regional Economic Development Organization Objectives.
a. Continue regional economic development partnership with Grow Cedar Valley.
b. Monitor economic development agencies (CMS, CHP and GCV) to determine if the
City's cash subsidies result in services of value to Cedar Falls citizens and businesses.
3. Regional Tourism Objectives
a. Continue to maintain a dedicated Cedar Falls Visitors & Tourism Bureau.
b. Continue to coordinate marketing and programming efforts between the UNI, Cedar
Falls and Waterloo Visitors and Tourism Bureaus for all Metro tourist events.
4. Comprehensive Planning, Engineering and Building Objectives.
a. Develop a grading ordinance for all new and existing developments.
b. Implement the City's Comprehensive Plan [reference (f)] with emphasis on:
(1) Design standards which protect urban watersheds by encouraging developers to
utilize natural methods of storm water control rather than traditional underground
storm water collection and disposal systems.
(2) Clear standards for growth, streets, street connectivity and walkability.
(3) Low -maintenance landscaping in the city right-of-way, when cost-effective.
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(4) Trails and on -road accommodation of bicyclists, when possible.
(5) Traffic calming devices and design approaches to address neighborhood traffic
concerns, when practical.
5. Zoning Ordinance Economic Development Objectives.
a. Support the development of a comprehensive new Zoning Ordinance [reference (h)]
to replace the Zoning Ordinance first adopted in 1970.
b. Consider new zoning and traffic control regulations to better control density and
parking problems by reducing the number of multiple family and duplex conversions.
c. Consider changes to zoning regulations which would limit the conversion of single-
family properties to rental uses, to protect neighborhood stability and character.
d. Consider changes to zoning regulations, policies and land use plans to restrict
development of non-profit uses on prime commercial sites along arterial streets.
e. Consider developing a Zoning Ordinance (and Subdivision Ordinance) to accommodate
features that encourage mixed uses, variable building setbacks, walkability,
sustainability and complete street concepts.
f. Consider developing, as a part of the new Zoning Ordinance, a new zoning map which
includes pre -zoned areas.
g.
Support the pre -zoning of select properties for residential development and shorten the
development timeline by identifying neighborhood concerns and responding with
developmental limitations.
h. Annex additional lands into the city (if requested by property owners) to support
community growth and development consistent with the Comprehensive Plan [reference
(f)]
6. Affordable Housing Development Objectives.
a. Continue to seek ways in to provide affordable housing options to residents.
(1) Review City construction standards to identify possible changes which can
promote the construction of affordable housing.
(2) Identify existing older homes which can provide a market to meet affordable
housing demand.
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(3) Target potential developers with Requests for Proposals for affordable housing
development, if federal or state grants can be secured.
(4) Partner with Habitat for Humanity to build/rehabilitate homes on city -owned lots.
7. Commercial and Office Economic Development Objectives.
a. Support the private development of commercial (retail & wholesale), professional office
and industrial expansions to improve the City's residential to commercial/industrial land
use mix from an 80/20 assessed value split to a 50/50 assessed value split.
b. Consider diagonal on -street parking within neighborhoods where structurally feasible
and where parking deficiencies can be solved with this approach.
c. Continue development of the city -owned properties along the relocated Highway 20
corridor and establish a new urban renewal area if appropriate.
d. Study the future use, ownership and corporate jurisdiction of land along the Highway
20 corridor, including cooperative arrangements with the City of Hudson if petitioned
by property owners for annexation.
8. College Hill Economic Development Objectives.
a. Carry out the recommendations of the College Hill Parking Study [reference (i)].
b. Continue to enact the College Hill Urban Revitalization Plan [reference (j)].
9. Northern Cedar Falls Economic Development Objectives.
a. Continue to enact the recommendations of the Northern Cedar Falls Visioning
Committee Report [reference (k)].
b. Continue to support the development of commercial uses in the northeast corner of
Lone Tree Road/Center Street and at the Lone Tree Road interchange.
c. Continue to promote the development of commercial growth along Center Street
through streetscaping and beautification efforts in the ROW.
10. Downtown Economic Development Objectives.
a. Consider adopting an Urban Revitalization District in the Downtown area, following
the adoption of new zoning ordinance.
b. Carry out the recommendations of the Downtown Parking Study [reference (1)].
11. Industrial Economic Development Objectives.
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a. Create a new urban renewal area by acquiring additional land in areas that are
attractive to the private sector for industrial development yet can be efficiently
developed at a low public cost.
b. Reserve TIF increment capacity to pay off debt incurred by the City/IDOT
cooperative construction of the Viking Road/US 58 interchange.
c. Continuing to aggressively repay Industrial Park TIF debt owed to the City debt
service, economic development and capital project funds.
12. MercyOne — Cedar Falls Hospital Economic Development Objectives.
a. Plan for site development using current Health Trust Fund monies.
b. Organize a staff/council committee to determine options and best uses for the original
Sartori Hospital site once a new hospital is constructed elsewhere.
13. Flood Control, Storm Water, Sanitary Sewer and Water Improvement Objectives.
a. Complete priority wastewater treatment system improvements:
(1) Increase sewer rental fees to cover costs of sewer infrastructure improvements.
(2) Seek a judicial solution to EPA changes in rules interpretations or begin designing
a treatment upgrade, prepare a financing plan, pre-set sewer rental rates and sell
bonds to finance the project; seek federal grants to fund a portion of the project
mandated by EPA, during the Cedar Valley Coalition visit to Washington D.C.
14. Street Improvement Objectives.
a. Develop cooperative agreements with the IDOT to improve the following streets
using RUT, LOST, and GO bonds, if necessary:
(1) Main Street Reconstruction — Use LOST, RUT, Stormwater, and GO bonds to
complete this project for construction 2022-2025.
(2) Cedar Heights Drive — Use MPO and State safety grants to help fund this project.
The City's match will come from LOST, RUT, and GO bonds for construction in
2020-2022.
(3) West 27th Street Improvements — Use LOST, RUT, and GO bonds to complete this
project in FY2021-2022.
b. Explore and establish agreements with developers to complete the connection of the
following streets:
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(1) Cyber Lane
(2) Ashworth Drive — Prairie Winds to Hudson Road
(3) Ashworth Drive — Connection to Arbor Drive
(4) Ironwood Drive — Connection to Greenhill Road
c. Continue to develop the plans for the reconstruction of Union Road from 27th Street
to University Avenue - Use LOST and RUT funds to complete this project in
FY2024-2025, while also seeking federal funding sources.
GOAL 4: ENHANCE COMMUNITY QUALITY OF LIFE
Preserve the community's physical, human, and aesthetic assets by assuring that Quality of Life
services are available for leisure, educational, cultural and personal enrichment of residents.
A. SUPPORTING COUNCIL POLICIES
1. Actively support the development of cultural, educational, recreational, and natural
features, which make Cedar Falls distinctive.
2. Endorse planned community growth, which protects the unique, natural, and historic
features of Cedar Falls.
B. LONG-TERM AND ONGOING OBJECTIVES
1. Continue to review and evaluate the ways in which the City can enhance racial and
cultural diversity and inclusion in Cedar Falls.
C. CY22 DETAILED OBJECTIVES
1. Continue planning for Hearst Center expansion/relocation.
2. Continue to use the Recreation & Fitness Center, Operations & Facilities Needs
Assessment [reference (m)] to determine the viability of expansion.
3. Implement, when financially feasible, an enhanced riverfront as a visitor attraction
consistent with the Northern Cedar Falls Development Master Plan [reference (n)].
4. Coordinate with CFCSD to purchase land for future parks in developing areas when possible.
5. Assist in the solicitation of grants and development of the Cedar River including dam
safety improvements, riverbank improvements, and recreational features.
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6. Update the Park Master Plan [reference (o)] to account for city growth, changing needs
and desires of the public, and updating of equipment and facilities.
7. Continue to implement portions of the Park Master Plan [reference (o)] for the Big
Woods Lake, Gateway Park and Cedar City sites.
a. Improve the Big Woods Campground (cabins, playground, and landscaping) as
funding becomes available and as floodplain development ordinances allow.
8. Develop an annual street right-of-way beautification, wayfinding signage, bike network
signage, and city entrance signage & monument program using hotel/motel tax revenues.
9. Consider recommendations from City staff when alternative roadway designs are
appropriate based on safety, roadway efficiency and financially feasible; typically, these
opportunities arise when a street is scheduled for resurfacing or reconstruction allowing
the City to address issues involving landscaping, pedestrian movements, transit, bike and
vehicular traffic.
10. Protect areas identified in the Cedar Falls Environmentally Sensitive Lands Survey
[reference (p)] as city finances allow.
11. Identify trails most appropriate for winter snow removal and inform the public via an
annually -published Trail and Bus Bench Snow Removal Map [reference (q)].
12. Develop a Great American Rail Trail Connection Plan to identify possible improvements,
wayfinding, and other amenities along the Cedar Falls portion of this cross-country route.
13. Continue collaboration with CFCSD on the development of plans for a new indoor
community pool, co -located with the new Cedar Falls High School.
GOAL 5: FOSTER ORGANIZATIONAL EXCELLENCE
Select, train, motivate and retain highly qualified employees who represent the
City in a professional manner.
A. SUPPORTING POLICIES
1. Provide an employee wage and benefit schedule that is competitive with other municipalities in
the state of Iowa and private enterprise in the metro area.
2. Maintain clear lines and methods of communication between policy makers and staff.
3. Treat employees with respect and expect that they, in turn, will treat citizens with respect.
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4. Encourage and management and supervisory employees to be creative and innovative in the
delivery of city services.
5. Promote continuous quality improvement in all city government operations.
B. LONG-TERM AND ONGOING OBJECTIVES
1. Continue to monitor the ability to attract and retain quality staff.
2. Continue to support the Performance Based Pay (Merit Pay) Policy [reference (d)] to reward
superior staff performance and encourage the retention of high performers.
3. Expand cross -training programs for employees to improve service without increasing staffing.
4. Seek methods to reduce employee health insurance costs by altering benefits, seeking greater
financial contribution from employees and modify methods of employee health service delivery.
C. FY22 DETAILED OBJECTIVES
1. Conduct a workforce climate assessment survey in FY22 to identify areas for improvement in
human resources management.
2. Continue to evaluate whether to fill an opening or proposed newly created position.
3. Explore restructuring, merging, or eliminating unnecessary positions as they become vacant.
4. Develop and maintain maintaining multi -year staffing and succession plans.
5. Implement and maintain updates to the city's Comprehensive Pay Plan [reference (r)].
6. Continue to fund the City's tuition assistance program [reference (s)] for employees.
7. Encourage employees to use the City's wellness program [reference (t)] and continue to offer
incentives for participation.
8. Update the staffing plan to address employment attrition, retirements and the use of PT, PSOs,
POCs, Police Reservists, volunteers or other cross -training programs to respond to long-term
staffing needs.
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ANNEX A:
FY2022 SHORT-TERM FINANCIAL PLAN
A. FY22 BUDGET POLICIES
1. Limit tax increases to no more than the rate of inflation on residential properties for
controllable costs.
2. City staff members are directed to certify the maximum amount of legally incurred TIF
debt annually by December 1st for all completed City and CFU construction work within
the TIF Districts to better position the City and CFU financially. Continue to transfer TIF
release funds to economic development fund to cash -flow economic development
proj ects.
3. Use State aid (including backfill if provided) only to fund one-time capital expenditures
or non -reoccurring expenses, rather than for operating expenses.
4. Requests for aid from any group will only be considered once annually during the annual
budget process. Mid -year requests will be deferred to the next fiscal year unless they are
emergency in nature. Financial aid will only be provided if there is not financial hardship
on City offered essential services and the services proposed are not duplicated.
5. Applications for City funding support from UNI will only be accepted from the Vice
President of Administration and Finance once annually. This process ensures that all UNI
projects or programs seeking City financial aid have been approved by UNI management
and prioritized.
6. All outside agencies seeking City financial support shall submit formal applications for
review by a committee of staff members with recommendations forwarded to the Mayor
and City Council; considerations for approval shall include timely reporting,
performance, public benefit, funding options and service priority.
7. Escrow Fund Policies.
a. The City will escrow funds annually to pay accrued liabilities.
b. The City will address annually these commitments by budgeting and depositing in a
restricted account funds to pay these liabilities when they occur.
c. The City will not un-fund liabilities in escrow accounts; these include severance,
payroll, liability insurance, vehicle replacement, data processing, workmen's
compensation, long-term disability and all pensions.
8. Continue to assess user fees for specific City services at rates approved by the Council.
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9. Explore the use of State authorized tax levies for statutory services, if the General Fund
experiences financial limitations.
10. The Cedar Falls Health Trust Fund shall only budget expenditure of interest income
generated by the fund minus an interest income contribution into the fund's principal
equal to the rate of inflation in health care. Principal should only be used in negotiating a
development agreement for a new hospital or a health care provider.
11. Interest income generated from the 411 Pension reserve fund shall be used to pay the
required City contribution to annual 411 expenses. No portion of the principal shall be
used for operating purposes.
12. Road Use taxes shall only be deposited in the Street Construction fund with their use
limited to street operations and maintenance purposes.
13. Consider adding General Fund financial support for annual maintenance expenses to
better landscape public roadways.
14. Maintain capital and maintenance reserve accounts generated from user fees set aside to
pay for future capital repairs or facility replacement of benefit to the users contributing
(examples include the Recreation Center, Aquatic Center, Hearst Center, Beach House,
Big Woods Campground and golf courses).
15. The CFU transfer made to the City in lieu of property taxes shall be deposited in the
General Fund to off -set the cost of supplying City services. Transfer funds shall also be
set aside in a capital account to finance various one-time capital projects.
16. Maintain liability, work compensation and health insurance reserves as required by law
or policy to support the City's self-insurance programs.
17. Evaluate annually the ability of the Library Board to utilize Community Foundation Trust
accounts to support select programs, operations and capital needs.
18. TIF-qualified SSMID funds collected from Downtown and College Hill SSMID District
will be allocated to Community Main Street and College Hill Partnership rather than for
City TIF debt payments.
B. FY22 BUDGET CONTINGENCY POLICIES
1. Prioritize all city services if budget reductions are required; this will allow for the most
cost effective use of Federal Aid to pay eligible `essential' service operating expenses as,
if the operating expenses are not reoccurring or if more efficient staffing can be achieved.
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2. Reduce City financial aid to outside agencies if funding shortfalls risk damaging the
provision of essential services; annually notify agencies if funding reductions are
anticipated for the next fiscal year.
C. FY22 CASH RESERVES POLICIES
1. The City will maintain an unreserved balance at year-end at a level determined by
Council to meet cash flow requirements, emergency needs, and bond rating criteria.
Fund Type
Percent Minimum
Absolute Minimum
General Fund
15-25%4
Not specified
Refuse Fund
20-30%
$500,000
Sewer Fund
65-75%
$1,500,000
Street Fund
20-30%
$1,000,000
Storm Water Fund
10-20%
$200,000
Emergency Funds
N/A
$1,500,000
D. FY22 REVENUES POLICIES
1. Description. The revenue projection process starts with estimates submitted by the
departments for their specific areas. Finance reviews those estimates and makes informed
judgments on all revenues City-wide. Prior year's actual and current year-to-date
amounts are used to project both the current year and next year's revenues. Information
received from the State, County, and Iowa League of Cities is utilized to project revenue
trends and anticipated amounts.
2. Approval. Finance will use conservative interest rate projections, current balances and
interest accrual information, projects interest earnings. The Mayor and City
Administrator will review revenues, expenditures and ending fund balances to determine
if any revenue adjustments need to be made.
3. Revenue Source Policies.
a. Property Taxes. The budget of the City of Cedar Falls shall be drawn so that the
general tax levy does not exceed limits established by State law.
4 The City Council established Resolution 9054 that the General Fund balance be maintained between 15 and 25%
and preferably at the 20-25% level, allowing for the seasonal cash flows.
5 This fund will be used to help cash flow repairs and staff costs should a catastrophic event occur. Council
expressed a desire to bring this fund closer to $2M in the next five years.
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b. Debt Service Levy. Taxes shall be levied each year under the Debt Service Levy in the
amount equal to the general obligation principal and interest due in that same year,
minus the portion paid by the enterprise funds and Cedar Falls Utilities.
c. Tort Liability Levy. The City may levy for the expected costs of property and liability
insurance policies and estimated claims losses held by the City.
d. Employee Benefits Levy. The City's share of contributions to police and fire pension
and retirement systems, at rates determined by the State of Iowa, for currently
employed sworn officers. The City's share of contributions for employee benefits
budgeted under the General Fund only if the general tax levy is at the $8.10
maximum. Tax revenues under the employee benefits levy will be receipted into the
Trust and Agency Fund and then transferred into the General Fund.
e. Emergency Management Levy. Levy for all dispatch, 911 and emergency operation
costs assigned to the City of Cedar Falls.
f. Transit Levy. Taxes levied under the transit levy shall not exceed the 95-cent limit
established by State law. Transit levy tax revenues will be receipted into the General Fund.
g.
Band Levy. Taxes levied under the Band Levy shall not exceed the 13.5-cent limit
established by State law. Tax revenues from the band levy will be receipted into the
General Fund.
h. Library Levy. Taxes levied under the library levy shall not exceed the 27-cent limit
established by state law. Tax revenues from the library levy will be used to support the
library. Approximately 50% of the levy will be used for new materials and services and
approximately 50% will be used to lower general fund support to the library.
i. Sales Tax. The City of Cedar Falls collects an additional 1% in local option sales tax.
The revenues and expenditures under this program are recorded in a separate fund
J•
Hotel/Motel Tax. The City currently has a 7% hotel/motel tax with 50% of the income
generated by the imposition of the tax being devoted to the Visitors and Tourism
Division. The other 50% is devoted to programs related to parks, lakes, trails, and
recreational/cultural facilities.
k. Fees and Charges. The City will establish fees and charges, in accordance with
revenue bond requirements or for covering all or part of the related costs of providing
the services. The City will review fees and charges, at a minimum, on a biannual
basis.
1. Investments. The City will invest 100% of idle funds and will obtain the best possible
return on all cash investments within the limits of the State law.
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m. Intergovernmental Revenue. Revenues from local, State and Federal governments
will be used according to the restrictions or intent placed on each.
n. Additional Revenue Sources. The City will continue searching for additional revenues
to maintain a balanced budget.
E. FY22 EXPENDITURES POLICIES
1. Current Service Level: Funding will be prioritized to maintain current levels of service.
2. Cost Effective Programs: Technology and capital investment programs will be leveraged
to reduce operating expenses whenever cost-effective.
3. Infrastructures and Equipment: The City will maintain the scheduled level of mainte-
nance and replacement for City infrastructure and equipment.
4. Local Option Sales Tax: 100% of LOST proceeds will be spent on street repair in
accordance with the stipulations set by the voters and City Council resolution.6
5. Reductions: The City will attempt to avoid service reductions when balancing the budget.
Consideration will be given first to alternatives which avoid employee layoffs, resist cuts
in service, and establish user fees. Parameters for downsizing shall ensure that (1) no
essential service be eliminated; (2) service with high public visibility and exposure
remain intact, and (3) reductions will first be made in internal functions.
F. FY22 LONG-TERM DEBT POLICIES.
1. Purpose of Debt: Debt will be used to fund the design, inspection and construction of
capital improvement projects, rather than for annual operating expenses.
2. Debt Limit: The total GO debt will not exceed 5% of total assessed real property value.
3. Debt Issuance: New debt issuance shall not exceed a replacement debt level. Existing
debt should be refinanced to secure the lowest possible interest costs, whenever possible.
4. Self -Financing: Self-financing or cash (where allowed) will be used to fund one-time
projects if excess cash reserves exist.
6 City Council Resolution 15,596 provides that, "Zero percent (0%) of said local sales and services tax is to be used
for property tax relief. One hundred percent (100%) of the revenue generated in the City of Cedar Falls, Iowa
during each fiscal year from said local sales and services tax is to be allocated for reconstruction, repair or
replacement of existing streets, curbs, structures, storm sewers and sanitary sewers as they relate to streets within
the corporate limits of the City of Cedar Falls, Iowa and not as replacement funds for the present funding levels, as
authorized by the City Council of the City of Cedar Falls, Iowa.
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G. FY22 CAPITAL IMPROVEMENTS PROGRAM POLICIES.
1. Description. The Capital Improvements Program (CIP) is a planning document and does
not authorize or fund projects. The projects listed in the CIP are summarized in the
capital projects program.
2. Approvals. The CIP is prepared by the Finance & Business Operations Department for
review by the Department Directors, City Administrator, Mayor, and Planning and
Zoning Commission; the CIP is then submitted to the City Council for approval.
3. The City will make all capital improvements in accordance with the adopted CIP. The
City will develop and annually update a multi -year plan for capital improvements.
4. The City will enact an annual capital budget based on the multi -year capital improvement
plan. Future capital expenditures necessitated by changes in population, changes in real
estate development, or changes in economic base will be calculated and included in
capital budget projections.
5. The City will coordinate development of the capital improvement budget with
development of the operating budget. Future operating costs associated with new capital
improvement will be projected and included in operating budget forecasts.
6. The City will use intergovernmental assistance to finance only those capital
improvements consistent with the CIP and City priorities and where operating and
maintenance costs have been included in operating budget forecasts.
7. The City will maintain all assets at a level adequate to protect the City's capital
investment and to minimize future maintenance and replacement costs.
8. The City will project its equipment replacement and maintenance needs for the next
several years and will update this projection each year in order to implement a
maintenance and replacement schedule.
9. The City will not finance equipment or projects with a projected life span less than a
bond's maturity through the sale of GO bonds.
10. The City will not finance ongoing operating expenses with GO or revenue bonds.
11. The CIP will incorporate the least costly financing method for all new projects.
12. The City will maintain a long-term financial plan to address inadequacies in "City
managed" infrastructure in unserved areas of the City and progressively add them to the
CIP when cost effective (if consistent with long-range growth plans).
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13. The CIP will incorporate a debt management strategy emphasizing the protection of at
least 25-30% of the City's debt capacity.
14. The City will develop a plan that addresses competing projects, priorities and timing to
meet this objective jointly by soliciting input from the Planning and Zoning Commission
to ensure that projects are timely, unduplicated and supportive of long-range plans.
15. The issuance of new debt shall not exceed a replacement debt level, which typically
ranges from $3.0 - $4.0 million dollars every other year; CFU uses the City's bank
qualified financing capacity in off bond sale years.
a. In FY22, the City will budget for a $3.0 - $4 million dollar GO bond sale.
b. The City will use emergency reserve funds for projects identified in the CIP.
(1). The city will retain a balance of $1.5-2 million for emergencies
16. The City will incorporate when timely, properly planned, safely engineered and
financially feasible and design appropriate street and growth concepts in the planning and
design of all capital projects.
17. The city will seek minimum private donation match of 25% of/for recreation & quality of
life projects
18. FY22 Capital Improvements Program Approved Projects:
a. General Obligation (GO) Bonds - $11.30 Million Total
• Cameras ($.42 million)
• Gateway Parking Lot ($.20 million)
• Hearst Center Expansion ($.70 million)
• Cedar River Recreation Improvements ($.50 million)
• Park & Rec Improvements ($.05 million)
• High School Pool (.70 million)
• Entrance Signs (.04 million)
• Bridge & Culvert Replacements ($.37 million)
• Infrastructure oversizing ($.30 million)
• Sidewalks/Trails ($1.32 million)
• Slope Repair ($.38 million)
• Storm Sewer Extension ($.48 million)
• Annual Street Repair Program ($.36 million)
• Cedar Heights Drive reconstruction ($1.22 million)
• Greenhill Road & South Main intersection improvements ($1.34)
• Main Street Reconstruction ($1.65 million)
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• Union Road Phase I ($.48 million)
• West 1st Street ($.15 million)
• West 22nd Street ($.06 million)
• West 23rd Street ($.05 million)
• West 27th Street ($.10 million)
• Pedestrian Bridge Replacement ($.08 million)
• Landscaping ($.03 million)
• Fire bunker gear and SCBA ($0.20 million)
• Issuance expenses ($0.60 million)
b. Tax -Increment Financing (TIF)
• River Place Development
• 100 Block Lot Purchase
• Peter Melendy Park
• Main Street Alley
• Downtown Brick Replacement
• Downtown Streetscape
• Prairie Parkway & Viking Road
• Prairie Parkway Landscaping
• Hwy 58 and Greenhill Road Intersection
• US 58 Interchange
• Viking Road Reconstruction
• Industrial Park Expansion
• Gibson Property Development
• Ridgeway Avenue bridge replacement
• Ridgeway Avenue Reconstruction
• Hudson Road/Ridgeway intersection
• Comprehensive Plan & Zoning ordinance updates
• Entrepreneur incentives
• Land Acquisition
• Entrance signage
• Street and sewer infrastructure improvements
• Landscaping, alleys, brick replacement, wayfinding signage, parking, lot
improvements, & utility improvements associated with streetscape
improvements in Downtown and College Hill.
c. Road Use Taxes (Street Construction Fund)
• Street equipment
• Parking improvements
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• Permeable Alley program
• Signalized intersection upgrades
• Traffic planning studies
• Bridges
• Annual Street Repair program
• Cedar Heights Drive
• Greenhill Road intersection improvements
• Main Street
• Prairie Parkway & Viking Road intersection improvements
• Union Road
• West 12th
• West 27th
d. Refuse Fund
• Refuse trucks
• Recycling site expansion
• Compaction equipment
e. Emergency Fund
• Cedar River recreational improvements ( $1.0 million)
• Center Street improvements ($.8 million)
• School Administration site ($.7 million)
f. Sewer Fund
• Waste Water Treatment Plant
• Plant Digester Rehabilitation
• Nutrient Removal/Facility Plan
• 1st Stage Trickling Filters
• Slipline sewers
• I&I reduction
• Oak Park sewer replacement
• West 1st Street
• West 27th Street
• Sewer equipment
• Infrastructure oversizing
• Facility Master Plan Update
• Sewer collection study
• Lift station pump repairs
• Annual Street Repair program
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CITY OF WATERLOO
Council Communication
Executive Session on discussion of strategy in matters relating to employment conditions of employees not
covered by a collective bargaining agreement, pursuant to Iowa Code Section 21.9.
City Council Meeting: 5/31/2022
Prepared:
Submitted by: Submitted By:
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