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HomeMy WebLinkAboutCouncil Packet - 5/16/2022COUNCIL WORK SESSION May 16, 2022 Time indicated below Harold E. Getty Council Chambers RULES FOR WORK SESSION PUBLIC COMMENT Iowa Code Chapter 21 gives the public the right to attend council meetings, but it does not require cities to allow public participation except during public hearings. The city council shall not receive any public comment during a work session. Roll Call Agenda, as proposed or amended Approval of Minutes Minutes of May 2, 2022, as proposed. 3:35 p.m. Update from Grow Cedar Valley. Submitted By: Noel Anderson, Community Planning and Development Director Approx. Discussion of amendments to the Rental Housing Program ordinance. 4:15 p.m. Submitted By: Martin M. Petersen, City Attorney ADJOURNMENT Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Minutes of May 2, 2022, as proposed. City Council Meeting: 5/16/2022 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Felchle, Kelley Approved 5/5/2022 - 4:31 PM ATTACHMENTS: Description Type ❑ 05.02.2022 Work session minutes Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement/ Background Information: Neighborhood Impact: Data: Community Engagement Methods: Analysis and Strategies: Implementation, Accountability, and Communication:: Expenditure Required/ Source of Funds: Alternative: Minutes of May 2, 2022, as proposed. Submitted By: COUNCIL WORK SESSION May 2, 2022 3:45 p.m. Harold E. Getty Council Chambers Members present: Boesen, Nichols, Amos, Chiles, Grieder, Wilder and Feuss. Absent: Mr. Chiles 107231 - Feuss/Nichols that the Agenda, as proposed, be approved. Voice -vote Ayes: Six. Motion carried. 107232 - Feuss/Nichols that the Minutes, as proposed, for the Regular Session on Monday, April 18, 2022, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. Objective: Discussion on Sanitation Department projects. Randy Bennett, Public Works Division Manager, provided an overview of the Route Ware software project. Route Ware is new software the department purchased to better reconcile sanitation records in the Water Works software system, Microsoft Access Account Database at Public Works, and what was actually on the street for garbage cans. The software has been up and running for four months and so far they have found that there is a net $9007.75 loss of revenue per month. This is due to residents swapping or stealing neighbors carts and the utility accounts not reflecting this additional cart. He provided an overview of how the implementation process has worked. Implementation has taken a few months to do, as many of the carts needed to have an RFID tag affixed to the garbage cart. Now that the RFID tags are on the carts, it is able to track the percentage of routes completed, scheduled stops for the day, how many carts are not out, etc. Scott Brunson, Sanitation Director, provided an overview of changes that are needed to the program and proposed solutions. Randy Bennett, Public Works Division Manager and Scott Brunson, Sanitation Director, discussed Sanitation Department projects with the City council. The city council supported Mr. Bennett's request to develop a schedule of fees recouping costs for returning to a residence to pick up garbage, along with ordinance changes to improve the private hauler application process. Objective: Discussion of a resolution establishing a community 24/7 carbon -free electricity goal for the City of Waterloo. Mr. Grieder introduced Josh Mandelbaum, Des Moines City Council member. Mr. Grieder shared that City of Des Moines implemented this resolution and would address the process the city went through. Mr. Mandelbaum shared the reasons why City of Des Moines decided to adopt the community 24/7 carbon -free electricity goal and the changes the city made to start to work to reduce carbon emission and reduce the city's negative impact on the environment. Jeremy Sorenson, MidAmerican Energy, shared that the company is looking forward to working with Waterloo in the future. Mr. Mandelbaum and Mr. Grieder discussed establishing a community 24/7 carbon -free electricity goal for the City of Waterloo with the city council. 107233 - Grieder/Nichols that the meeting be adjourned at 4:42 p.m. Voice -vote Ayes: Six. Motion carried. Kelley Felchle, City Clerk CITY OF WATERLOO Council Communication Update from Grow Cedar Valley. City Council Meeting: 5/16/2022 Prepared: 5/4/2022 REVIEWERS: Department Reviewer Action Date Clerk Office Felchle, Kelley Approved 5/4/2022 - 5:57 PM ATTACHMENTS: Description Type ❑ Waterloo City Council Packet May 2022 - Grow Cedar Backup Material Valley ❑ Destination Iowa PowerPoint_5.16.22 Update.pdf Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement/ Background Information: Neighborhood Impact: Data: Community Engagement Methods: Analysis and Strategies: Implementation, Accountability, and Communication:: Expenditure Required/ Source of Funds: Alternative: Update from Grow Cedar Valley. Submitted By: Noel Anderson, Community Planning and Development Director GROW CedarValley Business. Community. Waterloo City Council Work Session — May 16, 2022 Cary Darrah CEO Rebecca Guinn Grow Cedar Valley Board Chair Danny Laudick Senior Program Director, Economic Development Lisa Skubal Vice President, Economic Development Agenda 1. Opening Remarks 2. External Marketing & Business Growth 3. Talent Initiatives 4. TechWorks Campus 5. Closing Remarks C. Darrah L. Skubal D. Laudick C. Darrah R. Guinn 360 Westfield Ave, Suite 200, Waterloo, IA 50701 ♦ Ph: (319) 232-1156 ♦ Fax: (319) 233-4580 www.growcedarvalley.com Waterloo City Council Update NOVEMBER 1, 2021 - APRIL 30 2022 GROW CedarValley Business. Community./)arary� Grow Cedar Valley 360 Westfield Ave., Ste 200 Waterloo, IA 50701 319/232.1156 www.g rowceda rva I ley.com Cary Darrah, President & CEO cary©a growcedarvalley.com Waterloo Economic Development Results A fundamental part of economic development work is to attract new businesses and support existing businesses to diversify the economy and reduce the region's vulnerability. Grow Cedar Valley (GCV) works very closely with the City's economic development staff and many other public and private partners with these collaborative efforts. Marketing Lead Generation • Original 6 month lead generation in the Netherlands concluded with 6 qualified prospect connections. This lead generation was extended Starting January 1, 2022 with the goal of 4 qualified prospect connections with 1 completed to date. The table describes the data breakdown from the total number of companies in the database which is approximately 1,500. • Project Engage - We monitor the interactions on the back end of Grow Cedar Valley's website as a way to track which companies are interacting with certain web pages. The list of companies engaging in GCV's website is reviewed and select companies are added to the lead generation outreach. From 11/1/21-4/28/22: 81 Targeted Industries visited GCV's website with 101 visiting select targeted webpages: Talent & Workforce, Data/Reports, Economic Development, Living Here, Real Estate and Tax Structure. This represented a total of 345 minutes or 5.763 hours cumulative. To date one virtual meeting resulted. • Site Selection Guild - GCV staff participated in a virtual table talk with seven site selection consultants pitching Waterloo and the Cedar Valley on April 19, 2022. Discussion included sharing the current state of site selection and how consultants are managing workforce availability with their clients. Firms in attendance include site selection consultants Quest, Ginovus, Biggs, Lacy Shapriro & Co. , BeyondHQ, Schnieder Strategy Consulting, Colliers International -Brussels, Deloitte Consulting. The next Virtual Table Talk is scheduled for August 2022. Netherland Lead Generation Data breakdown Total number of companies in database: approximately 1,500 3 Already in client state 43 Bankrupt/Closed/Acquired 100 Branch/Division/Subsidiary 6 Follow-up at a later date 3 Growing through acquisition 11 Identified as a lead (7 Qualified) 377 Multiple attempts made - no response 5 Needs B2B introductions 68 No customers in client area 302 No expansion plans 80 Not appropriateToo small 121 Not in service/Disconnected 31 Recently or currently expanding elsewhere 55 Regional location only Project Engage Ta et Ir►dus Leads Canivrnir ELledAC Jsthb. ulc ¢h-cx4.1,..urnnnr ! Jr] r 4I ,., :OW PrIXOS11013 u�o +axurama I�,.. MV[AMILSr Enginom. Ag Elsicd Eraseeeu - dumr Gone l6lar._ihari_g C ramIrc Gmnalnars Manurarlu. GFacc Mondxrwrng 19 17 16 7 7 4 For more information and questions contact: lisa@growcedarvalley.com Waterloo Economic Development Results Cont. Opportunities/Projects New* Total Active Capital Job External Existing Investment Potential Projects Projects $539.5M 602 11 1 $991.05M 2092 24 5 *Includes new projects occurring between the months of November 7, 2027 through April 30, 2022; some projects occurring during this timeline minus those that may have eliminated Waterloo during that same period. Note: Job Potential and Capital Investment won't correlate; some projects don't provide both or either figure. Information available depends on the project's stage; some projects are more advanced than others. 0 New Projects Total Active Projects Prospect Proposals/ Info sent to leads (does not represent multiple communications) Existing Business Services to Waterloo Companies 12 Business Services 1 External Prospect Visit Information/services provided included discussion on expansion/retention and/or barriers such as workforce; including issues related to managing supply chain and businesses during COV I D-19. Existing Business Expansion Corporate officials from Hydrite Chemical reached out to Grow Cedar Valley for assistance and guidance for an upcoming $21M capital investment at their Waterloo operation. GCV helped advocate the Iowa Economic Development Authority for the High Quality Jobs Program and Iowa Job Training Program administered by Hawkeye Community College on behalf of the State of Iowa and the City of Waterloo for local assistance. Providing Creative Solutions Waterloo Economic Development Results Cont. Manufacturing Initiatives Iowa Manufacturing 4.0 Supplier Connection Portal Grow Cedar Valley and Hawkeye Community College will be partnering to promote Iowa Economic Development Authority's newly -launched Supplier Connection Portal with Waterloo and Cedar Valley companies. This statewide portal will help manufacturers connect with each other to become part of a greater supply chain. Webinar will take place Tuesday, May 10th. IGNITE Training Hawkeye Community College is planning to expand the IGNITE program by adding 20,000/sf introduction to Advanced Manufacturing lab on the 2nd floor of the Techworks Building. The $5.12M investment will train future manufacturing workforce in skills that include mechatronic and digital systems, advanced materials & designs and networking. The program is 8 weeks long and students could earn up to 20 stackable credentials. Grow Cedar Valley's involvement is to support Hawkeye with connecting manufacturers to the program and graduates and help building the pipeline of students. The Cedar Valley Manufacturers Association/Sector Board Grow Cedar Valley began partnering with industry leaders in March '22 to relaunch the Cedar Valley Manufacturing Association. The industry -led association, with the support of GCV, Hawkeye Community College, University of Northern Iowa, and Iowa State University-CIRAS is a peer association of industry leaders to prioritize common issues. Among them is educational support for upcoming workforce and ensuring the demographics of the manufacturing workforce match the demography of the community. Airport Advocacy • GCV's advisory committee for the airport initially raised money to retain an airport consultant, Volaire Aviation, to help guide the Airport Director, Airport Board and the city on airport service, industry trends and introductions and conversations with other carriers. The city has now retained the consultant to continue to work on these important items. • The advisory group continues to provide feedback on the airport website and are revisiting establishing a Loyalty Program post COVID. • On April 27, 2022 Grow Cedar Valley Ambassadors helped celebrate 10-year anniversary of American Airlines serving the greater Cedar Valley. • Grow Cedar Valley participated in the Airport Marketing Committee assisting in the design and placement of billboard and signage in the ALO terminal. Workforce Solutions Telling our Story NEW Livability Cedar Valley Magazine Grow Cedar Valley has partnered with Livability Media to begin producing a new top -tier talent attraction magazine. This annual publication will be distributed across regional hotels/motels, welcome centers, at all of our upcoming newcomer events and community tours, and free to use by businesses and area organizations to attract talent to the region. The publication will go to print later this year and available by the end of 2022. OINAI LILY•--- Ceda\VaI1ey .AF, AlOO C(DAA FAE S FAE FRO REGION, IOwa Welcoming Newcomers to the Cedar Valley There are over 6,000 newcomers in the Cedar Valley each year (IRS 2078-2019), and just as any business needs to on -board their new employees to get them connected and keep them, we need to do the same as a community. GCV will host the first bi-annual Cedar Valley Welcome Reception on Tuesday, May 24th from 5:30-7:30 p.m. Open and free to all, this event is a chance to welcome newcomers to the Cedar Valley and connect them with everything our community has to offer. We're delighted you've chosen to build your career, your future, and your like in the Cedar Valley. To celebrate your move here, we're hosting a party so you can meet other new residents and enjoy food, beverages, and door prizes. Plus, learn about community resources and familiarize yourself with all the region has to offer so you truly will begin to feel at home. Feel free to bring a spouse, guest or the entire family. All are welcome and the event is FREE to attend, but please register in advance! Workforce Solutions Cont. The Live the Valley Summer Social is back - June 15 College students make up over 10,000 of our residents in the Cedar Valley, and over 500 graduates per year decide to make the Cedar Valley home after graduation. The Live the Valley Social is an annual summer kick-off for students & interns working the Cedar Valley over the summer, to get them connected and make sure the Cedar Valley is somewhere they hope to stay after graduation. Date: Wednesday, June 15th Time: 5:00 - 8:00 p.m. Location: Lost Island Waterpark Barriers to Employment The Cedar Valley's talent shortage and economic inclusion are tied together and require a mix of strategies aimed at individuals (employees) and employers. All of these efforts are intended to result in decreasing the unemployment rate and increasing the median income level. Current active projects include: • Transportation: Currently in discussions with INRCOG, MET Transit, and several other community funders/partners to review tactical opportunities to improve transportation access as a barrier to employment, including possible direct employment routes. Workforce Solutions Cont. Barriers to Employment cont. • Immigration & Refugees: Working through conversations with the Iowa DHS, Catherine McAuley Center, and local immigrant & refugee support organizations to identify where we have gaps in support for immigrants and refugee populations currently in and potentially coming the Cedar Valley. • SAVE THE DATE - The 2022 Diversity & Economic Inclusion Summit: We will again be hosting the DEI Summit this Fall on Friday, October 21st at the Hilton Garden Inn in Cedar Falls, geared toward providing employers with the tactical information and tools needed to hire and retain an increasingly diverse workforce. Entrepreneurship Black Business & Entrepreneurship Accelerator Grow Cedar Valley now offers an opportunity for historically marginalized business owners to receive a free one-year membership, providing valuable exposure, access to networking and professional development, and business support Grow Cedar Valley investors at the Innovator Level ($10,000 and above) can sponsor a business of their choice. To -date we have 21 sponsored businesses, including several past BBEA program participants. If there are business owners interested in being sponsored, please have them reach out to any of the GCV staff. CO.STARTERS Grow Cedar Valley this Spring began combining the previous work of Red Cedar to offer again CO.STARTERS, a 10-week business training program for new business startups. The program combines business training from experienced business mentors with a peer -to -peer cohort model. The Spring cohort launched on April 18th with 7 Cedar Valley -based business startups participating. Cedar Valley Leadership Institute The CVLI Class of 2022 is made up of 42 emerging leaders who represent 32 businesses in the Cedar Valley. • AMPERAGE Marketing & Fundraising • Beecher Law Firm • Bergan KDV, Ltd. • Black Hawk County Gaming Association • Cardinal Construction • CBE Companies • Cedar Falls Community Schools • Cedar Valley United Way • Child Care Resource and Referral of NE Iowa/EPI • CUNA Mutual Group • Denver Savings Bank • PDCM Insurance • Dupaco Community Credit Union • Farmers State Bank • Goodwill Industries of Northeast Iowa, Inc. Added Benefits Other Services to the City of Waterloo • Times the City's directory listing was searched on the Grow Cedar Valley website (over the last 12 months) • Hogan -Hansen • Invision Architecture • ISG • John Deere • Levi Architecture • Lincoln Savings Bank • PDCM Insurance • Peters Construction Corp. • RSM US LLP • Tri County Child and Family Development, Inc. • UnityPoint Clinic • University of Northern Iowa • VGM Group Inc • Vine Valley Real Estate • VGM Group, Inc. • Western Homes Ribbon Cuttings for Waterloo Businesses Jobs posted by the City of Waterloo on the Grow Cedar Valley job board have been viewed 1,124 times in the past 12 months. Government Affairs & Advocacy Grow Cedar Valley staff attends Waterloo Council Meetings on a regular basis and, as needed, will speak on projects relevant to the growth and development of the City of Waterloo. GROW 'P CedarValley Government Affairs Current legislative priorities approved by GCV's Board of Directors in December 2021 include Talent Attraction, Retention and Recruitment; Placemaking; and Economic Growth. Visit: https://www.growcedarvalley.com/business/government-affairs/ Three Friday Forums occurred between January through March with a total engagement of 119 people. Strategic Plan Elevate the economic vitality of our businesses and communities Over the past year, Grow Cedar Valley along with our partners and Board of Directors, have developed a five-year Strategic Plan. The Strategic Priority Areas identified in the plan are: GROW v g tke CedarValley Business. Community/ irrev i-wa f • Workforce Development & Talent - Grow and diversify the quality and quantity of the Cedar Valley's workforce. • Placemaking/Image - Elevate the Cedar Valley as a place of choice for individuals and businesses. • Diversifying the Cedar Valley Economic Base - Enhance the diversity of the Cedar Valley economic base. • Organizational Structure - Secure adequate financial and human resources to ensure long-term organizational success. Grow Cedar Valley is currently working with Baton Global LLC to align metrics with each of the four pillars with emphasis in ensuring long-term organizational success for the future. Cary Darrah P csiden! & (=0 Jim Schaefer Director o` reestor Relations Steve Finnan Director of Government Affairs Lisa Rivera 5kubal, CEcD Vire president of Econcnic Development Danny Laudick Senior Program Director, Economic Development Sandi Sommerfelt Vice ',resident of Operation Barb Leistad Once Manager Bette Wubbena Events Director Destination Iowa Cedar River Recreational Placemaking Project Iowa Advantage Expand Your Business Grow Your Community Our Agency DESTINATION IOWA Revitalizing Iowa Economically Significant Development P•lore Information $30m Funding Programs Outdoor Recreation Tourism Attraction More Information $40m More Information Creative Placemaking More Information $10m $20m Progra m Details Applications opened on May gth Funds available until expended Projects must be fully contracted by end of 2024 All funds must be fully expended by end of 2026 WITIS II PARK ISLAND PAR OLSEN WHaLWAASIR OaRSE g. D 1)27/0 NM GaDaG3 �Rp,LLS MUL s■��■wT ED'AR FALLS MUITIMODAL L PARKING GARAGE .i *.Q MOO oWASHINGTON PAR A ©UNIVERSITY OF NORTHERN'IOWA 1 ACTIVATING a 7 & CONNECTING THE GEORGE WYTH ,STATE PARK Blac Island SANS SOUCI ISLAND &'CATTIlEYCONGRESS IMPROVEMENTS OPPORTUNITIES National { Cattle CEDAR BEND PARK n Cedar River La» Exchange Park 1 Ca°O �y t akf'. QR'4eFAka, .:a WATERLOO LEGEND Anchor Project Connector Project Complementary Project River Drive Improvements Parks & Opens Space Existing Trails Existing Trails (Riverside & Cedar Valley Lakes) Paddler's Trail Paddler'sTrail Portages Water Trails (under development) 4111 ' h. -' WATERLOO■■■�� IlEWATER,i■■■ osow PIONEER PARKI DRAFT-WORKIN ACTIVATING & CONNECTING THE OPPORTUNITIES • Experiences & Activation • Branding park system as a Destination Park System • Establish Chain of Lakes as a Fishing Destination • Waterloo Marina Operator Recruitment Plan • Develop an "Experience" Marketing Piece • The River Experience • The Sports Destination District Experience • The Trails Experience • The Lights Experience • The Cultural Experience • Downtown to Downtown Programming & Events • Transportation/Connectivity • Collaboration/Regional Cooperation 1— �; .i5RAFT-WORKING OCUMENT J@! ISLAND `CONGRESS DVEMENTS National Cattle } Congress R•River�4r° ` WATERLOO MARINA. # 7 o s INDOOR1HARD COURT_ -)i CEDAR VALLEY Riv - Expi,rie4,ce. LEGEND Anchor Project Connector Project 411) Complementary Project River Drive Improvements Parks & Opens Space Existing Trails Existing Trails (Riverside & Cedar Valley Lakes) tem Paddlers Trail /� Paddlers Trail Portages L' Water Trails (under development} AS .,�.,, ■■■.1R#c HATER,\UUU#ii. 4►10►-■1=111n PIONEER PARK . ; Why now? Waterloo -Cedar Falls MSA working age population declined by 2,574 from 2014 to 2019 Average net migration loss of 965.8 people per year in 2016-2020 (compared to an average gain of 39 for 2011-2015) OF POLYMER BLOCKS. ELEVATION 834.5 CONCRETE WALL ELEVATION 841 FOR FIRST 33 FEET THEN TRANSITION TO GROUTED BOULDERS 4' DIAMETER TRUCTURE #2- CONCRETE PAD FOR TLACEMENT OF POLYMER BLOCKS - CREST 835, EXIT 835 I Anchor Projects • Waterloo Whitewater Course • 4th Street Bridge Lighting & Towers • Waterloo Hard Court Indoor Tournament Center • River Road Parkway • Cedar Falls Multimodal Parking Ramp • Center Street and Main Street Bridge Lighting BEGIN 2 ROWS BANK TERRACING fiFT CONCRETE TRAIL PASSES THROUGH STRUCTURE 81 AND/2 WING AT ELEVATION 04 EXISTING PUT IN GROUTED BOULDER ELEVATION 841 TIE INTO EXISTING PIER GROUTED BOULDER ELEVATION 840. TIE INTO EXISTING PIER ?D ROCK INTEGRATED WITH A VERTICAL CONCRETE WALL ON DOWNSTREAM 15 FEET ELEVATION 840 7BERMEYER HYDRO GATE FROM BAY 3. THIS WILL NOW 1 A VERTICAL CONCRETE WALL SO THE GATE 15 FLUSH /- EXISTING PIER TWO: 16' PIER WIDTH, TOP ELEVATION 840.5 IN RLOO DAM WATERLOO DAM GROUTED BOULDER ELEVATION 839. TIE - INTO CONCRETE WALL GROUTED BOULDER ELEVATION 836. TIE INTO EXISTING PIER 6FF CONCRETE TRAIL PASSES THROUGH STRUCTURE#3 WING ELEVATION 840.0 �4 ' STRUCTURE 3S- CREST 838.5 --EXIT 835 6FT CONCRETE TRAIL PASSES THROUGH STRUCTURE S'4 WING ELEVATION 838.0 ! STRUCTURE #4-CREST 835 (EXISTING HARD CREST) EXIT 833.5 RANDOM BOULDERS s� REMOVE EXISTING OBERMEYER HYDRO GATES 3,4, AND 5 FROM BAY 4. RECYCLE AND PLACE AT "ENTRANCE EXAM". GATES 1 AND 2 IN BAY 3 TO REMAIN A5 "MAINTENANCE GATES" STRUCTURE#5- CREST 833.5� EXIT 832 y,� n 6FT CONCRETE TRAIL PASSES THROUGH STRUCTURESS WING ELEVATION 837.0 \lS1 /!. STRUCTURE SS- CREST 832' EXIT 83IS SCALE: 1" = 100' OFT CONCRETE TRAIL PASSES THROUGH STRUCTURE IA WING ELEVATION 835.0 MEV PROPOSED IMPROVED TAKE OUT 144 SEE SHEETS SI TO SSD END 2 ROWS BANK TERRACING . . AF •.! AFT FT r f`f1F1!'RFTF TR 811 �ME Connector Projects • San Souci Island Improvements (Waterloo) • Cedar Park Bend (Waterloo) • Pioneer Park (Waterloo) • Riverview Recreation Area (Waterloo) • Island Park (Cedar Falls) • Olsen Park (Cedar Falls) • Tourist Park (Cedar Falls) • Washington Park (Cedar Falls) Estimated Costs Projects Preliminary Cost Estimate Jurisdiction Anchor Projects Waterloo Whitewater Park $ 9,500,000 Waterloo 4th Street Bridge Lighting & Towers (funded) $ 1,695,619 Waterloo Waterloo Hard Court Indoor Tournament Center $ 30,000,000 Waterloo River Road Parkway $ 2,500,000 Waterloo Cedar Falls Multimodal Parking Garage $ 21,000,000 Cedar Falls Center Street & Main Street Bridge Lighting $ 200,000 Cedar Falls Subtotal for Anchor Projects $ ,895,619 Connector Projects Cedar Park Bend (water accress project) $ 144,995 Waterloo Pioneer Park $ 109,207 Waterloo Riverview Recreation Area $ 76,224 Waterloo Island Park $ 41,726 Cedar Falls ❑lsen Park $ 45,505 Cedar Falls Tourist Park $ 17,064 Cedar Falls Washington Park $ 36,892 Cedar Falls San Souci Island Improvements $ 200,000 Cedar Falls Subtotal for Connector Projects $ 671,613 Complementary Projects (part of narrative not total project cost) Waterloo Marina Cedar Falls Whitewater TOTAL FOR ALL PROJECTS $ 65,567,232 TIMELINE MARCH •rVisioningTimeIine APRIL 0------7 Refine Asset Analysis Projects Inventory 0 MAY e Finalize Vision & Framewo { JUNE Finalize Opportunities Conduct Focus Groups Conduct Interviews Opportunities Analysis re Vision & Framewor Develop supporting graphics Phasing & Implementation Plan Questions CITY OF WATERLOO Council Communication Discussion of amendments to the Rental Housing Program ordinance. City Council Meeting: 5/16/2022 Prepared: 5/4/2022 REVIEWERS: Department Reviewer Clerk Office Felchle, Kelley ATTACHMENTS: Description SUMMARY OF THE CITY OF WATERLOO RENTAL HOUSING PROGRAM CHANGES D Ordinance as proposed D Presentation SUBJECT: Submitted by: Recommended Action: Summary Statement/ Background Information: Neighborhood Impact: Data: Community Engagement Methods: Analysis and Strategies: Implementation, Accountability, and Communication:: Expenditure Required/ Source of Funds: Alternative: Action Approved Type docx Backup Material Backup Material Backup Material Date 5/4/2022 - 5:58 PM Discussion of amendments to the Rental Housing Program ordinance. Submitted By: Martin M. Petersen, City Attorney CITY OF WATERLOO RENTAL HOUSING PROGRAM ORDINANCE AMENDMENT The following is a listing of proposed language amending the Rental Housing Program ordinance. The ordinance amendment will be presented to the Waterloo City Council at a work session scheduled for May 16, 2022. DEFINITIONS DWELLING: Any building, structure, or portion thereof which is occupied as, or designed or intended for occupancy as, a place for human residence, including sleeping quarters and bathroom or kitchen facilities. A dwelling includes but is not limited to a duplex, multiple dwelling, condominium, dwelling unit, rooming unit, trailers, mobile homes or sleeping units. RENT: Payment of money, goods, labor, service, use, utilities, or other benefit to the property owner, for the utilization of a rental unit as a dwelling. RENTAL UNIT: Any dwelling or portion thereof which is not eligible for the Iowa homestead credit for property tax purposes, and is not the domicile of the owner of the property. RENTAL UNIT PERMIT: A document issued by the City of Waterloo which grants the property owner or responsible local agent the ability to rent the rental unit to an individual and shows that the rental unit for which it was issued was in compliance with the applicable provisions of this chapter at the time of issuance. RESPONSIBLE LOCAL AGENT: A designated agent of a landlord, including a property manager, who is responsible for fulfilling the landlord's duties with regard to landlord's rental units. Also referred to herein as an agent. LANDLORD LICENSE REQUIREMENT E. LICENSE TERM: A landlord license shall be valid for no more than one calendar year. The licensing official shall have the authority to determine Proposed Rental Housing Program Changes - P. 1 whether all licenses shall expire one calendar year from the date of issuance, on December 31 of each year, or upon suspension or revocation of the license. F. FEES: A landlord license shall be issued to a landlord at no cost provided the landlord acquires a permit for all rental units. Failure to obtain a rental unit permit for all rental units shall result in a one hundred dollar ($100) fee. RENTAL UNIT PERMIT A. REQUIRED: No landlord, property manager, or responsible local agent shall lease, rent, or otherwise allow a rental unit within the city to be occupied without first obtaining or renewing a rental unit permit from the city and designating a responsible local agent. All rental units must be registered annually as required by this chapter. Registration shall be required regardless of whether the unit is occupied by a tenant. 1. REGISTRATION FORMS: Application for registration shall be made upon forms furnished by the city and shall, at minimum, require all of the following information: a. The name of the apartment house or complex, if any; b. The street address and unit number, if applicable, of the rental unit(s); c. The number and types of rental units within the dwelling; d. Whether the landlord, agent, or tenant is responsible for yard maintenance and trash collection; e. Multi -unit housing: All rental units contained within a multi- unit dwelling or building may be registered on one registration form by listing individual addresses if all other required information is the same; f. Represent that the landlord has insurance in effect that insures each rental unit, and the larger building of which it may be a part, against damage to the premises, with coverage in an amount sufficient to repair damages and render the premises habitable within ninety (90) days. Landlord shall promptly provide proof of such insurance to the city clerk upon request. Proposed Rental Housing Program Changes - P. 2 B. ACCURATE AND COMPLETE INFORMATION: All information provided on the registration form must be accurate and complete. No person shall provide inaccurate information for the registration of a rental unit. No person shall file an incomplete registration application. Failure to provide the information required for such registration shall be grounds for denial or nonrenewal. The licensing officer shall charge a twenty dollar ($20.00) administrative fee to any application filed with incomplete information. The landlord or the designated responsible local agent shall sign the registration form, certifying to the accuracy and completeness of the information provided. When the owner is not a natural person, the owner information shall be that of the president, general manager or other chief executive of the organization. C. CHANGE IN REGISTRATION INFORMATION OR TRANSFER OF PROPERTY: 1. Whenever there is a change in the information required for a permit, the landlord or responsible local agent must be reregistered within thirty (30) calendar days after any change occurs and either the permit shall be amended or a new permit shall be issued. A fee shall not be charged if registration occurs within thirty (30) calendar days of the change. 2. If the rental unit is sold, assigned, or otherwise transferred, the rental unit must be reregistered within thirty (30) calendar days. A fee shall not be charged if sale, assignment, or transfer occurs prior to the expiration date of the current permit and registration is completed within thirty (30) calendar days. D. RENTAL UNIT PERMIT TERM, FEE, AND RENEWALS: 1. PERMIT TERM: A rental unit permit shall be valid for no more than one calendar year. The licensing official shall have the authority to determine whether all permits shall expire one calendar year from the date of issuance, on December 31 of each year, or upon suspension or revocation of the permit or the landlord license of the property owner. The landlord or responsible local agent shall reregister each rental unit with the city no later than sixty (60) days prior to expiration of the permit. 2. Permit Fee: The fee for obtaining a Rental Unit Permit shall be thirty-five dollars ($35.00) per year. 5. RESPONSIBLE LOCAL AGENT: The responsible local agent shall be responsible for all of the following: c. Maintaining a list of the names and number of occupants of each rental unit for which he or she is responsible; Proposed Rental Housing Program Changes - P. 3 DENIAL, SUSPENSION, REVOCATION OR NONRENEWAL References to the crime free lease addendum have been struck from this section. A. GROUNDS: The licensing officer or building official may revoke, suspend, deny or decline to renew any landlord license issued under section 9-7-4 of this chapter or any rental registration permit issued under section 9-7-5 of this chapter for any of the following grounds: 6. ZONING: It shall be unlawful to make alterations and conversions of any residential use as specified in Sections 10-8-1 (A) (1) and 10-10-1 (A) (1) of Ordinance No. 5079, City of Waterloo Zoning Ordinance, without approval by the Board of Adjustment after recommendation of the Planning, Programming, and Zoning Commission. 9. Failure to file a complete application. 10. Any conviction under 9-7-1 1. 11. Conviction of three (3) or more property related municipal infractions by the landlord, property manager, or responsible local agent in one (1) year period. C. EFFECT OF DECISION: Upon decision to deny, suspend, revoke or not renew a rental unit permit, no new application for a rental unit permit for the same rental unit or multi -unit building shall be accepted for a period of six (6) months from the date of the decision. After the six (6) month period has expired, the landlord may reapply for a rental unit permit, but approval is not automatic depending on the specific facts of the case. Further action adverse to the landlord or responsible local agent is appealable under this chapter. No rent may be collected for any rental unit not covered by a valid, current rental unit permit in accordance with Subsection D of this Section. Until such rental unit permit is issued, reissued or reinstated, no new rental contracts may be entered into and rent may not be collected by the landlord or its local responsible agent for any of such landlord's rental properties, but existing rental contracts may be extended or renewed on the same terms and rent owed may be collected. D. RENT ABATEMENT: No rent may be collected for any rental unit not covered by a valid, current rental unit permit. The licensing officer may order rent abated when it is determined that the owner has, after issuance of a notice of violation of this chapter: 1. Failed to provide an essential service (water, sewer, electricity, heat); Proposed Rental Housing Program Changes - P. 4 2. Failed to remedy a condition that poses a substantial risk to the health or safety of the tenant, unless the tenant's or the tenant's guests acts or omissions caused said condition; or 3. Allowed an individual to live in a rental unit that does not have a valid rental permit. Rent abatement means that the owner may not recover rent from the tenant. Rent shall be abated until the condition for which rent abatement was ordered has been remedied. A copy of the rent abatement order shall be given to the owner at the address on the rental permit and to the tenant by U.S. mail and by posting on the entrance door to dwelling unit. Notice of termination of the rent abatement order will be given in the same manner. E. APPEALS: A landlord, property manager, or responsible local agent may appeal the decision of the licensing official to abate, deny, suspend, revoke, or not renew a rental unit permit. The applicant or holder of the license or permit may appeal the decision to the housing appeals board as provided in section 9- 7-1 1 of this chapter. INSPECTIONS REQUIRED C. CERTIFICATE OF INSPECTION: 1. No person shall rent, lease or cause to be occupied any rental unit that does not possess a certificate of inspection issued under this code. Any landlord or responsible local agent registering a rental unit for the first time must have a rental inspection completed prior to renting a rental unit and prior to receiving a rental unit permit. 4. A Certificate of inspection shall in no way signify or imply that the premises for which it is issued is in conformance or compliance with all portions of the City of Waterloo City Code, or the laws of Black Hawk County or the State of Iowa. The City of Waterloo shall maintain no liability in regard to the Certificate of Compliance. D. INSPECTION FEES: All inspection and reinspection fees shall be paid by the owner or responsible local agent prior to the issuance of a certificate of inspection. Any inspection fee not paid within thirty (30) days shall be deemed a violation of this section. Fees shall be as follows: Proposed Rental Housing Program Changes - P. 5 1. A reinspection fee of fifty dollars ($50.00) per unit if not in compliance shall be charged for the first reinspection. A reinspection fee of one hundred and fifty dollars ($150.00) shall be charged for the second reinspection. A reinspection fee of two hundred and fifty dollars ($250.00) shall be charged for the third reinspection. 2. A fee of one hundred ($100.00) shall be charged for all scheduled inspections where an appointment is not kept and the owner, local responsible agent or occupant did not provide notice to cancel the inspection within twenty-four (24) hours of the appointment. E. LEAD BASED PAINT: Every owner or operator of a dwelling unit or rooming unit being let for rent and/or occupancy shall certify that the dwelling is in accordance with HUD lead based paint regulations, 24 CFR, part 35, issued pursuant to the Lead Based Paint Poisoning Prevention Act, as amended. CRIME FREE LEASE ADDENDUM The Crime Free Lease Addendum is removed from the ordinance. DEFENSE IN EQUITY It is declared to be against the public policy of the City of Waterloo for a landlord or their agent to commence equitable proceedings pursuant to Iowa Code Chapter 648 without first being licensed and registered by the City of Waterloo pursuant to this Chapter. It is further declared to be the public policy of the City of Waterloo that tenants be afforded the benefit of the equitable doctrine of clean hands in any action filed pursuant to Iowa Code Chapter 648. OWNER AND TENANT RESPONSIBILITIES C. In every rental agreement entered into after the effective date of this Ordinance, the following obligation shall be imposed upon the landlord: 1. The landlord shall provide tenant with a summary of rights pursuant Iowa Code Chapter 562A. VIOLATION; PENALTY References to the crime free lease addendum have been struck from this section. Proposed Rental Housing Program Changes - P. 6 A. VIOLATION: Any landlord, property manager, or responsible local agent who violates the requirements of this chapter shall be guilty of a municipal infraction, subject to prosecution and penalty in accordance with section 1-3-2 of this code and further actions to deny, suspend, revoke or not renew a landlord license and/or rental registration permit as prescribed in this chapter. The provisions of this chapter shall apply to all landlords, property managers, and responsible local agents whether or not they have obtained a rental registration permit. SEVERABILITY If any section, provision or part of this chapter shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of this chapter as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Proposed Rental Housing Program Changes - P. 7 Rental Housing Ord. Changes — DRAFT 05/04/2022 — P. 1 TITLE 9 BUILDING REGULATIONS CHAPTER 7 RENTAL HOUSING SECTION 9-7-1: TITLE 9-7-2: PURPOSE 9-7-3: DEFINITIONS 9-7-4: LANDLORD LICENSE REQUIREMENT 9-7-4: RENTAL UNIT PERMIT 9-7-5: DENIAL, SUSPENSION, REVOCATION OR NONRENEWAL 9-7-6: INSPECTIONS REQUIRED 9-7-7: DEFENSE IN EQUITY 9-7-8: OWNER AND TENANT RESPONSIBILITIES 9-7-9: HOUSING APPEALS BOARD 9-7-10: APPEALS 9-7-11: VIOLATION; PENALTY 9-7-12: SEVERABILITY: 9-7-1: TITLE: This chapter shall be known as the WATERLOO RENTAL HOUSING CODE and shall be cited as the rental housing code. (Ord. 5202, 2-24-2014) 9-7-2: PURPOSE: The purpose of this code is to provide minimum standards to safeguard life, limb, health, property and public welfare by regulating and controlling the use, occupancy, location and maintenance of all residential buildings and structures for rental within this jurisdiction, and to establish a program of regular rental inspections. (Ord. 5202, 2-24-2014) 9-7-3: DEFINITIONS: When used in this chapter, the following terms and words shall have the following meanings, unless the context clearly indicates that a different meaning is intended: DWELLING: Any building, structure, or portion thereof which is occupied as, or designed or intended for occupancy as, a place for human residence, including sleeping quarters and bathroom or kitchen facilities. A dwelling includes but is not limited to a duplex, multiple dwelling, condominium, dwelling unit, rooming unit, trailers, mobile homes or sleeping units. LANDLORD: The owner of a rental unit. Landlord is also referred to in this chapter as owner, operator, licensee and applicant. LICENSING OFFICER: The Waterloo city clerk or designee(s). RENT: Payment of money, goods, labor, service, use, utilities, or other benefit to the property owner, for the utilization of a rental unit as a dwelling. RENTAL UNIT: Any dwelling or portion thereof which is not eligible for the Iowa homestead credit for property tax purposes, and is not the domicile of the owner of the property. RENTAL UNIT PERMIT: A document issued by the City of Waterloo which grants the property owner or responsible local agent the ability to rent the rental unit to an individual and shows that the rental unit for which it was issued was in compliance with the applicable provisions of this chapter at the time of issuance. RESPONSIBLE LOCAL AGENT: A designated agent of a landlord, including a property manager, who is responsible for fulfilling the landlord's duties with regard to landlord's rental units. Also referred to herein as an agent. (Ord. 5202, 2-24-2014) Rental Housing Ord. Changes — DRAFT 05/04/2022 — P. 2 9-7-4: LANDLORD LICENSE REQUIREMENT: A. License Required: No person shall lease, rent, or otherwise allow a rental unit to be occupied without a current landlord license obtained from the city clerk under the provisions of this chapter. B. Registration: In order to be granted a landlord license an applicant must register all rental unit(s) for which the applicant is the owner or responsible local agent by completing and filing a rental permit registration form with the city clerk, as provided in this chapter, and paying all fees required by this code. C. Requirements: The requirements to receive a landlord license include the following: 1. All requirements of Section 9-7-7 of this Chapter pertaining to inspections have been met; 2. All fees for the registration of the rental unit(s) and license have been paid in full; 3. All judgments of any nature in the city's favor and against the applicant have been paid in full; 4. The applicant has provided the licensing officer the name(s), address and telephone number(s) of the individual(s) responsible for the maintenance and management of the registered premises; 5. All requirements of Chapter 1, Article B of this chapter are met on all rental properties owned by the landlord. D. Issuance Of License: If the licensing officer concludes as a result of the information contained in the application that the requirements for a landlord license have been met, then the licensing officer shall issue the landlord license, otherwise the licensing officer shall issue a notice of denial. E. License Term: A landlord license shall be valid for no more than one calendar year. The licensing official shall have the authority to determine whether all licenses shall expire one calendar year from the date of issuance, on December 31 of each year, or upon suspension or revocation of the license. F. Fees: A landlord license shall be issued to a landlord at no cost provided the landlord acquires a permit for all rental units. Failure to obtain a rental unit permit for all rental units shall result in a one hundred dollar ($100) fee. 9-7-5: RENTAL UNIT PERMIT: A. Required: No landlord, property manager, or responsible local agent shall lease, rent, or otherwise allow a rental unit within the city to be occupied without first obtaining or renewing a rental unit permit from the city and designating a responsible local agent. All rental units must be registered annually as required by this chapter. Registration shall be required regardless of whether the unit is occupied by a tenant. 1. Registration Forms: Application for registration shall be made upon forms furnished by the city and shall, at minimum, require all of the following information: a. The name of the apartment house or complex, if any; b. The street address and unit number, if applicable, of the rental unit(s); Rental Housing Ord. Changes — DRAFT 05/04/2022 — P. 3 c. The number and types of rental units within the dwelling; d. Whether the landlord, agent, or tenant is responsible for yard maintenance and trash collection; e. Multi -unit housing: All rental units contained within a multi- unit dwelling or building may be registered on one registration form by listing individual addresses if all other required information is the same; f. Represent that the landlord has insurance in effect that insures each rental unit, and the larger building of which it may be a part, against damage to the premises, with coverage in an amount sufficient to repair damages and render the premises habitable within ninety (90) days. Landlord shall promptly provide proof of such insurance to the city clerk upon request. 2. Payment Of Fees: The landlord shall have all outstanding fees, charges, and assessments owed to the city of Waterloo paid in full before issuance of any rental unit permit, except for such fees, charges or assessments which may be the subject of an active appeal. B. Accurate And Complete Information: All information provided on the registration form must be accurate and complete. No person shall provide inaccurate information for the registration of a rental unit. No person shall file an incomplete registration application. Failure to provide the information required for such registration shall be grounds for denial or nonrenewal. The licensing officer shall charge a twenty dollar ($20.00) administrative fee to any application filed with incomplete information. The landlord or the designated responsible local agent shall sign the registration form, certifying to the accuracy and completeness of the information provided. When the owner is not a natural person, the owner information shall be that of the president, general manager or other chief executive of the organization. C. Change In Registration Information Or Transfer Of Property: 1. Whenever there is a change in the information required for a permit, the landlord or responsible local agent must be reregistered within thirty (30) calendar days after any change occurs and either the permit shall be amended or a new permit shall be issued. A fee shall not be charged if registration occurs within thirty (30) calendar days of the change. 2. If the rental unit is sold, assigned, or otherwise transferred, the rental unit must be reregistered within thirty (30) calendar days. A fee shall not be charged if sale, assignment, or transfer occurs prior to the expiration date of the current permit and registration is completed within thirty (30) calendar days. 3. The landlord shall notify the city clerk's office of any change in the designation of the responsible local agent including a change in name, address, e-mail address, telephone number, mobile telephone number or facsimile number of the designated registered local agent within thirty (30) calendar days of the change. 4. The landlord or responsible local agent shall notify the building official of a change in the functional design characteristics of the rental unit or the maximum number of tenants permitted for each rental unit as regulated by adopted building and life safety codes. Any such change shall require appropriate inspections and issuance of a new certificate of compliance. D. Rental Unit Permit Term, Fee, and Renewals: Rental Housing Ord. Changes — DRAFT 05/04/2022 — P. 4 1. Permit Term: A rental unit permit shall be valid for no more than one calendar year. The licensing official shall have the authority to determine whether all permits shall expire one calendar year from the date of issuance, on December 31 of each year, or upon suspension or revocation of the permit or the landlord license of the property owner. The landlord or responsible local agent shall reregister each rental unit with the city no later than sixty (60) days prior to expiration of the permit. 2. Permit Fee: The fee for obtaining a Rental Unit Permit shall be thirty-five dollars ($35.00) per year. 3. Failure To Register: Failure to register rental units by the deadline shall result in the assessment of a double registration fee. 4. Expedited Renewal: Annual renewal of rental unit registrations may be expedited by requesting and submitting a city provided affidavit form that affirms there are no changes to the previous year's registration information. The landlord or responsible local agent must review this information prior to submitting the renewal affidavit. 5. Responsible Local Agent: The responsible local agent shall be responsible for all of the following: a. Operating the registered rental unit in compliance with all applicable city ordinances; b. Providing escorted access to the rental unit for the purpose of making any and all inspections necessary to ensure compliance with applicable city ordinances; c. Maintaining a list of the names and number of occupants of each rental unit for which he or she is responsible; d. Accepting all legal notices or services of process under this chapter with respect to the rental unit. (Ord. 5202, 2-24-2014) 9-7-6: DENIAL, SUSPENSION, REVOCATION OR NONRENEWAL: A. Grounds: The licensing officer or building official may revoke, suspend, deny or decline to renew any landlord license issued under section 9-7-4 of this chapter or any rental unit permit issued under section 9-7-5 of this chapter for any of the following grounds: 1. False statements on any application or other information or report required by this section to be given by the applicant or licensee. 2. Failure to pay any application, penalty, reinspection or reinstatement fee required by this chapter or city council resolution. 3. Failure to correct deficiencies noted in notices of violation within the time specified in the notice. 4. Failure to comply with the provisions of a mitigation or remediation plan approved by the building official or designee. 5. Failure to comply with the provisions of title VIII of the Fair Housing Act of 1968 (as amended). 6. Zoning: It shall be unlawful to make alterations and conversions of any residential use as specified in Sections 10-8-1(A)(1) and 10-10-1(A)(1) of Ordinance No. 5079, City of Rental Housing Ord. Changes — DRAFT 05/04/2022 — P. 5 Waterloo Zoning Ordinance, without approval by the Board of Adjustment after recommendation of the Planning, Programming, and Zoning Commission. 7. Failure to provide proof of the insurance referred to in subsection 9-7-5A of this chapter upon request of the city clerk. 8. Designation of a rental unit or the larger structure of which it is a part as an unsafe structure by the building official or his designee. 9. Failure to file a complete application. 10. Any conviction under 9-7-9. 11. Conviction of three (3) or more property related municipal infractions by the landlord, property manager, or responsible local agent in one (1) year period. B. Notice Of Decision: A decision to deny, suspend, revoke or not renew a license or permit shall be in writing, delivered by ordinary mail to the address indicated on the application or license, and shall specify reasons for the action. C. Effect Of Decision: Upon decision to deny, suspend, revoke or not renew a rental unit permit, no new application for a rental unit permit for the same rental unit or multi -unit building shall be accepted for a period of six (6) months from the date of the decision. After the six (6) month period has expired, the landlord may reapply for a rental unit permit, but approval is not automatic depending on the specific facts of the case. Further action adverse to the landlord or responsible local agent is appealable under this chapter. No rent may be collected for any rental unit not covered by a valid, current rental unit permit in accordance with Subsection D of this Section. Until such rental unit permit is issued, reissued or reinstated, no new rental contracts may be entered into and rent may not be collected by the landlord or its local responsible agent for any of such landlord's rental properties, but existing rental contracts may be extended or renewed on the same terms and rent owed may be collected. D. Rent Abatement: No rent may be collected for any rental unit not covered by a valid, current rental unit permit. The licensing officer may order rent abated when it is determined that the owner has, after issuance of a notice of violation of this chapter: 1. Failed to provide an essential service (water, sewer, electricity, heat); 2. Failed to remedy a condition that poses a substantial risk to the health or safety of the tenant, unless the tenant's or the tenant's guests acts or omissions caused said condition; or 3. Allowed an individual to live in a rental unit that does not have a valid rental permit. Rent abatement means that the owner may not recover rent from the tenant. Rent shall be abated until the condition for which rent abatement was ordered has been remedied. A copy of the rent abatement order shall be given to the owner at the address on the rental permit and to the tenant by U.S. mail and by posting on the entrance door to dwelling unit. Notice of termination of the rent abatement order will be given in the same manner. E. Appeals: A landlord, property manager, or responsible local agent may appeal the decision of the licensing official to abate, deny, suspend, revoke, or not renew a rental unit permit. The applicant or holder of the license or permit may appeal the decision to the housing appeals board as provided in section 9-7-11 of this chapter. F. Order Of Precedence To Deny, Suspend, Revoke Or Not Renew A Landlord License Or Rental Unit Permit: Rental Housing Ord. Changes — DRAFT 05/04/2022 — P. 6 1. First course of action: Rental unit permit(s) shall be denied, suspended, revoked or not renewed if an owner allows a specific property or properties to remain in violation of this chapter or otherwise in an illegal condition or status and has failed to take responsible, reasonable and verifiable actions on a timely basis to remedy the violation(s). 2. Second course of action: Landlord license shall be denied, suspended, revoked or not renewed if an owner allows repeated violations to occur and continues to allow rental unit(s) to remain in violation of this chapter or otherwise in an illegal condition or status and has failed to take responsible, reasonable and verifiable actions on a timely basis to remedy the violation(s). (Ord. 5202, 2-24-2014) 9-7-7: INSPECTIONS REQUIRED: A. Rental Properties: Regular inspection on all residential rental property, including mobile homes, shall be made once every three (3) years for compliance with the building code, property maintenance code, other applicable codes, and this chapter. In addition to said codes and this chapter, the housing quality standards promulgated by the United States Department of Housing and Urban Development for use in assisted housing programs shall govern to the extent not superseded by more stringent requirements of said codes and this chapter. Inspections of all properties shall also be made at any time upon receipt of a complaint or request by a tenant or owner. Any rental structure receiving two (2) complaints regarding substantiated violations during any twelve (12) month period shall be put on an annual inspection schedule for three (3) years following the last substantiated complaint. B. Regular Inspections: Inspections shall be made with notice to the owner, or its responsible local agent if any, and occupant at least five (5) days prior to the inspection being made. Inspection shall be made of each rental unit and of all common space or areas under the owner's control. C. Certificate of Inspection: 1. No person shall rent, lease or cause to be occupied any rental unit that does not possess a certificate of inspection issued under this code. Any landlord or responsible local agent registering a rental unit for the first time must have a rental inspection completed prior to renting a rental unit and prior to receiving a rental unit permit. 2. After passing inspection, a rental unit governed by this chapter shall be issued a certificate of inspection. 3. The landlord, property manager, or its responsible local agent if any, and occupants of rental units inspected under this chapter shall be furnished with a list of any violations and shall be advised specifically of any violations which may cause an immediate hazard to the health or safety of an occupant, with a specific time limit set for correction of the violations. 4. A Certificate of inspection shall in no way signify or imply that the premises for which it is issued is in conformance or compliance with all portions of the City of Waterloo City Code, or the laws of Black Hawk County or the State of Iowa. The City of Waterloo shall maintain no liability in regard to the Certificate of Compliance. D. Inspection Fees: All inspection and reinspection fees shall be paid by the owner or responsible local agent prior to the issuance of a certificate of inspection. Any inspection fee not paid within thirty (30) days shall be deemed a violation of this section. Fees shall be as follows: 1. A reinspection fee of fifty dollars ($50.00) per unit if not in compliance shall be charged for the first reinspection. A reinspection fee of one hundred and fifty dollars Rental Housing Ord. Changes — DRAFT 05/04/2022 — P. 7 ($150.00) shall be charged for the second reinspection. A reinspection fee of two hundred and fifty dollars ($250.00) shall be charged for the third reinspection. 2. A fee of one hundred ($100.00) shall be charged for all scheduled inspections where an appointment is not kept and the owner, local responsible agent or occupant did not provide notice to cancel the inspection within twenty-four (24) hours of the appointment. (Ord. 5202, 2-24-2014) E. Lead Based Paint: Every owner or operator of a dwelling unit or rooming unit being let for rent and/or occupancy shall certify that the dwelling is in accordance with HUD lead based paint regulations, 24 CFR, part 35, issued pursuant to the Lead Based Paint Poisoning Prevention Act, as amended. 9-7-8: DEFENSE IN EQUITY: It is declared to be against the public policy of the City of Waterloo for a landlord or their agent to commence equitable proceedings pursuant to Iowa Code Chapter 648 without first being licensed and registered by the City of Waterloo pursuant to this Chapter. It is further declared to be the public policy of the City of Waterloo that tenants be afforded the benefit of the equitable doctrine of clean hands in any action filed pursuant to Iowa Code Chapter 648. 9-7-9: OWNER AND TENANT RESPONSIBILITIES: A. Landlord: Every landlord or its agent, in addition to being responsible for maintaining each rental unit in a sound structural condition, shall be responsible for keeping that part of the building or premises which it controls in a clean, sanitary and safe condition, including the shared or public areas in a building containing two (2) or more rental units. In addition, every landlord or its agent shall comply with the provisions of title 5, chapter 3, article B of this code, granting housing protections to victims of domestic violence. B. Tenant To Maintain Rental Unit: The tenant shall comply with all obligations primarily imposed upon tenants by applicable provisions of building and housing codes materially affecting health and safety. (Ord. 5202, 2-24-2014) C. In every rental agreement entered into after the effective date of this Ordinance, the following obligation shall be imposed upon the landlord: 1. The landlord shall provide tenant with a summary of rights pursuant Iowa Code Chapter 562A. 9-7-10: HOUSING APPEALS BOARD: The housing appeals board shall consist of five (5) members, three (3) of whom shall constitute a quorum. All appointments shall be for a term of three (3) years. The board shall consist of a home builder, a tenant, a landlord and two (2) members at large. Each board member shall be a resident of the city of Waterloo or shall have his or her principal place of employment in the city of Waterloo. No member of said board shall serve more than two (2) consecutive terms and shall not be reappointed to a third term unless said member has not served on any board or commission of the city for a minimum of one year before reappointment to any board or commission; provided, however, that a third term may be approved upon extraordinary circumstances and/or unavailability of applicants as determined by the mayor. (Ord. 5202, 2-24- 2014) 9-7-11: APPEALS: A. Right Of Appeal: A person aggrieved by a decision of the licensing officer or the building official may file a written appeal with the city clerk within fourteen (14) days of the postmarked date of the notice of decision. An administrative fee of fifty dollars ($50.00) must be paid when the appeal is filed. Failure to file the appeal and pay the administrative fee within said fourteen Rental Housing Ord. Changes — DRAFT 05/04/2022 — P. 8 (14) days shall constitute a waiver of the right to a hearing, and the decision shall thereupon become final. B. Scheduling And Noticing Appeal For Hearing: As soon as practicable after receiving the written appeal the housing appeals board shall fix a date, time, and place for the hearing of the appeal by the board. Such date shall be not less than ten (10) days nor more than sixty (60) days from the date the appeal was filed with the city clerk and the administrative fee paid. Written notice of the time and place of the hearing shall be given at least ten (10) days before the date of the hearing to each appellant by the city clerk either by delivering a copy of such notice to the appellant personally or by mailing a copy thereof, postage prepaid, addressed to the appellant at his or her address shown on the appeal. The hearing shall be scheduled for no more than thirty (30) minutes in length, or such additional time as the board in its discretion may deem necessary. If the appellant desires additional time, he or she must make application to the board at least seven (7) days before the hearing date. C. Conduct Of Hearing: At the appeal hearing the appellant shall have an opportunity to be heard and to show cause as to why such decision should be modified, extended, or overturned, or why a variance should be granted. Only those matters or issues specifically raised by the appellant shall be considered in the hearing of the appeal. The appeal hearing shall be simple and informal, without regard to technicalities of procedure or rules regarding admissibility of evidence. The board may consider any evidence it considers credible, including testimony of city employees, written summaries and other secondary sources, and give such weight to the evidence as it considers warranted. After such hearing the board, by a majority vote, may sustain, modify, extend or revoke a decision or grant or deny a variance. Such determination shall be contained in a written decision and shall be filed with the city clerk within ten (10) days after the hearing, or any continued session thereof. D. Variances Or Extensions: The board, by majority vote, may grant variances or extensions of time to take corrective action. In the event that an extension or variance is granted, the board shall observe the following conditions: 1. In lieu of or in addition to administrative extensions, the board may grant an extension or extensions of time for compliance with any order or notice provided that the board makes specific findings of fact based on evidence relating to the following: a. That there are practical difficulties or unnecessary hardships in carrying out the strict letter of any notice or order; and b. That such an extension is in harmony with the general purpose and intent of this chapter in securing the public health, safety and general welfare. 2. Except under extraordinary circumstances, the extension or sum of extensions shall not exceed nine (9) months. 3. The board may grant a variance in a specific case and from a specific provision of this chapter subject to appropriate conditions; and provided the board makes specific findings of fact based on evidence presented on the record as a whole, and related to the following: a. That there are practical difficulties or unnecessary hardships in carrying out a strict letter of any notice or order; and b. That due to the particular circumstances presented, the effect of the application of the provisions would be arbitrary in the specific case; and c. That an extension would not constitute an appropriate remedy for these practical difficulties or unnecessary hardships in this arbitrary effect; and Rental Housing Ord. Changes — DRAFT 05/04/2022 — P. 9 d. That such variance is in harmony with the general purpose and intent of this chapter in securing the public health, safety and general welfare. E. Staying Of Order Under Appeal: Enforcement of any notice issued under this chapter shall be stayed during the pendency of a timely and properly perfected appeal therefrom. (Ord. 5202, 2-24-2014) 9-7-11: VIOLATION; PENALTY: A. Violation: Any landlord, property manager, or responsible local agent who violates the requirements of this chapter shall be guilty of a municipal infraction, subject to prosecution and penalty in accordance with section 1-3-2 of this code and further actions to deny, suspend, revoke or not renew a landlord license or rental unit permit as prescribed in this chapter. The provisions of this chapter shall apply to all landlords, property managers, and responsible local agents whether or not they have obtained a rental unit permit. B. Correction: Violation correction procedures as prescribed in sections 106 and 107 of the adopted International Property Maintenance Code shall be followed unless otherwise amended by this or other provisions of this code. C. Injunction: It shall be unlawful for any person to violate, or fail to comply with, any of the requirements of this chapter. If a person has violated, or continues to violate, the provisions of this chapter, the city attorney may petition for a preliminary or permanent injunction restraining the person from activities which would create further violations or compelling the person to perform abatement or remediation of the violation. (Ord. 5202, 2-24-2014) 9-7-12: SEVERABILITY: If any section, provision or part of this chapter shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of this chapter as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Mayor's Housing Taskforce IMPROVING RENTAL PROPERTY CONDITIONS IN WATERLOO DEEP DIVE INTO WATERLOO'S HOUSING DECLINING HOUSING VALUES Taskforce formed at Mayor Hart's request to work with the University of Iowa • Research Projects related to housing • Follow up on recommendations 16 THE UNIVERSITY OF IOWA lOWA INITIATIVE FOR SUSTAINABLE CaMMUNITIES SUSTAINABLE M UNITiE DEEP DIVE INTO WATERLOO'S HOUSING DECLINING HOUSING VALUES Meetings with Tenant Advocacy Group Meetings with Black Hawk County Landlord Association Review of best practices from comparable cities Findings Need for updated landlord/rental policies Improved communication of policies Need for more rental inspectors • 10,000 + rental units, plus complaint inspection • One full time inspector, one part-time inspector Findings —Comparable Cities Waterloo Cedar Falls Council Bluffs Ames Iowa City Standard 10,000 units 3,000 units 7,668 units 15,000 units 'III' time/ 1 part time 1 full time/ 4 part time fire dept. 3 full time 3 full time 20,000 units 6 full time inspectors 2 full time nuisance officers 3,000 units 1 inspector minimum Priorities id Improve Rental Registration Program Compliance Increase frequency and volume of inspections Increase re -inspection fees in order to increase compliance Adjust Inspection and Permit Cycle (more often for properties in poor condition— less often for well maintained properties - base permit term on inspection cycle) Priorities continued Improve communication with property owners and tenants Improve collaboration across departments and information sharing Confirm minimum requirements for habitable spaces match national standards Create new incentives for property owners to maintain and improve properties DISCUSSON Council Work Session May 16, 2022