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Finance Committee
Approval Date 6/20/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 5,000.00 plus est. shipping costs of $ to pay for or purchase
Reconstruction of the Waterloo Leisure Services Website including the Parks, Golf, and
Forestry sections. Half the estimated project cost ($2,500) will be paid upfront, half at completion.
This purchase or expenditure is being made because:
The current website is nearly ten years old, is not mobile device friendly, and needs to be
refreshed. Additionally the new site will handle on line shelter reservations.
Vendor selected for this purchase:
Blue Rock Designs LLC
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Blue Rock Designs Created our current website and still provides maintenance and
upkeep services. Using Blue Rock Designs will allow a seamless transition to the new
site.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1390 - $2,500 from FYE22, bal from FYE23
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 201,015.00 200,500.00
and the current available balance is $ 71,070.10 200,500.00
Respectfully submitted,
Paul Huting 6/8/22
Zoe
6/20/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)