HomeMy WebLinkAboutApproved Documents - 7/5/2022City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 4,929.00 plus est. shipping costs of $ 700.00 to pay for or purchase
Cryotech E36 Liquid Runway Deicer, two (2) totes.
This purchase or expenditure is being made because:
chemical is used for limiting the formation of ice on the movement and non -movement areas of the
airfield. Supply needs to be refilled and prices will likely continue to go up before winter.
Vendor selected for this purchase: Cryotech
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Cryotech is the industry standard and preferred supplier for this material.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371 29A1P0049
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 125,000.00
and the current available balance is $ 119,696.00
Respectfully submitted,
Keith Kaspari 6/8/2022
dTlet& 70e
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 6,000.00 plus est. shipping costs of $ to pay for or purchase
Airport logo graphics on entrance doors, secure area windows and entrance door headers.
This purchase or expenditure is being made because:
installation was started in time for the 10 year American Airlines anniversary, however delays in the
delivery of some materials pushed completion of this project into FY-23.
Vendor selected for this purchase: Nagle Signs
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Air Service Working Group began discussions with Nagle Signs for this work
after working with them on American Airlines 10 year anniversary billboards.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1351
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 50,000.00
and the current available balance is $ 50,000.00
Respectfully submitted,
Keith Kaspari 6/21/2022
tvliorteik zO
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Airport Department to expend
$ 9,914.00 plus est. shipping costs of $ to pay for or purchase
FY-23 service contract for repairs and maintenance on TIBA parking equipment.
This purchase or expenditure is being made because:
the extended service agreement is like an insurance policy for continued reliability of installed
systems and equipment, individual components are very costly if they fail or need repair.
Vendor selected for this purchase:
Parking Inc/Keck Parking
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Parking Inc/Keck Parking is the sole source vendor of TIBA parking equipment in Iowa.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 9,914.00
and the current available balance is $ 9,914.00
Respectfully submitted,
Keith Kaspari 6/21/2022
Neictftet
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 4,704.00 plus est. shipping costs of $ 600.00 to pay for or purchase
Cryotech NAAC Solid Deicer, two (2) pallets.
This purchase or expenditure is being made because:
chemical is used for limiting the formation of ice on the airfield. Current supply
needs to be refilled and prices will likely continue to go up before winter.
Vendor selected for this purchase: Cryotech
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Cryotech is the industry standard and preferred supplier for this material.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371 29A1P0049
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 125,000.00
and the current available balance is $ 125,000.00
Respectfully submitted,
Keith Kaspari 6/8/2022
Zug
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering
$ 5,675.00 plus est. shipping costs of $ N/A
Department to expend
to pay for or purchase
Iowa Storm Water Education Partnership (ISWEP) annual membership dues
This purchase or expenditure is being made because:
ISWEP develops and provides outreach materials and trainings for MS4 communities
to help them meet their IDNR NPDES storm water permit requirements
Vendor selected for this purchase:
ISWEP
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
No other comparable vendors exist
Prior Committee Actions (Dates):
N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants . Other (specify) Storm Water
This expenditure is to be coded to the following budget line -item:
521-07-7830-1391
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 15,000.00
and the current available balance is $ 15,000.00
Respectfully submitted,
Jamie Knutson 06/20/2022
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ 107,724.20 plus est. shipping costs of $ to pay for or purchase
annual maintenance fees for financial, human resources and community development software.
This purchase or expenditure is being made because:
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This is the required annual support and maintenance fee for the City's Enterprise
Resource software that serves all departments with financial, human resources and
community development applications.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03 $81,272; 010-22 $ 23,798; 525-15 $2,655
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 165,250.00 33,188.00 3,536.00
and the current available balance is $ 165,250.00 33,188.00 3,536.00
Respectfully submitted,
Michelle Weidner 6/25/2022
Zug
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ NTE 3,500 plus est. shipping costs of $ to pay for or purchase
arbitrage testing for general obligation bonds.
This purchase or expenditure is being made because:
Compliance testing is required to maintain the tax-exempt status of the city's bond issues and to determine
whether an arbitrage payment is owed to the IRS.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
A quote was received from Berens -Tate for an amount not to exceed $3,500. The city has
used Berens -Tate for this service for many years. They maintain files of all city bond
issues and transaction date, minimizing the cost.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
420-03-8980-1750
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Michelle Weidner 6/30/2022
$ 418,543.27
$ 418,543.27
Zug
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 5,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
consumables related to classes held on site at the hazardous materials regional training center.
This purchase or expenditure is being made because:
Consumables related to classes held on site at the hazardous materials regional training center
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
HMRTC has utilized various vendors throughout the years dependent on quality and delivery options versus cost.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1415 1394
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Pat Treloar 07-01-2023
$ 5,000.00
$ 5,000.00
Zoe
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 8,994.95
plus est. shipping costs of
Fire
Department to expend
$ 325.00 to pay for or purchase
(1) Bariatric cot loading system consisting of ramp and winch system
(1) Tow harness
This purchase or expenditure is being made because:
Waterloo Fire Rescue does not currently have an ambulance equipped to accept the bariatric
patient cot that is being purchased.
Vendor selected for this purchase:
TranSafe
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This is the system currently recommended by the cot manufacturer and the only known
manufacturer of a retrofit ramp and winch system. This system is also significantly cheaper
than the alternative lift systems which cannot be easily retrofitted to existing vehicles.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
10-12-1410-2116 Medical & Laboratory Equipment
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 165,235.00
and the current available balance is $ 12,348.14
Respectfully submitted,
Jason Hernandez June 23, 2022
ZOt
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 14,360.14 plus est. shipping costs of $ 13.36 to pay for or purchase
replace security cameras that are not working at the Cedar Valley SportsPlex.
This purchase or expenditure is being made because:
having the security cameras working is needed to make sure the building and members are safe.
Vendor selected for this purchase:
RC Systems (Waterloo,IA)
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
RC Systems installed the security cameras and DVR system when the Cedar Valley SportsPlex
was built.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
290-37-4105-2123 37SPLX.IAFIT
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 06/20/2022
$ 288,057.00
$ 44,178..05
Zug
(n
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 7,000
plus est. shipping costs of
MIS
Department to expend
$ to pay for or purchase
Rapid Recovery backup and recovery system yearly licensing and maintenance.
This purchase or expenditure is being made because:
Rapid Recovery is our backup system.
Vendor selected for this purchase:
Quest Software
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Quest is the vendor for this application.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 44,000.00
and the current available balance is
Respectfully submitted,
Chris Youngblut 6/22/2022
$ 44,000.00
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 11,599
plus est. shipping costs of
MIS
Department to expend
$ to pay for or purchase
Renewal of annual phone system maintenance and support.
This purchase or expenditure is being made because:
This is maintenance and support for the city phone system.
Vendor selected for this purchase:
Gordon Flesch Company, Inc.
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
GFI has installed and supported our system for years and know it very well.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 44,000.00
and the current available balance is
Respectfully submitted,
Chris Youngblut 6/22/2022
$ 44,000.00
Zug
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 9,641.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Tyson Lift Station Pump FLYGT 3202.185-0282
This purchase or expenditure is being made because:
Tyson Lift Station Pump is overheating because it won't recirculate coolant.
Vendor selected for this purchase:
Electric Pump
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Sole Provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 400,000.00
and the current available balance is $ 400,000.00
Respectfully submitted,
Brian Bowman
06-14-2022
Zug
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Sewer Department to expend
$ 9,172.00 plus est. shipping costs of $ 500.00 to pay for or purchase
A Single Port Back Pressure Regulator and Thermal Bypass Shut-off Valve Kits
This purchase or expenditure is being made because:
Pressure Regulator and Thermal Valves no longer working and need to be replaced
Vendor selected for this purchase:
Varec Biogas
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Sole Provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 400,000.00
Respectfully submitted,
Brian Bowman
06/22/2022
tvticite& Neicifte
7/5/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Byrne Justice Assistance Grant FY2021
City Contract No.
Project Manager
Project Budget Total
20-JAG-446289
Chief Fitzgerald
$ 179,000.00
1. How will this project be funded?
A. Federal Grant Yes
Grant Name
No
To be assigned by the Finance Dept.
Project No. 11 TRI
Subproject No. TF23
CFDA # 16.738 % Paid by federal grant 50.00%
B. State Grant Yes
Grant Name
C. City Match
No
Source of Funding Property Taxes
D. Other Entities Yes
Name
No
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
Grant Agreement Number 20-JAG-446289
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered. Lt. Feaker, Inv. Del Valle & J.
6. Include a brief description of the project in the space below: (REQUIRED)
The grant funds the salary of (3) Tri County Drug Task Force members:
50.00%
Done None
❑X ❑
Yes No
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑X ❑
WPD: Gehrke, Tindall, TBD
CFPD, BHCSO & BHCA
Page 2 must be attached and signed.
K:\shared goodies\forms\Waterloo.33991.1.Byrne_Justice_Assistance_Grant_FY23_Project_Budget_(1)\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
Project Name (from page one) Byrne Justice Assistance Grant FY2023
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 010 11 1150
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
3349 Byrne Grant- Tri Co
EXPENDITURES:
010 11 1160
To be assigned by the Finance Dept.
Project No. 11 TRI
Subproject No. TF23
(Each column should only include amounts by fund)
Fund: 1150
89,499.00
Fund: 1160 Fund:
Fund:
Total
89,501.00 179,000.00
TOTALS $ 89,499.00 $ 89,501.00 $
2103 Engineering & Consulting
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
1111 Salaries- Regular
1302 Outside Agencies
$ - $ 179,000.00
89,499.00 89,499.00
89,501.00 89,501.00
TOTALS $ 89,499.00 $ 89,501.00 $
Captain Aaron McClelland
(Signature Dept. Head)
6/21/2022
Date
$ - $ 179,000.00
7/5/2022
(Signature Finance Dept. Review) Date
K:\shared goodies\forms\Waterloo.33991.1.Byrne_Justice_Assistance_Grant_FY23_Project_Budget_(1)\Page 2 (Constr Proj) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
FY 2022 Capital Fund Allocation
Julie Dawson
Project Budget Total $ 83,481.00
1. How will this project be funded?
A. Federal Grant Yes X No
Grant Name Capital Fund Formula Grant
CFDA #
B. State Grant Yes No
Grant Name
C. City Match Source of Funding
D. Other Entities Yes No
Name
To be assigned by the Finance Dept.
Project No. 13CAP
Subproject No. FY22
% Paid by federal grant 100.00%
Grant Agreement Number IA01 P05050122
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
Done None
❑X ❑
Yes No
❑ ❑X
❑ Q
❑ ❑
❑ ❑
❑ El
❑ El
❑ 0
6. Include a brief description of the project in the space below: (REQUIRED)
The 2022 Capital Fund Grant will fund unusual maintenance expenses and capital building improvements.
Page 2 must be attached and signed.
K:\shared goodies\forms\Proj Bdget FY22 Capital Funds.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
Project Name (from page one) FY 2022 Capital Fund Allocation
Department No. project will be budgeted under 13
Activity No. project will be budgeted under 5451
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
To be assigned by the Finance Dept.
Project No. 13CAP
Subproject No. FY22
(Each column should only include amounts by fund)
Fund: 283 Fund: Fund: Fund:
Total
83,481.00 83,481.00
TOTALS $ 83,481.00 $ $ $ $ 83,481.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1382 Building Improvements
83,481.00 83,481.00
TOTALS $ 83,481.00 $
Julie Dawson 06-21-2022
(Signature Dept. Head) Date
ZOee
$ $ 83,481.00
7/5/2022
(Signature Finance Dept. Review) Date
K:\shared goodies\forms\Proj Bdget FY22 Capital Funds.xls\Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
Police Grant -School Resource Officers- FY23
Chief Fitzgerald
$ 353,753.00
1. How will this project be funded?
A. Federal Grant Yes
Grant Name
No
CFDA #
B. State Grant Yes
Grant Name
No
C. City Match Source of Funding
D. Other Entities Yes
Name
No
Waterloo Community Schools
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
To be assigned by the Finance Dept.
Project No. 11GRT
Subproject No. SR23
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
Done None
❑X ❑
Yes No
6. Include a brief description of the project in the space below: (REQUIRED)
This agreement is a cooperative agreement between the Waterloo Community School District and the City of Waterloo.
The School Resource Officer program provides for the assignment of (6) police officers within the district.
Primary assignment is at the middle school, high school and/or alternative school with each of the Resource Officers
providing additional services at the elementary level. This agreement is for 2 years.
Page 2 must be attached and signed.
K:\shared goodies\forms\Waterloo.33904.1.SRO_FY23_Project_Budget_Worksheet\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 7/5/2022
Project Name (from page one) Police Grant -School Resource Officers- FY23
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 1150
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3370 School Share Liason
3873 Reimbursement for Service
EXPENDITURES:
To be assigned by the Finance Dept.
Project No. 11GRT
Subproject No. SR23
(Each column should only include amounts by fund)
Fund:1150 Fund: Fund: Fund:
Total
308,053.00 308,053.00
45,700.00 45,700.00
TOTALS $ 353,753.00 $ - $ $ - $ 353,753.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1114 Time & Half Pay
1121 FICA -City Contribution
308,053.00 $ 308,053.00
45,000.00 45,000.00
700.00 700.00
TOTALS $ 353,753.00 $ - $ $ - $ 353,753.00
Aaron McClelland, Police Captain 6/21/202:
frlicitela yOe.%i,
7/5/2022
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Waterloo.33904.1.SRO_FY23_Project_Budget_Worksheet\Page 2 (Donat or NON-constr) (Mar 2010)
PUBLIC WORKS SANITATION DEPARTMENT
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**Documentation Included: N Yes No
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7/5/2022
Finance Signature Date
Refund Amount Paid: $ 36.00
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WAT E 1 `J l--. 00 WA Y Vf tl_y WORKS
325 Sycamore Street
P.O. Box 27
Waterloo, IA 50704
Customer Name:
Account Number:
Service Address:
Menzel Faye A
110418-525098
1905 W 4TH ST
rWaterloo Water Works Services
STATEMENT OF SERVICES
ACCOUNT SUMMARY
Water 30.57
Water Service Excise Tax
1 84
Water Works Subtotal $32.41
City of Waterloo Services
Sanitary Sewer 50.25
Storm Water Fee 12.75
Yard Waste / Recycle Curbside 12.00
Garbage 35.25
Yard Waste / Recycle Site Maintenance Fee 15.00
City of Waterloo Subtotal $125.25
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Billing Frequency:
Billing Date:
Billing Due Date:
Phone: (01 9) 232-6280
www. waterloowater. o rg
- Statement 1 of 1
Qu ta�erly 0
2/23/20
3/16/2021
CHARGE SUMMARY
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Previous Balance
Credits/Payments
Deposit Payment
Balance Forward
156.72
156.72 CR
0 00
$0.00
Water Works Subtotal 32.41
City of Waterloo Subtotal 125.25
Total Current Service Charges 157.66
Total Amount Due $157.66
Amount Due After 03/16/2021 $165.45
i
Previous Read Date Current Read Date Previous Read
11/6/2020
2/9/2021
359
Previous Read Type Current Read
365
Current Read Type Usage (CCF)
Actual
6
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CURRENT BILLS
Please detach and return bottom portion with your payment. See reverse side for additional information.
MAKE CHECKS PAYABLE TO:
WATERLO ORK4
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P.O. Box 27
Waterloo, IA 50704
ADDRESS SERVICE REQUESTED 9 1
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Account Number: 110418-525098
Total Amount Due: $157.66
Amount Due After 03/16/2021: $165.45
Billing Due Date: 3/16/2021
Amount Enclosed: $ Autopay -- Do Not Pay
Total Amount Due will be withdrawn from you bank account
on 3/16/2021
WATERLOO wham WORKS
PO BOX 27
WATERLOO IA 50704-0027
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1509578 10710283.2 26-8187 1/1
WATE RLOO W WO RI<S
325 Sycamore Street
P.O. Box 27
Waterloo, IA 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Statement 1 of 1
Customer Name:
Account Number:
Service Address:
4., ACCOUNT SUMMARY
Menzel Faye A
110418-525098
1905 W 4TH ST
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
5/21/2021
6/14/2021
1
Waterloo Water Works Services
Water 30.57
1 84
Water Service Excise Tax
Water Works Subtotal $32.41
City of Waterloo Services
Sanitary Sewer 50.25
Storm Water Fee 12.75
Yard Waste / Recycle Curbside 12.00
Garbage 35.25
Yard Waste / Recycle Site Maintenance Fee 15.00
City of Waterloo Subtotal $125.25
J
Previous Read Date
2/9/2021
Current Read Date
5/11/2021
CHARGE SUMMARY
Previous Balance
Credits/Payments
Deposit Payment
Balance Forward
157.66
157,66 CR
0 00
$0.00
Water Works Subtotal 32.41
City of Waterloo Subtotal 125.25
Total Current Service Charges 157.66
Total Amount Due $157.66
Amount Due After 06/14/2021 $165.45
J
Previous Read Previous Read Type
Ailas
365
Current Read
370
Current Read Type Usage (CCF)
Actual
5
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2
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SPECIAL MESSAGES
Now Available Online
2020 Annual Drinking Water Quality Report
http://iowaccr.org/waterloo-waterworks
1
Please detach and return bottom portion with your payment. See reverse side for additional information.
MAKE CHECKS PAYABLE TO:
WATERLOO W -
P.O. Box 27
Waterloo, IA 50704
WORKS
ADDRESS SERVICE REQUESTED 9 1
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MENZEL FAYE A
6928 FLORENCE BLVD
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Account Number: 110418-525098
Total Amount Due: $157.66
Amount Due After 06/14/2021: $165.45
Billing Due Date: 6/14/2021
Amount Enclosed: $ Autopay -- Do Not Pay
Total Amount Due will be withdrawn from you bank account
on 6/14/2021
WATERLOO WATER WORKS
PO BOX 27
WATERLOO IA 50704-0027
Ill'illllllllll'lilllllllllll'l'll'll'lilllllilillll"Illllllllll
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Please check box if your contact information requires
updating and indicate the change(s) on reverse side.
1509578 10787827.2 30-9735 1/1
WATERLOOS �`RI<S
325 Sycamore Street
P.O. Box 27
Waterloo, IA 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Statement 1 of 1
Customer Name:
Account Number:
Service Address:
Menzel Faye A
110418-525098
1905 W 4TH ST
ACCOUNT SUMMARY
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
8/23/2021
9/14/2021
2
r Waterl oo Water Works Services
Water 30,57
Water Service Excise Tax
1 84
Water Works Subtotal $32.41
City of Waterloo Services
Sanitary Sewer 53.25
Storm Water Fee 13.50
Yard Waste / Recycle Curbside 12.00
Garbage 35.26
Yard Waste / Recycle Site Maintenance Fee 15.00
City of Waterloo Subtotal $129.00
CHARGE SUMMARY
Previous Balance
Credits/Payments
Deposit Payment
Balance Forward
157.66
157.66 CR
0 00
$0.00
Water Works Subtotal 32.41
City of Waterloo Subtotal 129.00
Total Current Service Charges 161.41
Total Amount Due $161.41
Amount Due After 09/14/2021 $169.39
Previous Read Date1Lurrent Read Date Previous Rea('
5/11/2021
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8/5/2021
370
Previous Read Type
Current Read Current Read Type
376
Actual
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6
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2
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SPECIAL MESSAGES
Now Available Online
2020 Annual Drinking Water Quality Report
http://iowaccr.org/waterloo-waterworks
Please detach and return bottom portion with your payment. See reverse side for additional information.
_ MAKE CHECKS PAYABLE TO:
WATERLOO WA - WORK
P.O. Box 27
Waterloo, IA 50704
ADDRESS SERVICE REQUESTED 8 1
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Account Number:
Total Amount Due:
Amount Due After 09/14/2021:
Billing Due Date:
Amount Enclosed:
$
110418-525098
$161.41
$169.39
9/14/2.021
Autopay -- Do Not Pay
Total Amount Due will be withdrawn from you bank account
on 9/14/2021
WATERLOO WATER WORKS
PO BOX 27
WATERLOO I/\ 50704-0027
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Please check box if your contact information requires
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1509578 10865953.2 4-1381 1/1
WATERLOO WORKS
325 Sycamore Street
P.O. Box 27
Waterloo, IA 50704
STATEMENT OF SERVICES
ACCOUNT SUMMARY
Phone: (319) 232•
www.waterloowate.
Statement 1 o
Customer Name:
Account Number:
Service Address:
Menzel Faye A
110418-525098
1905 W 4TH ST
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
11/22/2021
12/15/2021
(Waterloo Water Works Services
Water 30,57
Water Service Excise Tax
1 84
Water Works Subtotal $32.41
City of Waterloo Services
Sanitary Sewer 53.25
Storm Water Fee 13.50
Garbage 35.25
Yard Waste / Recycle Site Maintenance Fee 15,00
City of Waterloo Subtotal $111.09
J
'Previous Read Date
8/5/2021
Current Read Date
11/10/2021
Previous Read
376
CHARGE SUMMARY
Previous Balance 161.41
Credits/Payments 161.41 CR
Deposit Payment 0 00
Balance Forward $0.00
Water Works Subtotal 32,41
City of Waterloo Subtotal 117.00
Total Current Service Charges 149.41
Total Amount Due $149.41
Amount Due After 12/15/2021 $156.79
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Current Read
379
Current Read Type Usage (CCF)
Actual
3
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Now Available Online
2020 Annual Drinking Water Quality Report
http://iowaccr.org/waterloo-waterworks
Please detach and return bottom portion with your payment. See reverse side for additional information.
MAKE CHECKS PAYABLE TO:
WATERLOO WATER WORKS
P.O. Box 27
Waterloo, IA 50704
ADDRESS SERVICE REQUESTED 8 1
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MENZEL FAYE A
6928 FLORENCE BLVD
OMAHA, NE 68112-3414
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Account Number: 110418-52509
Total Amount Due: $149.4
Amount Due After 12/15/2021: $156.7
Billing Due Date: 12/15/202
Amount Enclosed: $ Autopay -- Do Not Pa
8
1
9
1
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Total Amount Due will be withdrawn from your bank account
on 12/15/2021
WATERLOO WATER WORKS
PO BOX 27
WATERLOO IA 50704-0027
111'111111111111111I111I11111'1111r11u11111111111111r'11111111111
'L
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n Please check box if your contact information requires
updating and indicate the change(s) on reverse side.