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HomeMy WebLinkAbout07/26/2017 MEMORIAL HALL COMMISSION July 26, 2017 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of June 28, 2017. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations—Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation—Chairperson Mel Wittwer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next meeting scheduled for August 23, 2017. _ ' .,. , _ ®I ®65' , mod.d. =- /.5" . saw ' ` � ov 1 4 - Is vf.,te: 7.e --, /A' . ,/,,f,,y ,. .. .9)g t , i, ., dam'_ 00 sue . _ -�� AO 4 ' ,-'l r - __ ......j-g3 /. 6 ., '� . ice _ 11 '741 Date: MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White Randall Miller John Mrzlak. Richard Hastings ✓' Scott McDonald Marcia Courbat Don Ticknor ✓ (`Vn' Mel Wittwer `'J MarilynRobinson v Jim Petersen Mike Mrzlak Chad Hill aroe, LQ Quorum Neede 8 \\Alomain\waterloo\CLERKDAI\Memorial Hall\Roll Call Sheet.docx MEMORIAL HALL COMMISSION July 26, 2017 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call: kkaLIA__ / Pe/krcrez-- II. Approvaenda, as proposed or amended III. Approval Minutes f June 28, 2017 IV. Citizens Oral Comments 4/Jae) s + i35-6c> T+ As r2 517?S 4r,6 �� eglvtit V. Treasurer's Report (—At, f4.44+,,_ Motion to approve the payment of invoices VI. Chairperson's Report Sate- -)WS , C.A/cr bvt p X9116.1-S � ;6( Q VII. Committee Reports: 1. Building, Grounds & Operations Chairperson Richard Hastings 1 l Pic-6 3 drt^a Ste- 2. Education/Historical Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 1' (6113\/\\\*3 1 / Motion rove the payment of invoices V1I-L asp (2.4,1 CrrLi t<svizz.. A-e, •v tea.p2.1-, r d(re tiA3 . • r(V dam .-- Q wlC (of 25 �J� - J� v✓" t. 5 a A . ��ii;. �ar va riOrr airpe►.on MAi tj III► VIII. Unfinished Business IX. New Business T‘MS 1-e/P-61,-Q-A Ivkszn-1--cf r q A' g t41-) X. Adjournment 1441i132( Nancy Higby Administrative Secretary J - i *Next meeting scheduled for July 26, 2017 MEMORIAL HALL COMMISSION June 28, 2017 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randall Miller, Richard Hastings, Scott McDonald, Don Ticknor, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike Mrzlak, John Mrzlak (A), Members absent: Marcia Courbat, Ronald Nielsen, Jim Lentfer (A), and Chad Hill (A). Also in Attendance: Nancy Higby, Administrative Secretary and LeAnn Even, Deputy City Clerk. Moved by M. Mrzlak, seconded by Petersen, that the Agenda be approved. Ayes: Nine. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of May 24, 2017, be approved. Ayes: Nine. Motion carried. Citizens Oral Comments Richard Hurtado commented that he has obtained estimates for the front step repairs. A brief discussion took place regarding the inability to prop the doors open. Dick Hastings will contact Allen Glass for possible solutions. Treasurer's Report Marcia Courbat was absent. LeAnn Even, Deputy City Clerk, read the Treasurer's written report. Checks for new brick sales totaling $400 was turned in to Nancy Higby, Administrative Secretary. Craig White submitted a receipt for reimbursement in the amount of$213.68 for the purchase of ten 50 gallon totes with lids for cemetery use. Moved by McDonald, seconded by J. Mrzlak, that reimbursement to Craig White for the purchase of ten 50 gallon totes with lids for cemetery use, in the amount of $213.68, be approved. Ayes: Nine. Motion carried. Craig White, Chair, asked Nancy Higby to mail a Get Well Card to Marcia Courbat on behalf of the commission members. Chairperson's Report Craig White explained the purchase of the heavy duty containers he purchased for Garden of Memories. Craig explained that volunteers are needed for the Honor Flight Fundraiser on July 4th at 5:30 p.m. Committee Reports Building, Grounds & Operations Dick Hastings explained that he was asked by representatives of the parking ramp, to inform visitors of the Memorial Hall to allow room around the dumpster(s) when parking on the street. Mr. Hastings reported that the alarm was not activated on three occasions this month. He also stated that a display case had not being locked, and the door facing the river was not shut properly. Mr. Hastings shared new signage and a donation box for use at the Hall. June 28, 2017 Page 2 Dick explained that he purchased the padlocks discussed at the prior meeting. He submitted receipts totaling $41.67, for reimbursement for the purchase of 12 padlocks and paints for the purpose of color coding. A brief discussion took place regarding a wasp nest that was recently discovered. Craig White suggested Leisure Services or Building Maintenance be contacted. Nancy Higby will notify the departments with a copy of the minutes. In addition, Dick Hastings will follow up with Mayor Hart regarding the roof issues that were discussed at last month's meeting. Moved by J. Mrzlak, seconded by Wittwer, that reimburse to Mr. Hastings in the amount of $41.67 for the purchase of 12 padlocks and paints for color coding, be approved. Ayes: Nine. Motion carried. Education/Historical Randall Miller shared that representatives of YMRC (Your Military Reunion Connection) visited Memorial Hall as they are seeking new venue's to hold events. Finance/Fundraising None. Marcia Courbat absent. Artifacts Preservation Mel Wittwer explained he wants to make a few changes to a display case which will open up room to allow for a dedicated, or the rotation of WWI and/or WW II artifacts. Mel further suggested displaying vintage photos with the use of easels at the next Open House. He noted that he'd like to purchase one dozen easels for this purpose. Moved by Miller, seconded by J. Mrzlak to incorporate the changes as requested to the display case, and to seek pricing for one dozen easels. Unfinished Business Randy Miller commented that he would like to see progress made on the installation of a big screen TV with connectivity for laptops. During a recent Civil War Roundtable meeting held at Memorial Hall, a presentation was given on a laptop and noted it was difficult for all in attendance to see. Mike Mrzlak noted that no bill will be generated by Mike Dolan for fixing the bricks around the fountain. New Business It was further noted that the fountain is green and in need of cleaning. Nancy Higby will notify the Building Maintenance Department by forwarding a copy of the minutes. With no further business before the commission, it was moved by J. Mrzlak, seconded by McDonald that the meeting be adjourned at 5:46 p.m. Ayes: Nine. Motion carried. Nancy Higby Administrative Secretary *Next meeting scheduled for July 26, 2017.