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HomeMy WebLinkAbout06/28/2017 MEMORIAL HALL COMMISSION June 28, 2017 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of May 24, 2017. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations—Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation—Chairperson Mel Wittwer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next meeting scheduled for July 26, 2017. Date: June 28, 2017 MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White .'. Randall Miller John Mrzlak Richard Hastings Scott McDonald Marcia Courbat Don Ticknor Mel Wittwer Marilyn Robinson James Lentfer Jim Petersen Mike Mrzlak Ronald Nielsen Chad Hill Quorum Needed: 8 Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet docx p o o 0 0 0 3 N� N N� N N,� O N N N N 'ti 0 rc _o o O N O O_ o 0 .. 0 ,,ui N V Lri N V N � V V V V 0_ �_ re iL Oa r0 O a r0 O'- O N O O O 0 O N OOD o Z N o= hl o= N W o 0 0 0= N W o sf 0 v,3 cn3 v,3 o V V V Vg� 0 T cl- a o oN rn of d ro W { ' 0 LID 0 0 Now� oN NJAr1� No NowrD NJo N nwmmnm = moo o T r r5 r-- ri r rl f+ y r p 70 C V Nrbb NJ V trbb V �Irrbb N � O � O � cr)DOpn V co rn -, O I-,'El. 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It. e-Si'. P—e— VI .____ ___ ------ , ---e_ \I---e\,.\- '11(i Q__ is.,„ 5,a_rt-(_, 1\45--et -\--lc--Q-7- — tc,,,,A-L,d—cuAkri.c., TVs-0 s w-'2- VII. Committee Reports: 1. Building, Grounds & Operations—Chairperson Richard Hastings UfO sue-- 1) —WL-k) dir,,0 R4d-Q,‘, _i., elci. 403J&__ (K, +4 , ..z) 3 X �,,- r...rt- v -- 7N-1.--3-1 ,-„ uukLELL-00 k brt4tDoX S til.5"&i Cry0 ) (0) )169146(1(1-(1 ' U2144 C__s U0/1/Z-ee,c, -- 4-, C14)L cli4C-P kAaa:?, 2. Education/Historical—Chairperson Randall Miller 4� ' <. n NitEloLsi c 1,, 3. Finance/Fundraising—Chairperson Marcia Courbat jz.) Motion to approve the payment of invoices 4. Artifacts Preservation—Chairperson Mel Wittwer ()(. tL-1— V4 (-6c6L4-1„ 6 u 0._„cLa_Si 1 b \1 VIII. Unfinished Business itox 416 (�►\ L 6G --cn , ck, IX. New Business OcL4 C§Crg\r?C_ ti3. t `` CY7 fix, , �- ��►� t S cam-, , �►� X. Adjournment I^ / ifThr.4) Nancy Higby Administrative Secretary ' dVt3 *Next meeting scheduled for July 26, 2017 MEMORIAL HALL COMMISSION May 24, 2017 5:00 p.m. Veterans Memorial Hall Members present: Randall Miller.in the Chair. Richard Hastings, Scott McDonald, Marcia Courbat, Don Ticknor, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike Mrzlak, John Mrzlak(A), Jim Lentfer (A) and Craig White (arrived at 5:23 p.m.) Members absent: Ronald Nielsen, Chad Hill (A). Also in Attendance: Nancy Higby, Administrative Secretary. Moved by Courbat, seconded by Petersen, that the Agenda be approved. Ayes: Nine. Motion carried. Moved by Petersen, seconded by McDonald that the Minutes of March 22, 2017, be approved. Ayes: Nine. Motion carried. Citizens Oral Comments Mayor Quentin Hart acknowledged each of the commission members and thanked them for their dedication and all they do for the Memorial Hall. Treasurer's Report Marcia Courbat provided an update on brick sales. The general fund balance as of May 24, 2017 is $12,713.98, with the flag fund showing a balance of$533.16. Ms. Courbat explained she had a discussion with the City's CFO, Michelle Weidner, regarding funds to support the Memorial Day events. Mayor Hart did also confirm that funds would be made available moving forward, and instructed her to submit any invoices for payment. Ms. Courbat submitted an invoice from Dickey's Printing in the amount of$265 for the printing of the Memorial Day programs. Marcia also submitted three invoices for payment, from Black Hawk Memorial totaling $250 for the engraving of ten bricks at $25 each. Moved by J. Mrzlak, seconded by Ticknor, that the invoices from Dickey's Printing and Black Hawk Memorial, in the amounts of $265 and $250 respectively, be approved. Ayes: Nine. Motion carried. Chairperson's Report None. Committee Reports Building, Grounds & Operations Dick Hastings submitted a receipt in the amount of$20, for reimbursement for the purchase of flowers for the urns outside the building. Moved by Petersen, seconded by McDonald, to reimburse Mr. Hastings in the amount of$20 for the purchase of flowers for the urns, be approved. Ayes: Nine. Motion carried. Mr. Hastings commented that he had shown Mayor Hart, the areas of concern in and around the building. Mr. Hastings provided an update on several items, including the temporary removal of mats, due to a slipping hazard. He has identified nine cabinets that need new keys, and suggested having May 24, 2017 Page 2 them keyed the same for convenience. He further explained that he was able to locate a set of 12 such locks at a price of$100 plus tax. Mel Wittwer added additional explanation for wanting the locks to share one key. Moved by McDonald, seconded by Ticknor, to purchase a said set of 12 locks in the amount of $100 plus tax. Ayes:Nine. Motion carried. Dick Hastings suggested the purchase of an early U.S. flag with just 29 stars, and suggested displaying it upstairs, alongside the current U.S. flag, and the Iowa State flag. The cost would be approximately $100 based on the size purchased. He further explained it would be an educational piece for those who visit Memorial Hall. Mr. Hastings reported that the Veterans Home has agreed to take any surplus kitchen/cooking items that Memorial Hall is wanting to dispose of. The bricks around the fountain have been repaired, however no bill has been sent. Mr. Mrzlak offered to check on the bill. Education/Historical Randall Miller shared there will be a number of veterans and others individuals representing different organizations visiting Memorial Hall on May 25th Finance/Fundraising Marcia Courbat explained that the grant was written, however because the building is city owned, it will not be recognized. Ms. Courbat commented that many volunteers have helped with the Memorial Day flags. Artifacts Preservation Mel Wittwer shared that the Vietnam Veteran display cabinet is up. He further shared that he continues to search for WWI and WWII artifacts for permanent display, or rotation. A brief discussion took place regarding the new lighting in the cabinets, and the delay is due to lack of electrical outlets. Unfinished Business None. New Business Randall Miller thanked everyone who helped to place over 120 flags downtown. He further commented that the flags will continue to fly through Wednesday, July 12, 2017. The will be removed and return back from Labor Day through Veterans Day. James Lentfer commented that the brick walkway had been power washed, however it appears to need additional cleaning before the Memorial Day event. He further suggested the hand rails be cleaned of debris and spider webs. Randall Miller suggested the Hall purchase a power washer with the brick money so that the brick walkway can be maintained more regularly. Dick Hastings shared that Michael Dennis' wife, Pattie, has offered a wheelchair and walker to the Memorial Hall for use by visitors. He suggested sending a donation form for tax purposes be sent. Moved by Wittwer, seconded by McDonald to forward a charitable donation form for tax purposes to Pattie Dennis for the donation of a wheelchair and walker. Ayes: Nine. Motion carried. May 24, 2017 Page 3 With no further business before the commission, it was moved by Ticknor, seconded by Courbat that the meeting be adjourned at 5:38 p.m. Ayes: Nine. Motion carried. Nancy Higby Administrative Secretary *Next meeting scheduled for June 28, 2017.