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Home My WebLink About03/22/2017 MEMORIAL HALL COMMISSION March 22, 2017 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of February 22, 2017. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations—Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Artifacts Preservation—Chairperson Mel Wittwer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next meeting scheduled for April 26, 2017. Date: MEMORIAL HALL COMMISSION ,A0\\ ROLL CALL SHEET PRIMARY ALTERNATE Craig White Randall Miller John Mrzlak Richard Hastings Scott McDonald Marcia Courbat Don Ticknor Mel Wittwer Marilyn Robinson James Lentfer Jim Petersen Mike Mrzlak Ronald Nielsen Chad Hill Quorum Needd: 8 \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx o /J-79s� . od So 412,06gEd) ,A1L-;/-A5V ‘ °') ,0-&N/lu*9 /// // 7 5 7, sez-A-eied0/c7461)g a2 5 41/Pei) /oZ �DS `l� epe4ese' 4- 4 , /we "•---... ca Ln ,Q) p Q 1-1 a) u a) COO N ra p1 g ce iN. J O �� Q u co co 0 'J `6 0 0 � N Zvi '\nn ,� ,-1 Cr Cr �_ Ni V r. N T O ' a.., v v V Cn U U Vf � '—' 0 = a) a CD c a; °�' L tQ 0 0 0 --I N < ,, 0 ✓ vo t ei �^ C O 0 E L a aa) 0 Ta o o To v, a)• HH a) o 0 0 o C >-E co z O o a) N L a) 4- a) ce a) U = O >- cn a se Y J >a 7 v) U 0 m C J J O a a 'C O 0 a) LU E O W W O 5 E L V) U) toQZ Z cn N 2UI —I I- W W T6 N > > O 1- UI U Z '""+ w W a. E) n rq o 0 L-) d d 0 0 NN W {WF- v ,-i I- O N C (n Cn .�-) O M ce 0 O iOr:CI �IL '.41 O O p.1 ° C o 6' ATo 0 ro Z r ��a` n >- >- (.90 0 Ce ,, yii CI ill 6ly -i(9)-11D- .4 � JTou c:` 15 b. '41 C'''— llij to 5.. i � -AJDt) ro „ , i%.if f,,, 1141e,e 4 c, t ii,,i') i t 1 e) 4'4 (a - „if b } ` � ( V 4 4 .4,0 '4r + , ` °fie . a 4 4' MEMORIAL HALL COMMISSION March 22, 2017 5:00 p.m. Veterans Memorial Hall Members present: Craig White, Richard Hastings, Scott McDonald, Marcia Courbat, Don Ticknor, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike Mrzlak, John Mrzlak (A) and Jim Lentfer (A). Members absent: Randall Miller, Ronald Nielsen, Chad Hill (A). Also in Attendance: Nancy Higby, Administrative Secretary. Moved by Petersen, seconded by Ticknor, that the Agenda be approved. Ayes: Ten. Motion carried. Moved by McDonald, seconded by Wittwer that the Minutes of February 22, 2017, be approved, as amended. Ayes: Ten. Motion carried. Citizens Oral Comments Richard Hurtado shared that a garbage receptacle has been placed in the courtyard but has not yet been secured it to the ground. He will contact Leisure Services to get that arranged. Treasurer's Report Marcia Courbat provided an update on brick sales. The general fund balance as of March 22, 2017 was $12,105.78. She also shared that$100 was donated by the Waterloo P.E.O. Chapter Z. Ms. Courbat announced that Black Hawk Memorial notified her that brick engraving will be suspended between April 15 and Memorial Day, 2017. Marcia submitted a receipt for reimbursement for the postage in the amount of$9.80. Moved by McDonald, seconded by Ticknor, that reimbursement of$9.80 for postage to Marcia Courbat, be approved. Ayes: Ten. Motion carried. Ms. Courbat asked the commission members to consider spending some of the money that has been earned on matching chairs for the new conference table. John Mrzlak will look into this and return at the April meeting with pricing options. Chairperson's Report Craig White, Chairperson, reported that tables have been sold out for the April 8th fundraiser; however 13 booths are still available. Doors open at 5:30, with dinner being served at 6:30, entertainment to follow thereafter. Mr. White explained that the May honor flight is full, September's flight is at near capacity but October's flight remains available. Craig shared that there will be fundraiser in Lawler on April 1, and tickets are still available. Committee Reports Building, Grounds & Operations Dick Hastings provided an update on the building, including lighting and flag storage. He also asked the commission to consider donating some of the "restaurant style" dishes and flatware to the new Veteran's Home in Evansdale. Motioned by McDonald, seconded by Wittwer to donate the "restaurant style" dishes and flatware to the new Veteran's Home in Evansdale. Ayes: Ten. Motion carried. AMENDED MEMORIAL HALL COMMISSION February 22, 2017 5:00 p.m. Veterans Memorial Hall Members present: Craig White, Richard Hastings, Scott McDonald, Don Ticknor, Mel Wittwer, Marilyn Robinson, Jim Petersen, Mike Mrzlak, John Mrzlak(A) and Jim Lentfer(A). Members absent: Randall Miller, Marcia Courbat, Ronald Nielsen, Chad Hill (A). Also in Attendance: Nancy Higby, Administrative Secretary. Moved by Wittwer, seconded by Petersen, that the Agenda be approved. Ayes: Nine. Motion carried. Moved by Petersen, seconded by Ticknor that the Minutes of November 30, 2016, be approved. Ayes: Nine. Motion carried. Citizens Oral Comments Richard Hurtado passed around an item that had been framed by Heritage Frame Shoppe out of Waterloo, IA to show the quality of their work. Treasurer's Report No Report. Richard Hastings submitted a receipt for reimbursement for the post office box in the amount of $82.00. Moved by Petersen, seconded by McDonald, that reimbursement of $82 for Post Office box renewal fees to Dick Hastings be approved. Ayes:Nine. Motion carried. Chairperson's Report Craig White, Chairperson, reported the Honor Flights have been set for 2017. Seats are still available for September and October. Twenty-six tables have been sold so far at the Variety Show. Committee Reports Building, Grounds & Operations Dick Hastings reported on the following items: • Additional storage space has been found upstairs for flags. • The City has approved $3,870 to repair the front doors. The schedule for the repairs is unknown. • Lighting in cupboards. Currently reviewing LED vs. UV Filters and whether the city will be able to provide the labor to upgrade. • Several new artifacts have been discovered and will need to be sorted through. It was noted that Marcia Courbat would like to utilize the Memorial Hall to hold a gathering to celebrate her 95th birthday on April 1. Moved by McDonald, seconded by Hastings to approve the use of the Memorial Hall on April 1st for Marcia Courbat's birthday celebration. February 22, 2017 Page 2 Education/Historical Jim Lentfer submitted an invoice from Van Doren's in the amount of$100.00 for repairs to a broken display case. This cost was approved at the November 30, 2016 meeting. Moved by Petersen, seconded by McDonald that the invoice to Van Doren's for the repair to the display case be paid in the amount $100. Ayes: Nine. Motion carried. Richard Hastings shared that he is interested in displaying a WWII uniform and discharge papers that were recently located. Mr. Hastings requested moving a few items to allow space for a bulletin board where flyers, obituaries, etc. could be posted. He further shared the costs for such a bulletin board. Craig White expressed his preference is to not move forward with the request. A discussion took place on the benefit of creating a Facebook page for the Memorial Hall. Mr. Hastings updated the commission members on the ongoing project of entering information from the WWI 3x5 cards into an excel spreadsheet. More than 51,637 cards have been completed. He further noted that the work is being done by volunteers. Finance/Fundraising No Report. Artifacts Preservation No Report. Unfinished Business • Fountain repairs. Dick Hastings was unable to get the quotes by the end of the year per the November 30, 2016 meeting minutes. Mr. White requested Mr. Hastings get those quotes for the next meeting. New Business Dick Hastings shared a Nazi Flag that he located in storage and asked for ideas on what to do with the flag. The commission members expressed their feelings to not display the flag at Memorial Hall. With no further business before the commission, it was moved by Mrzlak, seconded by Wittwer that the meeting be adjourned at 5:43 p.m. Ayes: Nine. Motion carried. Nancy Higby Administrative Secretary *Next meeting scheduled for March 22, 2017.