HomeMy WebLinkAbout09/28/2016 MEMORIAL HALL COMMISSION
September 28, 2016
5:00 p.m.
Veteran's Memorial Hall
Pledge of Allegiance
I. Roll Call
II. Approval of Agenda, as proposed or amended.
III. Approval of Minutes of August 24, 2016.
IV. Citizens Oral Comments
V. Treasurer's Report
VI. Chairperson's Report
VII. Committee Reports:
1. Building, Grounds & Operations—Chairperson Richard Hastings
2. Education/Historical—Chairperson Randall Miller
3. Finance/Fundraising—Chairperson Marcia Courbat
4. Artifacts Preservation—Chairperson Mel Wittwer
VIII. Unfinished Business
IX. New Business
X. Adjournment
Nancy Higby
Administrative Secretary
*Next meeting scheduled for October 26, 2016.
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MEMORIAL HALL COMMISSION
ROLL CALL SHEET
PRIMARY ALTERNATE
Craig White
Randall Miller John Mrzlak
Richard Hastings
Scott McDonald
Marcia Courbat
Don Ticknor
Mel Wittwer Michael Dennis
Marilyn Robinson James Lentfer
I
Ron McMahon Sherman Lundy
Mike Mrzlak
Ronald Nielsen Chad Hill
Quorum Need-e : 8
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MEMORIAL HALL COMMISSION
August 24, 2016
5:00 p.m.
Veterans Memorial Hall
Members present: Craig White, Randall Miller, Richard Hastings, Marcia Courbat, Marilyn
Robinson, Ron McMahon, Scott McDonald and James Lentfer(A).
Members absent: Don Ticknor, Mel Wittwer, Mike Mrzlak, John Mrzlak (A), Ron Nielsen,
Michael Dennis (A), Sherman Lundy(A) and Chad Hill (A).
Also in Attendance: Nancy Higby, Administrative Secretary and Richard Hurtado.
Moved by Miller, seconded by Courbat, that the Agenda be approved. Ayes: Eight. Motion
carried.
Moved by Miller, seconded by McMahon that the Minutes of July, 27, 2016, be approved. Ayes:
Eight. Motion carried.
Citizens Oral Comments
None.
Treasurer's Report
Marcia Courbat, Treasurer, reported as of July 27, 2016, the brick fund has a balance of
$12,055.78, which includes $250 in recent brick sales. Checks were given to Nancy Higby,
Secretary, for deposit into the Brick fund. There were no bills this period. To date, a total of
3032 bricks have been sold.
Ms. Courbat feels it would be a good time to consider spending some of the money and asked for
suggestions. She would like to see the money used for a large conference table. Craig White
recommended she call for pricing of a large 12' x 4' table. Dick Hastings suggested replacing
the lights.
Chairperson's Report
Craig White, Chairperson, reported that the next two honor flights are fully funded and
scheduled for the 13th and 27th of September. Efforts are currently underway to fund additional
flights. He reported several sources of monies received, which will almost cover one honor
flight next year, but said that additional fund raising is necessary.
Committee Reports
Building, Grounds & Operations
Richard Hastings, Building, Grounds & Operations Chairperson, commented on the front steps
and door being roped off this evening, and reiterated that his efforts to keep the building cool are
ongoing. The ropes will come down after the meeting. He also reported that there will be an
Army reunion held at Memorial Hall on September 17, 2016.
Mr. Hastings received a scrapbook during the last Open House that he is presently reviewing.
He isn't convinced it is worth keeping, as it is extremely brittle.
Discussion took place regarding the continued deterioration of the building and other issues
regarding the building and grounds. It was suggested that MidAmerican be contacted to conduct
an energy audit. Nancy Higby will forward minutes to the Building Department for possible
action.
Richard Hurtado commented on some of the tree branches and their proximity to benches. Mr.
White requested Nancy Higby have the City Forester call him to discuss the issue.
August 24, 2016 Page 2
Page 2
Education/Historical
Randy Miller, Education/Historical Chairperson, reported that enough donations have come in
that 100 new poles are being prepared for placement. This should be completed next week. He
has ordered 85 additional flags at a cost of$924, and some of the damaged flags have been taken
down.
Finance/Fundraising
Marcia Courbat noted that she has not heard anything from the Credit Union regarding the grant.
Ms. Courbat reported that there are currently 14 bricks that are ready to be put in the ground, and
she has just received orders for 5 additional bricks. Marcia is planning to make another push for
bricks for Veterans Day.
Artifacts Preservation
Mel Wittwer was absent. No Report.
James Lentfer suggested that the Civil War ledger that is currently sitting upstairs be hung up for
display.
Unfinished Business
None.
New Business
Randy Miller said there will be a fund raising event at both Fareway and HyVee this weekend.
West High's ROTC is scheduled to help. Spots are still available, and he has the sign-up sheet
with him if anyone wants to sign up after the meeting.
With no further business before the commission, it was moved by Miller, seconded by
McDonald that the meeting be adjourned at 5:42 p.m. Ayes: Eight. Motion carried.
Nancy Higby
Administrative Secretary
*Next meeting scheduled for September 28, 2016