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HomeMy WebLinkAbout11/18/2015 MEMORIAL HALL COMMISSION November 18, 2015 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of October 28, 2015. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations—Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat a. Black Hawk Memorial Invoice - $105.00 b. Black Hawk Memorial Invoice - $125.00 4. Collections Manager/Registrar—Chairperson Mel Wittwer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next meeting tentatively scheduled for December 16, 2015. MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE ^ is 1,f Craig White Randall Miller John Mrzlak Richard Hastings 4. 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Building, Grounds & Operations—Chairperson Richard Hastings coy Surt��5 �'nee�s'. 'Oi k- j71 1 a a--stc� , . g ibt_1.-- '(.0..,..A, re-6301,-,_. , ---,--c-- k uu,sw . 11.sa.A. P- _ 0 4-k.„ ku,,,,ss,, * 2..1., Cfi-LA--fll 1-g-k i-), C5- ' - ..)13 ---- kn „...':-> Valevro-,___ G-1, urk.1"--- u-e-iLe---- Alve_pFs -1--.z, s-e_e_, 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat ---. 3 6 I 1 I s T.Cu( _6 C.) 6/V crtjl'Rv1.4-1 a. Black Hawk Memorial Invoice - $105.00 b. Black Hawk Memorial Invoice - $125.00 SC`s- a2 eu. $A`'.,) L > g--M —'CAS.c-e- e. Motion to approve the payment of invoices 112\k,1 / 7 __ ., ( ? /s /2) . c,e 4- 4. Collections Manager/Registrar—Chairperson Mel Wittwer 6(\e/ *()1\A2r F 05.3 i', )C._ 2 r( /( -o I r) -Pc.\re- Lefe.4d4-" VIII. Unfinished Business �,� ,e�'`� Q�S S s CS Ct - r.`) 6' \ e, off 5 . Ocr-h,a, h vvs ►ne ,25ikk IX. New Business \ICJ ) 5 (7- ) . I-( X. Adjournment ,i,,7.Z -I / )�t.- '" Nancy Higby Administrative Secretary *Next meeting tentatively scheduled for December 16, 2015 ----z - ). cG 10-j"(4A1 Memorandum To: Dick Hastings, Marcia ourbat, Don icknor, Ron McMahon, Sheiuian Lundy CC: Suzy Schares, City Clerk; Craig White, Chair From: Nancy Higby, Administrative Secretary Date: 11/10/2015 Re: Memorial Hall Commission Appointment Your term as a Memorial Hall commission member is set to expire effective December 31, 2015. We appreciate your years of service and it is our hope that you will remain an active commission member. Please complete the enclosed Boards & Commissions Application and return it to City Hall at your earliest opportunity. Once received, the Mayor's office will place all re-appointment recommendations on the Council Agenda. Please contact me at 319-291-4522 ext. 3000 if you should have any questions. Thank you, Nancy Higby Administrative Secretary City Clerk's Office 1 • CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION . Date: /1' A)b 1,) ck �? I, t c.il A 123J . , request to be appointed to (state preference): (Name) ��// 1. , M. f7i42, ^ 2. Home Phone31?43J - 2 Cell Phone:1�'va`"1 2-a-- Work Phone: Home Address a U Zip Code S© 7 ci ) Employer Re` ri r2 Title Employer Address Zip Code How long have you resided in Waterloo? C i years List current membership in organizations and offices held: '''J . , � I�LUd+. �1-10k, -R00, —Z I am available for meetings:XA.M. `Xl P.M. -Noon , Evenings I am available to serve on a Board/Commission the entire year: ' 'Yes ❑ No If no, list months not able to serve: Briefly explain your qualifications for appointment to a designated Board/Commission: (-1 R., � . 1J ( ,rn'2 ,I sS/ K) Additional information and comments that may not be evident from information already on this form: References (include phone numbers): I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from above date. Signature RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 Rev0414/2014 FAX 291-4286; EMAIL: mavor( waterloo-ia.orq; PHONE 291-4301 CITY OF WATERLOO, IOWAel BOARDS & COMMISSIONS APPLICATION Date: //— /(09-42/� /�Lad,,,�� � I, , request to be appointed to (state preference): (Name) 1, /. i. .LI Home Phone-6J— Cell Phone: / Work Phone: 1 Home Address // 2 C -t c_ v / 2/ A t/` Zip Code..5'v 70 Employer Title Employer Address Zip Code_ How long have you resided in Waterloo? '3 years List current membership in organizations and offices held: Cr4e,Leio— /3. ithyzai-th) 0.7 a,-er) die4/2- '37 I am available for meetings: 4 A.M. ❑ .M. ElNoon ❑ Ev rags I am available to serve on a Board/Commission the entire year: es ❑ No If no, list months not able to serve: Briefly explain your ualifications for appointment to a designated Board/Commission: Grnd 4eF%/ an /• 1. - i/ I W1 ,11M. 4-e-A& -Zie)6?-1-e-e-s49-)ze,e1-. --6-'l-lee_, :a , "1._e_cleid 91re -e- r-7) Additional inforAation and comments that may not be evident from information already this form' References (include phone numbers): e-e-v ,i QJ a'7.4 W I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from above date. Signatur 1/ /•4._u f "/ RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 Rev0414/2014 FAX 291-4286; EMAIL: mavor(awaterloo-ia.orq; PHONE 291-4301 0-02)CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION Date: /' ezV /6 I, ?f 4 i,P 1.o /le t3 request to be appointed to (state preference): (Name) 1. /}�e 04 Y c4 b'cd 14/rvii554 Home Phone: . Jq Z; St)/ Cell Phone: $/T /g/e /674.g Work Phone: Home Address / � iC r� h �� ��f� , Zip Code :�"ct-71 >7 Employer JS 74/p�,e2 Title Employer Address Zip Code How long have you resided in Waterloo? 75 years List current membership in organizations and offices held: /4��/ /c2vfy .( igeYS � e I am available for meetings: I A.M. y P.M. Nr Noon I Evenings I am available to serve on a Board/Coml'nission the entire year: XI Yes ❑ No If no, list months not able to serve: Briefly explain your qualifications for appointment to a designated Board/Commission: gel) v c4 �- O, fv y% �Y;tip 1 L.a,YY € 6a(-Au- ,r <al ged Crf m155/ 5evZ vc 1 6V6WS Additional information and comments that may not be evident from information already on this form: References (include phone numbers): Br j c v Dada✓1 0/9 6Yz Vu )<,4 j ,y g'z y g z I I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from above date. Signature roc RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 Rev0414/2014 FAX 291-4286; EMAIL: mayor(awaterloo-ia.orq; PHONE 291-4301 Memorandum To: Craig White CC: Suzy Schares, City Clerk From: Nancy Higby, Administrative Secretary Date: 11/9/2015 Re: Appointments Enclosed please find a list of the current Memorial Hall Commission members including term expiration dates. Those whose terms are expiring effective December 31, 2015, have been mailed an application in anticipation of renewal. Please contact me at 319-291-4522 ext. 3000 if you should have any questions. Thank you, Nancy Higby Administrative Secretary City Clerk's Office 1 Nancy Higby From: MICHELLE WEIDNER Sent: Tuesday, November 17, 2015 6:46 PM To: Nancy Higby Subject: City Policy RE: Purchasing Tickets to Social Events and Fundraises Hi Nancy, The City is held to a high standard for the use of cash entrusted to the City. We are required to justify the public purpose for all expenses. One of the results of those requirements is that the City does not permit the purchase of tickets to social events, such as banquets and fundraisers, with any funding that flows through the Funds held with the city can be used for_advertising at fundraisingeventt. For example, city funds could be used to purchase an ad in a program for an event, or for a sign recognizing that the City of Waterloo Memorial Hall Commission supports the event. However, City funds cannot be used to purchase tickets or tables for commission members or other members of the public to attend that type of event. I have been asked in the past why donated funds cannot be used in that way. One way to look at that is that the donor made a donation to the City of Waterloo, whether to Leisure Services, the Center for the Arts or the Memorial Hall Commission (as examples). If the donor wanted to donate to another organization, they could and should have made that donatioft directly to that organization. I think all our citizens can appreciate how careful the city must be with funds entrusted to us, whether the source of the funds is property tax dollars or donations. I hope this clarifies the issue. If you have additional questions, please contact me. Michelle Michelle C. Weidner, CPA Chief Financial Officer City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4323 E-mail: michelle.weidner@waterloo-ia.org i MEMORIAL HALL COMMISSION MEMBERS PRIMARY ALTERNATE American Legion Post#730 Craig White (3 years) 1563 Oakwood Drive Waterloo, IA 50703 (319) 234-1032 Cell: 319-833-3078 Term Expiration date of 12/31/2017 American Legion Post#138 VACANT Amvets Post#19 Randall Miller John Mrzlak 1563 Ruth St. 215 Thompson Ave Waterloo, IA 50707 Waterloo, IA 50703 (319) 610-5213 (319) 230-9847 Term Expiration date of 12/31/2017 Term Expiration date of 4/13/2018 Disabled American Veterans#11 Richard E. Hastings 1256 Black Hawk Rd Waterloo, IA 50701 (319) 232-5882 CELL: 319-215-1922 arm Expiration date of 12/31/2015 Veterans of Foreign Wars Scott E. McDonald 3644 4th Street Waterloo, IA 50701 (319) 274-9296 Term Expiration date of 3/31/2018 Women's Army Corp Marcia M. Courbat (3 years) 1100 E. Mitchell Avenue Waterloo, IA 50702-3345 (319) 233-4569 Term Expiration date of 12/31/2015 1 of 2 Updated Last on 11/9/2015 Memorandum To: Dick Hastings, Marcia Courbat, Don Ticknor, Ron McMahon, Sherman Lundy CC: Suzy Schares, City Clerk; Craig White, Chair From: Nancy Higby, Administrative Secretary Date: 11/10/2015 Re: Memorial Hall Commission Appointment Your term as a Memorial Hall commission member is set to expire effective December 31, 2015. We appreciate your years of service and it is our hope that you will remain an active commission member. Please complete the enclosed Boards & Commissions Application and return it to City Hall at your earliest opportunity. Once received, the Mayor's office will place all re-appointment recommendations on the Council Agenda. Please contact me at 319-291-4522 ext. 3000 if you should have any questions. Thank you, Nancy Higby Administrative Secretary City Clerk's Office 1 CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION Date: l , request to be appointed to (state preference): (Name) 1. 2. Home Phone: Cell Phone: Work Phone: Home Address Zip Code Employer Title Employer Address Zip Code How long have you resided in Waterloo? years List current membership in organizations and offices held: I am available for meetings: ❑ A.M. ❑ P.M. ❑ Noon ❑ Evenings I am available to serve on a Board/Commission the entire year: ❑ Yes ❑ No If no, list months not able to serve: Briefly explain your qualifications for appointment to a designated Board/Commission: Additional information and comments that may not be evident from information already on this form: References (include phone numbers): I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from above date. Signature RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 Rev0414/2014 FAX 291-4286; EMAIL: mavor(a�waterloo-ia.org; PHONE 291-4301 AMENDED MEMORIAL HALL COMMISSION October 28, 2015 5:00 p.m. Veterans Memorial Hall Members present: Craig White, Randall Miller, Richard Hastings, Scott McDonald, Marcia Courbat, Don Ticknor, Marilyn Robinson (arrived at 5:03), Ron McMahon, Mike Mrzlak, John Mrzlak(A). Members absent: Mel Wittwer, Ronald Nielsen, Michael Dennis (A), Jim Lentfer (A) Sherman Lundy (A) and Chad Hill (A). Also in Attendance: Nancy Higby, Administrative Secretary, and Richard Hurtado. Moved by McDonald, seconded by Mrzlak, that the Agenda (as amended), be approved. Ayes: Nine. Motion carried. Moved by McDonald, seconded by Ticknor that the Minutes of September 23, 2015 (as amended), be approved. Ayes: Nine. Motion carried. Citizens Oral Comments Richard Hurtado said that he is looking for name suggestions and decorating ideas for a dance on April 8, 2016. It was suggested that a better opportunity to discuss this would be at the UAW meeting on 11/5/15 @ 5:30pm. Treasurer's Report Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the commission has sold a total of 3004 bricks totaling $151,400.00. The Brick Fund had a beginning balance of $12,459.22. Six bricks were engraved at a cost of $150.00. Ms. Courbat submitted checks totaling $300 for new brick purchases, bringing the new total to $12,609.22. Ms. Courbat submitted a receipt requesting reimbursement for the purchase of postage stamps in the amount of$9.80. Moved by McDonald, seconded by Mrzlak, that reimbursement for postage in the amount of $9.80 be approved. Ayes: Nine. Motion carried. Chairperson's Report Craig White, Chairperson, reminded the group of three upcoming events. • November 5 at 5:30pm, UAW Hall • November 4 at 5:00pm, Memorial Hall • November 28 at Dance at Electric Park(Entertainment by Redline) Mr. White shared samples of the Tee shirts that will be available for purchase at the Veterans Day event at Memorial Hall. The price is set at $20. Committee Reports Building, Grounds & Operations Dick Hastings reported that available space at Memorial Hall is running short. He is proposing that a small (approximately 5 x 5) space at the top of the back stairs be converted to a closet. The Fire Inspector is scheduled to come out and see if the space can be utilized as intended. The key to one of the glass cabinets upstairs is lost so a replacement key will be needed. Mr. McDonald feels that the current pad lock is small enough that it could easily be removed with bolt cutters if that is an option. The improperly stored items have been removed by the DAV. October 28, 2015 Page 2 Mr. Hastings showed a collection of patches which he has compiled. Mr. McMahon said he has 2 bags of various patches and would be willing to donate one of each patch. The lighting out by the flags is not working properly. Mr. Hastings stated he has reported this issue to Sandie Greco, at the City of Waterloo. Mr. Hastings has spoken with Schuler about the sinking brinks by the fountain. It was suggested that the sinking bricks be pulled up and the area filled with powder cement, and let "Mother Nature"take care of solidifying the base. Education/Historical Randy Miller reported that the internet is up and working. He also shared his thoughts on purchasing a large Smart T.V. for the Memorial Hall, using up to $1500 of the current funds. It was agreed that Mr. Miller will do some price comparisons and bring those figures to the next scheduled meeting in November. Mr. Miller noted that the back storage room may be getting to warm and recommended building a cabinet to match the current woodwork. It was suggested that perhaps Becker Cabinetry or Bertch Cabinets can come out and give a quote. Finance/Fundraising Marcia Courbat opened by saying that Roosevelt Taylor's brick is #3000. There are still many more bricks to lay. Ms. Courbat shared a suggestion to send Christmas Cards to recovering American Soldiers c/o Walter Reed Army Medical Center, 6900 Georgia Avenue NW, Washington, D.C. 20307-5001. Collections Manager/Registrar No report. (Absent) Unfinished Business None. New Business Mr. Miller made a motion to donate $250 for advertising at the Honor Flight Dance fundraising event to be held on 11/28/2015. Motion was seconded by Ticknor, to donate $250 the purpose of advertising at the fundraiser on November 28th be approved. Ayes: Nine. Motion carried. An open discussion about November and December meeting dates was held. Motion by Ticknor, seconded by McMahon to reschedule the November meeting to November 18, 2015. Ayes: Nine. Motion carried. Motion by McDonald, seconded by Ticknor to tentatively reschedule the December meeting to December 16, 2015. Ayes:Nine. Motion carried. With no further business before the commission, it was moved by McDonald, seconded by Ticknor that the meeting be adjourned at 6:01 p.m. Ayes: Nine. Nancy Higby Administrative Secretary