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Home My WebLink About07/22/2015 MEMORIAL HALL COMMISSION July 22, 2015 5:00 p.m. Veteran's Memorial Hall Pledge of AIlegiance L Roll Call / 1 II. Approval of Agenda, as proposed or amended \t% �V III. Approval of Minutes of , 2015 )\iti-e., 'LA , U '� IV. Citizens Oral Comments i V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations—Chairperson Richard Hastings 2. Education/Historical Chairperson Randall Miller 3. Finance/Fundraising Chairperson Marcia Courbat 4. Collections Manager/Registrar Chairperson Mel Wittwer VIII. Unfinished Business 1. Craig Clark, Building Official, City of Waterloo IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next meeting to be held on August 26, 2015. c-)c /G) c), 29 1:7 /:32,72 waet' oo 67/3 1--0-e- -122/74a61)/n) /7 -0 02 ea k.5- y j_611 4" / (11i Le.? dIgjt' \��t,e_� ' • e l��kK c- . A,,„,4.._- . 3 ESL � v A.tA—, 1 S 0,4A4 , ►� rou,12c l r i1-e e,.� -dam CIS • h 1 5 - �-t �,.� 01, Ckculy\,‘A—s. r e /cam- 111LiV5 (2C -SET32e el 0 1/4,,9ZA ‘, 3 — l 11 cam u-O- Q t --- } TV(to'41-/ ,4 - VQ24- UJ,S 6A-el 14111111111111104/111111/ • •. '1111111EW 4:\g " AIL 1 ,* • ,37 Lk.), W 1c p (jo S •\ 6-ic151(4 \ ccA.\ACcti--\ tit ,1 -Lillldc-, i ---;11- -----1-44-c, i _.- 47 --- ,-7-76 , 4-(k7K2 ,Q lLAkit- --Jrs 9;. -i , ,- , A-2,1,.., • it--t ---. __.2.) fuht,c -1-G , sdis At5 , 1 . , cz,--- 6 Li 4 ('-'-- 6‹. I 0 C. 0 -'-C-'1e-V,S-A--hLb,- -Vi i IyA - T , it'll, At). (01-,. c • , 1 - V2-Q qZ - iSitlit, --C1 :( Cjj-1,•• ULX?i0 -) J t510-- In 1 t MEMORIAL HALL COMMISSION June 24, 2015 5:00 p.m. Veterans Memorial Hall Members present: Craig White, Randall Miller, Richard Hastings, Scott McDonald, Marcia Courbat, Don Ticknor, Mel Wittwer, Marilyn Robinson, Ron McMahon, Mike Mrzlak, Ronald Nielsen, John Mrzlak (A), and James Lentfer (A). Members absent: Michael Dennis (A), Sherman Lundy (A) and Chad Hill (A). Also in Attendance: Nancy Higby, Administrative Secretary, City of Waterloo. Moved by Ticknor, seconded by Courbat, that the Agenda, as proposed, be approved. Ayes: Eleven. Motion carried. Moved by Courbat, seconded by Nielsen that the Minutes of April 27, 2015, be approved. Ayes: Eleven. Motion carried. Citizens Oral Comments None. Treasurer's Report, Marcia Courbat gave the Treasurer's Report as of June 24, 2015. Ms. Courbat reported the total bricks sold to date as 2,978 for a total in sales of $149,900. The Brick Fund has a balance of $13,245.50 following the reimbursement of$9.60 for postage stamps and $425 for the engraving of bricks. Nancy Higby, Administrative Secretary, stated that one invoice from Black Hawk Memorial was received in the Clerk's office for the engraving of 8 bricks, totaling $200. Motion by McDonald, seconded by Ticknor that the invoice from Black Hawk Memorial totaling $200 be approved. Ayes: Eleven. Motion carried. Ms. Courbat expressed her gratitude to those who helped with the moving of bricks. Chairperson's Report Craig White, Chairperson, reported that the "Friends of Mike" campaign is going well. He reminded the group that it is only $100 to join and if 3,000 people join, there will be enough money to have 3 flights next year. The September flight is getting close to being full. Committee Reports Building, Grounds & Operations Richard Hastings reported on the ongoing project of indexing the WWI 3 x 5 cards. There are 3 boxes to go and he figures it'll take about a year to complete. Mr. Iastings shared that he recently found a book entitled "Sale of War Bonds" which provides addition information regarding WWI, as well as an article dating sometime in May of 1945, picturing of the Sullivan Brothers' father and four uncles. A gold star flag was ordered, but returned due to poor quality. He stated he can order a 5-Gold Star Flag at a cost of$70 plus tax and shipping. Mr. Hasting reminded the group there are currently 16 types of flag holders for viewing. He also reported that the Wi-Fi is up and running, but he is looking into a way to improve the outdoor connectivity. June 24, 2015 Page 2 Ms. Courbat made a motion to approve the purchase of the 5-Gold Star Flag, seconded by Wittwer. Ayes: Eleven. Motion carried. Education/Historical None. (absent) Finance/Fundraising Marcia Courbat has composed a letter to the Exchange Club for help on the booklet. Nancy Eckert is typing this up. Collections Manager/Registrar Mel Wittwer stated there was nothing to report, but did comment on the number of duties that Mr. Hastings has on his.plate, and did offer to help with those duties if needed. Unfinished Business None. New Business Mr. Mrzlak reported he has been working with the Mayor on signage for the Memorial Hall. Reminders were announced regarding the July events at Buck Stadium as well as the Welcome Home Parade honoring all Vietnam Era Veterans. With no further business before the commission, it was moved by Ticknor, seconded by McDonald that the meeting be adjourned at 5:38 p.m. Ayes: Eleven. Nancy Higby Administrative Secretary MEMORIAL HALL COMMISSION *Special Session* July 8, 2015 5:00 p.m. Veterans Memorial Hall Members present: Craig White, Randall Miller, Richard Hastings, Scott McDonald, Marcia Courbat, Don Ticknor, Mel Wittwer, Ron McMahon, Mike Mrzlak, John Mrzlak (A), and James Lentfer (A). Members absent: Marilyn Robinson, Ronald Nielsen, Michael Dennis (A), Sherman Lundy (A) and Chad Hill (A). Also in Attendance: Nancy Higby, Administrative Secretary, City of Waterloo. Moved by Mrzlak, seconded by Ticknor, that the Agenda, as proposed, be approved. Ayes: Ten. Motion carried. New Business A special session was held to discuss and cast a vote on the carpet that the City of Waterloo has chosen for the Memorial Hall. Cons 1. Appears to be inexpensive (possibly even a second). 2. Cut is not square (patterns don't line up well). 3. Carpet has an undesirable green cast, prefer a darker carpet. 4. Color is too light and will likely show dirt easily and may be difficult to clean. 5. Carpet may not lay nicely at thresholds and around radiators, leading to tripping hazard. Pros 1. Improves the acoustics of the room. 2. Carpet is the way to go, improves the look of the room. 3. Price is right (free) the City is covering the cost. Questions for the City 1. Why was the decision on this particular carpet made without consulting with, and then waiting for the Commission's approval process? 2. Does having carpet increase a fire hazard? 3. Does having carpet stay within the historical preservation guidelines? 4. How long will it last? 5. Is it easy to replace when an area is damaged? 6. A darker colored carpet is preferred; can the current selection be swapped for a darker color? 7. The cut does not appear to be square, pattern doesn't line up, are they seconds? A motion was made by Mrzlak, seconded by Courbat to table the issue until the next meeting (7/22/15), to allow time for Craig Clark, City of Waterloo, to address the specific concerns about the possibility of changing to a darker color, as well as the quality of the cut. Ayes: Ten. Other Business Craig White, Chair, requested additional feedback from Mr. Clark, City of Waterloo, about the ongoing necessary building repair concerns brought up on numerous occasions. In particular, the peeling ceiling caused by bad roof tiles on the 4th street side, which have ultimately led to a moisture in the walls and mold issue in the restroom. With no further business before the commission, it was moved by Ticknor, seconded by McDonald that the meeting be adjourned at 5:45 p.m. Ayes: Ten. Nancy Higby Administrative Secretary