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HomeMy WebLinkAbout12/15/1997 FINANCE COMMITTEE December 15, 1997 4 :30 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Krizek, seconded by Getty that the Agenda, as amended to add Item No. 7 under New Business entitled, "Recommendation on bids received for a cart tipper to be installed on existing rear loading garbage truck" , be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the Minutes of December 8, 1997, as proposed, be approved. Ayes : Three. Motion carried. The request of the Fire Chief to cancel an agreement with Brown Traffic Products, Inc . to provide pre-emption equipment and authorization to negotiate with 3M to provide pre-emption equipment was reviewed. The contract for an emergency vehicle pre-emption system was awarded to Brown Traffic Products, Inc . on January 21, 1997 . The Fire Chief notified Brown Traffic by certified letter that if the equipment was not received by December 9, 1997 the agreement would be canceled. The Fire Department is requesting authorization to negotiate with 3M, the only other bidder, to provide the pre-emption equipment . The renegotiated agreement with 3M will be brought back to the full council for consideration. Moved by Krizek, seconded by Getty that said request be approved. Ayes : Three. Motion carried. The request of the Superintendent of Sanitation & Recycling to purchase a new computer at a cost of $1, 907 . 00 was reviewed. The current unit does not have the capacity needed for the Office Network System. The Computer Technical Review Committee reviewed and approved the purchase of the computer, and funds are available in the current budget . Moved by Krizek, seconded by Getty that said request be approved. Ayes : Three. Motion carried. The request of the Police Chief to purchase five-part Iowa Uniform Citation and Complaint forms was reviewed. Bids were previously solicited from local suppliers and three out-of-state suppliers . G.A. Thompson Company of Dallas, Texas was the only supplier providing a quote . G.A. Thompson has agreed to honor the same quote of $1, 225 .00 for 10, 000 forms plus shipping. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. The request of the Housing/Block Grant Manager to purchase a computer was reviewed. The current machine needs to be upgraded in order to effectively run the memory intensive programs used for mapping and neighborhood planning. In investigating the upgrades, it is more cost effective to purchase a new machine and use the current machine elsewhere in the city. Dell Computer submitted the bid of $3, 179 .00 plus shipping for the new computer. Funds are available in the computer line item in the Community Development Block Grant budget . The request was reviewed and approved by the Computer Technical Review Committee on December 10, 1997 . Moved by Krizek, seconded by Getty that said request be approved. Ayes : Three. Motion carried. The request of the Superintendent of Parks to proceed with the Warren Golf Course Pro Shop remodeling project was reviewed. The project includes new office for the pro, opening multi-purpose and display area, new storage area, asbestos removal and moving the restrooms . The total estimated cost for the project is $39, 500 .00 . Moved by Krizek, seconded by Getty that said request be approved and the Superintendent of Parks authorized to proceed with said project . Ayes: Three. Motion carried. The request of the Waterloo Library to purchase a new personal computer at a total cost of $7, 002 . 00 was reviewed. The Computer Technical Review Committee reviewed and approved the purchase on December 10, 1997 . General Obligation Bond money will be used to purchase the personal computer. Moved by Krizek, seconded by Getty that said request be approved. Ayes : Three. Motion carried. Finance Committee December 15, 1997 Page 2 The following bids received for a cart tipper to be installed on an existing rear loading garbage truck were reviewed: Bidder Bid Amount New Equipment Co. , Inc. $4, 236 . 00 Elliott Equipment Co. $4, 945 . 00 Eddy Walker Equipment Co. $2, 015 .00 Mid-Iowa Equipment Ottomate Lifter $4, 457 . 00 Roto-Drive $7, 061 .00 It was the recommendation of the Superintendent of Central Garage that the bid from Mid-Iowa Equipment for the Ottomate Lifter in the amount of $4, 457 . 00 be accepted. The low bid does not include installation costs and is a cheaply made lifter which would not provide adequate service and would have a short service life. The bid from Mid-Iowa is only $221 .00 higher than the bid from New Equipment Co. and is manufactured by the company that manufactures our carts . Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for pre- authorization to expend $12, 176 .20 to purchase a replacement pump for the filter building be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Traffic Operations for pre-authorization to expend $4, 779 . 00 to purchase a traffic signal control cabinet be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Parks for pre-authorization to expend $7, 560 .00, or $1 .25 per sq. ft. if additional is needed, for asbestos removal at the Warren Golf Course Pro Shop be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Parks for pre-authorization to expend $2, 500 . 00 to purchase replacement parts for golf course equipment winter maintenance be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief to transfer $1,473 .00 from Line Item 3722 (Refunds) to Line Item 1569 (Motor Vehicle Parts) ; $3, 207 .00 from Line Item 3875 (Salary Reimbursement) to Line Item 1114 (Time & Half) ; $5, 622 . 00 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refund Payments) be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control to transfer $1, 000 .00 from Line Item 2152 (Building Improvement) to Line Item 1319 (Other Professional Service) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that Bills Payment, as contained in Schedule AP640 pp. 1-105 dated December 15, 1997 in the amount of $1, 655, 842 .00, be received, placed on file and approved and forwarded to the full council for approval, with Councilperson Mollenhoff abstaining on PV 25648 . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4 :46 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk