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HomeMy WebLinkAbout11/10/1997 FINANCE COMMITTEE November 10, 1997 5 :40 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek. Members absent : Getty. Moved by Krizek, seconded by Mollenhoff that the Agenda, as amended to add under New Business Item No. 6 entitled, "Approval of rental of five John Deere motor graders from Swaney Equipment for four months each year at a cost of $2 , 500 . 00 per grader per month-- Finance Manager" , and Item No. 2 under Budget Line Items entitled, "Request to transfer $50, 000 . 00 from Line Item 1571 (Equipment Replacement) to Line Item 1384 (Machinery and Equipment) in the Street Department budget--Finance Manger" , be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the Minutes of November 3 , 1997, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the Assistant Superintendent of Central Garage for authorization to purchase two Monroe Salt V-Box spreaders was reviewed. The spreaders will be purchased from Hawkeye Truck Equipment at a cost of $5, 950 . 00 each. The spreaders were bid at the same time that the trucks were bid and Hawkeye Truck Equipment was the low bidder. The spreaders are included in the Capital Equipment program. Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Fire Chief for authorization to purchase a hydraulic steering assembly for 1972 American LaFrance reserve fire engine at a cost of $1, 700 . 00 , remove the engine and transmission from 1974 American LaFrance reserve fire engine and place in 1985 MACK tractor for use by Northeast Iowa Response Group, and salvage remaining body components of 1974 American LaFrance fire truck be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the Administrative Director for authorization to complete fiber optic connection to the Cedar Falls Utilities to provide Internet service to the city' s network was reviewed. This will allow for protected access to the Internet and Internet E-mail accounts for selected city employees . Cedar Falls hired McLeod USA to run a pair of fiber optic cable to the basement phone room at the Court House. The connection will also be shared with Black Hawk County for Internet access and Cedar Falls Police to more affordably connect to the CJIS network and Dispatch Center. In the future, Cedar Falls will use this to access the County' s CJIS system. Cedar Falls Utilities will charge a rate of $220 per month. The connection will also be a full 10 MB 10BaseT connection, which is much faster than a 33 . 6K modem dial-up or 128K ISDN connection. The connection will also allow the city to set up Internet E-mail accounts with no Host fee. General Obligation Bond funding is available for the project which is part of the Computer Network Plan Year Two. Moved by Krizek, seconded by Mollenhoff that said request be approved at a cost of $220 per month using MIS budget . Ayes : Two. Absent : Getty. Motion carried. The request of the City Clerk to seek bids for security services for city ramps was reviewed. The agreement is for the hours of 8 : 00 p.m. to midnight, seven days per week. The agreement provides for the security in and around the E. 5th Street ramp, E. Park Avenue ramp, West 5th/Convention Center ramp and the Fourth Street walkway bridge. The services include a person to walk the ramps and adjacent areas as well as the traveled routes to and from said ramps, checking suspicious persons and/or activities . The agreement is for a one-year period, renewable for an additional Finance Committee November 10, 1997 Page 2 year if the parties reach mutual agreement on the terms . Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Getty. Motion carried. The request of MET Transit to advance 3rd quarter funding in the amount of $245, 282 .25 was reviewed. MET Transit is requesting the advance funding due to the uncertainty of when they will be receiving their Federal Operating Assistance. Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the Finance Manager to approve renting five John Deere motor graders from Swaney Equipment for four months each year at a cost of $2 , 500 . 00 per grader per month was reviewed. Five of the existing nine grader units are older than 20 years old with a 1961 model being the oldest . Considering the condition of the graders, it was the recommendation to rent five John Deere motor graders from Swaney Equipment for a period of four months each year at a cost of $2 , 500 per unit, for an annual cost of $50, 000 for all five units . Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Recreation Director for pre-authorization to expend $7, 375 . 00 for major league replica baseball/softball jerseys be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Superintendent of Water Pollution/Flood Control for pre- authorization to expend $596 . 50 to replace the sump pump at Triangle Park be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Parks Superintendent for pre-authorization to expend $3 , 764 . 64 to purchase timber used to enclose play equipment be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Superintendent of Water Pollution/Flood Control to transfer $35, 000 from Line Item 5200/2119 (Plant Equipment) to Line Item 5200/1310 (Professional Services) be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Finance Director to transfer $50, 000 . 00 from Line Item 1571 (Equipment Replacement) to Line Item 1384 (Machinery and Equipment) in the Street Department Budget be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that Bills Payment, as contained in Schedule AP640, pp. 1-61 dated November 10, 1997 in the amount of $2 , 529, 953 .45 be received, placed on file and forwarded to the full council for approval, with Councilperson Mollenhoff abstaining on PV 1833 . Ayes : Two. Absent : Getty. With no further business before the committee, it was moved by Krizek, seconded by Mollenhoff that the meeting be adjourned at 6 : 15 p.m. Ayes : Two. Absent : Getty. Motion carried. Nancy Eckert City Clerk