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HomeMy WebLinkAbout11/03/1997 FINANCE COMMITTEE November 3 , 1997 5 :40 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Getty, seconded by Krizek that the Agenda, as amended to add under New Business Item No. 7 entitled, "Recommendation on bids received for wiring new airport fueling facility--Aviation Director" and Item No 8 entitled, "Approval of relocation expenses for Director of Aviation--Assistant Director of Aviation" , be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the Minutes of October 27, 1997, as proposed, be approved. Ayes : Three. Motion carried. The following bids received for dump box for 1984 tandem truck were reviewed: Bidder Bid Amount Don' s Truck No Bid New Method Equipment $5, 872 . 00 Hawkeye Truck Equipment No Bid Cortez Truck Equipment No Bid Trans Iowa Equipment No Bid The box is all that is being replaced because the hydraulics and sub frame are in good condition. Using existing hydraulics mandates replacement with the same brand as mounting and hydraulic dimensions do not necessarily accommodate different box dimensions . It was the recommendation of the Assistant Superintendent of Central Garage that the bid of New Method Equipment in the amount of $5, 872 . 00 be accepted. Moved by Krizek, seconded by Getty that said recommendation be approved. Ayes : Three. Motion carried. The request of the Fire Chief to assign billing for ambulance service transport contract originally awarded to Team Two, Inc . to Sweet Computer Services, Inc . was reviewed. Fire Rescue experienced a number of implementation problems with Team Two. On October 3 , 1997 the ambulance billing contract was temporarily assigned to Sweet Computer Services, the parent company of Team Two. Since the assignment to Sweet Computer Services, the billing project has progressed and is ready for formal acceptance. Sweet Computer Services has made a professionally and conscientious effort to meet the requirements of the contract and make up for the mishandling by Team Two. The original contract allows for third party assignment . Sweet Computer Services has verbally agreed to the same terms for reimbursement as specified in the current contract . A written agreement and acceptance will be exchanged after Fire Rescue receives approval to proceed with assigning the contract to Sweet Computer Services, Inc. Moved by Krizek, seconded by Getty that said request be approved. Ayes : Three. Motion carried. The request of the City Engineer for authorization to purchase a new laser printer was reviewed. The new laser printer will replace an existing laser printer that no longer works . The new laser printer will allow the Engineering Department to print half size plans for both the reconstruction and overlay contracts as well as allow for the larger size, high quality aerial photos . The price for the new printer is $1, 870 . 00 . The Computer Technical Review Committee reviewed and approved said purchase. The purchase of the laser printer will be funded through G.O. Bond money and is included in year two of the city-wide computer plan. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. The request of the Superintendent of Parks for authorization to purchase two PCs, laser printer, and printer network adaptor was Finance Committee November 3 , 1997 Page 2 reviewed. The total cost for the equipment is $5, 360 . 95 and is included in the overall plan. The Computer Technical Review Committee reviewed and approved the purchase of the equipment at the October 29, 1997 meeting. Moved by Krizek, seconded by Getty that said request be approved at a cost not to exceed $5, 360 . 95 . Ayes : Three. Motion carried. The following bids received for washer and dryer for Ridgeway Towers Apartments, 225 W. Ridgeway Avenue, were reviewed: Bidder Washer Dryer Total B D S Laundry Equip. $1, 395 . 00 $725 . 00 $2 , 120 . 00 Stanley Appliance $1, 520 . 00 $769 . 00 $2 , 289 . 00 Washland Leasing $1, 530 . 50 $693 . 00 $2 , 223 . 50 The Housing Authority has three sets of coin operated washers and dryers for tenant use in the laundry room at Ridgeway Towers . The new replacement pair must be ADA accessible. Rather than replace all three pairs at once, the Authority wants to purchase one set to test . The reliability of the equipment and tenant acceptance of the new units will be considered before the remaining two pairs are replaced. It was the recommendation of the City Planner that the low bid of B D S Laundry Equipment in the amount of $2 , 120 . 00, plus shipping, be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief to seek bids for new fire apparatus, to include breathing masks, water nozzles and various hoses at an estimated cost of $24, 000 . 00, be approved. Ayes : Three . Motion carried. The Government Services Television Network In-House Training and Professional Development Program was reviewed. The training and professional development program is a low cost way to increase training opportunities . Most major cities in Iowa subscribe to the service. The program will be tried for one year and evaluated for its effectiveness . The basic subscription is $1, 860 . 00 per year. The city can order three tapes from the catalog. We will be able to swap the tapes as often as we want . The only condition is that the city cannot have more than three tapes at a time . In addition, a video program will be sent to the city each month which includes important news events along with short effective training segments . The cost for the program will be paid from the training budgets divided among all city departments . Costs will be assigned at $3 . 50 per each full-time employee. Moved by Getty, seconded by Krizek that said program be approved. Ayes : Three. Motion carried. The following bids received for wiring new airport fueling facility were reviewed: Bidder Bid Amount Marc Us Electric $2, 160 . 00 K W Electric $2, 903 . 00 It was the recommendation of the Director of Aviation that the low bid of Marc Us Electric in the amount of $2 , 160 . 00 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three. Motion carried. Relocation expenses for the Director of Aviation were reviewed. The total cost is $1, 168 . 56, including a final tip to Kenosha Wisconsin on October 27, 1997 . Moved by Getty, seconded by Krizek that relocation expenses in the amount of $1, 168 . 56 for the Director of Aviation be approved. Ayes : Three. Motion carried. Finance Committee November 3 , 1997 Page 3 Moved by Krizek, seconded by Getty that the request of the Assistant Superintendent of Central Garage for pre-authorization to expend $5, 000 . 00 for routine clutch and brake work on Caterpillar 930 crawler be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control for pre- authorization to expend $1, 070 . 00 to purchase gas detector parts be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control for pre- authorization to expend $2 , 000 . 00 to purchase two 9" replacement pistons for raw sludge pump 2 be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Parks Superintendent to expend $1, 480 . 00 to purchase six tables and 24 chairs for the Iry Warren Memorial Golf Course at Byrnes Park be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the City Planner to transfer $2 , 300 . 00 from Line Item 1384 (Machinery) to Line Item 2152 (Building Improvements) in the Waterloo Housing Authority Budget be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-53, dated November 3 , 1997 in the amount of $351, 137 .20 be received, placed on file and forwarded to the full council for approval . Ayes : Three. Motion carried. Councilperson Getty requested that the Finance Chair transmit a letter to the Airport Commission requesting the Airport Commission notify the Finance Committee of all expenses . With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 6 : 07 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk