HomeMy WebLinkAbout10/27/1997 FINANCE COMMITTEE
October 27, 1997
5 :50 p.m.
Large Conference Room
Members present : Chairperson Mollenhoff, Krizek, Getty.
Moved by Krizek, seconded by Getty that the Agenda, as amended to
amend Item No. 2 under New Business, "Approval of joint funding
with the Illinois Central Railroad for repairs to Airline Highway
railroad crossing and recommendation on bids received for
materials--Associate Engineer" , be approved. Ayes : Three. Motion
carried.
Moved by Krizek, seconded by Getty that the Minutes of October 20,
1997, as proposed, be approved. Ayes : Three . Motion carried.
The request of the Assistant Superintendent of Central Garage to
purchase a street sweeper at a cost of $85, 917 .00 was reviewed.
Consortium bids were taken with the cities of Dubuque and
Burlington. A bid was received from Herman Brown in the amount of
$85, 917 . 00 . Herman Brown holds the exclusive rights for the state
of Iowa to handle the Elgin Pelican mechanical chain drive street
sweeper. Moved by Getty, seconded by Krizek that said request be
approved. Ayes : Three. Motion carried.
The following bids received for purchase of concrete railroad
crossing materials and ties for the Airline Highway railroad
crossing were reviewed:
Bidder Bid Amount
Century Precast $21, 200 .00
Omni Products $20, 424 . 00
Premier Concrete Incomplete Bid
The proposed improvements would be a joint funding with the
Illinois Central Railroad Company. The Illinois Central Railroad
Company is proposing improvement work to the railroad crossing in
conjunction with the Concrete Overlay Project for Airline Highway.
The work will include a total reconstruction of the crossing which
includes installing new concrete panels . This type of improvement
is eligible for Iowa Department of Transportation Railroad Crossing
Repair Funds; however requests for funding is backlogged
approximately five years . The Illinois Central Railroad is
proposing a joint funding of the improvement with city
participation. It was the recommendation of the Assistant City
Engineer that the low bid of Omni Products in the amount of
$20, 424 . 00 be accepted. Moved by Krizek, seconded by Getty that
joint funding with the Illinois Central Railroad Company for the
above described project and the low bid from Omni Products in the
amount of $20, 424 .00 be approved. Ayes : Three . Motion carried.
The proposed garbage exemption forms for calendar year 1998 were
reviewed. The garbage exemptions forms are updated annually for
low-income households and private haulers . The low income
exemptions use federal poverty income guidelines . Persons meeting
50 percent of the federal poverty level pay either $2 . 00 per month
for one or two member households, or $3 .25 per month for larger
households . Persons having an annual income between 50 percent and
100 percent of federal poverty guidelines pay a monthly fee of
$5 . 00 per household per month. The annual income guidelines have
been adjusted to reflect the new federal levels for 1998 . Garbage
exemptions for the elderly are for single family households over 65
years of age, and those with incomes of less than $8, 500 per year
pay $2 . 00 per month and those with incomes of between $8, 501 -
$10, 000 pay $5 .00 per month. Moved by Krizek, seconded by Getty
that the garbage exemption forms for low-income households and
private haulers for calendar year 1998 be approved. Ayes : Three.
Motion carried.
Finance Committee
October 27, 1997
Page 2
Moved by Getty, seconded by Krizek that the request of the
Recreation Director for pre-authorization to expend $1, 800 .00 to
purchase a painting for the Midwest collection from CEG grant funds
be approved. Ayes : Three . Motion carried.
Moved by Getty, seconded by Krizek that the request of the Street
Superintendent to transfer $700 from Line Item 1111 (Regular
Salaries) to Line Item 1311 (Accounting/Clerical) ; transfer $3, 000
from Line Item 1555 (Equipment/Tools) to Line Item 1577 (Traffic
Supplies) be approved. Ayes : Three. Motion carried.
Moved by Getty, seconded by Krizek that the request of the
Superintendent of Parking Maintenance and Traffic Operations to
transfer $600 from Parking Maintenance Department Line Item 1521
(Electrical Supplies) to Line Item 2126 (Parking Meter Equipment) ;
$4, 000 from Parking Lot Improvement Fund to Line Item 1114 (Time
and Half) ; $400 from Traffic Operations Line Item 1374
(Construction Equipment) to Line Item 1376 (Office Equipment) be
approved. Ayes : Three. Motion carried.
Moved by Getty, seconded by Krizek that the request of the Fire
Chief to transfer $1, 201 .00 from Line Item 3414 (Ambulance Service)
to Line Item 1785 (Refund Payments) ; $1, 010 .00 from Line Item 3830
(Contributions) to Line Item 1352 (Photographic Services) ; $50 . 00
from Line Item 3830 (Contributions) to Line Item 1528 (K-9
Program) ; $458 .00 from Line Item 3871 (Damage Claims) to Line Item
1569 (Motor Vehicle Parts) be approved. Ayes : Three. Motion
carried.
Moved by Getty, seconded by Krizek that Bills Payment, as contained
in Schedule AP640, pp. 1-63, dated October 27, 1997 in the amount
of $3, 480, 919 . 99, be received, placed on file and approved and
forwarded to the full council for approval, with Councilperson
Mollenhoff abstaining on PV 24957 . Ayes : Three. Motion carried.
With no further business before the committee, it was moved by
Getty, seconded by Krizek that the meeting be adjourned at 5 :57
p.m. Ayes : Seven. Motion carried.
Nancy Eckert
City Clerk