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HomeMy WebLinkAbout10/06/1997 FINANCE COMMITTEE October 6, 1997 4 : 30 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Getty, seconded by Krizek that the Agenda, as amended to add Item No. 13 under New Business entitled, "Authorization to replace furnace at Niederhauser Airways--Assistant Director of Aviation, " be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by' Krizek that the Minutes of September 22 , 1997, as proposed, be approved. Ayes : Three. Motion carried. The following bids received for ammunition for the Police Department were reviewed: Item No. Sunset Dist . Streicher's 1 . Federal, .223 caliber Match $ 244 . 75 $ 255 . 00 2 . Federal, tactical Round 12 gauge, $ 91 . 00 $ 115 . 00 Hydra-Shock slug 3 . Federal, 308 Winchester match, $ 293 . 75 $ 275 . 00 168 grain 4 . Federal American Eagle, 308 $ 142 . 75 $ 165 . 00 Winchester 150 grain 5 . Remington or Federal 12 gauge, $ 228 . 00 $ 200 . 00 #1 buck It was the recommendation of the Police Chief that Item Nos . 1, 2 and 4 be awarded to Sunset Distributors, Inc. and Item Nos . 3 and 5 be awarded to Streicher' s Law Enforcement Equipment . Moved by Krizek, seconded by Getty that said recommendation be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that a change order for a net increase of $3 , 180 . 00 for removal of 40 additional stumps in conjunction with 1997 Stump Removal Contract be approved. Ayes : Three . Motion carried. A loan in the amount of $20, 000 for 632 Sycamore Street was reviewed. Nelson Properties is requesting a downtown improvement loan from the Revolving Loan Fund for exterior wall repairs and improvements at 632 Sycamore Street . The Main Street Waterloo Design Committee has approved the project . The total project cost is estimated at $80, 937 . 00 . The loan is for $20, 000 . 00 at 5 percent interest for seven years . Moved by Getty, seconded by Krizek that said loan be approved. Ayes : Three. Motion carried. The request of the Fire Chief to send four new recruits to EMT Basic Class at Hawkeye Community College was reviewed. It is a job requirement to be EMT certified. During the testing cycle, approval was given to the recruits to obtain the certification during their first year. Waterloo Fire Rescue will pay the initial cost for tuition and books at a cost of $405 . 00 per student . The employees have agreed to reimburse the city through a temporary payroll deduction. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. The request of the Fire Chief for authorization to send three Waterloo Fire Rescue personnel to Paramedic Class at Hawkeye Community College was reviewed. Total tuition and book cost is $4 , 635 . 00 . Waterloo Fire Rescue received $3 , 729 . 00 from Blackhawk County EMS to offset the costs, with the remaining $906 . 00 to be funded out of Fire Rescue budget . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. Finance Committee October 6, 1997 Page 2 The request of the Fire Chief to purchase $5, 000 . 00 worth of medical supplies for ambulance service was reviewed. Formerly, when using hospital supplies during an ambulance call, the hospital billed the patient and/or insurance company directly. This policy has been changed; thereby necessitating ambulances to maintain an inventory of medical supplies. The patient and/or the insurance company will be billed directly for the supplies. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. The request of the Administrative Director to purchase music on- hold for the City Hall telephone system was reviewed. There have been several complaints from citizens regarding the silence they hear when put on hold. They are not sure if they are on hold or have been disconnected without a dial tone . Attempts to use the limited number of local stations that can be received in the basement where the telephone equipment is located resulted in more complaints . On-Hold Marketing and Communications has proposed a 12-month contract for 12 professionally recorded announcements at $75 per announcement with an initial investment of $425 for the equipment, for a total cost of $1, 325 . Announcements will change each month and include information and events for the month. A rotation of information from different departments is suggested. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. A Letter of Agreement with Crimmins Communications & Development Services to provide grant writing services for an Iowa Community Cultural grant for Memorial Hall was reviewed. The total cost for the grant writing services is not to exceed $550 . If the city is awarded the grant, the funds will be used to perform an inventory of all the items currently stored in Memorial Hall and to establish ownership of the items . Funding for the grant writing services is available in the Memorial Hall budget . Moved by Getty, seconded by Krizek that said letter of agreement at a cost not to exceed $550 be approved. Ayes : Three. Motion carried. A contract with RUST Environment & Infrastructure, Inc . for underground storage tank removal was reviewed. RUST will assist the Airport in removing the tanks at a cost of $1, 500 . 00 . One tank is a gasoline tank and the other is a diesel tank, both used by the Waterloo Airport for fueling equipment . According to the U. S . Environmental Protection Agency, underground tanks installed before December 1998 are required to be upgraded, replaced or closed. The two tanks will be removed and an above ground storage tank will be installed for the gasoline tank. The Airport Commission approved the contract at its September 23 , 1997 meeting. Moved by Getty, seconded by Krizek that said contract be approved at a cost of $1, 500 . Ayes : Three. Motion carried. The following quotes received for a new parking lot ticket spitter and the electrical installation for the Waterloo Airport were reviewed: Bidder Amount Access Control Technologies $4, 666 . 00 - Replacement Access Control Technologies $4, 526 .20 - Repair Federal APD $5, 622 . 00 - Replacement Marc Us Electric $ 150 . 00 - Electrical K & W Electric $ 145 . 00 - Electrical In August an out-of-state construction employee attempted to enter the long-term parking lot at the airport with his pickup truck and fifth wheel camper. The camper hit the ticket spitter and considerable damage occurred. The person' s insurance has paid $4 , 666 . 00 for the ticket spitter and $145 . 00 for the electrical hook-up expense. It was the recommendation of the Waterloo Airport ""\ �. Finance Committee October 6, 1997 Page 3 Commission that the bid of Access Control Technologies in the amount of $4 , 666 . 00 and K & W Electric in the amount of $145 . 00 be accepted. Moved by Krizek, seconded by Getty that said recommendation be approved. Ayes : Three. Motion carried. The following bids received for replacement of the air conditioning system in the building leased by Niederhauser Airways were reviewed: Bidder Amount Meyer' s Sheet Metal $4, 535 . 00 Young Plumbing & Heating Co. $4, 650 . 00 Fereday Heating Co. $5, 895 . 00 It was the recommendation of the Waterloo Airport Commission that the bid of Young Plumbing & Heating in the amount of $4, 650 . 00 be accepted. Young Plumbing & Heating guaranteed installation by Monday, September 29, 1997 and Meyer' s Sheet Metal would not have been able to begin until Wednesday, October 1, 1997 . Moved by Krizek, seconded by Mollenhoff that said recommendation be approved. Ayes : Three . Motion carried. The following quotes received for the purchase of fuel tank for the Waterloo Airport were reviewed: Bidder Amount Senecca Companies $12 , 893 . 00 Dick' s Petroleum Co. $23 , 323 . 14 P.E. S . Inc . $13 , 537 . 00 The fuel tank used by the Airport, airlines, fixed base operators and rental car agencies providing fuel for equipment has failed and needs to be replaced. It was the recommendation of the Waterloo Airport Commission that the bid from Senecca Co. in the amount of $12 , 893 . 00 be accepted. Moved by Getty, seconded by Mollenhoff that said recommendation be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that a garbage refund in the amount of $10 . 00 for 1130 Amherst Avenue be approved. Ayes : Three . Motion carried. The following quotes received to replace two furnaces in the building leased by Niederhauser Airways were reviewed: Bidder Bid Amount Young Plumbing & Heating Co. $1, 936 . 00 Russ Foth Plumbing, Heating & Cooling, Inc . $2 , 100 . 00 Dalton Plumbing, Heating & Cooling, Inc. $2, 195 . 00 During installation of the air conditioning system at Niederhauser Airways, it was discovered that there were cracks in several of the heat exchangers . The gas has been shut off to both furnaces and replacement of the furnace or the heat exchangers is required before the gas can be turned back on. Work on the air conditioning system has been halted to save paying labor twice for portions of installation of the equipment . It was the recommendation of the Assistant Director of Aviation that the bid of Young Plumbing & Heating Co. in the amount of $1, 936 . 00 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three . Motion carried. Finance Committee October 6, 1997 Page 4 Moved by Getty, seconded by Krizek that the request of the Police Chief for pre-authorization to purchase D.A.R.E Program supplies for the 1997-98 school year at a cost of $2, 811 . 30 be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Sanitation & Recycling to expend $1, 300 . 00 for modification to a chassis for a garbage truck be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Assistant Superintendent of Central Garage to expend $8, 500 . 00 to repair transmission of a John Deere grader be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Library Business Manager to transfer $1, 170 . 00 from Line Item 1111 (Salaries) to Line Item 1128 (Retirement) be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Finance Manager to increase City Council' s budget Line Item 1346 (Travel) and decrease Line Item 1710 (Contingency) in the amount of $3 , 346 . 00 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that Bills Payment, as contained in Schedule AP640, pp 1-112 dated October 6, 1997 in the amount of $3 , 434, 593 . 89 be received, placed on file and approved and forwarded to the full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 5 : 12 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk