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HomeMy WebLinkAbout09/15/1997 FINANCE COMMITTEE September 15, 1997 5 : 10 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek. Members absent : Getty. Moved by Krizek, seconded by Mollenhoff that the Agenda, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the Minutes of September 8, 1997, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. The following bids received for four 2-way hand held, VHF radios for Water Pollution/Flood Control were reviewed: Bidder Bid Amount Radio Communications $464 .40 Motorola $449 . 00 The units will replace radios that cannot be repaired any longer at less than the total replacement . It was the recommendation of the Superintendent of Water Pollution/Flood Control that the low bid of Motorola at a cost of $449 . 00 for a total cost of $1, 796 . 00 be accepted. Moved by Krizek, seconded by Mollenhoff that said recommendation be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the CS/M Supervisor WP/FC for authorization to purchase a battery backup for the telephone system was reviewed. The old system was equipped with a backup, but due to an equipment change the old battery backup will not work for the new system. The cost for the battery backup is $1, 886 .40, plus installation. Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Getty. Motion carried. The following bids received for appraisal services for easements in conjunction with WCF&N Drive and Airline Highway Sanitary Sewer Project were reviewed: Bidder Bid Amount Al Little $500 . 00 Jones Appraisal $750 . 00 Hayes Appraisal Services No Bid This project will involve the construction of a 12" sanitary sewer along the eastern edge of WCF&N Drive . Sewer funds will be utilized for the appraisal work and acquisition of the easements . It was the recommendation of the City Planner that the low bid of Al Little in the amount of $500 . 00 be approved. Moved by Krizek, seconded by Mollenhoff that said recommendation be approved. Ayes : Two. Absent : Getty. Motion carried. The following bids received for appraisal services for property located at 1215 East 4th Street were reviewed: Bidder Bid Amount Jones Appraisal $ 900 . 00 Al Little $1, 750 . 00 Hayes Appraisal Services No Bid The We Care Neighborhood Association will utilize their targeted neighborhood funds for the acquisition and demolition of the property to create an open space adjacent to Sullivan Park. It was Finance Committee September 15, 1997 Page 2 the recommendation of the City Planner that the low bid of Jones Appraisal in the amount of $900 . 00 be accepted. Moved by Krizek, seconded by Mollenhoff that said recommendation be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the Superintendent of Parks to seek bids for new play equipment at Belmont Park and Grant Park was reviewed. The estimated cost for the two play systems is $75, 000 . Federal Block Grant funds in the amount of $17, 500 are designated for the Grant Park project, and the balance of the required funding is available in the Park Improvement Fund. The Park Board has authorized the Park Department staff to seek bids on the equipment . Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes: Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Recreation Director for pre-authorization to expend $13 , 957 . 00 for track system for the scoreboard at Young Arena be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Police Chief for pre-authorization to expend $5, 600 . 00 to purchase the 6th edition of Waterloo Police Department cop cards be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the City Clerk for pre-authorization to expend $11, 557 . 00 for boiler and machinery insurance policy be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Superintendent of Parks to transfer $2, 000 from Line Item 1114 (Time and One Half) to Line Item 1117 (Double Time) be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the City Engineer to transfer $3, 090 from Line Item 1111 (Salaries Regular Employees) to Line Item 1128 (Retirement) of the Road Use Tax Budget be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Personnel Director to transfer $50 from Line Item 1111 (Regular Salaries) to Line Item 1112 (Temporary Salaries) ; $250 from Line Item 1111 (Regular Salaries) to Line Item 1130 (Benefit Reimbursement) ; $500 from Line Item 1111 (Regular Salaries) to Line Item 1351 (Advertising) be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Library Business Office Manager to decrease Line Item 1599 (Young Adult Fiction Books) and increase Line Item 1597 (Video Discs/Tapes) in the amount of $5, 268 be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Superintendent of Traffic Operations to transfer $1, 200 from Line Item 1371 (Building Maintenance) to Line Item 2126 (Parking Meter Equipment) in the Parking Maintenance Budget; transfer $100 from Line Item 1519 (Data Processing Supplies) to Line Item 2106 (Computer Equipment) in the Traffic Operations Budget be approved. Ayes: Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Fire Chief to transfer $854 . 31 from Line Item 3722 (Refunds) to Line Item 1569 (Motor Vehicle Parts) ; $642 from Line Item 3800 (Miscellaneous Revenue) to Line Item 1346 (Travel/Professional Training) ; $2, 107 .43 from Line Item 3414 (Ambulance Service) to Finance Committee September 15, 1997 Page 3 Line Item 1311 (Accounting & Clerical) be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that Bills Payment, as contained in Schedule AP640, pp. 1-66 dated September 15, 1997 in the amount of $2, 165, 699 . 82, be received, placed on file and approved and forwarded to the full council for approval . Ayes : Two. Absent : Getty. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Mollenhoff that the meeting be adjourned at 5 :33 p.m. Ayes : Two. Absent : Getty. Motion carried. Nancy Eckert City Clerk