HomeMy WebLinkAbout08/18/1997 FINANCE COMMITTEE
August 18, 1997
5 :30 p.m.
Large Conference Room
Members present : Chairperson Mollenhoff, Krizek, Getty.
Moved by Krizek, seconded by Getty that the Agenda, as proposed, be
approved. Ayes : Three . Motion carried.
Moved by Krizek, seconded by Getty that the Minutes of August 11,
1997, as proposed, be approved. Ayes : Three . Motion carried.
The following bids received for photographic supplies for the
Police Department Crime Lab were reviewed:
Bidder Bid Amount
Walden Photo $9,444 . 36
Porter Camera $8, 963 . 86
The bid specifications required that the bids be valid for the
period of July 1, 1997 through June 30, 1998 . Porter Camera has
informed the Police Department that they will only honor the quoted
prices until January 1, 1998, and after that date there will be a
price increase. Walden Photo will honor the quoted prices for
Fiscal Year 1998 . It was the recommendation of the Police Chief
that the bid of Walden Photo in the amount of $9, 444 . 36 be
accepted. Moved by Getty, seconded by Krizek that said
recommendation be approved. Ayes : Three. Motion carried.
The request of the Administrative Director to purchase paint
products for the municipal pools at a cost of $3, 919 . 12 was
reviewed. Pool paint is a specialty item not handled by
traditional paint outlets . The price is $44 . 50 per gallon and due
to the various elements it must withstand, there are very specific
application and maintenance requirements to assure sustained
usefulness . The city' s aluminum pool shells were installed 16
years ago and have been recoated with Plastol pool paint as
recommended by the manufacturer. The Plastol Company is one of
only two manufacturers of PVC pool paints . Moved by Getty,
seconded by Krizek that the request of the Administrative Director
to purchase paint products for the municipal pools at a cost of
$3 , 919 . 12 be approved. Ayes : Three. Motion carried.
The request of the Superintendent of Parks to contract the removal
of stumps along city rights-of-ways was reviewed. Due to numerous
storms, the sidewalk repair program, and lower staff, the Parks
Department has a work backlog. There are approximately 170 stumps
to be removed at an estimated cost of $15, 000 . Road Use Tax funds
will be used since all stumps are located on street right-of-way
property. Moved by Krizek, seconded by Getty that the Parks
Department be authorized to seek bids for removal of stumps on city
rights-of-way. Ayes : Three . Motion carried.
Moved by Getty, seconded by Krizek that a garbage refund in the
amount of $19 . 50 for 611 Adrian Street be approved. Ayes : Three .
Motion carried.
Moved by Getty, seconded by Krizek that a garbage refund in the
amount of $120 . 00 for 2913 Falls Avenue be approved. Ayes : Three.
Motion carried.
As part of the overall building plan for City Hall, Building
Maintenance has investigated a cost effective plan for the
demolition and removal of steel from the upper level jail at City
Hall . The Police Department has expressed interest in the area for
property storage. Fuller Salvage, Max Rottman and Petro Fleming
were contacted for the project, and Fuller Salvage and Max Rottman
declined to bid. Petro Flemming has made a site visit and has made
a written proposal for $10, 000 plus guaranteed full salvage rights
Finance Committee
August 18, 1997
Page 2
to the steel and plumbing. Building Maintenance recommends that an
additional $1, 000 be budgeted for contingencies in case additional
shoring/cribbing is required to successfully complete the
demolition and removal . Moved by Krizek, seconded by Getty that
the proposal from Petro Flemming in the amount of $10, 000 and an
additional $1, 000 for demolition and removal of all steel and
plumbing from the City Hall jail be approved. Ayes : Three.
Motion carried.
The request of the Administrative Director for authorization to
train two staff members on converting the permit system to the
latest Window version and migration software and training was
reviewed. The Sierra Permits Plus software is free as part of the
yearly maintenance agreement on our permits system, but requires
$225 for shipping and handling. Basic Migration Services software
to convert data from Permits (DOS) to Permits Plus (Windows) costs
$8, 000 and includes training for two people at their Visalia,
California location. This does not include travel expenses. The
conversion is necessitated by the planned discontinuation of
support of the DOS product . The new version also has capabilities
not available in the older product . Funding is available from the •
Building Inspection Department budget . Moved by Getty, seconded by
Krizek that said request be approved. Ayes : Three. Motion
carried.
Moved by Getty, seconded by Krizek that the request of the
Superintendent of Parks for pre-authorization to expend $1, 117 . 00
for sprayer with pump, regulator and hoses be approved. Ayes :
Three. Motion carried.
Moved by Getty, seconded by Krizek that the request of the
Recreation Director for pre-authorization to expend $4 , 180 for dram
shop liquor liability insurance for Young Arena be approved. Ayes :
Three . Motion carried.
Moved by Krizek, seconded by Getty that the request of the
Recreation Director for pre-authorization to expend $7, 200 for
annual support given toward the Black Hawk Tennis Club for the
youth tennis lesson program be approved. Ayes : Three . Motion
carried.
Moved by Getty, seconded by Krizek that the request of the
Superintendent of Parks to increase Line Item 1390 (Contractual
Services) in the amount of $17, 184 . 00 be approved. Ayes : Three .
Motion carried.
Moved by Getty, seconded by Krizek that the request of the Fire
Chief to transfer $1, 340 .43 from Line Item 3875 (Salary
Reimbursement) to Line Item 1114 (Time and Half Pay) ; $46 . 08 from
Line Item 3722 (Refunds to Line Item 1392 (Subscriptions) ;
$2, 152 . 92 from Line Item 3830 (Contributions) to Line Item 1346
(Travel/Professional Training) ; $1, 333 . 75 from Line Item 3871
(Damage Claims) to Line Item 1569 (Motor Vehicle Parts) ; $1, 183 . 11
from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refunds)
be approved. Ayes : Three. Motion carried.
Moved by Getty, seconded by Krizek that Bills Payment, as contained
in Schedule AP640, pp. 1-76 dated August 18, 1997 in the amount of
$2, 010, 612 . 05 be received, placed on file and approved and
forwarded to the full council for approval . Ayes : Three . Motion
carried.
With no further business before the committee, it was moved by
Getty, seconded by Krizek that the meeting be adjourned at 5 : 55
p.m. Ayes : Three. Motion carried.
Nancy Eckert
City Clerk