Loading...
HomeMy WebLinkAbout07/28/1997 FINANCE COMMITTEE July 28, 1997 5 : 00 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Getty. Members absent : Krizek. Moved by Getty, seconded by Mollenhoff that the Agenda, as proposed, be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the minutes of July 21, 1997, as proposed, be approved. Ayes : Two. Absent : Krizek. Motion carried. The following bids received for repairs to the south side exterior of building leased at the Waterloo Airport by Tim McCandless, Inc . were reviewed: Bidder Bid Amount Modern Painting $1, 872 . 00 Action Painting $1, 950 . 00 Quality Mat Co. $2, 117 . 00 Atlas Painting $1, 857 . 00 It was the recommendation of the Assistant Director of Aviation that the low bid of Modern Painting in the amount of $1, 872 . 00 be accepted. Moved by Getty, seconded by Mollenhoff that said recommendation be approved. Ayes : Two. Absent : Krizek. Motion carried. The following bids received for labor to remove and recover fabric panels in Rooms 10-13 at the Five Sullivan Brothers Convention Center were reviewed: Bidder Bid Amount Charm Upholstery $35 per panel x 40 panels = $1,400 . 00 Peyton Upholstery $65 per panel x 40 panels = $2 , 600 . 00 Old Mill Upholstery No Bid Diamond Upholstery No Bid The quoted price for material for a medium grade fabric is $3, 344 . 90 . It was the recommendation of Building Maintenance that the bid of Charm Upholstery in the amount of $4, 744 . 90 for labor and materials be accepted. Moved by Getty, seconded by Mollenhoff that said recommendation be approved. Ayes : Two. Absent : Krizek. Motion carried. The request of the Administrative Director to purchase a Wide Area Network Server was reviewed. The current server does not have the storage or speed required for the additional departments and new applications being developed. The new server will be used by all City Hall departments, Traffic, departments in the Carnegie Annex, Water Works and in the future the Library, Recreation Center and Young Arena. A separate server is anticipated for the large data requirements of Engineering' s Geographical Information System (GIS) . The current server will continue as an application server for the Permit system and Automated Time Clock system. Unlike the current server, the new server is expandable for future growth. The cost for the server is $11, 813 . 00, the Windows NT 4 . 0 Server 50 client operating system is $1, 095 . 00, plus an estimated $75 . 00 for shipping, for a total cost of $12, 983 . 00 . This request was reviewed and approved by the Computer Technical Review Committee on July 16, 1997 . Funding is available from General Obligation Bond funds . Moved by Getty, seconded by Mollenhoff that the purchase of a new server, Windows NT 4 . 0 Server 50 client operating system in the amount of $12, 983 . 00 be approved. Ayes : Two. Absent : • Finance Committee July 28, 1997 Page 2 Krizek. Motion carried. The request of Access Computer Technologies for a facade improvement loan from the revolving loan fund for property located at 311 East Fourth Street was reviewed. The funds will be used for the first phase of exterior improvements to the property, which includes restoration of the brick facade. The Main Street Design Council has approved the design. The total cost for the project is $3 , 711 .48 . The terms of the loan are $1, 855 . 74 at 5 percent for 18 months . The monthly payment amount will be $107 . 23 . Moved by Getty, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Krizek. Motion carried. The request of Trost Design for a facade improvement loan from the revolving loan fund to install landscaping at 728 Commercial Street was reviewed. The Main Street Design Council has approved the design. The total project cost is $6, 443 . 59 . The terms of the loan are $3, 221 . 80 at 5 percent for 24 months . The monthly payment will be $141 . 35 . Moved by Getty, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that a garbage refund in the amount of $60 for 330 Black Hawk Road be approved. Ayes : Two. Absent : Krizek. Motion carried. Bids received for ADA work at Public Housing Ridgeway Towers Apartments, 225 W. Ridgeway Avenue, were reviewed. An apartment is available at Ridgeway Towers . The next tenant on the waiting list is hearing impaired. The Housing Authority has an obligation to modify 3 apartments for the hearing impaired and currently there are two apartments with modifications . The authority proposes to put in strobe smoke alarms (white) , a front entry door directory strobe (red) and a doorbell strobe (amber) to modify the apartment for the tenant . This third modification will complete the ADA-HUD Section 504 requirements . Two bids were requested with Custom Communications Inc . submitting a bid in the amount of $1, 389 . 00 . Moved by Getty, seconded by Mollenhoff that the bid of Custom Communications Inc . in the amount of $1, 389 . 00 for ADA improvements at 225 W. Ridgeway Avenue be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Parks Superintendent for pre-authorization to expend $2, 769 . 00 to replace asphalt walk at South Hills Golf Course with concrete walk be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Parks Superintendent for pre-authorization to expend $2, 161 . 68 to repair/replace hood and fender of Vehicle #301 be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Recreation Director for pre-authorization to expend $3 , 605 . 00 for annual stripping of the floors at the Waterloo Recreation building be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Recreation Director for pre-authorization to expend $1, 963 . 17 to clean carpets at the Waterloo Recreation Center be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Recreation Director to decrease Line Item 1535 (Hardware) and increase Line Item 1555 (Tools) in the amount of $200 . 00 be approved. Ayes : Two. Absent : Krizek. Motion carried. Finance Committee July 28, 1997 Page 3 Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Water Pollution/Flood Control to transfer $1, 000 . 00 from Line Item 1513 (Chemicals) to Line Item 1345 (Travel - Business) be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that Bills Payment, as contained in Schedule AP640, pp. 1-51 dated July 28, 1997 in the amount of $1, 630, 832 . 33 be received, placed on file and approved and forwarded to the full council for approval on August 4 , 1997 . Ayes : Two. Absent : Krizek. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Mollenhoff that the meeting be adjourned at 5 : 17 p.m. Ayes : Two. Absent : Krizek. Motion carried. Nancy Eckert City Clerk