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HomeMy WebLinkAbout06/23/1997 FINANCE COMMITTEE June 23 , 1997 5 : 40 p.m. Large Conference Room Members present: Chairperson Frank Mollenhoff, Barb Krizek, Harold Getty. It was moved by Krizek, seconded by Getty to approve the agenda, as amended deleting the request of the Collection Systems/Maintenance Supervisor to purchase hand held radios and adding a budget line item to be amended for the Human Rights Director. Ayes : Three. Motion carried. It was moved by Krizek, seconded by Getty to approve the minutes of June 16, 1997, as proposed. Ayes : Three. Motion carried. The request of the Water Pollution Flood Control Collection Systems/Maintenance Supervisor to purchase three transducer horns for hydrorangers was reviewed. There is one transducer horn which is bad at the pre-treatment lagoon and there is a need to purchase additional horns for backups . Several hydrorangers are in operation at this time at various locations and the loss of the horn makes the entire control system inoperative. It was moved by Getty, seconded by Krizek to authorize the purchase of three transducer horns for hydrorangers at a cost of $445 . 00 each. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the City Clerk to refund sewer payments in the amount of $222 . 48 for 1530 Please Valley Drive be approved. Ayes : Three. Motion carried. The committee reviewed the 1997-98 Waterloo Convention and Visitors Bureau marketing and program development plan. The plan is designed as an economic development plan and is intended to increase the number of visitors to the Waterloo area. The plan is divided into specific goals and strategies and is intended to be used as road map for management. The plan was developed with participation from the eighteen member advisory board and UNI ' s College of Business Administration. The approval of this plan is required for the Waterloo Convention and Visitors Bureau to receive the remainder of the hotel/motel tax revenue as required by city ordinance. Moved by Krizek, seconded by Getty to approve the plan and disbursement of the remainder of the hotel/motel tax revenue . Ayes : Three. Motion carried. The request of the Young Arena Coordinator Chris Dolan for the repair of the chiller at Young Arena was reviewed. A faulty condenser barrel was replaced at no cost this past winter. Before the system is placed on line after the repair it is • necessary to repair or replace two circulation pumps, install a pressure relief valve and test the glycol for contaminants . It is suspected that ammonia may have contaminated the gylcol solution and it will need to be filtered or replaced. Only one bid for the work was received due to the difficulty in bidding on unknown conditions when the system is opened. It was moved by Getty, seconded by Mollenhoff to accept the bid from Ace Refrigeration in the amount of $4, 315 .75 for the repairs to the Young Arena chiller. Before a vote on the motion the following discussion was heard. Krizek questioned why there have been such a high number of repair projects for Young Arena which is a new building. She expressed her opinion that the building engineer or contractor should be held accountable for the problems which have been occurring. With no further discussion the motion was voted upon with the following result. Ayes : Two. Nays : Krizek. Motion carried. Moved by Krizek, seconded by Getty that the request of the City Clerk for pre-authorization to expend $6, 930 . 90 for ambulance drivers malpractice insurance be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief to transfer $50 from Line Item 1561 (Office Supplies) to Finance Committee Page 2 June 23 , 1997 Line Item 1335 (Public Information/Education) ; transfer $65 from Line Item 1561 (Office Supplies) to Line Item 2118 (Office Equipment Capital Improvement)be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request by the Superintendent of Water Pollution/Flood Control to transfer $6, 500 from Line Item 5200/1319 (Other Professional Services) to Line Item 5200/1341 (Carriers)be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Streets to transfer $2 , 000 from Line Item 1365 (Workmen' s Comp) to Line Item 1341 (Carriers)be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the City Clerk to transfer $5 , 770 from Line Item 1313 (Legal Services) to Line Item 1131 (Health Insurance) ; transfer $450 from Line Item 1313 (Legal Services) to Line Item 1344 (Telephone) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director to decrease Line Item 1112 (Salaries-Part Time) in the amount of $1, 500; increase Line Item 1111 (Salaries Full Time) in the amount of $1, 400; increase Line Item 1114 (Time & Half) in the amount of $50; increase Line Item 1113 (Longevity) in the amount of $50 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief to transfer $700 from Line Item 1131 (Employee Benefit Reimbursement) to Line Item 1346 (Travel-Training)be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the City Planner to transfer $1, 912 from Line Item 2118 (Office Furniture and Equipment) to Line Item 1706 Housing Assistance Payments) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Assistant Director of Aviation to transfer $150 from Line Item 1117 (Double Time Pay) to Line Item 1311 (Accounting & Clerical) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Human Rights Director to decrease Line Item 1342 (Local Training) in the amount of $130; decrease Line Item 1345 (Travel Official) in the amount of $195 ; decrease Line Item 1375 (Auto Equip. ) in the amount of $148; decrease Line Item 1533 (Gasoline) in the amount of $165 ; decrease Line Item 2118 (Office Furniture) in the amount of $213 ; increase Line Item 1313 (Legal Services) in the amount of $276 ; increase Line Item 1315 (Educational Training) in the amount of $72 ; increase Line Item 1343 (Postage) in the amount of $194 ; increase Line Item 1346 (Travel, Professional) in the amount of $78; increase Line Item 1376 (Office Equipment) in the amount of $180; increase Line Item 1392 (Subscriptions) in the amount of $51 be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, PP. 1-96 dated June 23 , 1997 in the amount of $2 , 621, 231 . 64, be received, placed on file and approved and forwarded to full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 6 : 00 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk