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Home My WebLink About06/16/1997 FINANCE COMMITTEE June 16, 1997 5 :40 p.m. Large Conference Room Members present : Krizek, Getty. Members absent : Mollenhoff. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the Minutes of June 9, 1997, as proposed, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The proposed projects and funding for the Year 2 Computer Plan for the City of Waterloo was reviewed. The total computer plan for the second year is $747, 785, of which $506, 960 is going to the Criminal Justice System (CJIS) in the Police Department, $198, 849 from General Obligation Bond funding for various departments, and $41, 976 from within various department budgets for Fiscal Year 1998 . Moved by Getty, seconded by Krizek that the Year 2 Computer Plan be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Police Chief to purchase five-part Iowa Uniform Citation and Complaint Forms was reviewed. Four local and three out-of-town vendors were solicited, with G.A. Thompson of Dallas, Texas submitting the only bid in the amount of $1, 225 for 10, 000 forms plus shipping. Moved by Getty, seconded by Krizek that the bid of G.A. Thompson in the amount of $1, 225 for Iowa Uniform Citation and Complaint Forms be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Housing/Block Grant Program Manager to purchase two 100BaseT 12 port Ethernet hubs and a notebook computer was reviewed. They will be upgrading their system from 10Base T hubs and the existing hubs will be used for printers . The price for the upgrade is $2, 601 . 85 plus shipping. The notebook computer will replace an existing 486/25 laptop. The low bid for the notebook is from Dell computer at a cost of $4, 926 plus shipping. This request was reviewed and approved by the Computer Technical Review Committee on April 23 , 1997 . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief for pre-authorization to expend $2, 185 for ceramic plates for Tactical Unit vests be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Sanitation & Recycling for pre-authorization to expend $6, 600 to proceed with repairs to the floor of the packing unit on an automated truck be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Sanitation & Recycling to increase Line Item 1114 (Time & Half) and decrease Line Item 1111 (Salaries, Regular) in the amount of $3 , 000; increase Line Item 1319 (Other Professional Services) and decrease Line Item 1381 (Land Rent) in the amount of $7, 000; increase Line Item 1391 (Dues & Membership) and decrease Line Item 1551 (Medical Supplies) in the amount of $140; increase Line Item 1392 (Subscriptions) and decrease Line Item 1398 (Sales Tax) in the amount of $50; increase Line Item 1569 (Vehicle Parts) and decrease Line Item 1596 (Paper & Plastic) in the amount of $6, 000 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Finance Committee June 16, 1997 Page 2 Moved by Getty, seconded by Krizek that the request of the Assistant Aviation Director to transfer $602 from Line Item 1114 (Time & Half) to Line Item 1400 (Utilities) ; $150, 000 from Line Item 3620 (Rent & Property Leases) to Line Item 3449 (Parking Lot) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control to transfer $30, 000 from Line Item 2119 (Plant Equipment) to Line Item 2163 (Sanitary Sewers) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control to transfer the following amounts from Line Item 1521 (Building Improvements) : $22, 838 to Line Item 1400 (Utilities) ; $21, 036 . 23 to Line Item 1750 (Debt Service Expense) ; $1, 049 . 00 to Line Item 1343 (Postage) ; $230 . 00 to Line Item 1353 (Printing) ; $1, 500 . 00 to Line Item 1356 (Linen Rental) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the City Planner to make the following transfers in the Ridgeway Towers Budget : $400 from Line Item 1500 (Commodities) to Line Item 1351 (Advertisement) ; $350 from Line Item 1710 (Claims & Contingency) to Line Item 1311 (Accounting & Clerical) be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the request of the Administrative Director to make the following transfers in the Mayor' s Budget : $800 from Line Item 1130 (Benefit Reimbursement) to Line Item 1345 (Travel Business) ; $300 from Line Item 1130 (Benefit Reimbursement) to Line Item 1376 (Office Equipment) ; $600 from Line Item 1344 (Telephone) to Line Item 1392 (Subscriptions) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Administrative Director to make numerous line item transfers (a copy is on file in the City Clerk' s office) and to transfer $8, 950 . 00 from additional Hotel/Motel Tax Funds to Building Maintenance Budget be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Traffic Operations to transfer $100 from Line Item 1387 (Radio Equipment) to Line Item 1371 (Building Maintenance) ; $500 from Line Item 1521 (Electrical Supplies) to Line Item 1400 (Utilities) ; $200 from Line Item 1343 (Postage) to Line Item 1376 (Office Supplies) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief to increase Expense Line Item 1512 (Tri-County Drug Enforcement Task Force) and increase Revenue Line Item 3603 (Tri- County Drug Enforcement Task Force) in the amount of $55, 000 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Central Garage to transfer $1, 872 from Line Item 2153 (Shop Equipment) to Line Item 1112 (Salaries, Parttime) ; $100 from Line Item 1598 (Haz Mat) to Line Item 1392 (Subscriptions) ; $116 from Line Item 1598 (Haz Mat) to Line Item 1573 (Safety Equipment) ; $163 from Line Item 1598 (Haz Mat) to Line Item 1400 (Utilities) ; $1, 250 from Line Item 1315 (Training) to Line Item 1131 (Health Insurance) ; $1, 000 from Line Item 1371 (Building Maintenance) to Line Item 1131 (Health Insurance) be approved. Ayes: Two. Absent : Mollenhoff . Motion carried. Finance Committee June 16, 1997 Page 3 Moved by Getty, seconded by Krizek that the request of the Building Official to make numerous line item adjustments (a copy is on file in the City Clerk' s office) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief to make numerous line item adjustments (a copy is on file in the City Clerk' s office) be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director to make numerous line item adjustments to the Young Arena Budget (a copy is on file in the City Clerk' s office) be approved. Ayes: Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director to make numerous line item adjustments to Recreation and Arts Commission Budget (a copy is on file in the City Clerk' s office) be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Parks to transfer $150 from Line Item 1567 (Recreation Equipment) to Line Item 1314 (Health Services) ; $1, 000 from Line Item 1549 (Lumber) to Line Item 1371 (Building Grounds Maintenance) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Street Department to make numerous line item adjustments to the Street Cleaning Budget, Local Option Sales Tax Fund, former Snow Removal Budget and Street Department Budget (a copy is on file in the City Clerk' s office) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that Bills Payment, as contained in Schedule AP640, pp. 1-65 dated June 16, 1997 in the amount of $811, 552 . 77, be received, placed on file and approved and forwarded to the full council for approval . Ayes : Two. Absent : Mollenhoff . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 5 : 50 p.m. Ayes : Two. Absent : Mollenhoff. Motion carried. Susan Fangman City Clerk