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HomeMy WebLinkAbout06/09/1997 FINANCE COMMITTEE June 9, 1997 5 :35 p.m. Large Conference Room Members present : Krizek, Getty. Members absent : Mollenhoff . Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approve. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the Minutes of June 2, 1997, as proposed, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Fire Chief for authorization to seek requests for proposals to contract billings for ambulance service was reviewed. The initial contract will be for one year and may be extended by mutual agreement for a two year period. The contractors will bid all expenses incurred in conducting ambulance billing, including but not limited to office supplies, postage, paper products, software purchases/updates, education and training. Waterloo Fire Rescue responds to approximately 5, 000 runs and transports approximately 4, 000 patients per year. Of these 53 percent are Advanced Life Support and 47 percent are Basic Life Support . The contractor can receive a percentage of all payments received by the city for ambulance transports or the contractor can receive a flat fee per transport as proposed by the contractor in its bid. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief to make emergency repairs on transmission of Engine #327 at an estimated cost of $1, 300 be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. The request of the Administrative Director to approve additional costs to purchase the Home Depot facility, including shelving, stairways, elevator, etc . was reviewed. The original price that the Finance Committee approved to take down the Home Depot building and transport it to the Black Hawk Street site was $68, 500 . The city has been negotiating with Home Depot/Kemner Construction for shelving, stairways, elevator, etc. , most of which will be used in the reconstructed building. Some shelving would be purchased for use by the airport . If approved, Kemner Construction will reduce the tear down costs from $68, 500 to $54, 000 for a $14, 500 reduction. The price for the shelving, etc . is $43 , 068 . 95 (minus $14, 500 reduction) or the additional cost to the city will be $28, 568 . The total cost for the project will be $92, 800 . The purchasing of the shelving at $28, 568 would allow the city to purchase the material at 30 cents on the dollar. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for installation of replacement lighting fixtures in the West Fifth Street ramp were reviewed: Bidder Bid Amount Scott' s Electric Inc. $ 7, 988 . 00 AAA Electric $21, 100 . 00 It was the recommendation of the Administrative Director that the low bid of Scott' s Electric Inc . at a cost of $7, 988 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for replacement lighting in Rooms 21-23 at the Five Sullivan Brothers Convention Center were reviewed: Finance Committee June 9, 1997 Page 2 Bidder Bid Amount AAA Electric $5, 880 . 00 Scott' s Electric Inc. $5, 978 .47 It was the recommendation of the Administrative Director that the low bid of AAA Electric in the amount of $5, 880 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for seven replacement air conditioning units for apartments at Ridgeway Towers were reviewed: Bidder Complete Package Base Unit Meyers Sheet Metal $1, 717 . 00 each $1, 330 . 00 each Young Plumbing & Heating $1, 675 . 00 each $1, 350 . 00 each Community Room - $1, 600 . 00 each The Housing Authority requested bids for the complete replacement package for the heating/air conditioning wall units and the price for just replacement units minus the wall sleeve and coil used at Ridgeway Towers . The base units were cheaper through Meyers Sheet Metal Works, but Young Plumbing & Heating' s total package was the lower bid. It was the recommendation of the Housing Authority that the bid of Young Plumbing & Heating for six apartment units at a total cost of $8, 750 and not more than $1, 637 for the community room unit be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for painting exterior metal trim, metal railings and doors were reviewed. Bidder Bid Amount Atlas Painting, Inc . $2, 309 . 00 Black Hawk Painting $1, 290 . 00 Hall Painting $2, 500 . 00 Pete' s Painting $1, 165 . 00 It was the recommendation of the Housing Authority that the low bid of Pete' s Painting in the amount of $1, 165 . 00 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes: Two. Absent : Mollenhoff . Motion carried. The following bids received for window replacement and storm inserts at the Waterloo Library were reviewed: Bidder Bid Amount Lindgren Glass $2, 175 . 00 Allen Glass $2, 424 . 00 Two window units on the upper level of the Library have broken seals . Moisture has condensed between the panes which causes them to fog and lose their R value. There have been problems maintaining comfortable temperatures in the basement level due to the number of uninsulated windows in this area. Building Maintenance combined a request for proposal for storm inserts with requests for proposal for glass replacement . It was the recommendation of the Administrative Director that the low bid of Lindgren Glass in the amount of $2, 175 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Finance Committee June 9, 1997 Page 3 Moved by Getty, seconded by Krizek that a garbage refund in the amount of $30 for 458 Olympic Drive be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Bids received for general liability insurance was reviewed. Policy coverages are for $1, 000, 000 coverage for auto and general liability with a $25, 000 per claim deductible and annual aggregate liability of $250, 000 . Excess coverage above the Auto and General Liability is an additional $2, 000, 000 . St . Paul Fire and Marine is our current carrier and they have submitted a quote of $279, 869 which reflects a $25, 557 reduction in premium from last year' s premium. Penco has submitted a quotation of $303 , 000 annual premium for the same coverage as quoted by St . Paul Fire and Marine. Arthur Gallagher has submitted a quote of $222, 301 annual costs. These costs have several coverage exclusions that the St . Paul policy is providing. The items omitted are collision and comprehensive auto coverage for the Fire Department' s ladder and pumper engines, coverage for Sexual Harassment and Dam Coverage . The Gallagher quotation also includes a third party administrator which would result in a change in the claims payment method that could result in loss of interest income in an amount up to $12, 000 . The excluded coverages will require additional premium to make the policy comparable to the St . Paul Fire and Marine coverage. It was the recommendation of the City Clerk that the bid from St . Paul Fire and Marine at a cost of $279, 869 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Housing/Block Grant Program Manager to transfer $350 from Line Item 1710 (Contingencies and Claims) to Line Item 1310 (Professional Services) be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the request of the City Attorney to decrease Line Item 1131 (Health Insurance) in the amount of $3 , 350; decrease Line Item 1345 (Travel-Business) in the amount of $120; decrease Line Item 1346 (Travel-Training) in the amount of $500; decrease Line Item 1392 (Subscriptions) in the amount of $150; decrease Line Item 1561 (Office Supplies) in the amount of $100; increase Line Item 1390 (Contractual Services) in the amount of $3 , 220; increase Line Item 1313 (Legal Services) in the amount of $1, 000 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief to transfer $350 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1352 (Photographic & Copy Reproduction) ; $200 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1378 (Other Equipment Repair) ; $100 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1535 (Hardware) ; $105 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1569 (Vehicle Parts) be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the request of the Assistant Library Director to make numerous line item adjustments (a copy is available in the Clerk' s office) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Sanitation & Recycling to make the following changes to the Operation Pride budget : increase Line Item 1114 (Time & Half) and decrease Line Item 1111 (Salary Regular) in the amount of $3, 500; increase Line Item 1131 (Health Insurance) and decrease Line Item 1121 (FICA) in the amount of $300; increase Line Item 1555 (Equipment & Tools) and decrease Line Item 2117 (Motor Vehicle) in the amount of $1, 500 be approved. Ayes : Two. Absent : Finance Committee June 9, 1997 Page 4 Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Sanitation & Recycling to make the following changes to the Garbage Collection Budget : increase Line Item 1114 (Time & Half) and decrease Line Item 1111 (Salaries Part Time) in the amount of $500; increase Line Item 1335 (Information & Education) and decrease Line Item 1343 (Postage) in the amount of $150; increase Line Item 1341 (Carriers) and decrease Line Item 1343 (Postage) in the amount of $100; increase Line Item 1561 (Office Supplies) and decrease Line Item 1573 (Safety Equipment) in the amount of $500; increase Line Item 1579 (Wearing Apparel) and decrease Line Item 1785 (Refund Payment) in the amount of $110 be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that Bills Payment, as contained in Schedule AP640, pp. 1-70 dated June 9, 1997, in the amount of $2, 073, 348 . 60 be received, placed on file and forwarded to the full council for approval . Ayes : Two. Absent : Mollenhoff . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 6 : 06 p.m. Ayes : Two. Absent : Mollenhoff. Motion carried. Susan Fangman