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HomeMy WebLinkAbout05/27/1997 FINANCE COMMITTEE May 27, 1997 5 :25 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the Minutes of May 12 . 1997 be approved. Ayes : Three. Motion carried. The following bids received for light fixtures for Rooms 21-23 at the Five Sullivan Brothers Convention Center were reviewed: Bidder Bid Amount 3-E Electrical Engineering & Equipment $10, 489 . 00 Van Meter Electric Supply $14, 602 . 13 Crescent Electric Supply $12, 957 . 00 It is the recommendation of the Administrative Director that the low bid of 3-E Electrical Engineering & Equipment in the amount of $10, 489 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three. Motion carried. The request of the CS/M Supervisor WP/FC to upgrade a PCU and have a systems check on the TV van at a cost of $800 was reviewed. The van will be scheduled to go to Wisconsin for installation of a new reel and the systems check and PCU upgrade could be done at the same time. Moved by Krizek, seconded by Getty that said request be approved. Ayes : Three . Motion carried. The request of the CS/M Supervisor WP/FC to purchase a portable PH monitor unit was reviewed. The unit is to be used by the lab and Pretreatment Supervisor for fieldwork. The unit currently being used is outdated and parts are no longer available for repairs. The unit is a basic test unit that is required for monitoring PH inflow from industrial users . It is a necessary item to perform basic tests needed for reports to establish a user ordinance and to insure that the guidelines of the ordinance are followed. Two quotes were received. It is the recommendation of Water Pollution/Flood Control that the bid of Harry Ferris Company in the amount of $2, 057 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three. Motion carried. The request of the CS/M Supervisor WP/FC to purchase a portable sampler and associated equipment was reviewed. The sampler will be used primarily for pretreatment but would also serve as a backup to the plant and could be used for special sampling as required by plant need or the Department of Natural Resources. It is the recommendation of Water Pollution that the bid of Harry Ferris Company in the amount of $2, 725 . 01 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three. Motion carried. A Change. Order for a net increase of $42, 992 . 00 for Phase I of the East and West 5th Street Parking Ramps was reviewed. Phase I of the parking ramp renovation is near completion. Structural repair, beam patching, overhead patching, etc. that is being addressed in Phase I will be adversely affected throughout the winter months by ice, snow, freezing and thawing without Phase II deck repair in place. The overall cost of Phase II is $600, 000 . Budgeting does not permit Phase II deck repair to be constructed this year. To protect the work in Phase I, it is recommended that the joint and crack sealing repairs be approved. This work is necessary to protect the $556, 000 repairs of Phase I . The cost of repairs recommended to protect the work is $39, 845, with 7 . 9 percent architect and engineering fees, for a total cost of $42, 992 . Moved Finance Committee May 27, 1997 Page 3 Moved by Getty, seconded by Krizek that the request of the Superintendent of Central Garage to transfer $1, 500 from Line Item 114 (Time & Half) to Line Item 113 (Longevity) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Sanitation/Recycling for numerous line item amendments (a copy is on file in the City Clerk' s office) , be approved. Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the City Planner to transfer $200 from Line Item 1312 (Eng & Con) to Line Item 1344 (Telephone) ; $100 from 1338 (Data Processing) to Line Item 1561 (Office Supplies) ; $200 from Line Item 1353 (Printing) to Line Item 1561 (Office Supplies) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief to transfer $2, 500 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1378 (Other Equipment Repair) ; $800 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1385 (Office Equipment) ; $25 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1391 (Dues & Membership) ; $1, 000 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1573 (Safety Equipment) be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief to transfer $1, 000 from Line Item 1346 (Travel-Training) to Line Item 1529 (Firearms, Accessories & Supplies) ; $3, 000 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1579 (Wearing Apparel) be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Parking Maintenance to transfer $800 from Line Item 1371 (Building Maintenance) to Line Item 1533 (Gasoline) ; $400 from Line Item 1371 (Building Maintenance) to Line Item 1571 (Equipment Parts) be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Traffic Operations to transfer $100 from Line Item 1373 (Fixed Equipment) to Line Item 1314 (Health Services) ; $100 from Line Item 1373 (Fixed Equipment) to Line Item 1352 (Photo & Copy) ; $200 from Line Item 1521 (Electrical Supplies) to Line Item 1513 (Chemicals) ; $1, 000 from Line Item 1130 (Benefit Reimbursement) to Line Item 1128 (Retirement) ; $200 from Line Item 1521 (Electrical Supplies) to Line Item 2152 (Building Improvements) ; $200 from Line Item 1521 (Electrical Supplies) to Line Item 1343 (Postage) ; $200 from Line Item 1521 (Electrical Supplies) to Line Item 1561 (Office Supplies) ; $800 from Line Item 1569 (Vehicle Parts) to Line Item 1571 (Equipment Parts) ; $300 from Line Item 1521 (Electrical Supplies) to Line Item 1371 (Building Maintenance) ; $400 from Line Item 1521 (Electrical Supplies) to Line Item 1344 (Telephone) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief for numerous line item amendments (a copy is on file in the City Clerk' s office) , be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Community Development Program Manager to transfer $81, 277 from Line Item 3345 (Refunds) to Line Item 1396 (Demolition; $3 , 167 from Line Item 1396 (Demolition) to Activity 5850 1396 (Demolition) ; $1, 498 . 15 from Line Item 3722 (Refunds) to Line Item 1375 (Automotive Equipment) ; $10, 000 from Line Item 1327 (Residential Rehab) to Line Item 1706 (Housing Assistant Pay) ; $3, 000 from Line Item 2151 (Building Inspection) to Line Item 1334 (Services from Other Departments) ; $40, 000 from Line Item 1327 (Residential Rehab)