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HomeMy WebLinkAbout04/21/1997 FINANCE COMMITTEE April 21, 1997 5 : 10 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the Minutes of April 14, 1997, as proposed, be approved. Ayes : Three. Motion carried. The following bids received for general duty helmets and face shield were reviewed: Bidder Bid Amount SEER Corporation $19, 382 . 00 Law Enforcement Equip. $19,444 .40 It was the recommendation of the Police Chief that the low bid of SEER Corporation in the amount of $19, 382 . 00 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three . Motion carried. The following bids received for pressure reducing valve installation at the Five Sullivan Brothers Convention Center were reviewed: Bidder Bid Amount Waterloo Boiler Co. $1, 504 . 00 Plumb Tech Inc. $2, 575 . 00 Young Plumbing Co. $2, 549 . 00 There have been numerous leaks and failures of various water related equipment at the Five Sullivan Brothers Convention Center during the past few years . Most of the problems have been related to high water pressure. Nearly all of the equipment from flush valves to fittings is designed to operate at 65 pounds of pressure . The pressure in the lower level of the building is 85 pounds. This condition has most notably affected the performance of a recently replaced water softening system. Controls have malfunctioned and fittings have burst due to high pressure . Building Maintenance recently re-built all water metering valves at the Center a few months ago and many of the new replacements are leaking. Building Maintenance is recommending installing a Pressure Reducing Valve to maintain a constant 65 pounds of domestic water pressure. The bid of Waterloo Boiler Co. was disqualified by the Building Inspection Department . It is the recommendation of Building Maintenance that the bid of Plumb Tech Inc. in the amount of $2, 575 . 00 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three. Motion carried. Emergency repair work on the sluice gate on the interceptor at the gatewell on the north side of the Easton Avenue Water Pollution Control Facility was reviewed. The Partnering Team has been working with three different contractors currently employed by the city to work on one of the 60-inch sluice gates on the 60-inch interceptor at the gatewell on the north side of the Easton Avenue Water Pollution Control Facility. The existing sluice gate stem is too short for the gate to close completely and is difficult to move up and down, possibly due to corrosion. The gate was constructed with a stem that was approximately 18 inches too short when the levees were constructed in the 1970s . The successful operation of the 60-inch sluice gate is necessary to provide the flexibility to shut down the flow to the Water Pollution Control Facilities . For various reasons, the contractors do not or will not work on the sluice gate, primarily because they have not done this type of work before. E. B. Spencer agreed to exercise the 60-inch sluice gate • 2 Finance Committee April 21, 1997 Page 2 and lengthen the stem on the sluice gate for a total cost of $7, 200 . 00 . Staff is recommending to proceed with the work with E. B. Spencer as soon as possible since the cost appears reasonable and it has now become an emergency situation due to time constraints to get the work done. Cardinal Construction is nearing completion of the bar screen building at the plant site. They are currently scheduled to begin operation of the bar screen building on May 4, 1997 . Before that date, however, Cardinal will need to shut down the flow to the plant several times to complete the work necessary to make the switchover from the existing screen house to the new bar screen building. These short, temporary shut-downs need to start occurring next week to provide Cardinal sufficient time for completing the changeover to the new facilities . Moved by Getty, seconded by Krizek that emergency repair work on the sluice gate on the interceptor at the gatewell on the north side of the Easton Avenue Water Pollution Control Facility be approved. Ayes : Three . Motion carried. The installation of lightning protection for the phone system at the Water Pollution Control Facility was reviewed. During installation of the phone system at the Easton Avenue plant, Digital Communications felt that due to the location and the extensive size of the phone system, it was necessary to install lightning protection. The protection was installed at a cost of $1, 624 . 75 . Moved by Krizek, seconded by Getty that lightning protection for the phone system at the Easton Avenue plant at a cost of $1, 624 . 75 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that a garbage refund in the amount of $90 for 805 Adams Street be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Assistant Street Superintendent for pre-authorization to purchase material, as needed, for the approved oiling/sealcoating programs be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief to decrease Line Item 1130 (Employee Benefit Reimbursement) and increase Line Item 1533 (Gasoline) in the amount of $28, 000 . 00 be approved. Aye : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Parks for the following line item transfers in 4100 Parks Budget : $1, 000 from Line Item 1344 (Telephone) to Line Item 1346 (Travel-Training) ; $500 from Line Item 1353 (Printing) to Line Item 1581 (Paint Supplies) ; $200 from Line Item 1343 (Postage) to Line Item 1547 (Oils & Grease) ; $200 from Line Item 1352 (Photo & Copy) to Line Item 1536 (Hardware) ; $300 from Line Item 1111 (Salaries - Regular) to Line Item 1314 (Health Services) ; and the following from 4120 Golf Budget : $250 from Line Item 1112 (Salaries - Part Time) to Line Item 1130 (Benefit Reimbursements) ; $200 from Line Item 1112 (Salaries - Part Time) to Line Item 1314 (Health Services) ; $1, 000 from Line Item 1569 (Vehicle Parts) to Line Item 1371 (Building Maintenance) ; $500 from Line Item 1569 (Vehicle Parts) to Line Item 1375 (Automotive Equipment) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief to transfer $300 from Line Item 1385 (Office Equipment) to Line Item 1344 (Telephone, Teletype and Radio) ; $1, 500 from Line Item 1346 (Travel - Professional Training) to Line Item 1345 (Travel - Official City Business) ; $1, 000 from Line Item 1112 (Salaries, Part Time) to Line Item 1315 (Education/Training) ; $1, 000 from Line Item 1112 (Salaries, Part Time) , $200 from Line Item 1321 (Data Processing Services) , $300 from Line Item 1376 (Office Repair and Maintenance) , $1, 000 from Line Item 1390 (Other Contractual) , $200 from Line Item 1513 (Chemicals and Related Finance Committee April 21, 1997 Page 3 Gases) , $300 from 1533 (Gasoline) , $150 from Line Item 1569 (Replacement Parts Motor Vehicle) , $700 from Line Item 1598 (Hazardous Materials) , $1, 000 from Line Item 2131 (Hazardous Materials Equipment) to Line Item 1114 (Salaries, Time & Half) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Waterloo Library for various line item adjustments, a copy of which is on file in the City Clerk' s office, be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the City Attorney to transfer $500 from Line Item 1584 (Reference Books) to Line Item 1313 (Legal Services) be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-100 dated April 21, 1997 in the amount of $5, 115, 586 . 83 , be received, placed on file and approved and forwarded to the full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 5 :30 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk