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HomeMy WebLinkAbout04/14/1997 FINANCE COMMITTEE April 14, 1997 4 :40 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek. Members absent : Getty. Moved by Krizek, seconded by Mollenhoff that the Agenda, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the Minutes of April 7, 1997, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the Recreation & Arts FY 97 Budget amendment approved by the Finance Committee on April 7, 1997 be reconsidered and further action on the amendment be delayed until an internal review process is complete. Ayes : Two. Absent : Getty. Motion carried. The request of the Fire Chief to purchase Class B foam was reviewed. Three bids were received. It was the recommendation of the Fire Chief that the bid from Clarey' s Safety Equipment in the amount of $2, 240 . 00 be accepted. Moved by Krizek, seconded by Mollenhoff that said recommendation be approved. Ayes : Two. Absent : Getty. Motion carried. The following quotes obtained for the temporary stockpile of railroad materials in conjunction with F.Y. 1997 Hunt-Wesson Railroad Spur, Contract No. 537 were reviewed: Peterson Contractors, Inc. Lump Sum of $5, 000 Optional Second Transportation $1, 500 Vose Moving Co. $800 Unload Railcar $100/Month Rent $286 Switch Cost $400/Load Transport It was the recommendation of the Associate Engineer that the bid of Vose Moving Co. to stockpile and load the materials be accepted. Moved by Krizek, seconded by Mollenhoff that said recommendation be approved. Ayes : Two. Absent : Getty. Motion carried. A contract with Craig D. Ritland, ASLA, for landscaping services along the 218 Corridor through downtown Waterloo in conjunction with Window on Waterloo was reviewed. Phases I through V of Window on Waterloo have been completed or are ready for construction. The next phase would occur along the southern side of Highway 218 and staff is looking at a few areas for future enhancement . First, the creation of an open space with berming and landscaping in the blocks bounded by Highway 218, Virden Street, South Street and Sunnyside Street . Second, the expanded enhancement in the Grout Museum area from West 4th Street to West 2nd Street would be adjacent to the current Window' s project along the viaduct . The cost for the contract is $2, 500 . Moved by Krizek, seconded by Mollenhoff that the contract with Craig D. Ritland, ASLA for landscaping services along the 218 Corridor through downtown Waterloo be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the Administrative Director to purchase a new computer for Windows 95 software development and support was reviewed. The new computer with Office software will match the configuration being installed in City Hall and other locations . The computer will be used for software support and development in the Windows 95 environment . The cost of the computer with software Finance Committee April 14, 1997 Page 2 and network connection is $2, 270, with $50 shipping, for a total of $2, 320 . The request was reviewed and approved by the Computer Technical Review Committee on April 9, 1997 . Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the Administrative Director to purchase a remote access server was reviewed. The remote access server will allow other city locations to connect to the city' s network and AS400 . The cost of the server with software, modems and phone line installation is $2, 937 . 10, plus $45 per month for phone lines . The request was reviewed and approved by the Computer Technical Review Committee on April 9, 1997 . Funding is available from General Obligation Bonds. Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that an invoice from Josephs in the amount of $944 . 57 for the silver service set for the USS THE SULLIVAN be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Recreation Director for pre-authorization to expend $4, 864 for chlorine briquettes to chlorinate Byrnes and Gates swimming pool be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Deputy City Clerk to increase Line Item 1570 (Wearing Apparel) in the amount of $610 . 00; increase Line Item 1314 (Health Services) in the amount of $90 . 00; decrease Line Item 1111 (Salaries - Regular) in the amount of $700 . 00 in the Parking Administration Budget be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Krizek, seconded by Mollenhoff that Bills Payment, as contained in Schedule AP640, pp. 1-65 dated April 14, 1997 in the amount of $1, 386, 559 . 02, be received, placed on file and approved and forwarded to the full council for approval, with Councilperson Mollenhoff abstaining on PV 23395 . Ayes : Two. Absent : Getty. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Mollenhoff that the meeting be adjourned at 5 : 05 p.m. Ayes : Two. Absent : Getty. Motion carried. Susan Fangman City Clerk