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HomeMy WebLinkAbout04/07/1997 FINANCE COMMITTEE April 7, 1997 5 :45 p.m. Large Conference Room Members present : Krizek, Getty. Members absent : Mollenhoff . Moved by Getty, seconded by Krizek that the Agenda, as amended to add recommendation on bids received for crowd control batons, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the Minutes of April 7, 1997, as proposed, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for crowd control shields were reviewed: Institutional Pro-Guard Bidder Shield Shield Sioux Sales $79 . 90 $56 . 00 Kieslers $81 . 03 $61 . 97 Streicher' s $99 . 95 $66 . 00 Chuck Clewell' s $76 . 26 $58 . 33 LEECO $82 . 60 $59 . 00 It was the recommendation of the Police Chief that the low bid of Chuck Clewell' s in the amount of $76 . 26 for one Institution Shield and the low bid from Sioux Sales of $56 . 00 each for twelve Pro- Guard Shields be accepted. The total cost is $748 . 26 plus shipping. Funds are available in the Law Enforcement Trust Fund. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for crowd control batons were reviewed: Bidder 36" Baton Sioux Sales $14 . 25 Kieslers $14 . 76 Streicher' s $19 . 38 Chuck Clewell' s $14 .49 LEECO $14 . 95 It was the recommendation of the Police Chief that the low bid of $14 .25 each for 40 batons from Sioux Sales be accepted at a total cost of $570 . 00 plus shipping. Funds are available in the Law Enforcement Trust Fund. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. An invoice in the amount of $5, 298 . 00 from Young Plumbing & Heating Co. for installation of a new furnace was reviewed. In January 1997 a furnace failure at McCandless, Inc. resulted in the need for a new furnace installed on an emergency basis . Moved by Getty, seconded by Krizek that said invoice be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for replacement of light fixtures in the kitchen at the Five Sullivan Brothers Convention Center were reviewed: Bidder Bid Amount Van Meter Electric $1, 542 . 61 Crescent Electric $1, 567 . 85 Kies Electric $1, 654 . 05 3-E Not accepted, faxed bid Finance Committee April 7, 1997 Page 2 It was the recommendation of Building Maintenance that the low bid of Van Meter Electric Co in the amount of $1, 542 . 61 for 35 light fixtures be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for the northwest block wall repair at the Street Department were reviewed: Bidder Bid Amount Don Gardner Construction $6, 154 . 00 Mike Dolan Concrete & Masonry $6, 584 . 00 Bowers Masonry $7, 085 . 00 The original Street Department building was constructed in the 1930s and several additions were added, including an extension to the north end of the garage . As was common practice control joints were spaced 50 feet on center and there were no bond beams in the wall construction. A common result of the older construction techniques is random wall breakage and separation due to outside forces as has occurred in the northwest corner of the Street Department garage. There are three severe breaks in the wall which have caused the roofing membrane and flashing to tear away from the parapet wall . Three roofing contractors responded and Craft Roofing was the low bidder at $650 . 00 . It was the recommendation of Building Maintenance that the low bid of Don Gardner Construction in the amount of $6, 154 for the northwest block wall repair at the Street Department and the low bid of Craft Exterior Maintenance in the amount of $650 for the roofing be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved and the Administrative Director be authorized to approve change orders in an amount not to exceed $2, 000 . Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for alternate painting for completion of painting project in the West Wing at the Recreation and Arts Center were reviewed: Bidder Bid Amount Atlas Painting $1, 711 . 00 Michaels Painting $1, 988 . 00 The project includes painting the remaining walls of the Schoitz Cedar Terrace Room. The initial bid includes only the accent wall of this room. Moved by Getty, seconded by Krizek that the low bid of Atlas Painting in the amount of $1, 711 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the WP/FC CS/M Supervisor to replace the reel on the T.V. van was reviewed. Aries Industries submitted a quote in the amount of $5, 985 . A quote from Cue would replace the existing slip rings only with the type presently used. This would also require staff to do the installation. Aries is quoting a new design of contractor and includes installation. Moved by Getty, seconded by Krizek that the quote from Aries Industries in the amount of $5, 985 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the WP/FC CS/M Supervisor to purchase replacement belts was reviewed. The belts will be purchased from Komline Sanderson at a total cost of $3, 433 . 00 . Bids were not solicited. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Fire Chief for authorization to purchase clothing and safety equipment for fire fighters was reviewed. The cost for fire fighting clothing is $709 . 67 per set for a total expenditure of $5, 677 . 36 for eight sets . The cost for the fire Finance Committee April 7, 1997 Page 3 fighting helmets if $94 . 75 each for a total cost of $1, 137 . 00 for twelve helmets . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Administrative Director for authorization to seek bids for installation of fluorescent light fixtures and a drop ceiling in rooms 21-23 at the Five Sullivan Brothers Convention Center was reviewed. All light fixtures in the meeting rooms are 300 watt incandescent with infinite dimming capability. Management has been using 500 watt lamps in the fixtures in an attempt to get higher light levels. Replacement of the existing incandescent fixtures with dimmable fluorescent lighting and a drop ceiling would be a cost effective solution to the light level and dimmer problems . The suspended ceiling will add reflectance value to light levels which the open truss design does not have and will significantly reduce noise level from the operating equipment located in the penthouse directly above . The estimated cost for the project is $70, 000 . Management of the Five Sullivan Brothers Convention Center has agreed to co-fund $20, 000 of the cost of the installation with the remaining estimated $50, 000 to be funded with Hotel/Motel Tax Funds . Building Maintenance will act as general contractor and bid the project in the following phases : fixture purchase, fixture installation, duct adjustment, sprinkler head adjustment, ceiling installation and dimmer installation. The ceiling phase is the only proposal which is expected to exceed $25, 000 and will be let through the full council . Moved by Getty, seconded by Krizek that said request be approved and forwarded to the full council for approval . Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Superintendent of Central Garage to hold city vehicle/equipment auction was reviewed. The auction would include items such as vehicles, public works type equipment, poles, parking meters, pumps, compressors, man hole castings and assorted large item that Public Works Department accumulates . The Police Department has already solicited bids for auction services for this year and the same auction house would be used for this auction. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. An agreement with WIDA and Black Hawk County Economic Development Corporation to hire an attorney for bankruptcy proceedings in conjunction with CEBA Loan with Euras, Inc . was reviewed. Euras, which has filed a Chapter 11 bankruptcy petition, has an outstanding balance of $21, 714 . 93 owed to the city. Since Euras also has an outstanding balance owed the Waterloo Industrial Development Association and the Black Hawk County Economic Development Committee, it is proposed that Swisher & Cohrt be hired at a rate of $125 per hour plus expenses . The expenses would be shared on a prorated basis based upon the amount of debt outstanding, with Black Hawk County Economic Development Committee paying 38 . 1 percent, WIDA paying 42 . 5 percent and the city paying 19 .4 percent . Moved by Getty, seconded by Krizek to call the question. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that said agreement be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty seconded by Krizek that a garbage refund in the amount of $90 for 1750 Broadway Street be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that a garbage refund in the amount of $60 for 1227 Bauch Street be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. An amendment to the contract with Speer Financial, Inc. for preparation and annual release of Continuing Disclosure Document in Finance Committee April 7, 1997 Page 4 compliance with Securities Exchange Commission was reviewed. The new regulation, which now applies to all cities that issue bonds, requires that an annual statement of certain unpaid financial and operational information, as well as the occurrence of any material event in the city, be reported to specific disclosure document depositories . The intent of the Continuing Disclosure requirement is to provide continuing informational updates about debt issued by each city beyond the initial data provided in the Official Statement which is prepared and issued when the bonds are originally sold on the bond market . Purchasers of the bonds on the secondary market beyond the original bond sale will have an updated source of data for the bonds they are considering as an investment each year that the debt remains outstanding. Speer Financial will act as the city' s agent in preparing and releasing our Continuing Disclosure of annual financial information in conjunction with bonds previously issued and to be continued for the duration of their contract as the financial advisor for the city. Speer estimates that the cost will not exceed $3, 000 . Moved by Getty, seconded by Krizek that said amendment to contract with Speer Financial, Inc . be approved. Ayes : Two. Absent; Krizek. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Central Garage for pre-authorization to expend $1, 200 for automatic lubrication system be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Central Garage for pre-authorization to expend $2, 355 . 76 to repair track and drive components on crawler be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Parks Department for pre-authorization to expend $2, 400 . 00 for safety surfacing for play equipment at Lloyd Randal Park be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Parks Department for pre-authorization to expend $1, 220 . 00 for replacement part for attachment for back-hoe be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the request of the City Planner to transfer $300 . 00 from Line Item 1313 (Legal Services) to Line Item 1351 (Advertise) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief to decrease Line Item 1522 (Light Bulbs) and increase Line Item 1371 (Building Maintenance) in the amount of $500 . 00; decrease Line Item 3414 (Ambulance Service) and increase Line Item 1785 (Refund Payments) in the amount of $1, 257 .40 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control to decrease Line Item 5200/1513 (Chemical, Gas & Supplies) and increase Line Item 5310/1571 (Equipment Replacement Parts) in the amount of $10, 000 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief to transfer $8, 861 . 00 from Contingency Fund to Line Item 1114 (Time and One Half) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief to decrease Line Item 1371 (Building & Grounds Maintenance) in the amount of $1, 150 . 00; increase Line Item 1400 (Utilities) in Finance Committee April 7, 1997 Page 5 the amount of $700 . 00; increase Line Item 1544 (Cleaning Services) in the amount of $450 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Human Rights Commission Executive Director to decrease Line Item 1112 (Salaries Part-time) in the amount of $358 . 00; decrease Line Item 1119 (Miscellaneous) in the amount of $114 . 00; decrease Line Item 1313 (Legal Services) in the amount of $200 . 00; decrease Line Item 1391 (Dues) in the amount of $108 . 00; decrease Line Item 1342 (Local Transportation) in the amount of $200 . 00; decrease Line Item 1533 (Gasoline) in the amount of $128 . 00; increase Line Item 1311 (Accounting Clerical) in the amount of $450 . 00; increase Line Item 1345 (Travel-Official City Business) in the amount of $228 . 00; increase Line Item 1376 (Office Equipment) in the amount of $430 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director to amend the F.Y. 1997 Budget (attachments are on file in the City Clerk' s office) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Sanitation & Recycling to transfer $2, 000 . 00 from Line Item 1335 (Information & Education) to Line Item 1315 (Training & Education) ; transfer $1, 000 . 00 from Line Item 1335 (Information & Education) to Line Item 1346 (Travel & Training) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Administrative Director to increase Line Item 1314 (Health Services) in the amount of $140 . 00; decrease Line Item 1574 (Parts Safety) in the amount $40 . 00; decrease Line Item 1315 (Training) in the amount of $100 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that Bills Payment, as contained in Schedule AP640, pp. 1-86 dated April 7, 1997 in the amount of $2, 682, 206 . 78, be received, placed on file and approved and forwarded to the full council for approval . Ayes : Two. Absent : Mollenhoff . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 6 : 20 p.m. Ayes : Two. Absent : Mollenhoff . Motion carried. Susan Fangman City Clerk