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HomeMy WebLinkAbout03/17/1997 .-, FINANCE COMMITTEE March 17, 1997 4 : 50 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Getty. Members absent : Krizek. Moved by Getty, seconded by Mollenhoff that the Agenda, as proposed, be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the minutes of March 10, 1997, as proposed, be approved. Ayes : Two. Absent : Krizek. Motion carried. The request of the Water Pollution/Flood Control CS/M Supervisor for authorization to install a new front reel assembly on a high pressure vacuum truck at a cost of $3 , 000 was reviewed. At present the reel is side mounted and presents several problems in operating the vacuum system. The side mount reel is in need of repair and Water Pollution staff feels it would be beneficial to have a new front mount reel installed. Moved by Getty, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Water Pollution/Flood Control CS/M Supervisor for authorization to replace water tank on the flusher truck at a cost of $7, 000 be approved. Ayes : Two. Absent : Krizek. Motion carried. The request of the Fire Chief to purchase a computer with tape backup at a cost of $2, 759 was reviewed. The purchase is part of the city' s computer plan and funds are available in the Fire Department Budget . The Computer Technical Review Committee approved this request on March 12, 1997 . Moved by Getty, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Krizek. Motion carried. The request of the City Clerk for authorization to seek bids for workers compensation insurance was reviewed. The city has been participating in a risk pool with the Iowa League of Cities . The agreement expires on June 30, 1997, and the City Clerk would like to evaluate options to self-insure coverage or compare renewal premiums for fully insured programs . Moved by Getty, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Krizek. Motion carried. The request of the City Clerk for authorization to seek proposals for long distance telephone service was reviewed. The city has been using the long distance service of MCI, but they are no longer providing the governmental discount . The proposals will be evaluated on price and discounts, billing method and available options . Moved by Getty, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the recommendation of the Police Chief on the bids received for in-car audio/video camera system be tabled for one week. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Sanitation & Recycling for pre-authorization to expend $11, 787 to purchase a pickup for the Code Enforcement Department be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Recreation Director for pre-authorization to expend $2 , 520 . 00 to purchase tee-shirts for Optimist Youth Baseball and Softball be 1 Finance Committee March 17, 1997 Page 2 approved. Ayes; Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Recreation Director for pre-authorization to expend $2, 000 to purchase baseball/softball pants for 6th-9th grade softball programs be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Parks for pre-authorization to expend $7, 921 for fertilizer for the three municipal golf courses be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Parks for pre-authorization to expend $1, 838 . 96 for 60 tons of top dressing mix for Byrnes and Gates golf courses be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Parks for pre-authorization to expend $15, 247 .41 for golf course herbicides and fungicides be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Parks for pre-authorization to expend $2, 310 . 78 for golf course supplies/replacement parts for golfing equipment for the 1997 season be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Parks for pre-authorization to expend $2, 270 .45 for material for Greenbelt replacement shelter be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Traffic Operations for pre-authorization to expend $12, 033 . 65 for computer equipment be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Personnel Director to transfer $350 . 00 form Line Item 2106 (Office Supplies) to Line Item 1343 (Postage) be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Police Chief to decrease Line Item 1392 (Subscriptions and Information) and increase Line Item 1363 (Surety Bond Expense) in the amount of $30 . 00 be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Fire Chief to transfer $200 . 00 from Line Item 3830 (Contributions) to Line Item 1528 (K-9 Program) ; $3, 614 . 99 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refund Payments) be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Water Pollution/Flood Control to transfer $10, 000 . 00 from Line Item 5200/1513 (Chemicals) to Line Item 5310/1569 (Vehicle Parts) be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Water Pollution/Flood Control to transfer $19, 380 . 00 from Line Item 5200/1513 (Chemicals) to the following line items : $50 . 00 to Line Item 5200/1312 (Eng & Cons) ; $3 , 000 . 00 to Line Item 5200/1343 (Postage) ; $3 , 000 . 00 to Line Item 5200/1344 (Telephone) ; $500 . 00 to Line Item 5200/1353 (Printing) ; $1, 000 . 00 Finance Committee March 17, 1997 Page 3 to Line Item 5200/1354 (Microfilming) ; $3 , 000 . 00 to Line Item 5200/1356 (Linen Rental) ; $1, 000 . 00 to Line Item 5200/1533 (Gasoline) ; $1, 200 . 00 to Line Item 5200/1569 (Vehicle Parts) ; $2 , 500 . 00 to Line Item 5200/1579 (Wearing Apparel) ; $630 . 00 to Line Item 5200/1710 (Claim & Co. ) ; $500 . 00 to Line Item 5310/1314 (Health Services) ; $1, 800 . 00 to Line Item 5310/1344 (Telephone) ; $500 . 00 to Line Item 5905/1535 (Hardware) ; $700 . 00 to Line Item 5905/1551 (Medical Supply) ; and transfer $7, 550 . 30 from Line Item 5310/1112 (Salaries-Part Time) to Line Item 5310/1311 (Accounting & Clerical) be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the City Clerk to increase Line Item 266-17-7120-3498 (Sale of Equipment) and increase Line Item 266-17-7120-2129 (Street Light Equipment) in the amount of $998 . 00 be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that Bills Payment, as contained in Schedule AP640, pp. 1-70, dated March 17, 1997 in the amount of $1, 482, 051 . 53 , with Councilperson Mollenhoff abstaining on PV 22986 to Goodwill Industries, be received, placed on file and forwarded to the full council for approval . Ayes : Two. Absent : Krizek. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Mollenhoff that the meeting be adjourned at 5 : 10 p.m. Ayes : Two. Absent : Krizek. Motion carried. Susan Fangman City Clerk