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HomeMy WebLinkAbout03/10/1997 FINANCE COMMITTEE March 10, 1997 4 : 00 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Krizek, seconded by Getty that the Agenda, as amended to add two pre-authorization requests from the Superintendent of Water Pollution/Flood Control, be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the Minutes of March 3, 1997, as proposed, be approved. Ayes : Three. Motion carried. A Change Order for a net increase in the amount of $485 . 00 to correct floor slope problem in the restrooms at the Recreation Center was reviewed. The floor area of the handicap stall in both the men and women' s restrooms have a noticeable slope created because a floor drain is located in each stall . A wheelchair member of the A.D.A. Commission tested the locations and concluded that in their present condition, the stalls are not useable for disabled individuals in wheelchairs . Greenley Development Co. , the contractor on the project, has submitted a proposal to correct the floor slope problem at a cost of $485 . 00 . Moved by Getty, seconded by Krizek that a change order for a net increase in the amount of $485 . 00 to correct floor slope problem in the restrooms at the Recreation Center be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief to donate one Olympia manual-style typewriter to Walnut Ridge Academy be approved. Ayes : Three. Motion carried. The request of the Administrative Director for authorization to install replacement pre-cool coil in air handler #4 at the Five Sullivan Brothers Convention Center was reviewed. A replacement pre-cool coil was purchased several years ago. Air handler #4 serves rooms 24 , 25, the upper management office and upper level Commercial Street common areas . For various reasons related to chiller operation and long-term facilities maintenance issues, the installation was not begun. Building Maintenance has worked around this issue for several years in the hope that a contract amendment could be reached freeing the use of Energy Capital Loan Notes to allow long term restructuring of the cooling system. But the amendment issue has still not been resolved and with the next cooling season approaching it is imperative to honor contractual obligations and restore full cooling capability to the air handler. Several contractors have reviewed this job in the past and the cost should not exceed $4, 500 . 00 . This project will be funded from the Hotel/Motel Tax Fund and could possibly be reimbursed with Energy Capital Loan Notes . Moved by Getty, seconded by Krizek that the Administrative Director be authorized to install replacement pre- cool coil in air handler #4 at the Five Sullivan Brothers Convention Center. Ayes : Three. Motion carried. The request of the Administrative Director for authorization to seek requests for proposals for radiant heat installation at various city buildings was reviewed. In conjunction with the Energy Conservation Project the city contracted with Young Plumbing & Heating for design/build radiant heat installation at the Street Department, Central Garage, Parks Forestry and City Hall Annex. All systems have been operating for two months and staff has been pleased with the performance and operation of the replacement system. Included in the project were two forced air furnaces with air conditioning for area offices . Building Maintenance has reviewed the heating needs of several city buildings not included in the Technical Engineering Analysis for a possible Phase 2 project . The following sites have been identified for Phase 2 : City Hall Annex Garage, Parks Garage, Parks Greenhouse, Parks Woodshop, Airport Hanger #1, Airport Maintenance Shop and Airport Fire Station at an estimated cost of $101, 000 . An alternate bid Finance Committee March 10, 1997 Page 2 will be requested to replace two gas fired hanging units in the electrical warehouse and the split heating/cooling system for the Traffic Operations offices with two Pulse furnaces with air conditioning. The original bidding document will be used with the inclusion of liquidated damages . This project will be funded with energy conservation loan notes and reimbursed with savings identified by the Energy Group. Moved by Getty, seconded by Krizek that the request of the Administrative Director to seek bids for radiant heat installation at the City Hall Annex Garage, Parks Garage, Parks Greenhouse, Parks Woodshop, Airport Hanger #1, Airport Maintenance Shop and Airport Fire Station be approved and the Administrative Director authorized to forward to the full council to set a date of hearing on the project . Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that a garbage refund in the amount of $15 . 00 for 517 California Street be approved. Ayes : Three . Motion carried. The request of the Deputy City Clerk to seek bids for printing parking violation tickets was reviewed. The tickets are used by city personnel when writing tickets for meter, handicapped, snow removal, and improper parking violations. The bid will ask for a total bid price to print 30, 000 tickets. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. The request of the Deputy City Clerk to approve addendum to contract for parking cashiers at West 5th Street/Convention Center ramp was reviewed. The city contracted with Manpower Temporary Services for parking cashier services for one year in March 1996 at an hourly rate of $7 . 22 . The contract is for one year, but may be renewed for an additional year at mutually agreeable price adjustment . Manpower has agreed to extend the current contract at the $7 . 22 per hour rate. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. An application from Lois Paulsen dba Meg' s for a loan in the amount of $15, 000 . 00 from the city' s revolving loan fund was reviewed. The loan would be used to start a women' s clothing store. specializing in large sizes . The store would be located in the downtown area which is a targeted area for retail economic development . Other funding sources include Magna bank - $18, 000; Iowa targeted small business program - $6, 000; and owners equity - $11, 000 . The project will create 1 . 5 full time positions . The terms of the loan would be $15, 000 at 6 .25 percent for 60 months, with a monthly payment of $291 . 74 . Moved by Krizek, seconded by Mollenhoff that said loan application be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control for pre- authorization to expend $3, 960 to replace worn hose on Camel and Flusher truck be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control for pre- authorization to expend $3 , 600 to repair #1 barscreen be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Parks Superintendent for pre-authorization to expend $1, 025 for Gates Golf Course tree planting be approved. Ayes : Three. Motion carried. Finance Committee March 10, 1997 Page 3 Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $9, 640 to paint the west wing walls at the Waterloo Recreation & Arts Center be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief to transfer $1, 000 . 00 from Line Item 3722 (Refunds) to Line Item 1355 (Wellness Program) ; $1, 236 . 51 from Line Item 3414 (Ambulance Services) to Line Item 1785 (Refund Payments) ; $208 . 00 from Line Item 3800 (Miscellaneous Revenues) to Line Item 1315 (Educational/Training Service) ; $50 . 80 from Line Item 3722 (Refunds) to Line Item 1551 (Medical Supplies) be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-60, dated March 10, 1997 in the amount of $743 , 539 . 59, be received, placed on file and approved and forwarded to the full council for approval . Ayes : Three. Motion carried. Councilperson Getty requested an explanation of billing from Clark/Butler/Walsh for the title opinion on the MidPort development . With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4 : 25 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk