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Home My WebLink About02/03/1997 FINANCE COMMITTEE February 3 , 1997 Large Conference Room 5 : 10 p.m. Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Getty, seconded by Krizek that the Agenda, as amended to add items 4 and 5 under New Business entitled, "Authorization to purchase 500 tons of additional salt" and "Authorization to purchase weather services provided by Data Transmission Network Corporation" , be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the Minutes of January 27, 1997, as proposed, be approved. Ayes : Three . Motion carried. The request of the City Planner for approval of additional cost for printing of Leap to the Future brochures was reviewed. The Finance Committee approved the printing proposal for the Leap to the Future brochure on October 1, 1996 . Since that time staff have been working with the committee on the brochure layout . As they were getting ready to print, it was discovered that the color negatives from the previous printing had been destroyed in the flood at Inland Color Graphics . The original cost for printing the brochure was $6, 000 . The number of copies to be printed could be reduced or the budget could be increased by $1, 035 . It was the recommendation of the City Planner that more copies be printed now as it will save money in the long run. Funds are available for the additional cost . Moved by Krizek, seconded by Mollenhoff that authorization be given to print 5, 000 copies of the Leap to the Future brochure for an additional cost of $1, 035 . Ayes : Three . Motion carried. The following bids received for appraisal services in conjunction with Martin Luther King Jr. Drive, Phase IV, were reviewed: Bidder Bid Amount Holland Management $2, 900 . 00 Jones Appraisal $4, 850 . 00 Mr. Al Little No Bid Mr. Keith Westercamp No Bid Mr. Daniel Kinsinger No Bid Mr. Dave McRae No Bid Mr. James Graham No Bid It was the recommendation of the City Planner that the low bid submitted by Holland Management in the amount of $2, 900 be approved. Moved by Krizek, seconded by Getty that said recommendation be approved. Ayes : Three. Motion carried. The request of the Assistant Director of Aviation for authorization to purchase a Hotsy Model 771 power washer at a cost of $3 , 325 . 50 was reviewed. The power washer in the shop is 18 years old and has failed beyond repair. Shop personnel have requested that a new unit be purchased that is similar to the one existing in other city departments . The unit the Airport is proposing to purchase will allow the use of hot water and fewer chemicals when working with major pieces of equipment . The hot water will also help in cleaning the chemical off the equipment . Moved by Getty, seconded by Krizek that the request of the Assistant Director to purchase a Hotsy Model 771 power washer at a cost of $3 , 325 . 50 be approved. Ayes : Three. Motion carried. Mayor Rooff requested that the purchasing and expenditure policies be reviewed. Councilperson Mollenhoff recommended that all purchases require bids . This item will be placed on the Finance Committee agenda of February 10, 1997 . The request of the Superintendent of Central Garage for authorization to purchase 500 tons of additional salt was reviewed. The original bid was for 3, 100 tons . Anticipated cost is at the Finance Committee February 3, 1997 Page 2 bid price of $29 . 00 per ton. It is hoped that the additional 500 tons will be enough for the remainder of the year, but that depends on the frequency of events requiring the use of salt . Moved by Getty, seconded by Krizek that said request be approved for 500 tons of additional salt . Ayes : Three . Motion carried. The request of the Superintendent of Central Garage for authorization to purchase weather services provided by Data Transmission Network Corporation was reviewed. The services will provide weather related data to help facilitate snow removal efforts . The system will help provide an anti-icing program rather than a de-icing program, which is more affective than de-icing. The system will also provide information concerning potential rainfall and other conditions which affect the summer oiling program. The initial start-up costs is $1, 183 with monthly payment of $68 . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Getty. Nays : Two. Motion not carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Parks for pre-authorization to expend $2, 500 to rebuild the engine on a 1987 Cushman scooter be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief for pre-authorization to expend $1, 147 . 50 for collision damage insurance on the horse trailer that carried the five horses to Washington D.C. be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Parks to transfer the following from FY97 Golf Budget : $1, 000 from Line Item 1112 (Salaries - Part Time) to Line Item 1128 (Retirement) ; $1, 000 from Line Item 1112 (Salaries - Part Time) to Line Item 1130 (Benefit Reimbursements) ; $500 from Line Item 1569 (Vehicle Parts) to Line Item 1351 (Advertising) ; $1, 000 from Line Item 1569 (Vehicle Parts) to Line Item 1371 (Building Maintenance) ; $3 , 000 from Line Item 1569 (Vehicle Parts) to Line Item 1375 (Automotive Equipment) ; $1, 000 from Line Item 1569 (Vehicle Parts) to Line Item 1547 (Oils and Greases) ; $1, 375 from Line Item 1569 (Vehicle Parts) to Line Item 1561 (Office Supplies) ; and to transfer the following from FY97 Parks Budget : $20, 000 from Line Item 1111 (Salaries - Regular) to Line Item 1112 (Salaries - Part Time) ; $6, 000 from Line Item 1111 (Salaries - Regular) to Line Item 1375 (Automotive Equipment) ; $12, 000 from Line Item 1111 (Salaries - Regular) to Line Item 1390 (Contracted Services) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief to decrease Line Item 3414 (Ambulance Payments) and increase Line Item 1785 (Refunds) in the amount of $1, 625 . 92) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Human Rights Director to decrease Line Item 1119 (Miscellaneous Pay) in the amount of $300; decrease Line Item 1121 (FICA) in the amount of $199; decrease Line Item 1122 (IPERS) in the amount of $350; decrease Line Item 1123 (Disability Pay) in the amount of $154 ; decrease Line Item 1130 (Employee Benefit) in the amount of $40 . 37; decrease Line Item 1131 (Group Health Ins . ) in the amount of $4, 230; decrease Line Item 1342 (Local Transportation) in the amount of $200; decrease Line Item 1343 (Postage & Mailing) in the amount of $300; decrease Line Item 1344 (Telephone) in the amount of $100; decrease Line Item 1371 (Building & Grounds) in the amount of $249; decrease Line Item 1375 (Auto Equipment) in the amount of $200; decrease Line Item 2106 (Computer Equipment) in the amount of $164 . 21; increase Line Item 1111 (Salaries-Regular) in the amount of $2, 149; increase Line Item 1128 (Retirement) in the amount of $ . 06; increase Line Item 1311 (Accounting Clerical Services) in the amount of $2, 675 . 77; increase Line Item 1315 (Education & Training) Finance Committee February 3, 1997 Page 3 in the amount of $2, 388; increase Line Item 1345 (Travel-Official City Business) in the amount of $108; increase Line Item 1346 (Travel-Professional Training) in the amount of $560 . 71; increase Line Item 1376 (Office Equipment) in the amount of $500; increase Line Item 1392 (Subscription) in the amount of $55; increase Line Item 1561 (Office Supplies) in the amount of $164 . 21; decrease Line Item 3624 (Copier Report Fees) in the amount of $225; decrease Line Item 3800 (Miscellaneous) in the amount of $3, 000; decrease Line Item 3874 (Human Rights Reimbursement) in the amount of $120 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that Bills Payment, as contained in Schedule AP640, pp. 1-67, dated February 3 , 1997, in the amount of $1, 234, 142 . 11, be received, placed on file and forwarded to the full council for approval . Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Central Garage for authorization to purchase weather services provided by Data Transmission Network Corporation be reconsidered at the February 10, 1997 meeting. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 5 : 53 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk