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HomeMy WebLinkAbout01/27/1997 FINANCE COMMITTEE January 27, 1997 4 :30 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Krizek, seconded by Getty that the Agenda, as amended to delete Item No. 2 under Old Business "Additional costs for printing of Leap to the Future brochures--City Planner" , be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the Minutes of January 21, 1997, as proposed, be approved. Ayes : Three . Motion carried. Bruce Meisinger, Finance Manager, updated the committee on the GAAP fund account consolidation. The 70 existing fund accounts have been consolidated into 24 to be in compliance with generally accepted accounting principles . As of January 22, 1997, twelve fund consolidations have been completed bringing the fund account total down to 58 . The fund numbering for four accounts has been changed to begin implementing the new fund account numbering sequence . Each department that is affected by the changes are being notified with the appropriate code conversion information so that they can correctly code payment vouchers and review the budget reports with the new fund account codes . The request of the WP/FC CS/M Supervisor for authorization to purchase three electrical contactors to upgrade the Hawkeye Lift Station was reviewed. Water Pollution Control staff is using portions of the electronic equipment from the plant to upgrade lift stations . A V.F.D. and a soft start have been moved to the Hawkeye Lift Station and staff has begun installing it to replace a 1970 unit that they are unable to locate parts to repair the unit . In order to make the change, it is necessary to purchase three electrical contactors of the proper size for the motors at the station. The total cost for the three electrical contactors is $1, 621 . 50 . Moved by Getty, seconded by Krizek that said request be approved at a cost of $1, 621 . 50 . Ayes : Three. Motion carried. The following bids received for environmental site assessment at 2243 Independence Avenue and 624 Broadway Street were reviewed: Bidder Bid Amount Maxim Technologies $2 , 160 . 00 Terracon Environmental $3 , 300 . 00 It was the recommendation of the City Planner that the low bid of Maxim Technologies in the amount of $2, 160 . 00 be approved. It was moved by Getty, seconded by Krizek that said recommendation be approved and City Planner authorized to enter into a contract with Maxim Technologies. Ayes : Three. Motion carried. The following proposals received to replace the window blinds in the Mayor' s office were reviewed: Bidder Bid Amount Diamond Vogel $1, 921 . 96 Home Depot $1, 801 . 00 Town & Country Home Improvement $2, 366 . 14 It was the recommendation of the Administrative Director that the bid of Diamond Vogel be accepted because it includes installation of the blinds . The purchase would be funded either from the Building Maintenance budget or from the city contingency funds . It was moved by Krizek, seconded by Mollenhoff that said recommendation be approved. Ayes : Three. Motion carried. The request of the Administrative Director for authorization to purchase new computer with Office software that will match the configuration being installed in City Hall and other city locations was reviewed. The computer will be used in the Information Finance Committee January 27, 1997 Page 2 Services area for software support and development in the Windows 95 environment . The cost for this computer with software and network connection is $2, 345 . 00, plus shipping cost of $50 . 00 . This purchase was reviewed and approved by the Computer Technical Review Committee on January 15, 1997 and complies with the city' s overall computer plan. Funding is available in department fund 010-01-8220-1376, office equipment . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. The renewal agreement with Allen Hospital to perform drug and alcohol testing of employees who are required to maintain a commercial drivers license was reviewed. The city contracts with Allen Hospital to provide all occupational health services for work-related injuries . In the past the city has contracted with Allen Hospital to collect urine and breath samples for the DOT Drug and Alcohol Testing Program. The cost for the samples are paid by the department where the employee is assigned. In FY 96 the city was required to perform 98 drug and/or alcohol tests . Moved by Getty, seconded by Krizek that said renewal agreement be approved and the Director of Personnel authorized to sign said agreement . Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that a garbage refund in the amount of $60 . 00 for 3913 Memory Lane be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Recreation Director for pre-authorization to expend $6, 200 . 00 to pay for honoraria for participants for symposium scheduled for February 28 and March 1, 1997 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Parks Superintendent for pre-authorization to expend $2, 421 . 56 for 6" water meter at the South Hills Golf Course be delayed for one week. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Fire Chief to decrease Line Item 3414 (Ambulance Payments) and increase Line Item 1785 (Refunds) in the amount of $248 . 25; decrease Line Item 3875 (Salary Reimbursement) and increase Line Item 1114 (Time and Half) in the amount of $46 . 65 be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Fire Chief to decrease Line Item 3414 (Ambulance Payments) and increase Line Item 1785 (Refunds) in the amount of $57 . 60; decrease Line Item 3830 (Contributions) and increase Line Item 2116 (Medical & Lab Equipment, Capital Improvement) in the amount of $1, 000 . 00 be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Fire Chief to decrease Line Item 3414 (Ambulance Payments) and increase Line Item 1114 (Time and Half) in the amount of $20, 000 . 00 be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Fire Chief to transfer $500 . 00 from Line Item 1390 (Contractual Services) to Line Item 1345 (Travel Official City Business) be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Police Chief to decrease Line Item 1377 (Radio Equipment Repair and Maintenance) and increase Line Item 1573 (Safety Equipment) in the amount of $1, 700 . 00 be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Police Chief to decrease Line Item 1371 (Building and Grounds Maintenance) and increase Line Item 1346 (Travel-Professional Training) in the amount of $1, 500 . 00 be approved. Ayes : Three . Motion carried. 6 Finance Committee January 27, 1997 Page 3 Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-67, dated January 27, 1997 in the amount of $658, 131 . 77, be received, placed on file and forwarded to the full council for approval . Ayes : Three . Motion carried. Councilperson Getty requested a response from the Library on services provided by Young Plumbing & Heating. The committee asked if Building Maintenance was contacted requiring the repairs and if bids were taken on the repairs. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 5 : 08 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk