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HomeMy WebLinkAbout12/16/1996 FINANCE COMMITTEE December 16, 1996 6 : 00 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Getty. Members absent : Krizek. Moved by Getty, seconded by Mollenhoff that the Agenda, as proposed, be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the Minutes of December 9, 1996, as proposed, be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the CS/M Supervisor for authorization to pay $1, 755 . 00 for crane rental in conjunction with removing the tower at the Minneapolis Airport be approved. Ayes : Two. Absent : Krizek. Motion carried. The request of the CS/M Supervisor for authorization to pay emergency sewer main repair at the former Rath property was reviewed. This was an emergency repair that was done in conjunction with a repair that was being done for MidWest Energy. In taking core samples at the old Rath property they inadvertently drilled a hole through the sewer main at that site . MidWest Energy made the necessary repair and during inspection another hole was found that was left when one of the Rath buildings was abandoned. The cost for the repair was $1, 500 . 00 . Moved by Getty, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Krizek. Motion carried. The following bids received for appraisal services for the Riverview Development project were reviewed: Bidder Bid Amount Holland Management $1, 750 . 00 Jones Appraisal $3 , 350 . 00 Al Little No Bid Appraisal Associate Co. No Bid Hertz Appraisal Services No Bid McRae Hayes Appraisal Assoc . No Bid It was the recommendation of the City Planner that the low bid of Holland Management in the amount of $1, 750 . 00 be approved. Moved by Getty, seconded by Mollenhoff that said recommendation be approved. Ayes : Two. Absent : Krizek. Motion carried. The request of the City Clerk for authorization to purchase two computers with office software was reviewed. The cost of the two computers with software and network connections is $2 , 380, with an additional $190 . 00 in shipping charges . The Computer Technical Review Committee has approved this request, and funding is available through the computer network plan funding. Moved by Getty, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Krizek. Motion carried. The increase in the city' s property valuation was reviewed. On October 28, 1996, the Finance Committee approved the renewal of the property insurance policy with Fireman' s Fund Insurance . The quote from Fireman' s Fund in the amount of $49, 759 . 00 was approved. After reviewing the listed properties on the policy and reconciling them to the values listed in our asset valuation report, there has been an increase in the property valuation which has resulted in an additional premium of $8, 054 . 00 . There were several items at the Water Pollution Control Plant that were undervalued or were missing from the listing of property, which is approximately $7 . 6 million dollars in added value to our property listing. The additional Finance Committee December 16, 1996 Page 2 premium is already included in our 1997 budget . Moved by Getty, seconded by Mollenhoff that the additional premium in the amount of $8, 054 . 00 for property insurance be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Streets & Sanitation for pre-authorization to expend $3 , 652 .40 for damaged truck differential repair be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Fire Chief for pre-authorization to expend $1, 350 . 00 for Essentials of Firefighting Curriculum package be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Recreation Director for pre-authorization to expend $2, 133 . 00 for major league replica cotton twill baseball caps for Optimist Youth Major League and AAA baseball boys and softball girls be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Water Pollution/Flood Control to transfer $1, 000 . 00 from Line Item 5200/1513 (Chemicals) to Line Item 5200/1374 (Construction Equipment) be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Fire Chief to decrease Line Item 3830 (Contributions) and increase Line item 1551 (Medical Supplies) in the amount of $100 . 00; decrease Line Item 3830 (Contributions) and increase Line Item 2118 (Office Equipment, Capital Improvement) in the amount of $300 . 00; decrease Line Item 3414 (Ambulance Service) and increase Line Item 1785 (Refund Payments) in the amount of $268 . 82 ; decrease Line Item 3498 (Sale of Equipment) and increase Line Item 1569 (Motor Vehicle Parts) in the amount of $1, 525 . 00 be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Building Official to transfer $125 . 00 from Line Item 1111 (Salaries) to Line Item 1112 (Salaries-Part Time) ; transfer $2, 427 . 32 from Line Item 1111 (Salaries) to Line Item 1128 (Retirement) ; transfer $2, 000 . 00 from Line Item 1319 (Other Professional Services) to Line Item 1346 (Travel-Training) ; transfer $150 . 00 from Line Item 1345 (Travel-Business) to Line Item 1375 (Auto Equipment) ; transfer $50 . 00 from Line Item 1385 (Office Equipment) to Line item 1545 (License Plates) ; transfer $300 . 00 from Line Item 1385 (Office Equipment) to Line Item 1555 (Equipment/Tools) ; transfer $50 . 00 from Line Item 1385 (Office Equipment) to Line Item 1563 (Photo Supply) be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that Bills Payment, as contained in Schedule AP640 pp. 1-102 dated December 16, 1996 in the amount of $1, 582 . 565 . 16, with Councilperson Mollenhoff abstaining on PV21460 be received, placed on file and forwarded to the full council for approval . Ayes : Two. Absent : Krizek. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Mollenhoff that the meeting be adjourned at 6 : 15 p.m. Ayes : Two. Absent : Krizek. Motion carried. Susan Fangman City Clerk