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HomeMy WebLinkAbout11/25/1996 FINANCE COMMITTEE November 25, 1996 3 :45 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the Minutes of November 18, 1996, as proposed, be approved. Ayes : Three. Motion carried. The request of Building Maintenance to approve engineering design and specification service for Phase 3 of the Energy Conservation Program was reviewed. The Energy Conservation Project has been divided into the following three phases : Phase 1 Lighting Phase 2 HVAC Phase 3 Energy Management Systems (controls) With the exception of any possible work at the 5 Sullivan Brothers Convention Center, the major TEA recommended improvements for Phases 1 & 2 will be completed with the radiant heat and parking garage lighting installations. The Energy Group and Building Maintenance have successfully implemented design/build for the radiant heat and parking garage lighting projects which has saved the city $12, 000 in engineering fees . However, complications in the integration and construction of energy management systems require mechanical specifications and drawings that make design/build a less attractive option. It would not be in the best interest of the city or the program to proceed with Phase 2 without engineering assistance, and engineering assistance is not covered in the contract with the Energy Group. The Energy Group has offered to prepare plans and specifications for a 3 percent fee which is considerably less than the 7 percent the city previously paid. The cost of this service will be paid with energy conservation loan notes and reimbursed with energy savings identified in the Technical Engineering Analysis . Building Maintenance requests approval of the 3 percent construction fee for engineering design and specification with the Energy Group for Phase 3 of the Energy Conservation Program. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. A change order for a net increase in the amount of $26, 640 . 00 for additional work at the East 5th Street ramp was reviewed. The roofs on the stair towers have deteriorated, the vertical expansion joint on the east wall was found to be very bad and needs repair, and approximately 230 sq. ft of overhead and vertical concrete repair is needed. Moved by Getty, seconded by Krizek that said change order be approved and forwarded to the full council for review. Ayes : Three . Motion, carried. The request of the Recreation Director to seek requests for proposals to paint areas of the west wing at the Waterloo Recreation & Arts Center was reviewed. The estimated cost should not exceed $10, 000 . This item was approved in the FY97 Capital Improvement Program as part of a $25, 000 building improvement project . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the WP/FC CS/M Supervisor to purchase parts to repair lagoon gas blower at a cost of $2, 009 . 00 be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Finance Manager to approve an amendment to travel requestto attend IMFOA Finance Committee November 25, 1996 Page 2 meeting in Des Moines on October 23-25, 1996 to include two nights of lodging for an additional cost of $132 . 68 be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Parks Superintendent for pre-authorization to expend not to exceed $10, 000 . 00 to overhaul two Jacobsen mowing units be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Parks Superintendent for pre-authorization to expend $1, 511 . 18 for parts needed to replace and repair Jacobsen golf course mower be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Parks Superintendent for pre-authorization to expend not to exceed $6, 263 . 00 to replace and repair all golf course mower units be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $4, 554 . 16 for construction of an additional gallery space be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $1, 653 . 60 to $1, 929 . 20 for conservation of two Grant Wood paintings be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Fire Chief to transfer $15 . 00 from Line Item 3420 (Inspection Fees- Community Development) to Line Item 1785 (Refund Payments) ; transfer $565 . 99 from Line Item 3414 (Ambulance Fees) to Line Item 1785 (Refund Payments) ; transfer $500 . 00 from Line Item 3830 (Contribution) to Line Item 1319 (Other Professional Services) ; transfer $43 , 900 . 00 from City Financing and Insurance Reimbursement to Line Item 2117 (Motor Vehicles, Capital Improvement) be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Library to decrease Line Item 1111 (Regular Employees) in the amount of $33 , 200 . 00; decrease Line Item 1121 (FICA) in the amount of $3 , 900 . 00; decrease Line Item 1122 (IPERS) in the amount of $2, 900 . 00; increase Line Item 1390 (Other Contractual Operating Expenses) in the amount of $40, 000 . 00; increase Line Item 1320 (Semi Professional Services) in the amount of $5, 000 . 00; increase Cash on Hand in the amount of $5, 000 . 00 be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Superintendent of Water Pollution/Flood Control to transfer $10, 000 . 00 from Line Item 5200/1513 (Chemicals) to Line Item 5200/1535 (Hardware) be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-82 dated November 25, 1996 in the amount of $4, 072, 187 . 79, be approved and forwarded to the full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4 : 02 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk