HomeMy WebLinkAbout11/04/1996 FINANCE COMMITTEE
November 4, 1996
4 :45 p.m.
Large Conference Room
Members present : Chairperson Mollenhoff, Getty.
Members absent : Krizek.
Moved by Getty, seconded by Mollenhoff that the Agenda, as amended,
be approved. Ayes : Two. Absent : Krizek. Motion carried.
Moved by Getty, seconded by Mollenhoff that the Minutes of October
28, 1996, as proposed, be approved. Ayes : Two. Absent : Krizek.
Motion carried.
Moved by Getty, seconded by Mollenhoff that the request of the Fire
Chief for authorization to pursue a one-year lease agreement with
Emergency Vehicle Sales & Services in the amount of $44, 224 . 86
($15, 000 of which will be covered by the insurance claim) be
approved. Ayes : Two. Absent : Krizek. Motion carried.
Moved by Getty, seconded by Mollenhoff that a garbage refund in the
amount of $60 for 1708 Newell Street be approved. Ayes : Two.
Absent : Krizek. Motion carried.
Bids received for replacement of lighting in the West Parking
Garage were reviewed. Building Maintenance and the Energy Group
have been working for several months on the replacement of the
existing fluorescent fixtures with high pressure sodium fixtures at
the garage. High pressure sodium lighting is 40 percent more
efficient than fluorescent lighting. After receiving no response
from electrical contractors for the original Design/Build request,
the job was divided into two phases . Phase 1 is for
Design/Purchase and Phase 2 is Installation. 3-E, Electrical
Engineering and Equipment, was the low bidder for the purchase .
The fixtures for the newer ramp were ordered in September. There
is no rebate offered by Mid-American for open air lighting
installation. The manufacturers of the fixtures and installing
contractor have recommended the use of a quick mount box to provide
ease of installation. These boxes have been quoted at $22 each by
3-E, the fixture wholesaler. Building Maintenance recommends the
purchase of the boxes in conjunction with the proposed
installation. It was the recommendation of Building Maintenance
that the low bid of AAA Electric in the amount of $14, 485 for the
installation of the previously purchased fixtures for re-lighting
the west side parking garage and the purchase of 200 mounting boxes
for a total cost of $2, 800 from 3-E be approved. Moved by Getty,
seconded by Mollenhoff that said recommendation be approved. Ayes :
Two. Absent : Krizek. Motion carried.
Moved by Getty, seconded by Mollenhoff that the request of the
Superintendent of Water Pollution/Flood Control for pre-
authorization to expend $2, 600 to purchase paint for the Fletcher
Avenue flood wall be approved. Ayes : Two. Absent : Krizek.
Motion carried.
Moved by Getty, seconded by Mollenhoff that the request of the
Finance Manager for pre-authorization to expend $1, 150 to retain up
to 10 hours of consulting services from McGladrey & Pullen be
approved. Ayes : Two. Absent : Krizek. Motion carried.
Moved by Getty, seconded by Mollenhoff that the request of the
Superintendent of Water Pollution/Flood Control to decrease Line
Item 5600/1565 (Plumbing Supplies) and increase Line Item 5600/1581
(Paint Supplies) in the amount of $2, 600 be approved. Ayes : Two.
Absent : Krizek. Motion carried.
Finance Committee
November 4, 1996
Page 2
Moved by Getty, seconded by Mollenhoff that the request of the
Public Library to make the following line item adjustments :
decrease Line Item 1111 (Regular Employees) in the amount of
$15, 000; decrease Line Item 1352 (Photographic & Copy Reproduction)
in the amount of $116; increase Line Item 1117 (Double Time) in the
amount of $15, 000; increase Line Item 1351 (Advertising) in the
amount of $116; decrease Line Item 1111 (Regular Employees) in the
amount of $21, 500; increase Line Item 1117 (Double Time) in the
amount of $16, 500; increase Line Item 1320 (Semi-Professional
Services) in the amount of $5, 000; decrease Line Item 1345 (Travel-
City Business) in the amount of $200; increase Line Item 1351
(Advertising) in the amount of $200; increase Line Item 2114 (Inst .
Furniture) in the amount of $21, 000 be approved. Ayes : Two.
Absent : Krizek. Motion carried.
Moved by Getty, seconded by Mollenhoff that Bills Payment, as
contained in Schedule AP640, pp. 1-62 dated November 4, 1996 in the
amount of $336, 721 . 69 be received, placed on file and approved and
forwarded to the full council for approval . Ayes : Two. Absent :
Krizek. Motion carried.
With no further business before the committee, it was moved by
Getty, seconded by Mollenhoff that the meeting be adjourned at 5 : 05
p.m. Ayes : Two. Absent : Krizek. Motion carried.
Susan Fangman
City Clerk