HomeMy WebLinkAbout10/28/1996 FINANCE COMMITTEE
October 28, 1996
5 :30 p.m.
Large Conference Room
Members present : Chairperson Mollenhoff, Krizek, Getty.
Moved by Krizek, seconded by Getty that the Agenda, as proposed, be
approved. Ayes : Three. Motion carried.
Moved by Krizek, seconded by Getty that the Minutes of. October 21,
1996 as proposed, be approved. Ayes : Three. Motion carried.
The request of the City Planner to approve an increase in the cost
for the replacement of a water storage tank at Ridgeway Towers was
reviewed. On June 24, 1996, the Housing Authority received
authorization to purchase a replacement hot water storage tank at
an approximate cost of $2, 000 . The replacement tank was installed
on July 26, 1996 and immediately there was a rust problem in the
hot water supplied to the tenants in the building. It took three
to four weeks of investigation to isolate the problem as being the
new tank. Young Plumbing has not been paid for the first tank and
installation because the city has refused to accept rusty hot water
as an acceptable condition. As a solution, Young suggested a
filter system at a cost of $2, 592 . 75, which was rejected. On
September 18, 1996 Young indicated that they had ordered a second
lined tank to replace the first but indicated that the manufacturer
would not take back the rusty unlined tank. The City Planner is
requesting to increase the amount of the preauthorization to $4, 037
due to the change to the lined type of tank needed to prevent rust
in the water, which represents the price of a lined tank, piping
and installation if a lined tank had been bid originally. Moved by
Getty, seconded by Krizek that said request be approved at a cost
not to exceed $4, 037 with itemized documentation of work performed.
Ayes : Three. Motion carried.
The following bids received for work uniforms were reviewed:
Bidder Bid Amount
Robin' s Surplus $6, 230 . 00 Pants Only
Lederman' s Clothing $5, 678 .20 Pants Only
Armark Uniform Services $4, 197 .20 Shirts Only
It was the recommendation of the Special Projects Coordinator that
the bid of Lederman' s Clothing in the amount of $5, 678 . 20 for the
pants only and the bid of Armark Uniform Services in the amount of
$4, 197.20 for shirts only be approved, subject to approval of
samples and availability to fulfill the order within the time frame
as stated in the bid documents. Lederman' s Clothing has indicated
that they have been having some trouble receiving orders from
Oshkosh, while Robin' s Surplus has not had any problems. Moved by
Krizek, seconded by Getty that said recommendation be approved.
Ayes: Three. Motion carried.
Bids received for painting of interior of Central Garage were
reviewed. Eight bids were sent to Waterloo contractors, with one
bid received from Modern Painting in the amount of $6, 170 . 00 . The
city will provide the paint for an estimated cost of $2, 047. 50 .
Moved by Getty, seconded by Krizek that the bid from Modern
Painting in the amount of $6, 170 .00 be approved. Ayes : Three.
Motion carried.
The following bids received for vehicles included in the capital
equipment program were reviewed:
Bidder Bid Amount
1-ton dump truck Bill Collwell Ford $28, 007. 00
Dick Witham Ford $29, 217. 79
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October 28, 1996
Page 2
Class 7 dump trucks Trans Iowa Equipment $60, 382 . 00 ea.
Cedar Rapids Truck Ctr $64, 625 . 00 ea.
Dons Truck $59, 672 . 00 ea.
Waterloo Truck Sales #1 $57, 872 . 00 ea.
Waterloo Truck Sales #2 $60, 800 . 00 ea.
It was the recommendation of the Superintendent of Central Garage
that the low bid from Bill Colwell Ford in the amount of $28, 007 . 00
for the 1-ton dump truck and the low bid of Waterloo Truck Sales in
the amount of $57, 872 . 00 each or a total cost of $115, 744 . 00 be
approved. Moved by Krizek, seconded by Mollenhoff that said
recommendation be approved. Ayes : Two. Nays : Getty. Motion
carried.
The computer plan project status report was reviewed. The report
updates the progress, monies spent and how projects are being
funded. It was moved by Krizek, seconded by Getty that the
computer plan project status report be tabled for one week and a
council work session be scheduled to review the report . Ayes :
Three. Motion carried.
Moved by Krizek, seconded by Getty that a garbage refund in the
amount of $60 . 00 for 1510 Logan Avenue be approved. Ayes: Three.
Motion carried.
The garbage exemption forms for calendar year 1997 for low-income
households and private haulers were reviewed. The low income
exemptions use the federal poverty income guidelines . Persons
meeting 50 percent of the federal poverty level pay either a
minimum of $2 . 00 for one or two member households or $3 .25 for
larger households . Persons having an annual income between 50
percent and 100 percent of federal poverty guidelines pay a monthly
fee of $5 . 00 per household per month. The annual income guidelines
have been adjusted to reflect the new federal levels for 1997 .
There are currently 463 household meeting the above guidelines for
exemption, resulting in a lost income in the amount of $29,412 .
Garbage exemptions for the elderly are for single family households
over 65 years of age with income less than $8, 500 per year paying
a $2 . 00 minimum and incomes between $8, 501 - $10, 000 paying a $5 . 00
monthly minimum charge. Approximately 257 households receive a
reduced rate for a lost income of $22, 116 . Moved by Getty,
seconded by Krizek that said forms be approved. Ayes: Three.
Motion carried.
Moved by Getty, seconded by Krizek that the request of the
Superintendent of Parks for pre-authorization to expend $1, 377 for
swing set for Lloyd Randall Park be approved. Ayes: Three.
Motion carried.
Moved by Getty, seconded by Krizek that the 'request of the
Recreation Director for pre-authorization to expend $1, 919 for UV
film for windows where artwork is exhibited to protect the artwork
from damaging UV lights be approved. Ayes: Three. Motion
carried.
Moved by Getty, seconded by Krizek that the request of the
Recreation Director for pre-authorization to expend $7, 375 for
uniform jersey to the Optimist and AAA League Baseball programs be
approved. Ayes : Three. Motion carried.
Moved by Getty, seconded by Krizek that the request of the Fire
Chief for pre-authorization to expend $1, 700 for repairs to engine
on 1985 Chevy pickup truck be approved. Ayes: Three. Motion
carried.
Moved by Getty, seconded by Krizek that the request of the Fire
Chief to decrease Line Item 3830 (Contributions) and increase Line
Item 1528 (K-9 Account) in the amount of $5 . 00 be approved. Ayes:
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October 28, 1996
Page 3
Three. Motion carried.
Moved by Getty, seconded by Krizek that the request of the Police
Chief to decrease Line Item 1130 (Employee Benefit Reimbursement)
in the amount of $1, 000; increase Line Item 1535 (Hardware Items)
in the amount of $500; increase Line Item 1573 (Safety Equipment)
in the amount of $500 be approved. Ayes : Three. Motion carried.
Moved by Getty, seconded by Krizek that the request of the Police
Chief to establish line item 1330 (DOT Inspections) in the amount
of $3, 500 for reimbursing the DOT for fees collected for inspection
of vehicles be approved. Ayes: Three. Motion carried.
Moved by Getty, seconded by Krizek that Bills Payment, as contained
in Schedule AP640, pp. 1-56, dated October 28, 1996 in the amount
of $3, 514, 711 . 56, be received, placed on file and forwarded to the
full council for approval . Ayes: Three. Motion carried.
Councilperson Getty requested that a work session be scheduled to
discuss the Local Preference Policy.
With no further business before the council, it was moved by Getty,
seconded by Krizek that the meeting be adjourned at 6 : 05 p.m.
Ayes : Three. Motion carried.
Susan Fangman
City Clerk